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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 19, 2015 FBO #5017
DOCUMENT

Q -- Muscle Biopsies and Dermatopathology Services - Attachment

Notice Date

8/17/2015
 

Notice Type

Attachment
 

NAICS

621511 — Medical Laboratories
 

Contracting Office

Department of Veterans Affairs;VA Boston Healthcare System;Contracting Officer (90C);940 Belmont Street;Brockton MA 02301
 

ZIP Code

02301
 

Solicitation Number

VA24115Q0605
 

Response Due

8/27/2015
 

Archive Date

9/26/2015
 

Point of Contact

Heather L Simpson
 

E-Mail Address

4-2599<br
 

Small Business Set-Aside

N/A
 

Description

Solicitation Number: VA-241-15-Q-0605 Notice Type: Combined Synopsis/Solicitation Synopsis: This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in subpart 12.6, in conjunction with the policies and procedures for solicitation, evaluation, and award as prescribed under FAR 13.1, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is VA-241-15-Q-0605 and is issued as a Request for Quotation (RFQ). (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-66, April, 2013. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at https://www.acquisition.gov/far/ (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This solicitation is issued as unrestricted. The North American Industry Classification System (NAICS) code is 621511, and the size standard is $32.0 mil. (v) This requirement consists of one (1) line item: 1.All services included in the performance work statement to provide off-site Muscle Biopsies and Dermatopathology Services for 1 year and 4 annual option years, exercised at the discretion of the Government. (vi) The following PERFORMANCE WORK STATEMENT is a detailed description of the requirements for this solicitation: General: Services are required to perform off-site muscle biopsies and dermatopathology consultative services for the Department of Veterans Affairs Medical Center (VAMC), Providence Campus (hereinafter referred to as VAMC). This contract shall cover muscle biopsies and dermatopathology consultative services. The services would be provided in a state-of-the-art civilian medical facility. The standard of services shall be of quality; meeting or exceeding those outlined in the licensing and accreditation section of this PWS. Contactor policies and procedures shall comply with Health Insurance Portability and Accountability Act (HIPAA). Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and services necessary to perform anatomic pathology consultative services as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract. Objectives: "Muscle Biopsies Consultative Services (off-site) for select cases "Dermatopathology Consultative Services (off-site) for select cases Scope: The contractor shall provide consultation/testing services for muscle biopsies and dermatopathology to include associated services needed to complete the consultation to support VA Providence. Contract Type: Contract type is Firm-Fixed Price, Cost-Per-Test. Contractor is encouraged to price base and option year (s) the same. Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years. Option years are exercised at the discretion of the Government. Locations: The following VA Medical Centers plan on utilizing these services: "VA Providence, RI, 830 Chalkstone Ave, Providence, RI 02908 General Information: The Contracting Laboratory: 1.The Contractor will provide Muscle Biopsies and Dermatopathology consultative services. This will include associated services needed to complete the consultation. 2.Will provide faxed results as well as a hard copy. 3.Provide consultation/testing report that includes the laboratory's name that performed the consultation/testing, laboratory specific accession number, the date and time a specimen was collected, received by the laboratory and completed, and the pathologist's signature and technologist initials where appropriate. 4.Notwithstanding anything to the contrary in this Agreement or otherwise, the CONTRACTING LABORATORY shall not release patient's records that include test results, to any person other than the ordering healthcare provider or designee. All member records shall be treated as confidential so as to comply with all state and federal laws regarding the confidentiality of patient's records. This provision shall survive termination of this Agreement. 5.Shall certify and ensure that all employees, officers, or agents do not use Protected Health Information received from any VAMC site that would constitute a violation of any applicable provision in standards set forth in the Health Insurance Portability and Accountability Act (HIPAA). 6.The contractor shall provide telephone number(s) and contact person(s) to be used by the VA Medical Center to make specimen problem inquiries and problem solving at all times. 7.Contractor agrees to maintain the minimum acceptable service, reporting systems. Immediate (within 24 hours) notification must be given to VA upon adverse action by a regulatory agency. 8.Contractor shall assign a specific local account representative. Estimated Testing Quantity based on Fiscal Year 2014 history: DescriptionEstimated Yearly Qty Muscle Biopsies CPT code: 8834235 CPT code: 8831448 CPT code: 8831331 CPT code: 883058 CPT code:883482 CPT code:8834127 Dermatopathology Immunofluorescent Study CPT 8834680 T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G04524 B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G04521 ALK- FISH CPT Code 883681 Licensing and accreditation - Contracting Laboratory: 1.Shall have all licenses, permits, accreditation certificates required by Federal law and State law in the state of Rhode Island. 2.Shall be accredited by the CLIA or the College of American Pathologists. Copies of all certifications and renewal certifications will be provided upon submission of a proposal to the Contracting Officer and Contracting Officer's Representative (COR). 3.Medical Director must be licensed Physician with suitable qualifications and experience to direct a laboratory providing consultation services under this contract according to CLIA and CAP standards. 4.Must submit a copy of the professional certification and/or licensure of the Laboratory Director and/or Medical Director to the COR with proposal. 5.Must comply with the regulatory requirements of Health and Human Services Healthcare Financing Administration. 6.Must notify the Contracting Officer immediately, in writing, upon its loss (or any of its subcontractors) of any required certification, accreditation, or licensure. Contract Performance Monitoring Quality Control: The contractor must operate a successful quality control program as required by CAP. Services are to be performed in accordance with this PWS. The quality control program must include procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor's quality control program is the means by which the contracting laboratory assures that work complies with the requirement of the contract. A quality control program will be submitted as part of an offer and put into place upon final contract award. After acceptance of the quality control plan the contractor shall receive the contracting officer's acceptance in writing of any proposed change to this Quality Control system. Quality Assurance: The Contractor shall comply with all applicable OSHA, Federal and State laws, the Joint commission and regulations required as required for performing the type of services required. The government shall evaluate the contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s). Federal Holidays: (The contractor does not have to perform on these holidays) New Year's DayLabor Day Martin Luther King Jr.'s BirthdayColumbus Day President's DayVeteran's Day Memorial DayThanksgiving Day Independence DayChristmas Day Hours of Operation: The contractor is responsible for conducting business, between the hours of 8am - 4:30pm EST/EDT Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. All certifications must be kept current with any change of personnel assigned to this contract. Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided to the contracting laboratory. Any specimen that is lost by the contracting laboratory will incur a charge of $100.00 and will be credited to the Government on the monthly invoice. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend a post award conference convened by the contracting activity in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government. Contracting Officer Representative (COR): The COR will be identified by separate letter upon contract award. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order. Key Personnel: Provided Upon Award The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:30p.m EST/EDT, Monday thru Friday, except Federal holidays or when the government facility is closed for administrative reasons. Identification of Contractor Employees: All contract personnel attending meetings, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Business Associate Standard: A hospital laboratory is not required to have a business associate contract to disclose protected health information to a reference laboratory for treatment of the individual. See 45CFR 164.502(e), exceptions to the Business Associate Standard. (vii) N/A (viii) 52.212-1 Instructions to Offerors - commercial Items, apply to this solicitation with the following addenda, 52.252-1, 52.216-1, 52.217-5, 52.233-2, VAAR852.233-70, VAAR 852.233-71, VAAR 852.270-1, VAAR 852.273-74, (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 applies to this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i)Technical capability of the item offered to meet the Government requirement. 1.Provide a written process flow and identify the specific methods and processes that will be used to accomplish the identified criteria in the description of work. 2.Provide applicable state required licenses, certificates, and training of personnel who will be performing on site services. 3.Provide turnaround time for specimen upon receipt. (ii)Price 1.Quotes should be submitted as separate line items to include the following tests, cost-per-test pricing (inclusive of FOB Destination): a.Muscle Biopsies: CPT codes: 88342;88314;88313;88305;88305;88348 b.Dermatopathology: TCell Rearrangement/Clonality/CPT Codes: 81340; 81342; G0452; IgH CPT Codes: 81261;G0452 2.Resulting contract will be for 1 base year with four 1 year options. Pricing for option periods is requested to remain the same as base year pricing. This must be notated on response. (iii)Past Performance 1.Contractor must provide past performance references for 3 previous contract awards (including name, title, address, email and phone number of reference) and submit with quotation. 2.Past performance information shall also be obtained from other sources available to the Government to include, but not limited to, PPIRS (past performance retrieval system) or other databases; interviews with Program Managers, and other Contracting Officers. Vendors will need to have an active registration in SAM.gov in order to be considered for award. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: apply to this solicitation with the following addenda; VAAR 52.204-4, 52.216-21, 52.217-8, 52.217-9, 52.232-19, 852.203-70, VAAR 852.215-70, VAAR 852.215-71, VAAR 852.232-72, VAAR 852.237-70. (xii) 52.212-5 Contracts Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; The following FAR clauses identified at paragraph b of FAR 52.212.5 are considered checked and are applicable to this acquisition: 52.203-6, 52.209-6, 52.219-6, 52.219-8, 52.219-14, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-54, 52.223-18, 52.225-13, 52.232-34, 52.222-41, 52.222-4252.222-43, (xiii) n/a (xiv) The Defense Priorities and Allocations System (DPAS) is not Applicable to this acquisition (xv) RESPONSES ARE DUE August 27, 2015 13:00 Eastern Standard Time (EST). Only Electronic offers will be accepted. Please email all offers to heather.simpson@va.gov (xvi) Contact Heather Simpson at heather.simpson@va.gov for any questions related to this solicitation. Contracting Office Address: Department of Veterans Affairs, VA Boston Healthcare System, 940 Belmont Street, Brockton, MA 02301 Place of Performance: Rhode Island Primary Point of Contact: Heather Simpson, Contracting Officer, Department of Veterans Affairs Medical Centers heather.simpson@va.gov PRICE SCHEDULE Base Year: (Period of one (1) year from date of contract award) Est. Price Schedule Qty UnitUnit Cost 1. Muscle Biopsies: CPT Code 88342 35 CPT$_______ 2. Muscle Biopsies: CPT Code 88314 48 CPT$_______ 3. Muscle Biopsies: CPT Code 88313 31 CPT$_______ 4. Muscle Biopsies: CPT Code 88305 8 CPT$_______ 5. Muscle Biopsies: CPT Code 88348 2 CPT$_______ 6. Muscle Biopsies: CPT Code 88341 27 CPT$_______ 8. Dermatopathology: Immunofluorescent Study CPT 88346 80 CPT$_______ 9. Dermatopathology: T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G0452 4 CPT$_______ 10. Dermatopathology: B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G0452 1 CPT$_______ 11. Dermatopathology:ALK-FISH CPT Code: 88368 1 CPT $_______ Option Year #1: (Period of one (1) year, commencing on the day following the last day of the Base Year) Est. Price Schedule Qty UnitUnit Cost 1. Muscle Biopsies: CPT Code 88342 35 CPT$_______ 2. Muscle Biopsies: CPT Code 88314 48 CPT$_______ 3. Muscle Biopsies: CPT Code 88313 31 CPT$_______ 4. Muscle Biopsies: CPT Code 88305 8 CPT$_______ 5. Muscle Biopsies: CPT Code 88348 2 CPT$_______ 6. Muscle Biopsies: CPT Code 88341 27 CPT$_______ 8. Dermatopathology: Immunofluorescent Study CPT 88346 80 CPT$_______ 9. Dermatopathology: T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G0452 4 CPT$_______ 10. Dermatopathology: B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G0452 1 CPT$_______ 11. Dermatopathology:ALK-FISH CPT Code: 88368 1 CPT $_______ Option Year #2: (Period of one (1) year, commencing on the day following the last day of Option Year 1) Est. Price Schedule Qty UnitUnit Cost 1. Muscle Biopsies: CPT Code 88342 35 CPT$_______ 2. Muscle Biopsies: CPT Code 88314 48 CPT$_______ 3. Muscle Biopsies: CPT Code 88313 31 CPT$_______ 4. Muscle Biopsies: CPT Code 88305 8 CPT$_______ 5. Muscle Biopsies: CPT Code 88348 2 CPT$_______ 6. Muscle Biopsies: CPT Code 88341 27 CPT$_______ 8. Dermatopathology: Immunofluorescent Study CPT 88346 80 CPT$_______ 9. Dermatopathology: T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G0452 4 CPT$_______ 10. Dermatopathology: B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G0452 1 CPT$_______ 11. Dermatopathology:ALK-FISH CPT Code: 88368 1 CPT $_______ Option Year #3: (Period of one (1) year, commencing on the day following the last day of Option Year 2) Est. Price Schedule Qty UnitUnit Cost 1. Muscle Biopsies: CPT Code 88342 35 CPT$_______ 2. Muscle Biopsies: CPT Code 88314 48 CPT$_______ 3. Muscle Biopsies: CPT Code 88313 31 CPT$_______ 4. Muscle Biopsies: CPT Code 88305 8 CPT$_______ 5. Muscle Biopsies: CPT Code 88348 2 CPT$_______ 6. Muscle Biopsies: CPT Code 88341 27 CPT$_______ 8. Dermatopathology: Immunofluorescent Study CPT 88346 80 CPT$_______ 9. Dermatopathology: T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G0452 4 CPT$_______ 10. Dermatopathology: B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G0452 1 CPT$_______ 11. Dermatopathology:ALK-FISH CPT Code: 88368 1 CPT $_______ Option Year #4: (Period of one (1) year, commencing on the day following the last day of Option Year 3) Est. Price Schedule Qty UnitUnit Cost 1. Muscle Biopsies: CPT Code 88342 35 CPT$_______ 2. Muscle Biopsies: CPT Code 88314 48 CPT$_______ 3. Muscle Biopsies: CPT Code 88313 31 CPT$_______ 4. Muscle Biopsies: CPT Code 88305 8 CPT$_______ 5. Muscle Biopsies: CPT Code 88348 2 CPT$_______ 6. Muscle Biopsies: CPT Code 88341 27 CPT$_______ 8. Dermatopathology: Immunofluorescent Study CPT 88346 80 CPT$_______ 9. Dermatopathology: T Cell Rearrangement/Clonality CPT codes: 81340, 81342, G0452 4 CPT$_______ 10. Dermatopathology: B Cell Receptor IgH Gene Rearrangement CPT codes: 81261, G0452 1 CPT$_______ 11. Dermatopathology:ALK-FISH CPT Code: 88368 1 CPT $_______ Aggregate Contract Total Estimated Value: $_________________________ Past Performance References 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. list any commendations or awards received: 13. list of Major Subcontractors:
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BoVAMC/VAMCCO80220/VA24115Q0605/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-15-Q-0605 VA241-15-Q-0605.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2257643&FileName=VA241-15-Q-0605-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2257643&FileName=VA241-15-Q-0605-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03841490-W 20150819/150817234857-f13e761a36bdf27c141d132886744872 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
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