SOLICITATION NOTICE
R -- eGift Card Program - ATCH 3-Pricing Schedule - ATCH 1-SOO-SECHQ1-15-R-0021 - J ATTACHMENTS - SECHQ1-15-R-0021 - ATCH 2-Special Requirements-SECHQ1-15-R-0021
- Notice Date
- 8/17/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Securities and Exchange Commission, Office of Acquisitions, Office of Acquisitions, 100 F Street, NE, MS-4010, Washington, District of Columbia, 20549, United States
- ZIP Code
- 20549
- Solicitation Number
- SECHQ1-15-R-0021
- Archive Date
- 9/23/2015
- Point of Contact
- Tamara J. Oliver, Phone: 2025518351, D'Jaris Gladden, Phone: 2025518908
- E-Mail Address
-
Olivert@sec.gov, gladdend@sec.gov
(Olivert@sec.gov, gladdend@sec.gov)
- Small Business Set-Aside
- N/A
- Description
- ATTACHMENT #2, Special Requirements - SECHQ1-15-R-0021 Attachment J-5 - Credit Release Attachment J-4 - OF 306, Declaration of Federal Employment Attachment J-3 - Contractor Data Form Attachment J-2 - Nondisclosure Contractor Personnel Attachment J-1 - Nondisclosure Contractor Entity ATTACHMENT #1, Statement of Objectives (SOO), SECHQ1-15-R-0021 ATTACHMENT #3 - Pricing Schedule - SECHQ1-15-R-0021 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, "Streamlined Procedures for Evaluation and Solicitation for Commercial Items," and FAR Part 13.5, "Test Program for Certain Commercial Items" as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested, and a written solicitation document will not be issued. This solicitation is a Request for Proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83, July 2, 2015. This is an unrestricted acquisition (i.e., no set-aside). The associated North American Industrial Classification System (NAICS) code for this procurement is 541990 - All Other Professional, Scientific and Technical Services, with a small business size standard of $15.0 Million. The U.S. Securities and Exchange Commission (SEC), Office of Acquisitions, 100 F Street NE, Washington, DC 20549-2000 is seeking a commercial eGift Card Contractor to support the SEC's employee recognition program. The SEC intends to award a non-personal services firm-fixed price (FFP) Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract to provide the required services in accordance with the Statement of Objectives at Attachment 1 and SEC Special Requirements at Attachment 2. After successful SEC certification of the Contractor's system, the contract base period of performance shall commence and continue through one (1) year with four (4) one-year options. Certification of the Contractor's system shall be accomplished no later than thirty (30) calendar days after award of the contract. Terms are FOB destination. The contractor shall certify its system, to include SEC access, at the address below and e-gift cards shall be distributed in a media directly to the employee or to the SEC for delivery through internal channels. U.S. Securities & Exchange Commission Headquarters Station Place Office of Human Resources 100 F Street NE Washington, DC 20549-2000 Place of Performance. Work shall primarily be performed at the Contractor's location. 52.212-2 Evaluation-Commercial Items (Oct 2014) ADDENDUM to 52.212-2, Evaluation of Offers Evaluation Criteria - The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical Capabilities, (2) Management Approach & Capabilities, (3) Past Performance; and (4) Price. 1. Technical Capabilities - the Offeror provides an acceptable technical solution and effectively demonstrates the technical ability, knowledge and platform to successfully meet the requirements of the SOO and special requirements. 2. Management Approach & Capabilities - the depth and breadth of the management approach and capabilities to acceptably meet the requirements of the SOO and special requirements. 3. Past Performance: The government will evaluate relevance of past performance by surveying PPIRS, reviewing past performance references, and other measures. Relevant Past Performance is previous or current performance of a similar (Commercial or Government) scope, where performance was within three (3) years prior to offer submission. If an offeror is without a record of relevant past performance, or for whom information on past performance is not available, then the offeror will not be evaluated favorably or unfavorably on past performance. 4. Price: The firm-fixed price will be evaluated for the Basic Requirement (Base Period) and for the total Overall Price summation of all Contract Line Item Numbers (CLINS) through base and all option periods. Fixed Prices shall be fully-burdened and include all costs (direct and indirect), overhead and profit. Technical Capabilities and Management Approach & Capabilities are of equal importance. Technical Capabilities and the Management Approach & Capabilities are more important than Past Performance. Technical Capabilities, Management Approach & Capabilities, and Past Performance, when combined, are more important than Price. As the technical proposals become more equal, price becomes more important in making the award determination. It should be noted that award may be made to other than the lowest priced offer if the Government determines that a price premium is warranted due to technical merit. The Government may also award to other than the highest technically rated offer, if the Government determines that a price premium is not warranted. Any proposal that does not adhere to the technical requirements outlined in the SOO may be excluded from competition and deemed technically unacceptable and, therefore, non-responsive by the Government. The Government reserves the right to communicate with a offeror in an effort to clarify or verify information submitted in their proposal. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of addendum) The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: 1. FAR 52.212-1, "Instructions to Offerors-Commercial Items"(Apr 2014) Addendum to 52.212-1, Instructions to Offerors ADDENDUM TO 52.212-1 - Proposal Preparation Instructions The following changes/additions are made to 52.212-1 Instructions to Offerors which is incorporated into the solicitation by reference: 1) Paragraphs (d), (e), and (h) are hereby deleted from this solicitation. Submit signed and dated offers electronically as specified in this solicitation at or before the exact time specified in this solicitation. Offerors responding to this solicitation may submit their quote in accordance with the standard commercial practices (e.g., on company letterhead, formal quote form, etc.) but must include the following information-- (1) The solicitation number is SECHQ1-15-R-0021; (2) The time and date specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) Volume 1 - Technical Proposal Submission: Proposals must demonstrate that both your firm and solution can successfully complete this project. Provide a Performance Work Statement including a description of your overall solution, as follows: 1. Technical Capabilities. Offerors shall describe its technical solution and platform capabilities to provide a non-developmental, automated system in accordance with the Statement of Objectives (SOO) Sections C-3.1, C-3.2, C-3.3, and C-3.9; and the solicitation requirements. 2. Management Approach & Capabilities: Offerors shall describe its approach and capabilities to successfully satisfy the requirements defined in the SOO Sections C-3.4, C-3.5, C-3.6, C-3.7, C-3.8, C-3.10 and C-3.11; and the solicitation requirements. 3. Past Performance: Provide three ()3 references including: a. Name of Agency/Organization, b. Contract Number, c. Contract Type, d. Total Contract Value, e. Description of contract work, f. Name of Contracting Officer (or similar representative), telephone number and email address; for contracts performed within the past 3 years that are similar in size and scope of this requirement. Include a brief narrative of why your firm believes the respective reference is relevant to the Governments requirement. Page Limitation: The technical proposal submission shall be limited to thirty (30) one-sided pages, excluding the cover letter and resume. (5) Terms of any express warranty; (6) Price and any discount terms in accordance with Attachment 3, Pricing Schedule Format. Note that the price proposal should be separate from the Technical Proposal submission.. Include any Contractor Team Arrangements and/or Subcontractor Arrangement, if applicable; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically). Note: If your firm's completed electronic representations and certifications are available on System for Award Management (SAM), it is not necessary to provide a copy with your proposal; (9) Acknowledgment of Solicitation Amendments, if applicable; (10) Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. FAR 52.212-3, "Offerors Representations and Certifications-Commercial Items"(Mar 2015) -- All Offerors must be registered in the System for Award Management (SAM) with the applicable solicitation NAICS at the time of offer. Offerors that fail to register or who do not maintain an active registration at the time of offer may be excluded from consideration. The following contract clauses apply to this acquisition: FAR 52.212-4, "Contract Terms and Conditions-Commercial Items" (May 2015) FAR 52.212-5, "Contract Terms and Conditions Required to Implement Statutes or Executive Orders" (May 2015) The following subparagraphs of FAR 52.212-5 are applicable: 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402). 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (41 U.S.C. 3509)). 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) (Pub. L. 109-282) (31 U.S.C. 6101 note). 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Aug 2013) (31 U.S.C. 6101 note). 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Jul 2013) (41 U.S.C. 2313). 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). 52.219-9, Small Business Subcontracting Plan (Oct 2014) (15 U.S.C. 637(d)(4)), (iii) Alternate II (Oct 2001) of 52.219-9. 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). 52.222-35, Equal Opportunity for Veterans (Jul 2014)(38 U.S.C. 4212). 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). 52.222-37, Employment Reports on Veterans (JUL 2014) (38 U.S.C. 4212). 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.222-54, Employment Eligibility Verification (AUG 2013). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513). 52.225-13, Restrictions on Certain Foreign Purchases (June 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). The following FAR Clauses apply to this procurement: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://acquisition.gov/comp/far/index.html. 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters, Jul 2013 52.227-3 Patent Indemnity, Apr 1984 52.227-16 Additional Data Requirements, June 1987 52.232-18 Availability of Funds, April 1984 52.232-40 Providing Accelerated Payments to Small Business Subcontractors, Dec 2013 52.245-1 Government Property, Apr 2012 52.216-1 Type of Contract (Apr 1994) Orders against this Indefinite-Delivery, Indefinite Quantity (IDIQ) contract may be issued on a Firm-Fixed Price basis. 52.216-18 Ordering (Oct 1995) (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued during the active period of performance. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 52.216-19 Order Limitations (Oct 1995) (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than $25.00, the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of $500,000.00; (2) Any order for a combination of items in excess of $2,000,000.00; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within five (5) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 52.216-22 Indefinite Quantity (Oct 1995). (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 5 years of award of contract. 52.217-8 Option to Extend Services (Nov 1999). The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days prior to expiration of the period of performance. 52.217-9 Option to Extend the Term of the Contract (Mar 2000). The Government may extend the term of this contract by written notice to the Contractor within one (1) day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least five (5) days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. 52.232-22 Limitation of Funds (Apr 1984) 52.232-39 Unenforceability of Unauthorized Obligations (June 2013) SEC Applicable Local Clauses and Requirements are incorporated in the combined synopsis and solicitation with Attachment 2. Defense Priority and Allocations Systems (DPAS) is not applicable. CLOSING DATE: Proposals are due Tuesday, September 8, 2015 by 2:00 p.m. Eastern Time. Proposals shall be submitted electronically via e-mail to D'Jaris Gladden at GladdenD@sec.gov and Tammy Oliver at OliverT@sec.gov. A complete proposal will consist of: (1) Price for CLINS as listed in Attachment 3; (2) Signature on a proposal cover letter which includes the proposal's acceptance period; (3) Technical Capabilities; (4) Management Approach & Capabilities; (5) Past Performance information; and (6) Certify the Offeror's Representations and Certifications are current, (https://sam.gov/). The Contracting Officer will review the proposals received for completeness, and may reject any incomplete proposals. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed proposals will not be accepted. Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail not later than 3:00 PM Eastern Time on Thursday, August 20, 2015, to the Contract Specialist, Tammy Oliver, at OliverT@sec.gov and Contracting Officer, D'Jaris Gladden at GladdenD@sec.gov. Points of Contact D'Jaris Gladden, Contracting Officer, tel: 202-551-8908, e-mail: GladdenD@sec.gov Tammy Oliver, tel: 202-551-8351, e-mail: Olivert@sec.gov
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