SOLICITATION NOTICE
74 -- Fiber Laser Marking System - Laser Marking System (SOW)
- Notice Date
- 8/17/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 333517
— Machine Tool Manufacturing
- Contracting Office
- Department of the Air Force, US Air Force Europe, 48 CONS/LGC - Lakenheath, RAF Lakenheath, Unit 5070 Box 270, RAF Lakenheath, 09461-0270, United States
- ZIP Code
- 09461-0270
- Solicitation Number
- F3B2M25215A001
- Archive Date
- 10/3/2015
- Point of Contact
- Crystal D Randolph, Phone: 011441638521990, Claire Hammond, Phone: 011441638522407
- E-Mail Address
-
crystal.randolph.4@us.af.mil, claire.hammond.gb@us.af.mil
(crystal.randolph.4@us.af.mil, claire.hammond.gb@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- F3B2M25215A001-Soliciation Statement of Work Combined Synopsis/Solicitation RFQ – Fiber-Laser Marking System – Reference (F3B2M25215A001) Requesting Agency: 100 AMXS/CCS RAF Mildenhall, Mildenhall, Suffolk, United Kingdom IP28 8NF Purchasing Agency: 48th Contracting Squadron – 48 CONS/LGCA RAF Lakenheath, Brandon, Suffolk, United Kingdom IP27 9PN I. This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. II. This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference F3B2M25215A001. III. This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-83 (effective 3 August 2015), DPN 20150626 (effective 26 June 2015), AFAC 2015-0406 (effective 6 April 2015). IV. Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 333517, Machine Tool Manufacturing. V. Offeror Representations and Certifications prescribed in FAR Part 52.212-3 shall be completed and included with offer or in conjunction with SAM registration. DESCRIPTION OF REQUIREMENT This is a BRAND NAME OR EQUAL requirement for a fiber laser marking system used in etching and marking all types of materials. Contractor will be responsible for all parts, materials, transportation necessary to perform acquisition and delivery. ***To be considered for award, you or your entity must be System for Award Management (SAM), www.sam.gov registered and subsequently enrolled in Wide Area Workflow (WAWF), https://wawf.eb.mil/, for purpose of invoice/payment if awarded the contract. Please note that WAWF is the ONLY ACCEPTABLE means of invoicing and payment. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote. PRICE SCHEDULE: Line Item Description Quantity Unit Price 0001 Fiber Laser System Manufacturer: Epilog Model: Fusion M2 32 Fiber (BRAND NAME OR EQUAL) One (1) Each $/£ Description and Accessories To be considered an “Or Equal” item, product must have: -fiber laser source -minimal wattage: 40w -minimal working area: 24”x 18” -minimal marking resolution: 1000 DPI -auto-switching power supply supports 110-240 VAC 50/60 Hz -Air cooled -visual red dot laser pointer -4” external exhaust connection -standard printer port and/or USB connections -compatible with Windows XP/Vista/7/8 -enclosed and freestanding 0002 Warranty At a minimum, one (1) year warranty for equipment/parts One (1) Each $/£ 0003 Training Training cover basic component familiarity, normal operation, troubleshooting and routine maintenance. Face to face or online. If online training is available, a website address, login and password, if applicable, must be provided to access training site. One (1) Each $/£ 0004 Delivery Laser system must be delivered within six (6) weeks of the award date. Items shall be shipped FOB Destination, if shipped to consolidation point. One (1) Each $/£ Final Price Extended $/£ ***Prices shall be all inclusive (i.e. all material, transportation, labor, etc.) ***Prices shall be quoted all US Dollars ($) or UK British Pounds (£) and shall be valid for a minimum of 60 DAYS ***See addenda and specific instructions below DELIVERY AND INSPECTION: Quotes shall include shipping cost for mode of shipment: direct in-country shipping or consolidation point (see addresses below). Inspection and acceptance of equipment shall be made by the requesting agency on behalf of the U.S. Government. If shipping to the consolidation point, vendor must notify 48 Contracting Squadron to obtain TCN prior to shipping. In-country: 100 AMXS/CCS Bldg 809 Room 203 RAF Mildenhall Bury St Edmunds, UK IP28 8NF OR Consolidation Point for forward delivery to UK: Defense Distribution Depot Susquehanna Consolidation and Containerization Point 2001 Mission Drive Door 135-168 New Cumberland, PA 17070-5002 INSTRUCTIONS AND CLAUSES: The following clauses and provisions apply to this solicitation and are included by reference: 52.212-1 Instructions to Offerors – Commercial Items (Apr 2014) 52.212-2 Evaluation – Commercial Items (Apr 2014) Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items (April 2014) As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein: Quotation Preparation Instructions: A. To assure the timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the evaluation factors which include a price quote and technical specification as defined herein. B. Quote Specifics: All quotes must include the following information: 1. Provided specifications for products quoted shall be directly comparable to requested specificaions within each catergory. 2. Vendor’s complete mailing and remittance address. 3. Discount for prompt payment, if any. 4. Quotes shall include contractor DUNS and CAGE numbers. 5. Offerors should submit formal communications, such as requests for clarifications and/or information concerning this soliciation, via email ro the following email address NLT two (2) calendar days prior to receipt of quote date: crystal.randolph.4@us.af.mil. 6. Quotes shall be quoted in United States Dollars ($) or UK British Pounds (£) and shall be valid for at least 60 days. 7. Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.) and shall be clearly illustrated or broken down. 8. Return a completed copy of Offeror Representations and Certifications 9. Offeror shall acknowledge all solicitation amendments (if applicable) C. Quotes are due to this office no later than 4:00p.m. British Summer Time, 18 September 2015. Quotes may be sent via e-mail to Crystal Randolph at crystal.randolph.4@us.af.mil and Claire Hammond claire.hammond.gb@us.af.mil and telephone inquiries may be made to +44-163852-1990. PDF is the preferred file type. (End Addendum) Addenda to FAR 52.212-2 Evaluation – Commercial Items (Oct 2014) A. Award Basis: The Government’s evaluation of the quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will utilize the lowest price technically acceptable award basis. Quotes that do not meet the quote specifics will be deemed technically unacceptable, and therefore not considered for award. B. Evaluation: Evaluation factors required under FAR 52.212-1 will be evaluated by the Government as follows: 1. Price: To evaluate price reasonableness, a comparison will be made amongst all received quotations and the Government’s estimate. 2. Technical Capability: An offer’s quotation will be considered technically acceptable if it meets the performance requirements detailed in the specifications found on the price schedule. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award. Submission of specifications and marketing material is adequate to demonstrate that the or equal product meets or exceeds the requirements under the price schedule. C. Award Determination: As a result of the Government’s aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. This is a competitive solicitation for quotations on a Lowest Price Technically Acceptable basis conducted in accordance with FAR parts 12 and 13. The Government will award from among the technically acceptable quotes based on price and technical acceptance. Federal Acquisition Regulation (FAR) Provisions/Clauses by Reference: 52-204-7 System for Award Management 52.209-2 Prohibition on Contracting with Inverted Domestic Corporations-Representation 52.211-6 Brand Name or Equal 52.212-3 Offeror Representations and Certifications—Commercial Items 52.212-4 Contract Terms and Conditions – Commercial Items 52.222-50 Combating Trafficking in Persons Alternate I 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran – Representation and Certifications 52.232-1 Payments 52.232-8 Discounts for Prompt Payment 52.233-1 Disputes 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim Department of Defense Federal Acquisition Regulations (DFAR) Provisions/Clauses by Reference: 252.203-7000 Requirements Relating to Compensation of Former DoD Offiicials 252.203-7002 Requirement to Inform Employees of Whistleblower Rights 252.203-7005 Representation Relating to Compensation of Former DoD Officials 252.204-7004 Alternate A (Required Central Contractor Registration) 252.204-7014 Safeguarding of Unclassified Controlled Technical Information 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country 252.209-7004 Subcontracting with Firms That are Owned or Controlled by the Government of a Terrorist Country 252.222-7002 Compliance with Local Labor Laws (overseas) 252.225-7042 Authorization to Perform 252.229-7000 Invoices Exclusive of Taxes or Duties 252.229-7006 Value Added Tax Exclusion (United Kingdom) 252.229-7007 Verification of United States Receipt of Goods 252.229-7008 Relief of Import Duty (United Kingdom) 252.232-7008 Assignment of Claims (Overseas) 252.232-7010 Levies on Contract Payments 252.233-7001 Choice of Law (Overseas) FAR 52.232-18: Availability of Funds (Apr 1984) Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. (End of Clause) FAR 52.237-2 Protection of Government Buildings, Equipment and Vegetation (Apr 1984) The Contractor shall use reasonable care to avoid damaging existing buildings, equipment, and vegetation on the Government installation. If the Contractor’s failure to use reasonable care causes damage to any of this property, the Contractor shall replace or repair the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. (End of Clause) FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/ (End of Clause) FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ (End of Clause) FAR 52.252-5 Authorized Deviations in Provisions (Apr 1984) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision. (b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation. (End of Provision) FAR 52.252-6 Authorized Deviations in Clauses (Apr 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation. (End of Clause) AFFARS 5352.201-9101 Ombudsman (Apr 2014) (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary: Mr. Douglas Guldan AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025 Alternate: Ms. Heidi Hoehn AFICA/KU, UNIT 3103, APO, AE 09094-3103 AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025 Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431. (d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. (End of clause) AFFARS 5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (Jun 2014) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires escorted entry to controlled or restricted areas. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. AFFARS 5352.225-9004 Submission of Offers in Other than United States Currency (2006) (a) Offers may be submitted in United States dollars or the currency accepted at the place of performance. (b) All offers shall be evaluated for determination of contract award by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals. (c) When a "Final Proposal Revision" is requested and received, in accordance with the applicable solicitation's terms and conditions, offers shall be evaluated by converting all foreign currencies to equivalent United States dollars by using the Foreign Currency Fluctuation Defense (FCFD) budget rate for the applicable currency in effect on the date set for the receipt of initial proposals. (End of clause) In accordance with FAR 13.004 -- Legal Effect of Quotations the following information is provided in regards to quotations. A quotation is not an offer and, consequently, cannot be accepted by the Government to form a binding contract. Therefore, issuance by the Government of an order in response to a supplier’s quotation does not establish a contract. The order is an offer by the Government to the supplier to buy certain supplies or services upon specified terms and conditions. A contract is established when the supplier accepts the offer. When appropriate, the contracting officer may ask the supplier to indicate acceptance of an order by notification to the Government, preferably in writing. In other circumstances, the supplier may indicate acceptance by furnishing the supplies or services ordered or by proceeding with the work to the point where substantial performance has occurred. If the Government issues an order resulting from a quotation, the Government may (by written notice to the supplier, at any time before acceptance occurs) withdraw, amend, or cancel its offer. If you have any questions or concerns, please contact one of the following: Primary point of contact: Contract Specialist: Crystal Randolph TEL: 01638-52-1990 or EM: crystal.randolph.4@us.af.mil Secondary point of contact: Contracting Officer: Claire Hammond TEL: 01638-52-2407 or EM: claire.hammond.gb@us.af.mil
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- Place of Performance
- Address: RAF Mildenhall, Bldg 809/Rm 203, Bury St. Edmunds, Non-U.S., IP28 8NF, United Kingdom
- Record
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