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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 23, 2015 FBO #5021
SOLICITATION NOTICE

B -- EMS AUDIT - PWS

Notice Date

8/21/2015
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541620 — Environmental Consulting Services
 

Contracting Office

Department of the Navy, Bureau of Medicine and Surgery, Naval Hospital Camp Pendleton, Box 555191, Marine Corps Base, Camp Pendleton, California, 92055-5191, United States
 

ZIP Code

92055-5191
 

Solicitation Number

N68094-15-T-1081
 

Archive Date

9/23/2015
 

Point of Contact

Timothy A. Daniels, Phone: 7607251425
 

E-Mail Address

timothy.a.daniels18.civ@mail.mil
(timothy.a.daniels18.civ@mail.mil)
 

Small Business Set-Aside

Total Small Business
 

Description

PWS PERFORMANCE WORK STATEMENT ANNUAL INTERNAL AUDITING OF ENVIRONMENTAL MANAGEMENT SYSTEM (EMS) NAVAL HOSPITAL CAMP PENDLETON (NHCP) 1. SCOPE: The Contractor shall furnish all labor, tools, supervision, material, parts, equipment, and transportation necessary to provide professional internal auditing of the Naval Hospital Camp Pendleton H-200 Environmental Management System (EMS)l to access performance of the Environmental Management System (EMS) Programs and identify and track solutions to environmental compliance in accordance OPNAV 5090.1 D "Environmental Readiness Program Manual" compliance elements and the International Organization for standardization (ISO) 14001:200 section A.5.5 requires annual internal auditing of EMS. Executive Order (EO) 13423 requires every federal agency to perform annual internal EMS audits. This order requires an established EMS, a Compliance Plan, reporting methods, and protocols, and training. EO order 13423 also requires specific numerical improvements in: energy efficiency and reductions in greenhouse gas (GHG) emissions, acquisition of green products and services, use of renewable energy, toxic reductions, pollution prevention, recycling and diversion of solid waste, sustainable buildings, electronics stewardships, vehicle fleet management, and water conservation. 2. TASKS/REQUIREMENTS: a. EMS Manual Audit/Review: The Contractor will audit and review current EMS Manual and associated environmental documents. b. Integrated Compliance/EMS Assessments: Perform an integrated environmental compliance and environmental management system evaluation. c. IAP Review: Contractor will review the IAP for compliance elements of ISO 14001 and OPNAV 5090 Additional: • Audit and review the Environmental Management System (EMS) manual and EMPs of Navy Hospital Camp Pendleton H-200 to reflect compliance elements of ISO 14001 and OPNAV 5090.1D, local laws, state, and federal regulations as directed by EO 13423. • Perform an integrated environmental assessment, and environmental management system evaluation to meet Tier II audit requirements, identify gaps, and provide solutions to prepare for future external Environmental Quality assessments by BUMED. • Prepare and provide a one-day EMS Executive and General Awareness brief. The brief shall consist of a minimum of 10 individual General Awareness sessions of 30 minutes duration to hospital zones, contractors, and 2 Executive Sessions of 30 minutes each of current implementation status and the future direction of the new hospital H-200 and environmental staff. • Provide minutes of the Executive sessions. • Conduct integrated internal compliance and EMS audit walkthrough surveillance of Naval Hospital H-200 zone and supporting buildings. Review and provide recommendations to minimize or eliminate the generation of industrial water, energy usage, or hazardous/solid waste as applicable. • Review and analyze model internal Assessment Plan (IAP), EMSWeb, etc. in reference to specific records/documents and program requirements in reference to environmental programs in addition to EMS, energy and water conservation and sustainability EO 13514 requirements. • Identify gaps to correct any deficiencies or findings. Draft waiver application or justification as to why the requirements are no longer applicable or valid. • Audit the Naval Hospital H-200 EMS manual and other related documents and data base to meet future BUMED EMS external audit requirements. • Provide reports to Environmental Management on each program as they are performed and completed. • Correct submittal based on Government review, 30 calendar days after receipt of report. • Compile all products in a Final Report: Two (2) COPIES (2-sided paper) and two (20 ) electronic copies of the report and any documents produced during the evaluation/assessment 30 days after the completion of the audit review. 4. PERFORMANCE GOALS/OBJECTIVES: The contractor shall provide professional internal audit and review of the Naval Hospital Camp Pendleton H-200 Environmental Management System (EMS) Manual and programs to reflect compliance in accordance to OPNAV 5090.1 D "Environmental Readiness Program Manual" compliance elements and the International Organization for standardization (ISO) 14001. Executive Order (EO) 13423 that require annual internal auditing for every federal agency in order to maintain sustainable practices and compliance with local, state, and federal regulations in the areas of the environment, energy, and transportation. NHCP EMS Audit Deliverables and QA Factors Deliverable Quantity Schedule QA Factor Kick-off Meeting Minutes One electronic copy Notice to proceed plus 10 business days Government acceptance of minutes On-site Audit Within 2 calendar months of notice to proceed Onsite audit conducted on schedule, unless government revises schedule. Contractor's audit team of sufficient size and experience to effectively meet the audit scope, including familiarity with Navy, state, regional and local requirements. Onsite audit addressed compliance, conformance, and IAP review components of the PWS. The contractor communicated findings with the NHCP as they were identified, especially findings with potential regulatory implications. Draft NHCP Audit report Two hardcopies plus one electronic copy Conclusion of site visit plus 15 business days Draft audit report submitted on schedule, unless government revises schedule. Draft audit report met PWS requirements and addressed compliance findings, EMS non-conformance, and IAP review. Draft audit report included viable, recommended corrective actions for each identified finding. Draft audit report prepared with a professional look and minimal instances of typographical errors or poor grammar. Final NHCP Audit Report Two hardcopies plus CD with electronic copy. Receipt of gov't comments plus 10 business days Final audit report submitted on schedule, unless government revises schedule. Contractor addressed all NHCP comments on the draft report and documented responses in a response to comments matrix. 5. SKILLS AND KNOWLEDGE REQUIRED FOR THE POSITION: During performance of this contract, the Contractor shall provide personnel with sufficient skills to accomplish the tasks contained in this PWS. The government reserves the right to require the Contractor to remove and replace any personnel who provide unsatisfactory performance, demonstrate insufficient knowledge, or possess inadequate skill levels necessary to complete assigned tasks. The skill level of the staff provided shall be current and consistent with new technologies. 6. GUIDELINES AND RESPONSIBILITIES: The Contractor shall comply with all applicable DOD safety, security regulations and procedures during the performance of this task order for Naval Hospital Camp Pendleton, California. Contractor shall also comply with applicable cleanliness, safety and health standards applicable to NHCP consistent with the requirements of OPNAVINST 5100 series, Navy Occupational Safety and Health (NAVOSH) Program. Federal, DOD, Navy, and local regulations, policies, standard, and precedents provide general guidance, but do not specify the approach to follow to accomplish the work. When guidelines are lacking, employee must generate new or improved methods to be tested, which may provide a basis for future guidelines. Considerable judgment is required in relating guidelines to the development of solutions to problems. Guidelines include Military Base instructions, established branch clinic medical health procedures, and various safety and standard operating procedures, both written and oral. In order to maintain access to required systems, the contractor shall ensure employee completion of annual Information Assurance (IA) training, monitor expiration of requisite background investigations and initiate reinvestigations as required. This investigation must be current within 10 years. 7. WORK ENVIRONMENT AND PHYSICAL DEMANDS: Primary work will be performed in a hospital or clinic environment. Tasks to be performed will be in a seating, walking, standing, stooping and bending position throughout the workday. The contractor may be subjected to emotional stress during peak workload periods, complicated problems where tact, diplomacy, and resolution of self-control are mandatory. a. SAFETY: The contractor is solely responsible for compliance of all safety regulations of employees while working on government own facilities. All accidents which may arise out of, or in connection with, performance of services required hereunder which result in injury, death, or property damage, shall be reported in writing to the KO and cognizant COR within twenty-four hours of such occurrence. Reports shall provide full details of the accident, including statements from witnesses. The fore-going procedures shall also apply to any claim made by a third party against the contractor as a result of any accident that occurs in connection with performance under this contract. b. CONTRACTOR IDENTIFICATION: Contracting personnel must identify themselves as "contractors" when attending meetings, answering Government telephones, or working in situations where their actions could be construed as official government acts. The Contractor must ensure that their employee(s) display(s) his or her name and the name of the company while in the work area, and include the company's name in his or her email display. 8. Teleconference: There will be a teleconference on September 1, 2015; 10:00AM (Pacific Daylight Time) to answer questions received by COB August 28, 2015 and any other vendor questions presented. Questions & answers from the teleconference will be posted as an amendment to the solicitation. The teleconference telephone number/pass code will be provided in a subsequent amendment to the solicitation by COB August 31, 2015. Additional questions and questions/answers from the teleconference will be posted as an amendment to the solicitation if questions are received by COB September 3, 2015. The close date will be no less than 5 calendar days from the posting of the final amendment to allow contractors to review and submit offers in response to the solicitation. 9. EVALUATION CRITERIA: Award will be made to the schedule contractor that represents the "best value" in response to the Government requirement, "Best Value" is defined as the expected outcome of an acquisition that, in the Government's estimation, provides the greatest overall benefit in response to the requirement, using the following evaluation criteria: NOTE: The evaluation will consist of identifying the strengths/weaknesses, pros/cons, and/or risks of each offer for each evaluation criteria to determine the "Best Value" to the Government. 1) Project Plan/Methodology/Milestones: Proposed plan for performing the Government requirement. 2) Special features: Systems/software proposed for effective program performance. 3) Experience: Company overview, short biography/resume of assigned personnel, and brief overview of two projects completed within the last two years for same/similar services. 4) Past Performance: Will be evaluated as Acceptable or Unacceptable based on past performance information obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS). In the case of a scheduled contractor without a record of relevant past performance or for whom information on past performance is not available, the scheduled contractor will not be evaluated favorably or unfavorably on past performance. 5) Price No additional information from the scheduled contractor will be required if the price is based on adequate price competition. In the event adequate price competition does not exist, the contracting officer will obtain information from the scheduled contractor to the extent required to determine the reasonableness of the offered prices. Contractor price proposal shall be in the following format: BASE YEAR: September 17, 2015 through September 16, 2016 Quantity Unit Unit Price Extended Price 12 Months _________ ______________ OPTION YEAR 1: September 17, 2016 through September 16, 2017 Quantity Unit Unit Price Extended Price 12 Months _________ ______________ OPTION YEAR 2: September 17, 2017 through September 16, 2018 Quantity Unit Unit Price Extended Price 12 Months _________ ______________ Total Price: __________ NOTE: The evaluation will consist of identifying the strengths/weaknesses, pros/cons, and/or risks of each offer for each evaluation criteria to determine the "Best Value" to the Government. Past Performance Evaluation Ratings Rating Description Acceptable Based on the scheduled contractor's performance record, the Government has a reasonable expectation that the scheduled contractors will successfully perform the required effort, or the scheduled contractor's performance record is unknown. Unacceptable Based on the scheduled contractors performance record, the Government has no reasonable expectation that the scheduled contractors will be able to successfully perform the required effort.   HEALTH EXAMINATION AND IMMUNIZATIONS/SCREENING REQUIREMENT FORM AFTER contract award, but prior to performing services, the contract worker shall have this form completed by a licensed medical practitioner. All workers providing services under this contract must meet all the requirements specified under the "Required Documentation" column of this form.* COPIES OF TITER LABORATORY RESULTS MUST BE ATTACHED TO THIS FORM IMMUNIZATION/ SCREENING REQUIRED DOCUMENTATION DATES and RESULTS (to be completed by examining licensed practitioner) VARICELLA (CHICKENPOX) Reliable history of chickenpox disease, OR Hx: 2-dose vaccine series, OR Dates of Shots: 1. 2. Positive titer Titer/Date: MEASLES/ MUMPS/ RUBELLA (MMR) MMR live virus 2-dose vaccine series (only 1 dose required if born in or before 1957 or if history of childhood immunizations is reliable), OR Dates of Shots: 1. 2. Positive titers Titers/Date: TUBERCULOSIS Two-step Tuberculin Skin Test (TST), OR One Blood Assay for Mycobacterium Tuberculosis (BAMT), OR An annual evaluation if known TST reactor, including chest x-ray within 1 year if new hire 2-Step TST dates: 1st test: 1st result: 2nd test: 2nd result: BAMT date: Result: Date/result of last annual eval: CXR Date: Pos: Neg: [Name of Contract Worker] has presented for a physical examination. He/She is applying for the position of [Please enter job title]. He/She was examined on [date] and found to be in good health, meeting the immunization/ screening required above, and is free of any medical condition or infectious disease that may prevent his/her ability to perform services for the position described above. YES NO [Please circle either YES or NO.] Provider's Signature: Provider's Name: Facility/Address: Phone Number: Date:
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N68094CP/N68094-15-T-1081/listing.html)
 

Place of Performance

Address: Navy Hospital Camp Pendleton, Bldg. H-200, Environmental Protection, Camp Pendleton, California, 92055, United States

Zip Code: 92055
 

Record

SN03849890-W 20150823/150821235358-fa1cc532b01ff58698c5a9fe5d90014f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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