SOLICITATION NOTICE
Q -- GENERAL DENTIST WITH PROSTHETIC EMPHASIS - FAR provision 52.212-3
- Notice Date
- 8/24/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621210
— Offices of Dentists
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-15-049-REL
- Archive Date
- 9/23/2015
- Point of Contact
- Rita E Langager, Phone: 406.247.7293
- E-Mail Address
-
rita.langager@ihs.gov
(rita.langager@ihs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications - Commercial Items (MAR 2015). This provision must be completed and submitted with the offer if the electronic Representations and Certifications section of the System for Award Management (SAM) is not completed. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. The procurement is being conducted pursuant to the authority of FAR Subpart 13.5, Test Program for Certain Commercial Items (41 U.S.C. 3305, 3306, and Chapter 37); FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907)); and FAR 37.4, Non-Personal Health Care Services (41 U.S.C. Chapter 33). This announcement constitutes the only solicitation; therefore, a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a Purchased/Referred Care (PRC) (formerly known as Contract Health Services (CHS)) requirements type contract in response to Request for Quotation (RFQ) 10-15-049-REL. The solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83. The associated North American Industry Classification System code is 621210 and the small business size standard is $7.5 million. When submitting an offer, potential contractors are asked to propose an all-inclusive daily rate for the base year and each subsequent option year. PRICE SCHEDULE - GENERAL DENTIST WITH PROSTHETIC EMPHASIS: BASE YEAR: 80 DAYS @ $_______________ per day = $____________________; OPTION YEAR ONE: 80 DAYS @ $_______________ per day = $____________________; OPTION YEAR TWO: 80 DAYS @ $_______________ per day = $____________________; GRAND TOTAL: $____________________. PERIOD OF PERFORMANCE: October 1, 2015, through September 30, 2016, with two 12-month options. NON-PERSONAL HEALTH CARE SERVICE CONTRACT: This procurement is a nonpersonal health care service contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical and professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The Contractor shall indemnify the Government of any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The Contractor is required to ensure that its subcontracts for provisions of health care services contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance. INTRODUCTION AND PURPOSE OF THE CONTRACT: The onsite services are located at the Blackfeet Service Unit, PHS Indian Hospital, Browning, Montana. The purpose of the contract is to acquire comprehensive care for pediatric, adolescent, adult and geriatric patients at the Blackfeet Service Unit, beneficiaries at the Browning Nursing Home, and schools located on the Blackfeet Indian Reservation. WORK SCHEDULE: The work schedule will be coordinated with the Chief Dental Officer. The 80 days will be scheduled intermittently from October 1, 2015, through September 30, 2016. The services will be performed during the week from 8:00 am to 4:30 pm. MAJOR DUTIES: (1) Makes clinical and radiographic examinations of the oral hard and soft tissues, and a diagnosis of pathological or irregular conditions. (2) Performs endodontic, prosthodontic, periodontic, pedodontic, and operative services with an emphasis on removal prosthetics (dentures, partials) treatment. (3) Performs simple, compound and complex restorations. (4) Administers local anesthesia and/or nitrous oxide analgesia. (5) Studies results of examination and determines types of services required and develops an acceptable treatment plan. (6) Performs routine and complex tooth extractions and removal of residual root tips. (7) Removes localized foreign bodies from gingival tissues and alveolar sockets. (8) Performs root canal therapy. (9) Treats diseases of salivary glands and their ducts. (10) Performs dental care for patients with behavioral problems. (11) Informs the patient about good dental health practices. (12) Clinical notes must be entered into the Electronic Dental Record (EDR) within 24 hours of treatment visit. Provider will be trained on the Electronic Health Record (EHR) and EDR upon entry to duty. (13) Provider must obtain credentials/privileges to provide care at the Blackfeet Service Unit. (14) Active, unrestricted dental license is any state is required; and (15) Current Basic Life Support (BLS) is required. KNOWLEDGE REQUIRED BY THE POSITION: (1) Must have a degree in dentistry from an accredited school of dentistry. (2) Must have a state license in dentistry. (3) Must have knowledge of dental diseases. (4) Knowledge of anesthetics and pharmaceuticals. (5) Knowledge of acceptable dental treatment plans. (6) Skill in fitting prosthetic work involving complex problems; e.g., lack of bone support, jaw irregularly formed or substantial changes in oral formation. (7) Knowledge of all phases of routine and complex dental services. (8) Skill in handling patients with behavior problems. (9) Knowledge of regulations and requirements. EVALUATION AND OVERSIGHT: Works under the general direction of the Service Unit Dental Officer. The dentist works independently but consults with the Chief Dental Officer on complicated problems. Work is reviewed on the basis of program objectives and quality of services rendered. GUIDELINES: Professional journals, textbooks, DHEW, PHS, HRSA, and IHS directives, Area memorandums, and Service Unit procedures. Judgment is needed to interpret the appropriate guidelines. COMPLEXITY: The contractor handles complex dental problems, prostheses that require special fitting, root canal therapy and handling patients with behavioral problems. The contractor works in a clinic situation where there is contact with a number of patients varying in age. SCOPE AND EFFECT: The work accomplished by the contractor affects the image of the Service Unit and the dental care patients receive. PERSONAL CONTACTS: Contacts are with patients, families, dentists, IHS staff, and persons of voluntary or non-voluntary organizations. PURPOSE OF CONTACTS: To inform patients about the status of their dental health and the dental treatment planned. To contact other dentists for referrals and to receive advice. To inform families about the patient and give directions for medications and proper dental health care. Contacts IHS staff for information about administration and/or personnel actions. Persons of voluntary or non-voluntary organizations to exchange information about the dental program. PHYSICAL DEMANDS: Spends long periods of time sitting with periods of intense concentration while providing services to patients. WORK ENVIRONMENT: Work is performed in a dental clinic and hospital setting and offsite locations on the Blackfeet Indian Reservation including public schools, private schools, Headstart and early start centers, and the Blackfeet Nursing Home. AGES OF PATIENTS TO WHOM SERVICES ARE PROVIDED: Care is provided to elders, adults, adolescents, and children, i.e., patients of all ages. TASK ORDERS AND PAYMENT: As set forth in FAR 52.216-21, Requirements (OCT 1995), the services will be ordered and the funds will be obligated on individual IHS-T-843-1A, "Purchase-Delivery Order for Health Services" forms. The Purchased/Referred Care (PRC) (formerly known as the Contract Health Service (CHS)) Office at the Blackfeet Service Unit will obligate the funds on the IHS T 843 1A, Purchase Delivery Order for Health Services. Payment will be made by the Fiscal Intermediary, New Mexico Blue Cross and Blue Shield, IHS Contract Health Services, P.O. Box 13509, Albuquerque, New Mexico 87192-3509. Each ordering official will be responsible for: (a) Monitoring funds available for obligation under this contract; (b) Ensuring that the delivery orders are issued in accordance with the terms of this contract; (c) Ensuring that delivery orders, invoices and payments are processed in a timely manner; and (d) Assisting the Contractor in resolution of administrative problems encountered during performance of the contract. Payments through Fiscal Intermediary (FI): (a) All claims presented by the Contractor shall be paid in accordance with the Prompt Payment Act, 31 U.S.C. 3901, et seq., and it's implementing policies and procedures contained in OMB Circular No. A-125. (b) Interest shall be paid on late payments in accordance with the requirements of Federal Acquisition Regulation Subpart 32.9. In particular, the specified interest shall be paid when the payment occurs more than 30 days after the Contractor has submitted a "clean" claim. (c) The FI shall pay claims under this contract either by check or wire transfer at the option of the FI. (d) The Contractor shall direct all inquiries concerning claim payments directly to the Fiscal Intermediary, New Mexico Blue Cross/Blue Shield at 1-800-225-0241 or by writing to the above address. GOVERNMENT FURNISHED PROPERTY: The IHS shall provide all necessary equipment and supplies. The Blackfeet Service Unit will be responsible for getting the contractor access and clearance to all computer services necessary to carry out his/her duties. COMPUTER SECURITY: Pursuant to the Federal Information Security Management Act of 2002 (FISMA), the contractor will be required to complete a course in Computer Security Awareness Training (CSAT). This training must be completed annually by all employees including contractors, volunteers, students, and summer externs. The Contractor will be required to comply with the Federal Information Processing Standards Publication (FIPS PUB) Number 201, "Personal Identity Verification of Federal Employees and Contractors," and the associated Office of Management and Budget (OMB) implementation guidance for personal identity verification for all affected contractor and subcontractor personnel. Access/clearance to all pertinent computer systems, including completing the Rules of Behavior form, Security training; and if necessary, a Business Partner Interconnection Security Agreement (BPISA), should be coordinated with the Site Manager or Corrine Standing Bear, Information System Security Officer (ISSO) in the Office of Information Management (OIM) at the Billings Area Office. Corrine can be reached at (406) 247-7167 or by e-mail at Corrine.Standingbear@ihs.gov. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The COR shall be responsible for: (1) Monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoice to the Service Unit Chief Dental Officer. The Contractor agrees to include the following information on each invoice: (1) Contractor's name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The Service Unit will conduct the character and background investigation. Fingerprints must be taken as part of the pre-employment process and must be completed before the dentist is allowed to work. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the Contractor must demonstrate sensitivity to cross-cultural and language differences. The Privacy Act of 1974 mandates that the Contractor maintain complete confidentiality of all administrative, medical and personnel records, and all other pertinent information that comes to his/her attention or knowledge. The Privacy Act carries both civil and criminal penalties for unlawful disclosure of records. Violation of such confidentiality shall be cause for adverse action. All IHS regulations and policies applicable to these Acts shall be enforced. The Contractor shall comply with IHS facility infection control and safety procedures, practices, and standards. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (JAN 1999): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Unrestricted State License (Offerors must submit current unrestricted State license) = 20 POINTS; (2) Resume or Curriculum Vitae (Offerors must submit copy of resume or curriculum vitae) = 20 POINTS; (3) Diploma (Offerors must submit proof of a degree of dentistry from an accredited school of dentistry) = 20 POINTS; and (4) Past Performance Information = 40 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment; (4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable; and (8) Administrative Contracting Officer and telephone number, if applicable. Technical and past performance, when combined, are considered approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.204-9, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.212-4, 52.212-5, 52.215-5, 52.216-18, 52.216-19, 52.216-21, 52.217-8, 52.217-9, 52.223-2, 52.223-5, 52.223-6, 52.223-10, 52.223-17, 52.224-1, 52.224-2, 52.225-25, 52.227-14, 52.227-17, 52.228-5, 52.232-18, 52.232-39, 52.237-2, 52.237-3, 52.237-7, 52.242-15, 52.242-17, 52.244-6, 52.245-1, 352.201-70, 352.202-1, 352.203-70, 352.215-1, 352.215-70, 352.222-70, 352.223-70, 352.224-70, 352.227-70, 352.231-71, 352.237-70, 352.237-71, 352.237-72, 352.239-72, 352.239-73, 352.242-71, 352.242-72, 352.242-73, 352.270-2 and 352.270-3. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-54, 52.223-18, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3524d214210697effd2fd5c77848a806&rgn=div5&view=text&node=48:4.0.1.8.33&idno=48. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense's Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 5:00 p.m., on September 8, 2015. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company's name and address. Offers will also be accepted by e-mail at Rita.Langager@ihs.gov or by fax at (406) 247-7108. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-10-15-049-REL/listing.html)
- Place of Performance
- Address: Blackfeet Service Unit, PHS Indian Hospital aka Blackfeet Community, Browning, Montana, 59417, United States
- Zip Code: 59417
- Zip Code: 59417
- Record
- SN03851972-W 20150826/150824235054-6def95b1c5a95b53c621431be409aa7f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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