FBODaily.com | FedBizOpps: PRESOL | 65 | Trima Service Maintenance - SSJ

FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 10, 2015 FBO #5039
SOLICITATION NOTICE

65 -- Trima Service Maintenance - SSJ

Notice Date: 9/8/2015
Notice Type: Combined Synopsis/Solicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of the Navy, Bureau of Medicine and Surgery, Naval Medical Center San Diego, Bldg 1, 34800 Bob Wilson Drive, San Diego, California, 92134-5000, United States
ZIP Code: 92134-5000
Solicitation Number: N00259-15-T-0332
Archive Date: 10/7/2015
Point of Contact: Elizabeth Sanders, Phone: 6195328097
E-Mail Address: elizabeth.n.sanders.civ@mail.mil
(elizabeth.n.sanders.civ@mail.mil)
Small Business Set-Aside: N/A
Description: Sole Source Justification Statement. NOTICE TO CONTRACTOR This is a COMBINED SOLICITATION/SYNOPSIS for commercial service prepared in accordance with the format in FAR subpart 12.6 as supplemented with additional information included in this notice. This solicitation has been prepared with the intent to award a Firm Fixed Price (FFP) contract, utilizing procedures under FAR part 13, for Commercial service as described in the schedule below. The proposed contract action is for Trima and Trima Seal Safe Service Maintenance. Naval Medical Center San Diego intends to solicit this requirement on a sole source basis to Terumo BCT, Inc., 10811 W Collins Ave, Lakewood, CO, 80215-4440, under the authority of Far 13.106-1(b)(1). Justification: Under the authority of FAR 13.106-1(b) 1, Sole source justification is based on Terumo BCT, Inc. being the sole service provider of the Trima Automated Blood Collection System. Using a new vendor would require the purchase of new instrumentation. Terumo BCT is the only authorized distributor and installer of replacement parts for the machines requiring service (see line items below). This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. The Request for Quotation (RFQ) number N00259-15-T-0332 is issued as a Request for Quotation (RFQ). This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-83. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at this address: http://farsite.hill.af.mil/VFFARa.htm. The North American Industry Classification System (NAICS) Code for this acquisition is 339112; Size: 500. SERVICE ADDRESS: Naval Medical Center, San Diego, Bio Medical Repair, Building 1, Ground Floor, Room GD-18H1, 34800 Bob Wilson Drive, San Diego CA 92134-5000 The Government will award a firm, fixed price contract resulting from this combined synopsis/solicitation to the responsive and responsible offeror whose conforming response is determined to provide the best value to the Government, price and other factors considered. The following factors shall be used to evaluate offers in descending order of importance: FACTOR 1: Technical Capability; defined as the ability of the products to meet the salient characteristics needed. FACTOR 2: Delivery Schedule; is defined as the lead time necessary to receive the product. FACTOR 3: Price; the government shall conduct a price evaluation of all technically acceptable offers with acceptable delivery schedules. Technical capability and delivery schedule, when combined, are significant evaluation factors that will be most advantageous to the Government. Contractors who do not meet both of the first two factors will not undergo a price evaluation. The Government will only consider firm fixed-price quotations. Offeror must complete and submit with the quotations FAR provision 52.212-3 Offeror Representations and Certifications-Commercial Items (APR 2012). The provision can also be submitted at https://www.sam.gov. Contractor must be registered to the System for Award Management (SAM) prior to award. A nine digit Data Universal Numbering System (DUNS) number provided by Dun and Bradstreet is required to register. The website address for SAM registration is https://www.sam.gov. Electronic submission of Quotes: Quotations shall be submitted electronically by email to elizabeth.n.sanders.civ@mail.mil or by facsimile at 619-532-5596, Attention: Elizabeth Sanders. Email submissions are limited to 2MB. The submitter should confirm receipt of facsimile and email submissions. Quotations are due on or before 22 September 2015, 1:00 PM Pacific Daylight Time to be considered responsive. CLIN 0001, Service Maintenance-Trima Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 0001AA, Trima- Serial Number 1T00911 ECN 0M21BD QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 0001AB, Trima- Serial Number 1T00912 ECN 0M21BC QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 001AC, Trima- Serial Number 1T03629 ECN 041894 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 001AD, Trima- Serial Number 1T03628 ECN 041892 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 001AE, Trima- Serial Number 1T03630 ECN 041893 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 0002, Service Maintenance Trima Seal Safe Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 002AA, Trima Seal Safe S/N 2484 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 002AB, Seal Safe S/N 2485 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 002AC, Trima Seal Safe S/N 2486 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 1001, OPTION YEAR 1 Trima Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 1001AA, Trima Serial Number 1T00911 ECN 0M21BD QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1001AB, Trima- Serial Number 1T00912 ECN 0M21BC QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1001AC, Trima- Serial Number 1T03629 ECN 041894 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1001AD, Trima- Serial Number 1T03628 ECN 041892 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1001AE, Trima- Serial Number 1T03630 ECN 041893 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 1002, OPTION YEAR 1 Trima Seal Safe Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 1002AA, Trima Seal Safe S/N 2484 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1002AB, Seal Safe S/N 2485 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 1002AC, Trima Seal Safe S/N 2486 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 2001, OPTION YEAR 2 Trima Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 2001AA, Trima Serial Number 1T00911 ECN 0M21BD QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 2001AB, Trima- Serial Number 1T00912 ECN 0M21BC QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 2001AC, Trima- Serial Number 1T03629 ECN 041894 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 2001AD, Trima- Serial Number 1T03628 ECN 041892 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 2001AE, Trima- Serial Number 1T03630 ECN 041893 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 2002, OPTION YEAR 2 Trima Seal Safe Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 2002AA, Trima Seal Safe S/N 2484 QTY: One (1), Unit of Issue: Each Unit Price: tiny_mce_marker___________ Total CLIN Price: $___________ SUB CLIN 2002AB, Seal Safe S/N 2485 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 2002AC Trima Seal Safe S/N 2486 CLIN 3001, OPTION YEAR 3 Trima Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 3001AA, Trima Serial Number 1T00911 ECN 0M21BD QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3001AB, Trima- Serial Number 1T00912 ECN 0M21BC QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3001AC, Trima- Serial Number 1T03629 ECN 041894 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3001AD, Trima- Serial Number 1T03628 ECN 041892 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3001AE, Trima- Serial Number 1T03630 ECN 041893 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ CLIN 3002, OPTION YEAR 3 Trima Seal Safe Info Only Service maintenance is to be provided on the following equipment in accordance with the Statement of Work. Total CLIN Price: $___________ SUB CLIN 3002AA, Trima Seal Safe S/N 2484 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3002AB, Seal Safe S/N 2485 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ SUB CLIN 3002AC, Trima Seal Safe S/N 2486 QTY: One (1), Unit of Issue: Each Unit Price: $___________ Total CLIN Price: $___________ This solicitation incorporates the following FAR and DFARS Clauses/Provisions: 52.204-7 Central Contractor Registration (FEB 2012) 52.204-13 Central Contractor Registration - Maintenance (JUL 2013) 52.212-1 Instruction to Offerors-Commercial Items (APR 2014) 52.212-2, Evaluation - Commercial Items (JAN 1999), 52.212-3 Offeror Representations and Certifications-Commercial Items (MAR 2015) 52.212-4 Contract Terms and Conditions-Commercial Items (DEC 2014) 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders-Commercial Items (MAR 2015) 52.219-28 Post Award Small Business Program Representation (APR 2012) 52.222-3 Convict Labor (JUN 2007) 52.222-19 Child Labor -- Cooperation with Authorities and Remedies (JAN 2006) 52.222-21 Prohibition of Segregated Facilities (FEB 1999) 52.222-26 Equal Opportunity (MAR 2002) 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011)(E.O. 13513) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006) 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) 252.203-7998 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS-REPRESENTATION (DEVIATION 2015-O0010)(FEB 2015) 52.222-50 Combating Trafficking in Persons (MAR 2015) (22 U.S.C.) 52.232-18 AVAILABILITY OF FUNDS (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil/VFFARa.htm (End of clause) 252.203-7999 PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN INTERNAL CONFIDENTIALITY AGREEMENTS (DEVIATION 2015-O0010)(FEB 2015) 252.204-7012 SAFEGUARDING OF UNCLASSIFIED CONTROLLED TECHNICAL INFORMATION (NOV 2013) 252.211-7003 ITEM UNIQUE IDENTIFICATION AND VALUATION (DEC 2013) 252.225-7001 Buy American and Balance of Payment Program(DEC2012)(41U.S.C. chapter 83, E.O. 10582 252.225-7002 Qualifying Country Sources as Subcontractors (Apr 2003) 252.232-7003 Electronic Submission of Payment Requests and Receiving Report (MAR 2008) (10U.S.C. 2227 NAVY COMMERCIAL ACCESS CONTROL SYSTEM (NCACS) PROGRAM IMPLEMENTATION INSTRUCTION (August 2011) (a) In accordance with CNICNOTE 5530 dated May 2, 2011, NCACS credentialing should be established in order to avoid unnecessary delay at military installation entry control points (ECP). (b) NCACS guidance for Vendors/Contractors to obtain a pass is accessible through the following website: http://www.cnic.navy.mil/regions/cnrsw/installations/navbase_san_diego/om/forfo_protection/rapid_gate.html, and popular links. For more information or to enroll in the NCACS Program, call: 1.877.727.4342. For Naval Base San Diego Pass and Decal Office, call: 1.619.556.1653 (c) Vendors, contractors, suppliers and other service providers shall present their pass upon entry at ECP. AVAILABILITY OF FISCAL YEAR 2016 FUNDS. THE GOVERNMENT OBLIGATION MADE HEREUNDER IS CONTINGENT UPON THE ENACTMENT OF THE FISCAL YEAR 2016 APPROPRIATION ACT. THIS ORDER IS ISSUED SUBJECT TO THE 2016 DOD APPROPRIATION ACT OR AN EXTENDED FISCAL YEAR 2015 CONTINUING RESOLUTION ACT AND IS SUBJECT TO ALL PROVISIONS OF WHICHEVER ACT BECOMES APPLICABLE. THE CLAUSE 52.232-18 REFERENCED HEREIN APPLIES TO THIS CONTRACT. STATEMENT OF WORK TRIMA PLATELET MACHINE SERVICE MAINTENANCE GENERAL REQUIREMENTS: The effort required hereunder shall be performed in accordance with this Statement of Work and with all other terms and conditions set forth herein. SCOPE: The contractor is required to provide all services, materials and equipment necessary for the repair/preventive maintenance of Trima Platelet Machines (CaridianBCT Model 917000000, Serial Number 1T00911, ECN 0M21BD; CaridianBCT Model 917000000, Serial Number 1T00912, ECN 00259M21BC; CaridianBCT Model 81000, Serial Number 1T03629, ECN 041894; CaridianBCT Model 81000, Serial Number 1T03628, ECN 041892; CaridianBCT Model 81000, Serial Number 1T03630, ECN 041893; CaridianBCT Model 71251, Serial Number 2484, Trima Seal Safe; CaridianBCT Model 71251, Serial Number 2486, Trima Seal Safe; CaridianBCT Model 71251, Serial Number 2485, Trima Seal Safe) located in the Blood Donor Center Department at Naval Medical Center, San Diego (NMCSD) to ensure dependable and reliable equipment operation. The scope of work performed under these specifications includes the furnishing of all labor, and parts to perform all repairs on equipment listed, to assure continued operation at their designed efficiency and capacity. LOCATION: Blood Donor Center, Material Management BIOMED Repair Department, Building 1, Ground Floor, Room GD-18H, Naval Medical Center San Diego, 34800 BOB WILSON DRIVE, SAN DIEGO, CA. 92134-5000. NMCSD PREVENTIVE MAINTENANCE REQUIREMENTS: a. Perform service repair/preventive maintenance to industry standards. b. Ensure that only FULLY QUALIFIED FIELD ENGINEERS and TECHNICIANS who have gone through original equipment manufacturer (OEM) or comparable third party service schools for the above-mentioned equipment, shall be employed in the performance of any and all work performed under this contract. Upon request, contractor shall provide training certificates (or notarized copies) to the Material Management Department BIOMED division for verification. c. Make repairs to the extent necessary (as determined by inspection tests or disassembly) to ensure a functional system that will efficiently serve its intended purpose. NMCSD CORRECTIVE MAINTENANCE REQUIREMENTS: a. Correct inoperable condition in a timely manner. Immediately upon contract award, the contractor will provide Material Management Department BIOMED division, Naval Medical Center San Diego, an emergency telephone number. Contractor will respond no later than two (2) hours after telephone notification Monday-Friday, hours of 0800-1700. b. Provide only the work necessary to restore the equipment to a serviceable/operating condition by adjustments, replacement parts, or minor repairs when it is determined that extensive repairs and parts replacements are not necessary. c. Equipment improvements/modifications shall be made only upon Material Management Department, Biomed Repair Department written approval and direction. d. Notify the Material Management Department, Naval Medical Center San Diego, Biomed Repair Department immediately upon receipt of OEM or replacement parts/equipment safety recalls notices. e. Insure that original design and functional capabilities will not be changed, modified, or altered unless the Material Management Department, Biomed Repair Department, Naval Medical Center, San Diego authorizes such changes in writing. f. Provide suitable OEM recommended repair equipment/tools required for the satisfactory execution of all repairs made. g. Furnish manufacturer OEM approved lubricants and lubricate wear points within the equipment. h. Extend to the Government all commercial warranties on replacement parts, consistent with standard industry inventory. TRAVEL AND RELATED EXPENSES: Contractor shall be responsible for its service related trip expenses including round trip travel, mileage, and overnight living expenses. RESPONSE TIME: Contractor shall use commercially reasonable efforts to: a. Respond by telephone to any report of a malfunction requiring repair within two (2) hours of notification by NMCSD Monday - Friday, 0800-1700. b. Provide on-site support within one (1) business day of notification by NMCSD personnel. TITLE TO EQUIPMENT: Contractor shall not assume possession or control of any part of the equipment. The government retains ownership to title thereof. LIABILITY: The Contractor shall not be liable for any loss, damage, or delay due to any cause beyond his reasonable control including but not limited to, acts of government, strikes, lockouts, fire, explosion, theft, floods, riot, civil commotion, war, malicious mischief or acts of God. UTILITIES: The Contractor may use Government utilities, (e.g., electrical power, compressed air, and water) that are available and required for any service performed under this contract. The building engineer, to ensure compatibility with the Naval Medical Center's electrical wiring and equipment, must approve contractor electrical equipment. SHIPMENT: The contractor shall not exceed two (2) business days of shipment for all equipment coming from and going to Material Management Department, Biomed Repair Department, Naval Medical Center San Diego. ACCESS TO EQUIPMENT: Contractor shall be provided reasonable access to all equipment that is to be serviced and utility outlets required to do the service. The contractor shall be free to start and stop all primary equipment incidentals to the operation of the maintained equipment after permission is received from on-duty personnel responsible for such equipment. GOVERNMENT PERSONNEL: NMCSD employees will not perform maintenance or attempt repairs to equipment while such equipment is under the purview of this contract unless agreed to in writing by the contractor. PARTS AVAILABILITY: To ensure minimal equipment downtime, contractor shall maintain replacement repair parts and materials necessary to perform each repair or supply said parts and materials within two (2) business days. LABOR: All compensation for labor from the hours of 0800-1700. Local PST Time is included in the contract price. Any labor performed outside of this timeframe is not included in the contract pricing. If service becomes necessary to be performed between 1700-0800, NMCSD Biomedical Repair Division shall be notified prior to performance. Parts and materials: All compensation for parts and materials is included in contract price. PARTS/SUPPLIES QUALITY: Parts and Supplies provided under this contract shall be new. SECURITY REQUIREMENTS: Contractor will be required to contact the Medical Repair Branch at (619) 532-8010 to submit the required information to complete the NMCSD Security Pass Form by 1400 the day prior to the scheduled visit. In the case of emergent repairs/service, the contractor will wait at the main gate for an escort from Medical Repair Branch personnel. CONTRACTOR CHECK-IN/CHECK-OUT: Contractor is required to report to the Material Management Department, Biomed Repair Department, Build 1, Ground Floor, Room GD-18H1 Naval Medical Center San Diego, for Visitor Badges during the hours of 0800-1600, Monday through Friday, prior to and upon completion of any service/repair performed. FIELD SERVICE REPORTS: Contractor shall furnish a written or electronic vendor supplied Field Service Report (FSR) to the Duty Staff at: Naval Medical Center, San Diego, Bio Medical Repair, Building 1, Ground Floor, Room GD-18H1. Phone: 619-532-8010, Fax: 619-532-8013 or electronically at: ca@med.navy.mil The contractor, or his representative, shall complete the vendor supplied Field Service Report to include the following: Contractor Name Technician's Printed Name, Telephone Number and Signature Date and Time of Arrival ECN (Equipment Code Number) and Serial Number Time Expended Repairing/Service; Labor Hours, Rate and Materials Summary of Work Performed and Accepted by End-User (Government Representative's Printed Name and Signature) All Field Service Reports shall be submitted within 72 hours of completion of service. Completed Field Service Reports are Required Prior to Acceptance of any Invoice. PREVENTIVE MAINTENANCE AND REPAIR SERVICE SCHEDULES SERVICES SHALL BE REQUIRED BASED UPON THE FOLLOWING AGREED SCHEDULES: PREVENTIVE MAINTENANCE: (Check One) ___ __ One (1) time per fiscal year _________________________________ ___X__ Two (2) times per fiscal year MARCH 2016/ SEPTEMBER 2016 ___ ___ Four (4) times per fiscal year: December/March/June/September REPAIR: (Check One) ___X___ Monday - Friday, 0800-1700 _______ Seven (7) days per week, 24-hour coverage
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DON/BUMED/N00259/N00259-15-T-0332/listing.html)
Place of Performance: Address: Naval Medical Center, San Diego, Bio Medical Repair, Building 1, Ground Floor, Room GD-18H1, San Diego, California, 92134, United States; Zip Code: 92134
Record: SN03876136-W 20150910/150909000021-7404a62757745ee79d8ecfb5ad5973d3 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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65 -- Trima Service Maintenance - SSJ