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FBO DAILY - FEDBIZOPPS ISSUE OF SEPTEMBER 19, 2015 FBO #5048
DOCUMENT

J -- VA-15-0001944 AITC - B&B ARMR Sliding Gate Maintenance and Software Support New Requirement - Attachment

Notice Date

9/17/2015
 

Notice Type

Attachment
 

NAICS

561621 — Security Systems Services (except Locksmiths)
 

Contracting Office

Department of Veterans Affairs;Office of Acquisition Operations;Technology Acquisition Center - Austin;1701 Directors Blvd, Suite 600;Austin TX 78744
 

ZIP Code

78744
 

Solicitation Number

VA118A15Q0193
 

Archive Date

10/2/2015
 

Point of Contact

Ty Senour
 

E-Mail Address

1-4423<br
 

Small Business Set-Aside

N/A
 

Description

This RFI is issued solely for information and planning purposes - it does not constitute a RFQ or a promise to issue a RFP in the future. This request does not commit the Government to contract for any supply or service whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking quotes and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will not be returned. VA Austin Information Technology Center (AITC) (Austin, TX) has a requirement for maintenance of two B&B ARMR model 450 E K12 rated slide gates. The contractor will provide the services listed below per Manufacture Recommendations. In addition, software support is required for (2) two Programmable Logical Controllers (PLC). The Preventative Maintenance (PM) will consist of 12-annual visits, to include 10 monthly and two semiannual PMs. 1.0 PERFORMANCE DETAILS The gates operations pose a significant part of AITC perimeter security. Because of this, all maintenance activities must be closely supervised by certified experienced personnel and accompanied by a representative from the AITC Facilities Management staff (305A). All of the maintenance activities will be performed between the hours of 4:00 PM to 4:00 AM (CST) as scheduled. 1.1PERFORMANCE PERIOD The period of performance shall be one year from date of award, with four one-year option periods. a. Base Year:Date of Award - 12 months b.Option Year 1:12 months c.Option Year 2:12 months d.Option Year 3:12 months e.Option Year 4:12 months 1.2PLACE OF PERFORMANCE Tasks under this PWS shall be performed at 1615 Woodward Street, Austin, TX 78772. 2.0 SPECIFIC TASKS AND DELIVERABLES The Contractor shall perform the following: "Due to the nature of this facility, Normal Maintenance Activities shall be performed on weekends or weekdays after 4:00 PM "Spare Parts to be provided under this contract shall include (relays, fuses, loop detectors, switches, drive gears, bearings, grease fittings, nuts, bolts, washers, mechanical connections, latch pin actuators, terminal blocks/electrical connections) any spare part deemed by Manufacture Recommendations "Provide the listed services below per Manufacture Recommendations. 12-annual visits will be provided in the form of 10-monthly PMs and 2-semiannual PMs. "The maintenance contractor shall be responsible for the removal and disposal of all defective parts, trash, and debris generated as a result of maintenance activities. "Scheduling of maintenance visits is the responsibility of the contractor and shall be scheduled at least seven days in advance. Monthly Inspections "During the opening and closing cycle, verify the gate operates smoothly and does not bind. Adjust the guide wheels as necessary to eliminate binding. "Inspect the motor pinion gear for wear, and verify that the proper spacing is present between the spur gear and gear rack. Ensure all bolts are tight. "Verify gate limit switches and locking pin limit switches (Model 450) are in the proper position and operational. Adjust and tighten if necessary. "Verify locking pin is aligned with beam assembly (Model 450). "Inspect rack, pinion, and wheel areas and add grease or cosmoline as needed. "Grease 8" drive wheels. "Grease pillow block bearings on motor assembly. "Inspect cradle pivot drive assembly components for wear, and adjust assembly if needed. Ensure all bolts are tight. "Verify chain tension and adjust as needed. "Verify the safety devices are functioning correctly. "Verify electrical connections are tight. "Visually inspect the condition of the finish. If corrosion is present, wire brush and sand the area then repaint with primer and matching color. Six-Month Inspections We recommend you perform the following inspections every six months. "Repeat the monthly inspections and adjustments. "Verify the fluid level in the transmission by removing the oil level plug. If fluid is not present, fill with Mobil SHC 629 or equivalent. "Inspect guide wheels. Check for proper adjustment and wear on wheels or gate. Readjust if necessary. "Inspect roller wheels, grease fittings. Make sure oil seals (on side of wheels) are still tight and no grease is coming out the sides of them. Make sure that the wheels and nuts are still tight, and the wheels are turning freely. If interested and capable of meeting the requirement, please submit a brief capabilities statement or related information via email to: Ty.Senour@va.gov by 3:00 P.M. Central Standard time, September 22, 2015. Please also include any questions or request for additional information. All proprietary/company confidential material shall be clearly marked on every page that contains such. Responses should also include a short summary of your company's history of working on this specific brand of gate. Please include the DUNs, Cage Code, and Business Size under NAICS 561261 ($20.5M). Include the name, phone number, and email address of the point of contact from your organization. VA reserves the right to not respond to any or all emails or materials submitted.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/1212e6896ed8cae6871a329e0fd179c0)
 

Document(s)

Attachment
 

File Name: VA118A-15-Q-0193 VA118A-15-Q-0193.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2324104&FileName=VA118A-15-Q-0193-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2324104&FileName=VA118A-15-Q-0193-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03890947-W 20150919/150917235513-1212e6896ed8cae6871a329e0fd179c0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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