SOLICITATION NOTICE
V -- Oct 2015 Afghan PMR Conference - Afghan PMR PWS
- Notice Date
- 9/17/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, Defense Security Cooperation Agency, Defense Budget and Contracts, 201 12th Street, Suite 203, Arlington, Virginia, 22202-5408
- ZIP Code
- 22202-5408
- Solicitation Number
- HQ001316QA002
- Archive Date
- 10/9/2015
- Point of Contact
- Petra McPherson,
- E-Mail Address
-
petra.mcpherson@dsca.mil
(petra.mcpherson@dsca.mil)
- Small Business Set-Aside
- N/A
- Description
- Afghan PMR Conference (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii)This solicitation document, HQ001316QA002, is issued as a Request for Quote (RFQ). Under this requirement, the Defense Security Cooperation Agency (DSCA) intends to award a commercial, firm fixed price contract. (iii)This solicitation document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-80, Effective March 2, 2015. It is the responsibility of the Offeror to review the web page for notice of amendments, updates or changes to the solicitation. (iv)This solicitation is issued under FAR Part 13-Simplified Acquisition Procedures. This requirement is to provide conference space, AV Equipment and Refreshments from 26 - 30 October 2015. Approximately 57 sleeping rooms will need to be blocked from 22 October - 1 November and each participant will be responsible for making their own reservations. Please see the attached performance work statement (PWS) for specific requirements. The applicable North American Classification System (NAICS) code is 721110, Hotels (except Casino Hotels) and Motels. The small business size standard is $32.5 million. (v) Specifics. The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation. The conference services provided under the Line Items will support the Defense Security Cooperation Agency Afghanistan PMR Conference. Period of performance: 26 - 30 October 2015. (vi) DSCA intends to purchase the services under the following Contract Line Item (CLIN): CLIN SERVICE QUANTITY UNIT UNIT PRICE TOTAL 0001 Refreshment AM Break 400 Each (26 Oct & 27 Oct)(200ppl x 2 days) 0002 Refreshment PM Break 400 Each (26 Oct & 27 Oct)(200ppl x 2 days) 0003 Coffee refills 5 Days (8:00am - 4:00pm) 0004 AV Classroom (Package) 2 Days (27 Oct & 30 Oct)Room shall have a spider telephone to facilitate remote conferencing. Room shall be equipped with 2ea LCD projectors with remote control and all associated hardware, 2ea 10'x10' Screens, 10 power strips for guest laptops, 1 UHF wireless belt pack & lavaliere microphones, 1 UHF wireless microphone receivers, 2 wireless handheld microphones, 2 UHF wireless microphone receivers, 1 wireless podium microphone, podium and microphone tied into the spider telephone, and 1ea 14 channel analog audio mixer. Projectors shall accommodate hookups from a single laptop computer. (A private, dedicated, password-protected Wi-Fi (wireless) connection shall be made available for all conference laptops and participants) 0005 AV Breakout rooms 3 Days 5 rooms x 3 days (27, 28, 29 Oct) Each room shall have a spider telephone to facilitate remote conferencing, at least 2 power strips, and a projector and screen. Projector shall accommodate hookups from laptop computers. (A private, dedicated, password-protected Wi-Fi (wireless) connection shall be made available for all conference laptops and participants) 0006 Conference Space 2 Days Classroom size (accommodate 200 ppl for 2 days)(26 & 30 Oct) 0007 Breakout Rooms - 3 Days (5 rooms x 3 days) (25 ppl each room = 125 ppl total)(27, 28, 29 Oct) NOTE: All prices MUST include all applicable fees, gratuities, and service charges. THE FEDERAL GOVERNMENT IS TAX EXEMPT. 0005 Manpower Reporting 1 Each (Not Separately Priced) NOTE: Approx. 57 sleeping rooms requested from 22 October - 1 November. Each lodger will be responsible for making their own reservations and will not be part of this contract. (vii) The Contractor shall perform the required services at the Contractor's facility. The selected venue should be located in Virginia near Crystal city and must be no further than.75 miles to the Crystal City and Pentagon metro stations to accommodate reasonable walking distance for participants and guest speakers to and from the Defense Security Cooperation Agency located in Crystal Gateway North. (viii) A single Point of Contact with even hosting experience must be made available both during the planning and execution phases of the event. (ix)The Government will not execute any contract other than with the facility or venue proposed to hold the event and provide accommodations. Any offer from a source other than the hotel or lodging venue itself must include written evidence that the offeror is currently authorized to submit binding proposals on behalf of the venue whose accommodations and/or facility are being offered. Offers that fail to provide such evidence shall be deemed technically unacceptable and will not be considered for award. Any offer which requires the Government to execute an agreement that renders a hotel or facility provider as a third party or for lodging/hotel accommodations that cannot be provided at offerors facility shall be deemed technically unacceptable and will not be considered for award. (x) Clauses and Provisions. The provision at FAR 52.212-1, Instructions to Offerors Commercial Items, applies to this acquisition and is incorporated by reference. FAR 52.252-2, Evaluation-Commercial Items, applies to this acquisition and paragraph (a) is completed as follows. (xi) A single award will be made to the responsible Offeror whose proposal conforms to the solicitation requirements and presents the lowest price technically acceptable (LPTA) proposal, as determined by the evaluation criteria herein with due consideration to the order of importance. (xii) Contract award will be made to the lowest evaluated price meeting or exceeding the minimum acceptability standards for non-cost factors. Proposals will be evaluated on an "acceptable" or "unacceptable" basis. Proposals will be evaluated for acceptability, but not ranked using the non-price factors/sub-factors. In order to be considered awardable, there must be an "acceptable" rating in every non-price factor/sub-factor. (xiii) The Contractor shall submit a proposal that meets the requirements of the PWS. The evaluation of this factor will consider the following: a. within.75 mile walking distance of the Crystal City and Pentagon Metro rail station to accommodate reasonable walking distance for participants and guest speakers to and from DSCA. b. sufficient AV equipment for each conference room. c. adequate AM/PM refreshments and coffee refills. d. sufficient conference space with U-shape & Classroom configuration. e. adequate sleeping rooms for 57 participants. f. 10 on-site parking with in-out privileges for any given 24-hour period. g. dedicated, password-protected Wi-Fi (wireless) connection in conference rooms. (xiv) Past performance information will also be obtained from all electronic databases and other sources available to the government. Past performance will be rated on an "acceptable" or "unacceptable" basis. Past Performance - The Government will evaluate Past Performance in accordance with FAR 13.106-2(b) (3). Offerors should identify past or current contracts (including Federal, State, and local government and private) for efforts similar to this requirement. Past performance information pertaining to the hotel facility(e.g. letters of recommendation, customer evaluations, etc) indicating the quality of hotel and service during the past year. The past performance information pertaining to the hotel shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming NESA Seminar. The Government shall consider this information, as well as information obtained from any other sources such as the Past Performance Information Retrieval System (PPIRS), when evaluating the past performance. (xv) Price - The Government will evaluate Price for reasonableness in accordance with FAR 13.106-3(a) Basis for award. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for Technical Capability and Past Performance identified above. (xvi)Provision at FAR 52.212-3, Alt1 Offeror Representations and Certifications Commercial Items, Alternate I applies. Offerors shall be registered in the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Also in accordance with the clause, all prospective Offerors must be actively registered in the Central Contractor Registration prior to award. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items applies to this acquisition and is incorporated by reference. The following clauses cited within FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-Commercial Items, apply: 52.204-7, System for Award Management 52.222-3, Convict Labor (JUN 2003) 52.222-19, Child Labor-Cooperation with authorities and Remedies (MAR 2012) 52.222-21, Prohibition of Segregated Facilities (FEB 1999) 52.222-26, Equal Opportunity (MAR 2007) 52.222-35, Equal Opportunity for Veterans (SEP 2010) (38 U.S.C. 4212) 52.222-36, Affirmative Action for Workers with Disabilities (OCT 2010) (29 U.S.C. 793) 52.222-37, Employment Reports on Veterans (SEP 2010) (38 U.S.C. 4212) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7404(g)) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services-Requirements (FEB 2009) (41 U.S.C. 351, et seq.) 52.232-18, Availability of Funds 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003) (31 U.S.C. 3332) 52.232-39, Unenforceability of Unauthorized Obligations 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) 52.246-4, Inspection of Services - Fixed Price 52.249-1, Termination for the Convenience of the Government (Fixed Price) (Short Form) 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.203-7002, Requirement to Inform Employees of Whistleblower Rights 252.204-7012, Safeguarding of Unclassified Controlled Technical Information 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports 252.243-7001, Pricing of Contract Modifications 252.243-7002, Request for Equitable Adjustment Other FAR/DFARS provisions/clauses are incorporated by reference and include DFARS 212.212-7000, Offeror Representations and Certifications-Commercial Items and DFARS 212.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The full text of the clauses or provisions may be accessed electronically at one of the following links://www.deskbook.osd.mil, http://farsite.hill.af.mil, http://www.arnet.gov/far. (xvii)Submission Requirements: Offerors shall provide descriptive literature to include information on the services and amenities of hotel, location of the hotel to Crystal City/DSCA, metro, AV equipment, refreshments, conference space and rates for individual lodgers as prescribe in Para. (xiii). Offerors shall provide past performance information pertaining to the hotel facility(e.g. letters of recommendation, customer evaluations, etc) indicating the quality of hotel and service during the past year. The past performance information pertaining to the venue shall also include at least one reference from a group for which they provided services similar in scope to that of this upcoming DSCA Conference. The Offeror shall include the name, e-mail and phone number for all references. Past performance pertaining to the hotel venue must be from recent events (within the past year) held at the Offeror's facility. Offeror shall provide their cancellation policy and associated fees with the price submission and identify the applicable early and late checkout terms and conditions for individual sleeping rooms. Offeror shall provide their cancellation policy and associated fees with the price submission for Conference facility. Include FEMA# and confirm compliance with the following Acts: -ADA Act, PL 101-336 (42 USC Section 12101 et.seq.) -Hotel & Motel Fire Safety Act of 1990 Offers shall be submitted by 24 September 2015, no later than 10:00am EST using the pricing schedule provided in this combined synopsis/solicitation. Offers shall be submitted via email to petra.a.mcpherson.civ@mail.mil with the subject line "HQ001316QA002 PMR Conference." Facsimile submission will not be accepted. Further details regarding this requirement can be found in the attached Performance Work Statement (PWS).
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/ODA/DSCA/DBC/HQ001316QA002/listing.html)
- Place of Performance
- Address: Arlington, VA, United States
- Record
- SN03892045-W 20150919/150918000527-8db20efe372e740d50353329c90dcfb0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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