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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 04, 2015 FBO #5063
DOCUMENT

J -- Anesthesia Record Keeping System Draeger Innovian - Justification and Approval (J&A)

Notice Date

10/2/2015
 

Notice Type

Justification and Approval (J&A)
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

U.S. Department of Veterans Affairs;Strategic Acquisition Center;10300 Spotsylvania Ave;Fredericksburg VA 22408
 

ZIP Code

22408
 

Solicitation Number

VA11915Q0329
 

Archive Date

10/30/2015
 

Point of Contact

Brian Love
 

E-Mail Address

Work
(Antionette.Collins-Somerville@va.gov)
 

Small Business Set-Aside

N/A
 

Award Number

V797P-4081B VA119-16-J-0132
 

Award Date

9/30/2015
 

Description

JUSTIFICATION AND APPROVAL FOR A LIMITED SOURCE AWARD UNDER A FEDERAL SUPPLY SCHEDULE 1. Contracting Activity: Department of Veterans Affairs (VA) Office of Acquisition Operations Strategic Acquisition Center (SAC) 10300 Spotsylvania Avenue Fredericksburg, VA 22408 2. Description of Action: The proposed action is for a sole source three (3) month Firm Fixed Price (FFP) task order to cover services until the national Blanket Purchase Agreement is established for software and hardware maintenance services for the Innovian © Anesthesia Record Keeper (ARK) System from Draeger Medical, Inc. Innovian © software and clinical work stations are in the Veterans Health Administration (VHA) Veterans Integrated System Networks (VISN) 7, at Atlanta, Birmingham, Dublin, Augusta, Columbia, Montgomery, and Charleston VAMC for ARK program mission within VHA. This effort is proposed to be awarded under the Federal Supply Schedule (FSS) V797P-4081B to Draeger Medical, Inc., 3135 Quarry Road, Telford, Pennsylvania 18969. 3. Description of the Supplies or Services: The proposed action is to obtain software and hardware maintenance services for the Innovian © ARK System. VHA has previously purchased and installed Innovian © ARK perpetual software licenses and hardware from Draeger Medical, Inc. Innovian © Anesthesia software is a robust ARK System with an Innovian ©-end Veterans Health Information Systems and Technology Architecture (VistA) interface that enables real time bi-directional exchanges of data in VistA both in batch and real time. VISN 7 uses Innovian © Anethesia software for electronic documentation in anesthesiology environments. The software provides users important data, such as patient demographics, text integration, patient allergies, problem lists, care status and delivery, lab results, medication administration, and information regarding surgeries. The ARK replaces paper anesthesia records used in the Operating Rooms (ORs) and other anesthetizing or moderate sedation locations to manage patient information in the OR, pre and post-procedural, and critical information during OR procedures. The software maintenance include software updates, and new versions; including, any replacement versions or name revisions of the existing perpetual unlimited, non-exclusive software licenses. The hardware maintenance includes scheduled repairs, unscheduled maintenance, preventative maintenance, technical support, and training. The current contract is set to expire September 30, 2015. The Period of Performance will be October 1, 2015-December 31, 2015. The estimated price of the proposed action is inclusive of the 3 month ordering period is $97,500. 4. Authority: Federal Acquisition Regulation (FAR) Part 8.405-6(a)(1)(i)(B), Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. 5. Rationale Supporting Use of Authority Cited Above: The proposed source for this effort is Draeger Medical, Inc., 3135 Quarry Road, Telford, Pennsylvania 18969. The Innovian © Anesthesia software and hardware, produced and developed by Draeger Medical is a proprietary product. Draeger Medical, Inc. is the manufacturer of both Innovian © Anesthesia and Draeger Clinical work stations and does not authorize third parties to perform maintenance or repairs. Without Draeger Medical, Inc. support services, VHA will ultimately experience application performance problems within Innovian © and across multiple data systems, which will ultimately limit user access to critical patient care information and loss of patient data. Only Draeger Medical, Inc. support services will ensure the existing Innovian © Anesthesia software and hardware operates continuously and ensures VA clinical and technical experts can obtain the necessary technical support to resolve any issues related to use of the Innovian © Anesthesia product. Changing software systems would require new ARK systems. Additionally, any other source would require access to Draeger Medical proprietary data in order to successfully perform support services for the Innovian © Anesthesia software and hardware. This data is not available to the Government and only Draeger Medical, Inc. owns it. 6. Determination of Best Value: I hereby determine that the proposed contract action will represent the best value to the Government. GSA has already determined that the prices on the FSS contract are fair and reasonable. Additionally, price discounts will be sought when negotiating the final agreement. 7. Market Research: On March 10, 2015, a sources sought notice was posted on Federal Business Opportunities, Request for Information (RFI) VA 119-15-N-0150. The goal was to identify sources to provide Innovian © ARK software and hardware maintenance support. Only Draeger Medical, Inc. responded to the RFI. This market research confirmed that Draeger Medical, Inc. is the only source with the required expertise to provide maintenance support for the Innovian © ARK software and hardware. In addition, there are no comparable sources able to perform or provide the Innovian © ARK software and hardware maintenance support. Draeger Medical, Inc. stated they are the only organization authorized to provide support to the Innovian © ARK software product. This makes them the only suitable and capable company to provide this maintenance. Draeger Medical, Inc. is the sole developer of the Innovian © ARK software and the sole proprietor of the Innovian © ARK software, having created the product. Draeger Medical, Inc. is the only company that has access to the software code and is the only provider of ongoing support for this software. No other company has the rights or expertise to perform the same services. Since the original release of Innovian © software version 1.0 in 2004, Draeger Medical, Inc. created and released many versions, including the latest release of 6.0, which contains many VA-specific requirements. Draeger Medical, Inc. maintains a factory trained staff of technical support engineers. Draeger Medical, Inc. continually releases new versions of Innovian © software and migrated VA customers forward to these new versions. The next scheduled release is version 6.1, which is anticipated to be installed in all 44 VA sites currently under contract with Draeger Medical, Inc. for their ARK system. The maintenance services are commercially available. In addition to support services currently provided to Federal Government sites, Draeger Medical, Inc. is also the exclusive provider of such services to approximately 39 commercial sites that use Innovian © software. Draeger Medical, Inc. stated they are the only organization authorized to provide support to the Innovian © software product, making them the only suitable and capable company to provide this maintenance. 8. Any other facts supporting the justification: The Innovian © Anesthesia software and hardware, produced and developed by Draeger Medical is a proprietary product. Draeger Medical does not have affiliation or agreements in place with any authorized resellers to resolve technical problems and/or obtain Draeger Medical, Inc. software updates; therefore, Draeger Medical is the only one responsible source that exists to obtain this vital support. 9. Actions to Increase Competition: In order to remove or overcome barriers to competition in future acquisitions for this requirement, the agency will work with the program office to perform additional market research to consider if alternate support service providers become available. 10. Efforts to Obtain Competition: Market research was conducted, details of which are in the market research section of this document. This effort did not yield any additional sources that can meet the Government's requirements. There is no competition anticipated for this acquisition. In accordance with FAR 5.301 and 8.405-6(a)(2), this action will be synopsized at award on the Federal Business Opportunities Page (FBO) and the justification will be made publicly available. 11. Technical and Requirements Certification: I certify that the supporting data under my cognizance, which are included in this justification, are accurate and complete to the best of my knowledge and belief. Signature: _Jennife_Freese________Date: 8/25/2015___________________ Jennifer Freese, Program Specialist 12. Determination of Best Value: I hereby determine that the proposed contract action will represent the best value to the Government and I certify that this justification is accurate and complete to the best of my knowledge and belief. Signature: __Brian Love_________________Date: __9/16/2015_________________ Brian Love, Contracting Officer
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/2ef57a307dac61235d0cfaf71d5a8327)
 

Document(s)

Justification and Approval (J&A)
 

File Name: V797P-4081B VA119-16-J-0132 V797P-4081B VA119-16-J-0132_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2351022&FileName=V797P-4081B-011.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2351022&FileName=V797P-4081B-011.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03913102-W 20151004/151002234532-2ef57a307dac61235d0cfaf71d5a8327 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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