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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 07, 2015 FBO #5066
DOCUMENT

R -- Justification for an Exception to Fair Opportunity IAW FAR 16.505(b)(2)(i)(C)--Logical Follow-On Exception VHA OCAMES Professional and Engineering Support Services SPECTRUM Task Order - Justification and Approval (J&A)

Notice Date

10/5/2015
 

Notice Type

Justification and Approval (J&A)
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

Strategic Acquisition Center - Frederick;Department of Veterans Affairs;321 Ballenger Center Drive, Suite 125;Frederick MD 21703
 

ZIP Code

21703
 

Solicitation Number

VA119A15Q0308
 

Archive Date

10/10/2015
 

Point of Contact

Allen L Smith
 

E-Mail Address

9-6448<br
 

Small Business Set-Aside

N/A
 

Award Number

VA798-11-D-0122 VA119A-15-J-0282
 

Award Date

9/25/2015
 

Description

JUSTIFICATION FOR AN EXCEPTION TO FAIR OPPORTUNITY (Justification Approved September 23, 2015; Task Order awarded September 25, 2015) 1.Contracting Activity:Department of Veterans Affairs Office of Acquisition Operations Strategic Acquisition Center- Frederick 321 Ballenger Center Drive, Suite 125 Frederick, MD 21703 2.Action Being Approved: This justification is for a one-year, sole source, labor hour task order against the Services for Program Excellence and Corporate TRansformation Umbrella (SPECTRUM) contract VA798-11-D-0122 with Booz Allen Hamilton (BAH) for professional engineering program and project management support for a vast portfolio of projects and initiatives within the Office of Capital Asset Management, Engineering Support. 3.Description of the Supplies or Services: The proposed action is to provide professional services to assist the Office of Capital Asset Management, Engineering, and Support (OCAMES) with the engineering/facility management programs at VA Central Office (VACO), and across VHA, in all associated owned and leased VHA facilities. OCAMES requires a cadre of contractor professionals with third-party objectivity and credibility ready to respond to short notice tasks, such as developing administration-wide guidance and action plans; facilitating task forces and working groups; providing training; performing analyses to include staffing evaluations and surveys; designing and planning program enhancements and initiatives; managing projects; briefing Leadership; cost estimating, and assessing compliance. Work will include the SPECTRUM task area of Studies and Analysis, Program and Project Management Support, Management Analyses, Policy Support, Strategic Planning and Performance Measurement, Training, Business Process Reengineering, Business Process Improvement, Business Process Management, Quality Management, and Change Management and Transition. The work requires an On-site Project Manager, a Program Analyst, a Management Analyst, a Facilitator, an Editor, a Technical Writer, Administrative Support, Subject Matter Expertise, document development for publication (including reproduction), and travel as necessary and approved. The estimated value of the acquisition, based on historical data from the previous task order, is $990,496.00 for one year of performance. Since this will be a labor hour task order, the task order will include a ceiling price that the contractor exceeds at its own risk. The current task order, VA798-11-D-0122 VA119A-14-J-0449, expires on September 29, 2015. This task order will have a period of performance of September 30, 2015, to September 29, 2016. 4.Statutory Authority: The statutory authority permitting an exception to fair opportunity is Section 41 U.S.C. § 4106(c)(3), as implemented by the Federal Acquisition Regulation (FAR) 16.505(b)(2)(i)(C), entitled "The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order." 5.Rationale Supporting Use of Authority Cited Above: The work required under the next task order is a continuation of activities currently performed under the existing (previously competed) task order. Issuing a logical follow-on order to the previously competed order will avoid disruption of service, duplication of cost to the Government not expected to be recovered through competition, transition delays, and increased costs and therefor is in the interest of economy and efficiency. Using a logical follow-on to continue the OCAMES support services, while separating and competing the specific initiatives that are now in the development phase upon logical follow-on completion, results in the highest likelihood of success and lowest program risk. The Contractor is currently engaged in a number of high impact "projects" which require development, sequencing, and evolution over a prolonged time period which is projected to exceed the current task order end date. For example: the Contractor is tasked with development of a fully integrated SharePoint site for all of OCAMES involving a multitude of service specific "pages," templates, and database repositories for which some requirements/interfaces are dependent upon completion of VA's new "shared services" model ("shared services" outputs are expected to be finalized in late 2015). Currently, the Program Office utilizes two different and obsolete web-sites for which support and hosting will end in fall of 2015. Any lapse would be unacceptable due to resulting negative operational and capital project support and monitoring impacts. Utilization of an alternate contractor unfamiliar with direction and work requirements would result in completion delays, avoidable transition issues, productivity loses (with resulting economic costs) and an increased risk of additional service lapses. Following the current work with a one-year logical follow on will allow the Government to recognize resulting efficiencies. The contractor personnel provide management support in the area of correspondence management, which has been instrumental in addressing the Program Office's backlog and gains toward meeting SECVA's expectations. Continuity is vital in avoiding any progress set-backs until all correspondence backlogs are resolved. 6.Fair and Reasonable Cost: See the "Justification Signatures" section of this document for the Contracting Officer's determination that the anticipated cost to the Government will be fair and reasonable. 7.Other Facts Supporting the Justification: The SPECTRUM Base IDIQ Performance Work Statement (PWS) provides in section 8, Task Order Proposal Request (TOPR) Procedures, paragraph (a)2c that Awardees will not be given a fair opportunity to be considered for task order which are expected to exceed $3,000 when the CO determines that: The order should be issued on a sole-source basis in the interest of economy and efficiency as a logical follow-on to a task order already issued under the contract, provided that all Awardees were given fair opportunity to be considered for the original order. For the purposes of this solicitation the CO may negotiate a sole source logical follow-on task order with the current contractor providing previously competed services. In the event an increase in the amount of previously competed services is required by the Government, the CO may negotiate a sole source logical follow-on task order with the current contractor provided the required additional services do not represent more than one full time equivalent position or 20% of the total competed labor hours on the entire task order, whichever is greater. When deciding whether to negotiate a sole source logical follow-on task order with the current contractor, consideration will be given to the contractor's past performance, continuity of services, and price. The previous task order for these services was competed among all SPECTRUM IDIQ contract holders by issuing the TOPR and providing fair opportunity to all six SPECTRUM contractors. Three quotes were received in response to the solicitation and, of these, only BAH provided a quotation that provided key personnel acceptable in terms of the specific engineering and facilities management activities required under the task order PWS. Given the nature of the work, these personnel are essential to program success. As the work is anticipated to be a continuation of the current efforts, the Government does not anticipate that the services will represent an increase of more than one full time equivalent position or 20% of the total competed labor hours on the entire task order. At the same time, the Government anticipates that a competition for the same services on SPECTRUM would: 1) be disruptive to those projects in progress, and 2) yield the same competitive outcome. Past Performance: BAH has provided support to over a dozen OCAMES projects throughout the task order period. BAH has demonstrated the in-depth expertise to handle the breadth of all required tasks; including "short fuse" and high visibility projects. Tasks have been completed timely with high quality deliverables. Overall, OCAMES finds BAH key personnel meet the task order requirements in terms of required skills, and deliverables have met and exceeded task order requirements. Overall performance is noted as excellent as this time. The logical follow on order value, at less than $1M, is within the remaining SPECTRUM ceiling. 8.Actions to Remove Barriers to Competition: Several OCAMES initiatives are in the developmental phase with a full scope of work for the next contract left to be determined. As the breadth and specific requirements of these initiatives are fully developed with historical data, including benchmarks and trends, OCAMES will have a basis to estimate future workload requirements to maintain an acceptable level of performance in later contracts. While the Government does not anticipate a single competition next year for these same services, the specific initiatives that are now in the developmental phase will likely take shape as separately competed requirements following this task order. In accordance with FAR 5.301 and 16.505(b)(2)(ii)(D)(1), the Government will publish a notice within 14 days of award on Federal Business Opportunities (FBO) and the justification will be posted and made publicly available for a minimum of 30 days.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/AFMLOVASS/VASSMD/VA119A15Q0308/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA798-11-D-0122 VA119A-15-J-0282 VA798-11-D-0122 VA119A-15-J-0282_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2354934&FileName=VA798-11-D-0122-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2354934&FileName=VA798-11-D-0122-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03914187-W 20151007/151005234538-c5488645bf126b3f7780a0cd4fee4628 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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