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FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 08, 2015 FBO #5067
DOCUMENT

J -- 632-16-1-454-0023 | NEW SERVICE CONTRACT FOR BLADDER SCANNERS AND GLIDESCOPE. - Attachment

Notice Date

10/6/2015
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;James J. Peters VA Medical Center;Network Contracting Office 3 (10N3NCO);130 West Kingsbridge Road;Bronx NY 10468-3904
 

ZIP Code

10468-3904
 

Solicitation Number

VA24316N0006
 

Archive Date

12/5/2015
 

Point of Contact

Desiree Flores
 

E-Mail Address

st
 

Small Business Set-Aside

N/A
 

Description

Response date (Deadline): October 9, 2015 at 2:00pm STATEMENT OF WORK SERVICE/MAINTENANCE OF EQUIPMENT DESCRIPTION/SPECIFICATIONS I.REQUIREMENTS: The regulatory requirements extend to repairs performed by OEMs and required maintenance to return the equipment/instruments and systems to the manufacturer's original specifications. The repair and refurbishment process is subject to regulatory FDA audits and must comply with Medical Device Reporting (MDR) requirements. A.FULL SERVICE WARRANTY: Furnish all necessary labor, equipment, tools, materials, repair service, software updates, parts, etc., for complete warranty coverage as specified below in accordance with the terms, conditions and schedule of this agreement. B.BASE PERIOD:Annual Warranty 11/1/2015 - 10/31/2016 C.EQUIPMENT:Equipment to be serviced/maintained includes: Product DescriptionWarranty Type AVL Baton 3-4Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 6100 Premium Warranty BladderScan BVI 9400Premium Warranty BladderScan BVI 9400Premium Warranty BladderScan BVI 9400 - ProbePremium Warranty BladderScan BVI 9400 - ProbePremium Warranty GlideScope Ranger SystemPremium Warranty GS AVL SystemPremium Warranty GVLb Ranger Baton_3-4Premium Warranty II.DEFINITIONS/ACRONYMS: A.Biomedical Engineering - Chief or designee. B.CO - Contracting Officer. C.COR - Contracting Officer Technical Representative (Biomedical Engineering) D.PMI - Preventive Maintenance Inspection. Services which are periodic in nature and are required to maintain the equipment in such condition that it may be operated in accordance with its intended design and functional capacity with minimal incidence of malfunction or inoperative conditions. E.ESI - Electrical Safety Inspection. F.FSE - Field Service Engineer. A person who is authorized by the contractor to perform maintenance (corrective and/or preventive) services on the VAMC premises. G.ESR - Vendor Engineering Service Report. A documentation of the services rendered for each incidence of work performance under the terms and condition of the contract. H.Acceptance Signature - VA employee who indicates FSE demonstrated service conclusion/status and User has accepted work as complete/pending as stated in ESR. I.Authorization Signature - COTR's signature; indicates COTR accepts work status as stated in ESR. J.NFPA - National Fire Protection Association. K.CDRH - Center for Devices and Radiological Health. L. VAMC - Department of Veterans Affairs Medical Center M.OSHA - Occupational Safety and Health Agency. N.OEM - Original Equipment Manufacturer. O.AQL - Acceptable Quality Level III.CONFORMANCE STANDARDS: The contractor shall ensure that the equipment (hardware and software) functions in conformance with the latest FDA (medical device regulations (including but not limited to Class I, Class II, Class III and MDDS), validation, quality assurance and compliance), latest published edition of NFPA-99, TJC, OSHA, CDRH, ISO 9001, and any other performance standards and specifications used when the equipment was procured by VA and any upgrades/updates. IV.SECURITY: 1.All vendors/contractors will sign-in at the Biomedical Engineering Administrative Office building 11 room 1, before reporting to their respective work site. Each vendor/contractor will be issued a temporary identification badge that must be worn at all times above the waist, in front, with the face of the card visible. 2. If removable media (i.e. USB or DVD/CD Device) is required to service, troubleshoot or install/update software, then it must be scanned with an anti-virus program. The removable media is scanned with anti-virus software running current virus definitions prior to connection to any medical device at the scanning workstation located in Biomedical Engineering. Any vendor/contractor with patient sensitive information that is imported into the removable media device for any reason must purge all patient sensitive information prior to departure from the facility. 3.All items covered by the manufacturer's warranty, contractor service of any devices, systems, or other equipment containing media (hard drives, optical disks, etc.) with VA sensitive information must not be removed / returned to the vendor at the end of life, for trade-in, or other purposes. 4. Upon completion of the scheduled work, the vendor/contractor will return to the Biomedical Engineering Administrative Office building 11 room 1, to sign-out, return the temporary identification badge, and leave any Field Service Reports if necessary. 5.All medical device workstations and servers must be in compliance with MDIA (Medical Device Infrastructure Architecture) as well as comply with all FDA regulations. 6.Remote System Diagnosis: Proactive, remote monitoring and diagnosis shall be provided and covered by contractor, however contractor must meet strict VA guidelines on use of virtual private network (VPN) access. 7.Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be REMOVED / RETURNED to the vendor at the end of lease, for trade-in, or other purposes. V.WARRANTY COVERAGE: Warranty: Vendor will provide a replacement instrument within two (2) business days of the date of customer service notification. This warranty does not apply if the instrument has been damaged by misuse or as the result of service or modification by anyone other than the vendor. The instrument shall be used in accordance with the instructions contained in its operator's manual. Note: Hardware/software update/upgrade installations will be scheduled and performed outside normal hours of coverage at no additional charge to the Government (unless it would be detrimental to equipment up-time; to be determined by COR). VI.CALIBRATION AND CERTIFICATION SERVICE: Through ScanPoint ®, Vendor will provides online anytime calibration and service for your instrument. Technology Assurance: Vendor warrants the BladderScan ® BVI 6X00 instrument against technology obsolescence perpetually, as long as uninterrupted coverage is maintained under the ScanPoint ® Total ReliabilitySM program. Vendor will reserve the right to upgrade the customer's instrument when new technology becomes available. Vendor will assumes that any upgrade will be of equal or improved quality to current design. The customer agrees to cooperate by returning the previous configuration upon receipt of an upgraded instrument. Software Assurance: Vendor warrants ScanPoint ® technology against obsolescence perpetually, as long as uninterrupted coverage is maintained under the ScanPoint ® Total ReliabilitySM program. Instrument Insurance: Vendor will replace any lost, stolen or damaged instrument for a $1,000.00 deductible fee. Should the customer recover a lost or stolen instrument, the customer agrees to purchase the replacement instrument at the list price less deductible paid, or return the replacement instrument. This warranty gives the purchaser specific legal rights, and there may also be other warranty rights, which may vary. VII.SERVICE MANUALS: The VAMC shall not provide service manuals or service diagnostic software to the contractor. The contractor shall obtain, have on file, and make available to its FSE's all operational and technical documentation, (such as; operational and service manuals, schematics, and parts list), which are necessary to meet the performance requirements of this contract. The location and listing of the service data manuals, by name, and/or the manuals themselves shall be provided to the CO upon request. VIII. DOCUMENTATION/REPORTS: The documentation will include legible detailed descriptions of the scheduled and unscheduled maintenance procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment in accordance with conformance standards. Such documentation shall meet the guidelines as set forth in the Conformance Standards Section. In addition, each ESR must at a minimum document the following data legibly and in complete detail: A.Name of Contractor. B.Name of FSE who performed services. C.Contractor Service ESR Number/Log Number. D.Date, time (starting and ending), and Hours-On-Site for service call. E.VA Purchase Order (PO) #(s) covering the call, if outside normal working hours. F.Description of Problem reported by COTR/User. G. Identification of Equipment to be serviced: VA Inventory Entry # (if available), manufacturer, model#, serial#, and any other manufacturer's ID#'s. H. Itemized Description of Service Performed (including Costs associated with after normal working hour services), including: Labor, travel hours, and parts replaced (with part #s), location of problem (equipment assembly, circuit, etc) and Corrective Action. I.Total Cost to be billed. J.Signatures: 1. FSE performing services described. 2. VA Employee who is notified and accepts that repair /service has been completed. K.A "Log Book" to be left with the supervisor at the equipment site for entering arrival and departure times and maintaining a PM and Repair records. Type of Procurement: The responses to this Request for Information (RFI) will help determine what, if any, type of set-aside. Contract Vehicle: The resulting contract vehicles from this process will be a firm fixed price. Responses to this notice will be used by the Government to make appropriate acquisition decisions. Responses to this notice should include company/individual name, a service capability statement, examples of similar facilities which you have provided services to, DUNS number, address, point of contact and social-economic category (ex: SBVOSB, VOSB, 8(a), HUBZone, WOSB, EDWOSB, Small Business). If your firm is a Service-Disabled Veteran Owned or Veteran Owned Small Business, you must be CERTIFIED in VetBiz (see internet site: http://vip.vetbiz.gov). Contractor must be registered in Central Contractor Registry (CCR) (see internet site: http://www.ccr.gov). Responses to this notice must be submitted in writing (email) and received not later than October 9, 2015 at 2:00PM. If you have any further question, please email me at Desiree.Flores@va.gov or call me at 7185849000 ext 6411. All interested parties should provide the following information via e-mail only to the Contracting Officer by the stated deadline Contracting Office Address: VISN 3 Network Contracting Office (NCO3) James J. Peters VA Medical Center 130 West Kingsbridge Road, Bronx, New York 10468-3992
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BroVANAP/VAMD/VA24316N0006/listing.html)
 

Document(s)

Attachment
 

File Name: VA243-16-N-0006 VA243-16-N-0006.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2356454&FileName=VA243-16-N-0006-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2356454&FileName=VA243-16-N-0006-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: James J. Peters VA Medical Center;130 West Kingsbridge Road;Bronx, New York

Zip Code: 10468
 

Record

SN03915570-W 20151008/151006235018-6543796518789c7d0088a1ef3338e7db (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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