FBODaily.com | FedBizOpps: PRESOL | H | Environmental Protection Agency Regions 2 & 3 Deli - Attachment

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 08, 2015 FBO #5067
SOLICITATION NOTICE

H -- Environmental Protection Agency Regions 2 & 3 Deli - Attachment

Notice Date: 10/6/2015
Notice Type: Combined Synopsis/Solicitation
NAICS: 541380 — Testing Laboratories
Contracting Office: Region III US Environmental Protection Agency Contracts Branch (3PM10) 1650 Arch Street Philadelphia PA 19103-2029 USA
ZIP Code: 00000
Solicitation Number: SOL-R3-16-00001
Response Due: 10/28/2015
Archive Date: 11/12/2015
Point of Contact: Ozer, Sidney
Small Business Set-Aside: N/A
Description: SOL-R3-16-00001 Environmental Protection Agency Regions 2 & 3 Delivery of TO-15 Analytical Services RFP ż Questions due to Contracting Officer (CO) by 10am ET Wednesday October 14 2015 - Proposals due to CO by 10am ET Wednesday October 28 2015. The guaranteed amount is $10,000 for each contract awarded. Awards contingent upon availability of funds. The Government reserves the right to submit samples from other Regions. Schedule The same unit prices shall apply up to the Not To Exceed (NTE) maximum quantities for each item for each contract awarded. Do not exceed NTE quantities without written CO approval. Copies of invoices to be sent to CO. Base Year Full Scans w/ Full Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Full Scans w/ Subset of Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Full Analyte List (est 40 samples) NTE 80 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Subset of Analyte List (est 40 samples) NTE 80 Samples@$_____=$_______ 21 day TAT No extra charge (est 115 samples) NTE 230 samples Surcharge for 14 day TAT (est 115 samples) NTE 230 Samples @ $_________ Surcharge Preliminary Results 7 day TAT (est 60 samples) NTE 115 Samples @ $_________ Canisters w/ or w/o Sampling Orifices (e.g., Regulators, Restrictors; and/or, T-Valves w/ tubing, etc.) NTE 125 canisters to be received by the Government within any 7 day period. Please note, tasking documents may not require provision of Sampling Orifices (e.g., Grab samples) Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt 14 calendar days After Tasking Document Issuance ż No Extra Charge (est 205 canisters) NTE 410 canisters Surcharge Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt by 4 calendar days After Tasking Document Issuance (est 25 canisters) NTE 50 canisters @$______=$________ Surcharge for disposable one-time use T-valves w/ connection tubing (one time use) (est 70 canisters) NTE 140 canisters@$______=$________ Surcharge for shipping canisters to PR/VI (est 20 canisters) NTE 40 canisters @$_______=$_______ Surcharge for Saturday receipt of samples at contractor laboratory or at courier facility w/in 5 Google Maps driving miles of contractor laboratory (Sat receiving location is the choice of contractor laboratory ż not choice of Govt) (est 75 samples) NTE 150 Samples @$_______=$_______ Region 2 EDDs, PDF copy, and hardcopy ż no extra charge Restocking Charge for Acceptable Unused/Undamaged Canisters Returned at Govt expense. Please note if any sampling orifices, canisters, or canister valves shipped by contractor laboratory are damaged or exhibit vacuum loss upon receipt by Government, then the Gov żt shall not be billed for the Restocking Charge/Cost. (est 25 canisters) NTE 50 canisters @$______=$_____ Unilateral Government Option Year 1 Full Scans w/ Full Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Full Scans w/ Subset of Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Full Analyte List (est 40 samples) NTE 80 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Subset of Analyte List (est 40 samples) NTE 80 Samples@$_____=$_______ 21 day TAT No extra charge (est 115 samples) NTE 230 samples Surcharge for 14 day TAT (est 115 samples) NTE 230 Samples @ $_________ Surcharge Preliminary Results 7 day TAT (est 60 samples) NTE 115 Samples @ $_________ Canisters w/ or w/o Sampling Orifices (e.g., Regulators, Restrictors; and/or, T-Valves w/ tubing, etc.) NTE 125 canisters to be received by the Government within any 7 day period. Please note, tasking documents may not require provision of Sampling Orifices (e.g., Grab samples) Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt 14 calendar days After Tasking Document Issuance ż No Extra Charge (est 205 canisters) NTE 410 canisters Surcharge Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt by 4 calendar days After Tasking Document Issuance - (est 25 canisters) NTE 50 canisters @$______=$________ Surcharge for disposable one-time use T-valves w/ connection tubing (one time use) (est 70 canisters) NTE 140 canisters@$______=$________ Surcharge for shipping canisters to PR/VI (est 20 canisters) NTE 40 canisters @$_______=$_______ Surcharge for Saturday receipt of samples at contractor laboratory or at courier facility w/in 5 Google Maps driving miles of contractor laboratory (Sat receiving location is the choice of contractor laboratory ż not choice of Govt) (est 75 samples) NTE 150 Samples @$_______=$_______ Region 2 EDDs, PDF copy, and hardcopy ż no extra charge Restocking Charge for Acceptable Unused/Undamaged Canisters Returned at Govt expense. Please note if any sampling orifices, canisters, or canister valves shipped by contractor laboratory are damaged or exhibit vacuum loss upon receipt by Government, then the Gov żt shall not be billed for the Restocking Charge/Cost. (est 25 canisters) NTE 50 canisters @$______=$_____ Unilateral Government Option Year 2 Full Scans w/ Full Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Full Scans w/ Subset of Analyte List (est 75 samples) NTE 150 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Full Analyte List (est 40 samples) NTE 80 samples @ $________=$_________ Trace-Level SIM or Equivalent Method Analyses w/ Subset of Analyte List (est 40 samples) NTE 80 Samples@$_____=$_______ 21 day TAT No extra charge (est 115 samples) NTE 230 samples Surcharge for 14 day TAT (est 115 samples) NTE 230 Samples @ $_________ Surcharge Preliminary Results 7 day TAT (est 60 samples) NTE 115 Samples @ $_________ Canisters w/ or w/o Sampling Orifices (e.g., Regulators, Restrictors; and/or, T-Valves w/ tubing, etc.) NTE 125 canisters to be received by the Government within any 7 day period. Please note, tasking documents may not require provision of Sampling Orifices (e.g., Grab samples) Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt 14 calendar days After Tasking Document Issuance ż No Extra Charge (est 205 canisters) NTE 410 canisters Surcharge Certified Clean Canisters for Scan Levels; and/or SIM Levels, with cleaned regulator or restrictor Received FOB Destination by Gov żt by 4 calendar days After Tasking Document Issuance (est 25 canisters) NTE 50 canisters @$______=$________ Surcharge for disposable one-time use T-valves w/ connection tubing (one time use) (est 70 canisters) NTE 140 canisters@$______=$________ Surcharge for shipping canisters to PR/VI (est 20 canisters) NTE 40 canisters @$_______=$_______ Surcharge for Saturday receipt of samples at contractor laboratory or at courier facility w/in 5 Google Maps driving miles of contractor laboratory (Sat receiving location is the choice of contractor laboratory ż not choice of Govt) (est 75 samples) NTE 150 Samples @$_______=$_______ Region 2 EDDs, PDF copy, and hardcopy ż no extra charge Restocking Charge for Acceptable Unused/Undamaged Canisters Returned at Govt expense. Please note if any sampling orifices, canisters, or canister valves shipped by contractor laboratory are damaged or exhibit vacuum loss upon receipt by Government, then the Gov żt shall not be billed for the Restocking Charge/Cost. (est 25 canisters) NTE 50 canisters @$______=$_____ Statement of work attached. Your company is hereby invited to submit proposals via CDs. This is a multiple award solicitation. It is the Government żs intent to award no more than three contracts. The procurement is unrestricted. Prospective offerors are reminded to review the evaluation criteria in the żEvaluation Factor for Award ż section as well as the basis for award in the żBasis for Award ż section. Failure to submit the requested information (Technical & Past Performance and Pricing) may result in your proposal not being considered for award. Vendors must offer on all items/quantities listed in this solicitation. It is then intent of the Government to award without discussions. Considering that, offerors are encouraged to submit their most advantageous proposal for consideration. Potential offerors are responsible for submitting questions (E-mail, Fax, Hardcopy or FedConnect is acceptable) so they are received by the CO on or before 10 am ET Wednesday October 14 2015. Questions submitted to the laboratories or via phone will not be considered. Proposals shall be submitted via CDs (price schedules in the format of the RFP price schedule shall be submitted on separate CD) so they are received by the CO on or before 10am ET Wednesday October 28 2015. Proposals submitted to the laboratories or via phone, fax or hardcopy will not be considered. Sidney Ozer, Contracting Officer USPS/Courier: Contracts Branch (3PM10), Region 3, Environmental Protection Agency, 1650 Arch St, Philadelphia PA 19103-2029 Voice 2158145305 Fax 2158145211 E-mail ozer.sidney@epa.gov Please be aware that that questions/submissions by USPS/Courier will be routed thru the EPA Mailroom before being distributed to the CO. Please allow sufficient time for arrival at the CO żs desk on or before the dates/times established. Evaluation Factors for Award: Technical and Past Performance. All documents submitted shall include the Laboratory żs Name and Address /Location; as well as the location where the sample analyses will be performed. The offeror must document its laboratory's competency and qualifications in the fields of sampling and/or analysis to be conducted. The applicable field of analysis is VOCs in Air by EPA Method T0-15. Offerors shall submit the following: 1. One copy of your Laboratory Quality Manual. 2. Documentation for (choose one option) EITHER (a) only, OR (b) and (c) together, below. If you provide documentation under (a), it is not necessary to provide it under (b)(c); if you provide documentation under (b(c), it is not necessary to provide documentation under (a). Laboratories may wish to review the Environmental Protection Agency Policy Directive FEM- 2011-01, http://www.epa.gov/fem/pdfs/fem-lab-competency-policy.pdf and the referenced documents within that Policy Directive. a. Copies of your most recent and active dated certificate(s) of accreditation/certification indicating the applicable fields of sampling and/or analysis; OR b. Laboratory analytical SOPs for performing EPA Method T0-15 analysis AND c. Any other documentation or SOPs (e.g., canister cleaning and certification, flow regulator calibration, sample dilution, OA/QC corrective action plan) relating to the laboratory's analytical process for EPA Method T0-15. 3 A copy of the laboratory's most recent Method Detection Limit/Demonstration of Capability (MDL/DOC) Study for the compounds listed in Table 1 analyzed by EPA Method T0-15 in Full-Scan mode and SIM scan mode. 4 A copy of the laboratory's routine Quantitation Limits Reporting Limits (QLIRLs) for Full-Scan mode and for SIM Scan Mode analysis for compounds listed in Table 1. [Acceptable QL/RLs are either at or below the Reporting Limits for Full-Scan Mode Analysis and SIM Analysis for each compound listed in Table1. Laboratory's calculated MDL for each compound will be evaluated against the SCAN and SIM reporting limits listed in Table 1.] 5 A copy of the results from the most recent 'blind' Performance Evaluation samples analyzed by the laboratory for "VOCs in Air by Method T0-15." Report shall include laboratory reported results, 'true values' and acceptance value range for each compound. 6 Documentation indicating your laboratory żs capability to produce analytical data package, as described in Section Q of this SOW, and documentation indicating its capability to produce an electronic data deliverable (EDD), as described in Section R. Technically Acceptable Evaluation Criteria: Criteria will be evaluated and determined as Pass or Fail in accordance with the evaluation scheme set forth below. A vendor will "Pass" if the submitted documentation demonstrates that the vendor has an established, comprehensive quality control system; that it has active certificate(s) of accreditation/certification or that its SOPs are relevant to the SOW; and that the results of its testing meet the required floors and ceilings as provided in this solicitation. #1 The evaluation of the vendor's Quality Manual will be performed in order to determine whether the vendor has an established quality management system, including its policy and goals, procedures, systems, and any other resources that relate to producing high quality test results. #2 - The evaluation of the vendor's documentation of competency/ qualifications (that is, either 2a alone, or 2b and c together) will be performed in accordance with Environmental Protection Agency Policy Directive FEM-2011-01 http://www.epa.gov/fem/pdfs/fem-lab-competency-policy.pdf and the referenced documents within that Policy Directive. This FEM requires all organizations generating environmental data to submit documentation of their competency and qualifications in the fields of sampling and/or analysis to be conducted. The applicable field of analysis is VOCs in Air by EPA Method T0-15. For the documentation requested under this criteria, laboratories will not be given extra or less evaluation credit for selecting one type of documentation over the other. If an offeror submits all three items, the government will look only at the documentation under 2(a). #3- Passing MDL/DOC submission meeting, at a minimum 40 CFR Part 136 standards for acceptable MDL and DOC procedures. #4- QLs/RLs need to be at or below the required QL stated in Table1. #5- Passing PE results (within acceptable limits) for all compounds in Table 1. #6- Documentation is consistent with requirements specified in SOW. Past Performance Offerors shall submit a list of three contracts, orders, subcontracts, or suborders active in the last three years or currently in progress which are similar in scope, magnitude, relevance and complexity to this requirements. The following information shall be included for each listed contract, order, subcontract, or suborder: Name of contracting activity, contract#, order#, subcontract#, and/or suborder#, brief description of scope of work and relevance to this requirement, matrices/methods performed, # of samples analyzed, period of performance, name of client żs CO (incl telephone# & e-mail address), name of client żs CO Representative (incl telephone# & e-mail address). Basis for award: Award will be made to up to three offerors who submit the lowest price quotes which are technically acceptable and have acceptable past performance. The lowest evaluated price to be calculated is the sum of the NTE maximum quantity extended amounts for each line item. In case of a discrepancy between a unit price and an extended price, the unit price will be presumed correct. This is subject to correction to the same extent and manner as any other mistake. Offerors shall be registered in SAM.gov prior to award. It is the Government żs intent to award a maximum of three awards. It is the intent of the Govt to make contract awards without discussions. However, the Govt reserves the right to conduct discussions. Unrestricted NAICS 541380 Testing Laboratories Sizestd $14 million The Government may seek to issue task orders that are above the micropurchase threshold; that cover amounts greater than guaranteed contract minimum; or when less than 100 canisters have been shipped from one awardee in any single seven day period. In those cases, the Government will use fair opportunity procedures to allow the multiple awardees to compete for the tasking document based on the lowest evaluated prices discounted from contract price schedules and based on past performance. The following FAR clauses apply to this solicitation and any subsequent tasking document: 52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days. 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 2 years and 60 days. The following provisions/clauses are hereby incorporated by reference: 52.212-1 Instructions to Offerors Commercial Items (Apr2014) 52.212-2 Evaluation Commercial Items (Oct2014)(see Basis for Award) 52.212-4 Contract Terms and Conditions Commercial Items (May2015) 1552.211-79 Compliance w/ EPA policy for Information Resources Management (Oct2000) 1552.233-70 Notice of Filing Requirements for Agency Protests (Jan2012) The following clause is attached: 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders ż Commercial Items (May2015)
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/EPA/OAM/3PM10/SOL-R3-16-00001/listing.html)
Place of Performance: Address: Environmental Science Center 701 Mapes Road Fort Meade MD 20755-5350 USA; Zip Code: 20755-5350
Record: SN03915772-W 20151008/151006235220-765adf1adfa6a45fa426727028a74a32 (fbodaily.com)
Source: FedBizOpps Link to This Notice
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H -- Environmental Protection Agency Regions 2 & 3 Deli - Attachment