Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF OCTOBER 11, 2015 FBO #5070
DOCUMENT

J -- Services for Survey & Calibration of Radiographic Machines. - Attachment

Notice Date

10/9/2015
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 9;1639 Medical Center Parkway;Suite 400;Murfreesboro TN 37129
 

ZIP Code

37129
 

Solicitation Number

VA24916Q0019
 

Response Due

10/19/2015
 

Archive Date

11/18/2015
 

Point of Contact

Matthew Cox
 

Small Business Set-Aside

Total Small Business
 

Description

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation; quotes are being requested and a written Solicitation will not be issued. This is a Total Small Business Set-Aside requirement only qualified offers may submit bids. Solicitation VA-249-16-Q-0019 is issued as a Request for Quotation (RFQ) and constitutes the only solicitation, a written solicitation will not be issued. NAICS Code is 811219 and size standard is $20.5M. Any firm that does not meet the capability and size standard under this NAICS code should not submit a response to this notice. Contract Type: The government anticipates awarding Firm Fixed Price purchase order. Award will be made to the lowest price quote which conforms to the requirements within this solicitation. In order to be considered for a government award, the firm must be registered in SAM @ www.sam.gov. Description of Services: This requirement is for the VAMC Memphis. The Department of Veterans Affairs, Network Contracting Office located in Murfreesboro, Tennessee intends to issue a firm fixed priced purchase order. The contractor shall provide services for imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR) in accordance with Statement of Work below. Quote Submission: Contractor shall submit their quote on company letterhead and shall include unit price, total, unit qty and item description as specified above, as offered discounts, proposed delivery time, name, address, and telephone number of the offeror, firm's DUNS# and ORCA document in SAM at www.sam.gov, terms of any express warranty, unit price, overall total price, applicable shipping charges, completed copy of 52.212-3 Offerors Representations and Certifications- Commercial Items, and ORCA document. All prospective bidders must include appropriate references which must include all applicable company information. The offeror shall provide with their quotes sufficient evidence that they possess the proper qualifications, certificates, credentials, adequate resources, capability, experience, responsibility and integrity to meet the technical capabilities to comply with the requirements of the resulting Purchase Order. All work shall be performed by a qualified diagnostic medical physicist. A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), or the Canadian College of Physicists in Medicine. For diagnostic computed tomography (CT), nuclear medicine, Positron Emission Tomography (PET), or Magnetic Resonance Imaging (MRI), or a qualified medical physicist can meet the following requirements in lieu of board certification by having: ? A graduate degree in physics, medical physics, biophysics, radiologic physics, medical health physics, or a closely related science or engineering discipline from an accredited college or university ? Formal graduate-level coursework in the biological sciences with at least one course in biology or radiation biology and one course in anatomy, physiology, or a similar topic related to the practice of medical physics ? Documented 3 years of clinical experience in CT, nuclear medicine, PET, or MRI. The physicist must document the 3 years of experience for the modality being inspected. The offeror must provide past performance evidence. Past performance will be evaluated on an "acceptable" or "unacceptable" basis using the ratings in the table below based on the answers to the above capabilities questionnaire. The past performance evaluation results is an assessment of the offeror's probability of meeting the minimum past performance solicitation requirements. This assessment is based on the offeror's record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. Past performance information may be obtained through other sources known to the VA and the Federal Government. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability "unknown" shall be considered "acceptable." All questions regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 4:00 PM CST, October 13, 2015. All responses to questions will be incorporated into a written amendment posted to the Federal Business Opportunities website (www.fbo.gov). Amendments to this Solicitation: Offerors are encouraged to monitor the Federal Business Opportunities website with respect to this solicitation because any amendments to this Solicitation will be posted on that website (www.fbo.gov). All Quotes regarding this solicitation must be submitted to the Contract Specialist in writing by e-mail to Matthew.Cox@va.gov no later than 8:00 AM CST, October 19, 2015. The subject line must specify VA249-16-Q-0019 - Services for Imaging Equipment at the VAMC Memphis. Solicitation document and incorporated FAR and VAAR provisions and clauses apply to this acquisition: 52.204-7, Central Contractor Registration - title is now System for Award Management [SAM]. 52.212-4, Contract Terms and Conditions-Commercial Items 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items 52.219-6, Notice of Total Small Business Set-Aside 52.219-14, Limitations on Subcontracting (Nov 2011) 52.233-3, Protest after Award 52.222-3, Convict Labor 52.228-5, Insurance - Work on a Government Installation (Jan 1997) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Dec 2013) 852.203-70, Commercial Advertising 852.232-72, Electronic Submission of Payment Requests 852.237-70, Contractor Responsibilities SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employer's liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: per occurrences. (c) Automobile liability: per person; per occurrence and property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. 52.252-1, Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address (es). 52.252-2, Clauses Incorporated by Reference: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es). Full text can be obtained at www.arnnet.gov. DISCLAIMER AND IMPORTANT NOTES: The government is in no way obligated to do business with or enter into the award a contract to any firm or its affiliates or otherwise pay for the information provided in this synopsis. Statement of Work Introduction & Scope of Work: The Contractor shall furnish all necessary travel, labor, material, supplies, tools, equipment, documentation, and qualified personnel to provide on-site diagnostic medical physics support or services for the Veterans Health Administration (VHA) listed in the Schedule of Equipment, located at the Veterans Affairs Medical Center, 1030 Jefferson Ave., Memphis, TN 38104, under the terms and conditions stated herein and must adhere to VHA Handbook 1105.04, Fluoroscopy Safety, dated July 6, 2012, http://vaww./va.gov/vhapublications/ViewPublications.asp?pub_ID=2764. The Contractor shall comply with radiation protection standards in 29 CFR 1910.1096 and immediately report any unsafe conditions with the potential to adversely impact the facility radiation workers or patients to the Radiation Safety Officer (RSO). General Requirements 1. Performance: All work shall be performed by a qualified diagnostic medical physicist. A qualified diagnostic medical physicist is a person who is certified by the American Board of Radiology (ABR), American Board of Medical Physics (ABMP), or the Canadian College of Physicists in Medicine. For diagnostic computed tomography (CT), nuclear medicine, Positron Emission Tomography (PET), or Magnetic Resonance Imaging (MRI), or a qualified medical physicist can meet the following requirements in lieu of board certification by having: ? A graduate degree in physics, medical physics, biophysics, radiologic physics, medical health physics, or a closely related science or engineering discipline from an accredited college or university ? Formal graduate-level coursework in the biological sciences with at least one course in biology or radiation biology and one course in anatomy, physiology, or a similar topic related to the practice of medical physics ? Documented 3 years of clinical experience in CT, nuclear medicine, PET, or MRI. The physicist must document the 3 years of experience for the modality being inspected. 2. Period of Performance: Date of Award - 09/30/2016 3. Place of Performance: Memphis VA Medical Center, 1030 Jefferson Avenue, Memphis Tennessee 38104 4. Services to be Performed: Note: The Radiation Safety Officer (VA employee) will escort the contractor to each diagnostic piece of equipment listed in Appendix 1 at the medical center to ensure that patient care records are not compromised. A.The qualified diagnostic medical physicist shall perform imaging equipment (x-ray equipment, nuclear medicine cameras, PET/CT cameras, ultrasound units, and MRIs) inspections to ensure compliance with the current American College of Radiology (ACR). In the absence of ACR guidance, manufacturer recommendations will be utilized. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or Radiation Safety Officer (RSO) prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after completion of the inspection. All imaging equipment shall be inspected at least annually, not to exceed 14 months. An equipment inventory of the diagnostic equipment to be surveyed will be provided at the appropriate time during the contracting process, and at the schedule time of services to be provided. Scheduling of compliance testing will be conducted at times to be mutually agreed upon by VAMC by Biomedical Engineering. For all equipment requiring corrective action, the VAMC Biomedical Engineering Section, Engineering Service (138) will provide the necessary repairs, adjustments or arrange to have qualified service personnel perform the required adjustments or repairs. B.The qualified diagnostic medical physicist shall perform acceptance testing of all new or relocated imaging equipment. The acceptance testing shall comply with ACR requirements. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical Engineering or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the Chief of Biomedical or the Radiation Safety Officer (RSO) within 14 working days after completion of the inspection. C.If necessary, the Contractor will perform a follow-up survey ninety (30) days after the date of the written annual survey results and following major repairs or adjustments to verify all faults noted in the original survey or major repairs or adjustments have been corrected. Reported faults shall contain test parameters and Biometry test setup for the purpose of duplication of results. D.During the contract year it may become necessary for services to be provided by the contractor for new x-ray machine equipment installations, radiation shielding evaluations, radiation safety surveys, and consultation time with regard to diagnostic imaging equipment. These services will be billed for time only at the agreed price when the contract is issued. E.Any contractor that works on station shall complete the VHA Privacy and HIPAA training prior to arriving on station. In order for any contractor to engage in work at VA, he/she is required to ensure all contractors who will be working on the contract complete a mandatory training program titled VA Privacy and Information Security Awareness Training and Rules of Behavior (VA10176) as well as VHA Privacy and HIPAA Training (VA10203). This training is offered through the VA Talent Management System (TMS), a system that offers web-based training to VA employees and its partners. He/she shall ensure each contract employee self-enrolls for a profile on the VA TMS by visiting https://www.tms.va.gov/plateau/user/login.jsp. Once there, employees should follow the steps to create a profile, launch the mandatory training, and complete the content prior to their next day at VA. Upon completion by all employees, the contractor shall provide their Contracting Officer Representative with each employee's printed certificate of completion from the TMS. This certificate displays the employee's TMS User ID. The COR shall be contacted if further instructions on completion of this training are needed. F.The Contractor (or representative) shall wear his or her issued VA ID badges at all time while on duty. In addition, no photographs, videos, or recordings will be made while on VA premises. G.The qualified diagnostic medical physicist shall perform a full inspection of imaging equipment after repairs or modifications that may affect the radiation output or image quality. The inspection shall be completed within 4 hours after the facility contacts the contractor. Any deficiencies or non-conformances discovered during the inspection shall be verbally communicated to the Chief of Biomedical or RSO prior to the qualified diagnostic medical physicist leaving the facility. Deficiencies or non-conformances which represent unsafe conditions with the potential to adversely impact the facility radiation workers or patients shall be reported to the RSO immediately upon discovery. A written report of the results shall be provided to the service Chief of Biomedical within 14 working days after performing of the inspection. H.The qualified diagnostic medical physicist shall review CT protocols at least annually. I.The qualified diagnostic medical physicist shall provide shielding design evaluation/calculations and radiation safety survey for each new, replaced, or relocated x-ray imaging system. The calculations for each shall comply with the National Council for Radiation Protection and Measurements (NCRP) Report No. 147, and, for dental units, NCRP Report No. 145, and shall be documented in a written report which includes a diagram showing adjacent areas. The qualified diagnostic medical physicist shall perform a shielding safety survey to verify the structural shielding was installed per the shielding design report and complies with the design goals. A written report of the shielding survey shall be provided to the Chief of Biomedical or RSO within 14 workings days after the shielding survey has been completed. J.The qualified diagnostic medical physicist shall assist in the development of a comprehensive technical quality assurance (QA) program (e.g., technique charts, repeat/reject analysis monitoring, monitoring of exposure indices to radiographic image receptors, QA program for display monitors, QA for CT, monitoring of dose metrics from fluoroscopy studies), which complies with ACR recommendations, for all modalities. The qualified diagnostic medical physicist shall review at least annually the QA program. A written report of the results shall be provided to the Chief of Biomedical Engineering or RSO within 14 working days after performing of the inspection. K.If requested, the qualified diagnostic medical physicist shall perform a follow-up inspection of equipment to verify compliance of any necessary corrective action performed to correct deficiencies found. L.Information made available to the contractor by VA for the performance or administration of this contract or information developed by the contractor in the performance of administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA contracting officer. M.If the VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12. N.Except for used and discourse of VA information authorized by this contract for performance of the contract, the contractor may use and disclose VA information only in two situations: (i) in response to a qualifying order of a court or competent jurisdiction, or (ii) with VA's prior written approval. The contractor must refer all requests for, demands for production of or inquiries about, VA information and information systems to the VA contracting officer for response. O.VA prohibits the installation and use of personally-owned or contractor owned equipment or software on the VA's network. 5. Equipment Inspections: The Contractor shall conduct equipment inspections or quality control surveys of the imaging equipment listed below. The Contractor shall ensure the imaging equipment's compliance with applicable Federal regulations and ACR recommendations, and shall include, but not be limited to, monitoring the following basic performance characteristics. Model and Serial Numbers are listed in Appendix 1. A. Radiographic and Fluoroscopic Equipment Physics inspections of radiographic and fluoroscopic equipment shall comply with the ACR Technical Standard for Diagnostic Medical Physics Performance Monitoring of Radiographic and Fluoroscopic Equipment. The performance of each radiographic and fluoroscopic unit must be evaluated at least annually and no greater than 14 months from the previous inspection. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Integrity of unit assembly. (2) Collimation and radiation beam alignment. (3) Fluoroscopic system resolution. (4) Automatic exposure control system performance. (5) Fluoroscopic automatic brightness control performance (high-dose-rate, pulsed modes, field-of-view [FOV] variation). (6) Image artifacts. (7) Fluoroscopic phantom image quality. (8) kVp accuracy and reproducibility. (9) Linearity of exposure versus mA or mAs. (10) Exposure reproducibility. (11) Timer accuracy. (12) Beam quality assessment (half-value layer). (13) Fluoroscopic entrance exposure. Maximum output for all clinically used settings. (14) Image receptor entrance exposure. (15) Equipment radiation safety functions. (16) Patient dose monitoring system calibration. (17) Video and digital monitor performance. (18) Digital image receptor performance. (19) Grids used with portable x-ray units shall be imaged for uniformity. B. Computed Radiography (CR) and Digital Radiography (DR) Physics inspections of CR and DR equipment shall comply with the American Association of Physicist in Medicine (AAPM) Report Number 93, Acceptance Testing and Quality Control of Photostimulable Storage Phosphor Imaging Systems. The performance of CR and DR must be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Component and Imaging Plate Physical Inspection and Inventory. (2) Imaging Plate Dark Noise and Uniformity. (3) Exposure Indicator Calibration. (4) Linearity and Auto-ranging Response. (5) Laser Beam Function. (6) Limiting Resolution and Resolution Uniformity. (7) Noise and Low-Contrast Resolution. (8) Spatial Accuracy. (9) Erasure Thoroughness. (10) Aliasing/Grid Response. (11) IP Throughput. (12) Positioning and Collimation Errors. C. CT Scanners The physics inspection shall conform to the 2012 ACR Computed Tomography Quality Control Manual. The performance of each CT scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Review of Clinical Protocols. (2) Scout Prescription and Alignment Light Accuracy. (3) Image Thickness - Axial Mode. (4) Table Travel Accuracy. (5) Radiation Beam Width. (6) Low-Contrast Performance. (7) Spatial Resolution. (8) CT Number Accuracy. (9) Artifact Evaluation. (10) CT Number Uniformity. (11) Dosimetry (the scanner displayed CTDIvol values must be within +/- 20% of the measured CTDIvol values). (12) Grey Level Performance of CT Acquisition Display Monitors. D. Dental The physics inspection shall conform to the Conference of Radiation Control Program Directors (CRCPD), Quality Control Recommendations for Diagnostic Radiography Volume 1 Dental Facilities July 2001. The performance of dental x-ray inspections shall be annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Collimation. (2) Beam quality (half value layer). (3) Timer Accuracy and Reproducibility. (4) kVp Accuracy and Reproducibility. (5) mA or mAs Linearity. (6) Exposure Reproducibility. (7) Entrance Skin Exposure Evaluation. (8) Technique Chart Evaluation. (9) Image uniformity (artifact evaluation). E. Dental CBCT Performance Testing 1. Performance Testing. Each CBCT unit shall undergo periodic quality control tests to insure that the performance of the machine has not significantly deteriorated and is operating within the manufacturer's technical specifications. This performance testing is performed by a qualified expert annually, at intervals not to exceed 14 months, and after repairs to the CBCT unit that may affect the radiation output or image quality. 2.Some manufacturers provide a phantom and procedures to perform machine specific quality assurance (QA) tests. In cases where the manufacturer provides a phantom and procedures to perform specific tests but the tests are not included in this SOW, then the manufacturer's machine-specific QA tests shall be performed in addition to the QA tests in this SOW. Specific Items i.Radiation output Repeatability Make four measurements of the air kerma at the isocenter at a clinically used setting. The measurements should be less than +/-5% of the average of the five measurements and the measurements should be less than +/- 5% of the previous year's measurement. ii.Radiation Output Reproducibility Measure the air kerma at the isocenter for each kVp station and a range of clinically used mAs setting. Compare the results to the baseline values established at the initial acceptance testing. The values should be +/-5% of the baseline. iii.kVp Accuracy Measure the kVp at all clinically used settings. The measured kVp should be +/-5% of the selected kVp. iv.kVp Repeatability Make five kVp measurements each for two clinically used kVp settings. All measured values should be +/-5% of the mean kVp. v.kVp Reproducibility Measure the kVp at all available kVp settings. The measured values should be +/-5% of the baseline. vi.Beam quality Measure the half value layer (HVL) for aluminum. The minimum shall comply with Section F.4.d of the Suggested State Regulations for Control of Radiation, Conference of Radiation Control Program Directors. vii.Radiation field of view (FOV) Measure the width of the radiation field at the isocenter. The width of the beam should be 3 mm or 30% of the total nominal collimated width. viii.Image Quality Image the phantom provided by the manufacturer or another suitable phantom. Assess high contrast spatial resolution, uniformity of transaxial images, and image noise. Imaging uniformity shall be assessed over the entire range of axial images. ix.Accuracy of Linear Measurements Using images of an appropriate phantom, assess the accuracy of distance measurements. x.Accuracy of Patient Dose Metric Indication Assess the accuracy of the indicated dose metric (typically DAP). xi.Patient Dose Assessment From a scan or scans using the facility's standard techniques, record the dose metric (typically DAP) and compare to achievable levels and diagnostic reference levels (if available) F.MRI The physics inspection shall conform to the 2004 ACR Magnetic Resonance Imaging Quality Control Manual. The performance of each MRI scanner shall be evaluated at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Magnetic field homogeneity. (2) Geometric accuracy. (3) Inter-slice RF interference. (4) Slice position accuracy. (5) High-contrast resolution (6) RF coil performance. (a) Volume coils' signal-to-noise ratio (b) Volume coils' image uniformity (c) Volume coils' ghosting ratio (d) Phased array coils' signal-to-noise ratio (e) Surface coils' signal-to-noise ratio (7) Slice thickness accuracy (8) Low-contrast detectability (9) Soft copy displays (10) Technologist's QC program (11) Site phantom inventory (12) Site RF coil inventory G. PET The physics inspection shall conform to the ACR PET Phantom Instructions for Evaluation of PET Image, ACR Nuclear Medicine Accreditation Program PET Module. The performance of each PET scanner shall be evaluated at least annually. For PET/CT units the CT must be inspected at least annually per Item C above. This evaluation should include, but not be limited to, the following tests (as applicable). (1) Uniformity. (2) Spatial resolution. (3) SUV analysis. H. Nuclear Medicine The physics inspection shall conform to the ACR annual performance tests for nuclear medicine cameras. The performance of each nuclear medicine scanner shall be at least annually. This evaluation should include, but not be limited to, the following tests (as applicable). A review of department quality assurance records pertaining to nuclear medicine equipment shall be reviewed for adequacy at least annually. (1) Intrinsic Uniformity: fail criteria: > 5.0% (2) System Uniformity: fail criteria: > 5.0% (3) Intrinsic or System Spatial Resolution: fail criteria: > 3.5 mm bars (4) Relative Sensitivity: fail criteria: COV > 2.5% (5) Energy Resolution: fail criteria: > 12% (6) Count Rate Parameters: fail criteria (7) Formatter/Video Display (8) Overall System Performance for SPECT (9) System Interlocks (10) Dose Calibrators (Geometry, if applicable, Accuracy) (11) Thyroid Uptake and Counting Systems I. Ultrasound The physics inspection shall conform to the ACR performance tests for ultrasound. On an ongoing basis (at least semiannually), the following tests should be done for each ultrasound unit. Testing should be done using two transducers commonly used with any unit employing more than one transducer. Data should be taken from testing of the transducers which are used for the most frequently occurring examination(s) at the site. It is recommended that these be of different scan formats such as one linear (or curvilinear array), and one sector (mechanical, phased, or vector). (1) System Sensitivity/Penetration This test should be done with the following settings: "maximum transmit power "proper receiver gain and TGC that allows echo texture to be visible in the deep region "transmit focus at the deepest depth The maximum depth of visualization is determined by comparing the gradually weakening echo texture to electronic noises near the bottom of the image. (2) Image Uniformity Adjust the TGC controls andother sensitivity controls to obtain an image as uniform as possible. "vertical or radially oriented streaks? "dropouts? "reduction of brightness near edges of the scan? "brightness transitions between focal zones? (3) Electrical and Mechanical Safety and Cleanliness "Are all cords and cables intact (no frays)? "Are all transducers intact without cracks or delamination? "Are the transducers cleaned after each use? "Are the image monitors clean? "Are the air filters clean? "Are the wheel locks in working condition? "Are the wheels fastened securely to the US unit and do the wheels rotate easily? "Are all accessories (VCR, cameras, etc.) fastened securely to the US unit? (4) Gray Scale Photography (if applicable) - Do either (a), (b), or (c). (a) For Scanners with a Discrete Bar Pattern Count the number of distinct gray bar steps on the viewing monitor. Then count the number of steps visualized in the gray bar on the hard copy image. (b) For Scanners with a Continuous Gray Bar Pattern Use calipers to measure the length of the black-to-white transition of the gray wedge on the viewing monitor. If the relative length of the black-to-white transition on the hard copy image is less, document how much is missing. (c) For Laser Imager (Hard Copy Device) Prior to filming any images, an SMPTE test pattern created by the Society of Motion Picture and Television Engineers (SMPTE), should be printed using the appropriate window width (WW) and window level (WL). If you are unfamiliar with this procedure, you should review Gray et al., "Test pattern for video display and hard-copy camera," Radiology 145:519-527 (1985), and then contact your local service engineer for assistance. When printed, the 95% density patch within the 100% square and the 5% density patch within the 0% square should be visible, and there should be no notable distortions or artifacts present. If these criteria are not met, contact your service engineer for laser camera calibration before proceeding with any filming. (5) Hard Copy Output Quality Test (Digital) (if applicable) This test, or a similar test specifically recommended by the hard copy equipment manufacturer. Required Test Equipment "Densitometer "SMPTE Test Pattern or another similar test pattern or phantom image having a wide range of gray scales. The same test image should be used each time. J. Display Monitors The annual performance evaluation conducted by the diagnostic medical physicist includes testing of image acquisition display monitors for maximum and minimum luminance, luminance uniformity, resolution, and spatial accuracy. The image acquisition display monitors for nuclear medicine, PET, CT and MRI units shall be tested. Assess the viewing conditions for the area in which the monitor used to evaluation the CBCT studies is located. K. Display Monitors - Minimum Criteria Perform a visual analysis of the SMPTE test pattern. 1.Display the test pattern on the imaging console. Set the display window width/level to the manufacturer-specified values for the pattern. Do not set the window/level by eye; doing so invalidates the procedure. 2.Examine the pattern to confirm that the gray level display in the imaging console is subjectively correct. a.Review the line pair patterns in the center and at each of the corners. b.Review the black-white transition. c.Look for any evidence of "scalloping" (loss of bit depth) or geometric distortion. 3.Use a photometer to measure the maximum and minimum monitor brightness (0% and 100% steps) 4.Measure additional steps within the pattern to establish a response curve. 5.Measure the brightness near the center of the monitor and near all 4 corners (or all 4 sides, depending on the test pattern used). 5. Review of the technical QA program: The qualified expert shall review the technical QA program. The review shall include a trend analysis of the QA data. The results of the technical QA program review shall be included in the written report. Any trends that identify problems shall be included in the report along with recommended corrective actions. Note: The contract services do not involve the use or access of any VA Sensitive Information. The security clause is not required. Appendix 1: Diagnostic Equipment RoomDescription/ModelSerial Number DENTAL Dept. BE 107Siemens Heliodent5944 BE 108Siemens Heliodent5757 BE 109Siemens Heliodent6372 BE 114Siemens Heliodent6374 BE 115Siemens Heliodent7029 BE 117Siemens Heliodent7030 BE 118Siemens Heliodent6992 BE 119Siemens Heliodent5728 BE 123Siemens Heliodent5579 BE 124Siemens Heliodent5547 CE103 (Panoramic)PlannecaRPX235293 CE 104 (Cone Beam)Carestream CS9300CB048 CE 105Siemens Heliodent5780 CE 106Siemens Heliodent22398 CE 107 Siemens Heliodent4345 CE 108Siemens Heliodent5542 BE 122Siemens Heliodent5809 Rad Onc. Dept. Rad Oncology CT (3)Philips CT (Brilliance Big Bore Simulator)43622 Radiology Dept. CT (1)GE Lightspeed 1634110 CT (2)GE VCT 6447832 Rm 1GE Chest Rad30050151 Rm 2G.E.Discovery XR65666482 Rm 3G.E. Monitrol 15 Rad2 Rm 4G.E. Compax Rad263021314 Rm 5G.E. Legacy Fluoro28092 Rm 5G.E. Legacy Rad Rm 8Philips Integris AP31427 Rm 8Philips Integris LAT3 Rm 9Philips Diagnostic AP31748 Rm 11G.E. Legacy Fluoro901523RF Rm 11G.E. Precision Rad4 Rm BoneLunar Prodigy (Dexa)32228 Rm C-Arm 1OEC 9900E2-4307 Rm C-Arm 2OEC 9900E2-4441 Rm C-Arm 3OEC 9900E2-4442 Rm C-Arm 4OEC 9900E2-4443 Rm C-Arm 5OEC 9900E2-4444 Rm C-Arm 6OEC 9900E2-4445 Rm Cath LabPhilips Allura Xper31211 Rm Cysto 1OEC 2600 UroviewW2-0501-R RM Cysto 2OEC 2600 UroviewW2-0471-S Rm Cysto 3OEC 2600 UroviewW2-0500-R Rm OPC EGE Rad ADVANTX12630510607 Rm OPC FGE Rad ADVANTX126712113114 Rm OPC GGE Chest Rad ADVANTX30068169 Rm Port 1GE OPTIMA XR220AMX1031813wk7 Rm Port 2GE OPTIMA XR220AMX1031707wk1 Rm Port 3GE OPTIMA XR220AMX1033486wk5 Rm Port 4GE OPTIMA XR220AMX1033860wk6 Rm Port 5GE OPTIMA XR220AMX1033812wk7 Rm Port 6GE OPTIMA XR220AMX1033847wk3 Rm Port 7GE OPTIMA XR220AMX1033848wk1 Stone CenterDornier Lithotriptor307 OR Dept. C-ArmSiemens Artis Zeego400-453233 MRI Dept. MRI 1GE Sigma Horizon LX27819 MRI 2GE Sigma Horizon LX50592 MRI 3 (Mobile)Insight68462 ULTRASOUND Dept. Ultrasound 1 (Cardio)Philips Epig 745814B0059 Ultrasound 2 (Cardio)Philips Epig 745814B0071 Ultrasound 3 (Cardio)Philips Epig 745814B0072 Ultrasound 4 (Vascu)Philips Epig 7G45814B0399 Ultrasound 5 D324GE Logig E998661U52 Ultrasound 6 ENTGE Logig E968679 Ultrasound 7 (Rad)GE Logig E9119575U59 Ultrasound 8 (Rad)GE Logig E9 w/xd65016 Ultrasound 9 (Rad/IR)GE Logig E9138896656 Ultrasound 10(Vascu)GE Logig S8261855SU1 Ultrasound 11 (ER)GE Logig E2015033042 Ultrasound 12 F223Sonosite MkTurbo039YMC Ultrasound 13 IR Rm8Philips UJ module40266201 Ultrasound 14 IR Rm9Philips UJ Module3963600 Ultrasound 15 5139BHP Jones 55004500320052 Ultrasound 16 (Cardio)Philips IE 33034VHO Ultrasound 17 (Cardio)Philips IE 3302L6Q3 Ultrasound 18 (Cardio)Philips IE 3302L6QB Ultrasound 19 (Rad)Acusan Sequouia 51251848 Ultrasound 20(CW102D)Acusan Sequouia 51262646 Ultrasound 21 (G106)GE Logig E913139Q95U7 NucMed SPECT Camera 1Infinia Hawkeye 449835 SPECT Camera 2Infinia Hawkeye 449935 SPECT/CT1Millenum MPR41202 SPECT/CT 2Millenium MG38693 PET/CTGE Discovery 6450566 Facility Wide CR Reader 1Carbonx 500043637 CR Reader 2 Carbonx 500043633 CR Reader 3Carbonx 500043635 CR Reader 4 (BW159)Carbonx 500043636 CR Reader 5 (BWG159)Carbonx 500043634
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/NaVAMC/VAMCCO80220/VA24916Q0019/listing.html)
 

Document(s)

Attachment
 

File Name: VA249-16-Q-0019 VA249-16-Q-0019.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2363965&FileName=VA249-16-Q-0019-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2363965&FileName=VA249-16-Q-0019-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Memphis VA Medical Center;1030 Jefferson Avenue;Memphis, TN

Zip Code: 38104
 

Record

SN03919121-W 20151011/151009233909-f08c180310852c98eb237919b2219810 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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