SOLICITATION NOTICE
Q -- OPTOMETRIST - FAr provision 52.212-3
- Notice Date
- 10/14/2015
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 621320
— Offices of Optometrists
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Billings Area Office, 2900 4th Avenue North, PO Box 36600, Billings, Montana, 59107
- ZIP Code
- 59107
- Solicitation Number
- RFQ-10-16-001-REL
- Archive Date
- 11/12/2015
- Point of Contact
- Rita E Langager, Phone: 406.247.7293
- E-Mail Address
-
rita.langager@ihs.gov
(rita.langager@ihs.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Federal Acquisition Regulation (FAR) 52.212-3, Offeror Representations and Certifications - Commercial Items (OCT 2015) that must be completed and submitted with the offer. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This procurement is being conducted under Simplified Acquisition procedures pursuant to the authority of FAR Part 13, Simplified Acquisition Procedures; FAR Part 12, Acquisition of Commercial Items (41 U.S.C. 1906 and 1907)); and FAR 37.4, Non-Personal Health Care Services (41 U.S.C. Chapter 33). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Billings Area Indian Health Service (IHS) intends to award a fixed-price commercial item contract in response to Request for Quotation (RFQ)-10-16-001-REL. The solicitation is restricted to 100% Small Business concerns. The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84. The associated North American Industry Classification System code is 621320 and the small business size standard is $7.5 million. PRICE SCHEDULE - OPTOMETRIST: 768 Hours @ $_______________ per hour = $_____________________; PLACE OF PERFORMANCE: Wind River Service Unit, Fort Washakie, Wyoming PERIOD OF PERFORMANCE: November 1, 2015, through September 30, 2016. WORK SCHEDULE: Part-time, two 8-hour days per week. NON-PERSONAL HEALTH CARE SERVICE CONTRACT: This procurement is a nonpersonal health care service contract, as defined in FAR 37.101, under which the Contractor is an independent contractor. The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical and professional aspects of services rendered (e.g., professional judgments, diagnosis for specific medical treatment). The Contractor shall indemnify the Government of any liability producing acts or omissions by the Contractor, its employees and agents occurring during contract performance. The Contractor shall maintain medical liability insurance, which is not less than the amount normally prevailing within the local community for the medical specialty concerned. The Contractor is required to ensure that its subcontracts for provisions of health care services contain the requirements of the clause at 52.237-7, including the maintenance of medical liability insurance. STATEMENT OF WORK: Provide primary optometry services to the designated population in accordance with Indian Health Service (IHS) policies and professional standards. Record patient-provider encounters in the chart or electronic health record in a legible manner for accurate communication between providers. Completes documentation for accurate billing and ordering of diagnostic tests and referrals. Maintains health summary and problem lists to ensure accurate patient data. Completes medical records in a timely manner as per clinic policy. Patient care to be carried out in a responsible, respectable and caring manner. Diagnosis of visual and ocular problems through external and internal physical evaluation of the eye and adnexa. Ocular pathology, diagnosis and management comprises 60% of the patient caseload. Detects neuromuscular impairment or anomalies of binocular function. Treats visual disorders through the prescription of corrective lenses and vision training and pharmacological means. Uses all forms of topical ophthalmic therapeutic medicines as well as oral therapeutic medicines to manage pathology and trauma. Provides emergency eye care services including diagnosis and treatment of ophthalmic trauma and pathology consistent with clinical privileges. Utilizes laboratory and radiology services to evaluate ophthalmic conditions. Coordinates medical eye care with other physicians within the facility, when eye disease is concurrent with systemic disease. Treats unusual visual disorders through the application of advanced optometric techniques. Consults with eye care specialist, Service Unit Chief of Optometry, medical practitioners and/or private ophthalmologic consultants as needed for complex cases. Educate patients based on findings to understand and cope with their eye problems. Knowledge Required by the Position: Doctor of Optometry (O.D.) must have knowledge and skills gained through the graduation from an accredited school of optometry. Candidates must have a permanent, full, and unrestricted license to practice in a State, District of Columbia, the Commonwealth of Puerto Rico, or a territory of the United States. Three years of post-graduate experience or completion of an ASHP or hospital or ambulatory residency is preferred. Documented credentials and privileges by the Service Unit medical staff are required prior to conducting optometry clinics. Demonstrated skill in oral and written communication is required. CPR certification is required. The optometrist must have skill in researching and evaluating complex medical optometric information. Must have the ability to collect, properly record and communicate relevant primary health care assessments, secure medical history, evaluated physical findings and interpret selective laboratory tests. Demonstrated skill in planning, monitoring and evaluation of optometry therapy in a clinical setting. Skill in managing optometry patients with exceedingly complex medical histories, including the very young and the very old. Ability to communicate with patients regarding optometric disease states, desired outcomes and laboratory tests, proper administration, use, actions and precautions. Skill in adhering to optometry primary care acute and chronic care protocols recording all information in the patient's medical record. Evaluation and Oversight: The Supervisory Optometry Officer provides general administrative direction and oversight. The optometrist works independently in a facility without direct access to other eye care professionals. The optometrist will receive professional and technical direction from the supervisory optometrist, consulting ophthalmologist and eye care professions. The optometrist is a recognized professional optometry expert for the health facility and lead of the Arapahoe Clinic program. As such, decisions and recommendations are almost always accepted. Only those broad policy issues and optometry program goals and objectives are referred to the Chief of Optometry and/or Clinical Services Administrator for final decisions. The optometrist exercises independent latitude in planning and carrying out optometric direct health care assignments. The optometrist consults with other members of the medical staff on an as needed basis to develop the best treatment plan for optometry patients. The majority of work is not reviewed at the time the care is provided. The optometrist is responsible for carrying out department objectives with clarification form the Optometry Chief as needed. The optometrist is fully responsible for keeping the Optometry Chief informed of potentially controversial matters that may have far reaching implications or actions of a precedent setting nature. Completed work is reviewed and evaluated on the basis of the overall effectiveness and compatibility in providing clinical optometry services. Guidelines: Guidelines available include DHHS, PHS, IHS, Billings Area, Service Unit and Medical staff regulations, policies, procedures and bylaws. In addition, traditional and currently accepted optometric practices are available in the form of a specialty consultation, professional literature, journals, and textbooks. In nearly all cases, however, the optometrist's judgment is the key factor in determining whether guidelines are to be adhered to or deviated from or whether new guidelines need to be developed to protect the interests of the patients. Complexity: Duties are complex in that the nature of eye disease encountered differ widely from patient to patient and requires accurate diagnosis. Assignments in addition to the full range of primary eye care include evaluation of complicated eye emergencies with little or no technical guidance. The optometrist serves as a consultant on eye emergencies and is responsible for developing a full treatment regimen including consultation as indicated. Scope and Effect: The professional services affect the well-being of the patients served and the health status of the community on a broad basis. Personal Contacts: Personal contacts are with patients, patient's families, co-workers, vendors; representatives of federal, state and tribal health organizations, subordinates, administrators and physicians. These contacts are made with individuals and groups in moderately unstructured settings. Purpose of Contacts: The contact with patients is to provide optometric services. With co-workers, it is for consultation, program development or to gain administrative support. With contract vendors, contact is to gain professional or technical services that the optometrist cannot directly provide to the patients. Physical Demands: Work requires sitting, standing and movement between multiple exam rooms. Occasional lifting is required especially when moving equipment for community screenings. Pediatric screenings often include days where multiple hours include bending to be at eye level with patients in order to exam their eye function and health. Electronic Health Record recordkeeping requires typing exam information into individual patient health record. Work Environment: Work is performed in a normal optometric office setting. There are two clinics at the Service Unit and the optometrist may be assigned to work at either clinic depending on workload demands and is at the discretion of the Chief Optometrist. SPECIAL CONTRACT REQUIREMENTS: Contractors cannot serve as expert witnesses in any suit against the Federal Government. Many of the IHS patients receiving services may only speak a native language and/or reside on a Native American Reservation, therefore, the contractor must demonstrate sensitivity to cross-cultural and language differences. The contractor shall comply with all IHS facility infection control and safety procedures, practices and standards. The contractor must maintain and demonstrate knowledge of, and adhere to, hospital and departmental safety regulations. The contractor shall comply with the following requirements: infection control, hazardous materials, safety, security, emergency preparedness, and life safety in accordance with established management plans. GOVERNMENT FURNISHED PROPERTY: The following will be provided: Office space, including a computer, office supplies, telephone, clerical support, and all medical and specialized equipment and supplies. The Optometry Department will provide orientation to the optometrist as to their specific duties and responsibilities. The Service Unit is responsible for getting the optometrist access and clearances to all pertinent computer services necessary to carry out his/her duties. CONTRACTING OFFICER AUTHORITY: Authority to negotiate changes in the terms, conditions or amounts cited in this contract is reserved for the Contracting Officer. CONTRACTING OFFICER'S REPRESENTATIVE (COR): The COR shall be responsible for: (1) Monitoring the Contractors technical progress, including surveillance and assessment of performance and recommending technical changes; (2) Interpreting the Statement of Work; (3) Technical evaluation as required; (4) Technical inspections and acceptance; and (5) Assisting the Contractor in the resolution of technical problems encountered during performance of this contract. INVOICE SUBMISSION AND PAYMENT: The Contractor shall submit its invoices to the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107, with a courtesy copy to the Contracting Officer's Representative (COR). The Contractor agrees to include the following information on each invoice: (1) Contractor's name and address; (2) Contact name, title, and telephone number; (3) Contract Number; (4) Invoice number and date; (5) Description, quantity, unit of measure, unit price, and extended price of supplies delivered or services performed; (6) Remit to Address; (7) Taxpayer Identification Number (Employer Identification Number or Social Security Number); and (8) Data Universal Numbering System (DUNS) number (to ensure payment is made to the correct bank account) and vendor mailing address, as provided in the System for Award Management (SAM), formerly known as the Central Contractor Registration (CCR) database. Payment shall be made by the Billings Area Financial Management Branch, P.O. Box 36600, Billings, Montana 59107. PRO-CHILDREN ACT OF 1994: The Contractor certifies that it will comply with the provisions of Public Law 103-227, Pro-Children Act of 1994, which imposes restrictions on smoking where federally funded children's services are provided. CHILD CARE NATIONAL AGENCY CHECK AND INVESTIGATION (CNACI). A CNACI must be completed for all Indian Health Service (IHS) contractor personnel within the Billings Area. Public Law (P.L.) 101-630, Indian Child Protection and Family Violence Prevention Act and P.L. 101-647, Crime Control Act of 1990, require the IHS to conduct a character and criminal history background investigation on all contractors performing services in IHS facilities. The Wind River Service Unit will conduct the character and background investigation. Fingerprints must also be taken as part of the pre-employment process and must be completed before the optometrist is allowed to work. PROVISIONS AND CLAUSES: The following provisions and clauses apply to this acquisition. The FAR provision 52.212-1 Instructions to Offerors Commercial Items, and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The provision at 52.212-2 applies to this acquisition and is provided in full text. FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (OCT 2014): (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) PROFESSIONAL LICENSURE = 35 POINTS. Potential contractors must submit a copy of the State license with the price quote; (2) RESUME/CURRICULUM VITAE = 35 POINTS. Potential contractors must submit resume/curriculum vitae with the price quote. Resumes must include information relating to: (a) Professional Education; (b) Post Graduate Training, Specialty Training; and Optometry Practice Experience/Previous jobs; and (3) COMPANY PAST PERFORMANCE = 30 POINTS. The offeror must demonstrate its record of successful performance in past contracts and/or jobs, Government and/or commercial. Each offeror will be evaluated on its performance under existing and prior contracts/jobs. The offeror must list at least three contracts/jobs and include the following information. (1) Name of Government agency/Company; (2) Contract number, if applicable; (3) Dates of Service/Employment; (4) Total contract value/Hourly wage; (5) Description of contract work/Job duties; (6) Contracting Officer/Company Manager and telephone number; (7) Program Manager and telephone number, if applicable. Technical and past performance, when combined, are considered approximately equal to cost or price. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The following FAR and Health and Human Services Acquisition Regulation (HHSAR) clauses are applicable: 52.204-4, 52.204-7, 52.204-9, 52.204-13, 52.204-16, 52.204-17, 52.204-18, 52.204-19, 52.211-16, 52.212-4, 52.212-5, 52.215-5, 52.217-8, 52.223-2, 52.223-5, 52.223-6, 52.223-10, 52.223-17, 52.224-1, 52.224-2, 52.225-25, 52.227-14, 52.227-17, 52.228-5, 52.232-18, 52.232-39, 52.237-2, 52.237-3, 52.237-7, 52.242-15, 52.242-17, 52.244-6, 52.245-1, 52.245-9, 352.201-70, 352.202-1, 352.215-1, 352.215-70, 352.222-70, 352.223-70, 352.224-70, 352.227-70, 352.231-71, 352.237-70, 352.237-71, 352.237-72, 352.239-72, 352.239-73, 352.242-71, 352.242-72, 352.242-73 and 352.270-2. The following FAR clauses cited in 52.212-5 are applicable to the acquisition: 52.203-6 with Alternate I, 52.204-10, 52.209-6, 52.209-10, 52.219-6, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.222-54, 52.223-18, 52.225-13 and 52.232-33. Upon request, the Contracting Officer will provide full text copies of the FAR and HHSAR provisions and clauses. The provisions and clauses may also be accessed electronically at https://www.acquisition.gov/ and http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=3524d214210697effd2fd5c77848a806&rgn=div5&view=text&node=48:4.0.1.8.33&idno=48. PROPOSAL SUBMISSION INSTRUCTIONS: The Contractor shall provide evidence of, or submit a written response to, the technical evaluation factors in FAR 52.212-2. In addition, the Contractor shall submit a completed copy of FAR 52.212-3 with its offer, if the electronic Representations and Certifications section of the System for Award Management (SAM) is not completed. Contractors intending to conduct business with the Federal Government must register with the System for Award Management (SAM). SAM replaces the Department of Defense's Central Contractor Registration (CCR) database. SAM is now the primary Government repository, which retains information on Government contractors. You may register via the Internet at www.sam.gov. All responsible offerors may submit a proposal, which shall be considered by the Agency. Offers shall be submitted to the Billings Area Indian Health Service, 2900 Fourth Avenue North, Room 304, Billings, Montana 59101, no later than 2:00 p.m. on October 28, 2015. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your name and address. Offers will also be accepted by e-mail at Rita.Langager@ihs.gov or by fax at (406) 247-7108. ACCEPTANCE PERIOD: Your proposal must stipulate that it is predicated upon all the terms and conditions of this RFQ. In addition, it must contain a statement to the effect that it is firm for a period of at least 90 days from the date of receipt by the Government.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-BILLINGS/RFQ-10-16-001-REL/listing.html)
- Place of Performance
- Address: Wind River Service Unit, Fort Washakie Health Center, One Blackcoal Road, Fort Washakie, Wyoming, 82514, United States
- Zip Code: 82514
- Zip Code: 82514
- Record
- SN03921326-W 20151016/151014234221-4fde84f709e62090c968c783512f1d5b (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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