SOURCES SOUGHT
R -- Parts Repair Ordering System (PROS)
- Notice Date
- 10/29/2015
- Notice Type
- Sources Sought
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- Department of the Air Force, Air Force Material Command, AFLCMC/PK - WPAFB (includes PZ, WL, WW, WI, WN, WK, LP, WF, WK), 2275 D Street, Wright-Patterson AFB, Ohio, 45433-7218, United States
- ZIP Code
- 45433-7218
- Solicitation Number
- FA8630-16-R-5008
- Archive Date
- 11/27/2015
- Point of Contact
- Tamara L. Tobe, Phone: 9376561434, Todd E. Schack, Phone: 9376563489
- E-Mail Address
-
Tamara.Tobe@us.af.mil, Todd.Schack@us.af.mil
(Tamara.Tobe@us.af.mil, Todd.Schack@us.af.mil)
- Small Business Set-Aside
- N/A
- Description
- Sources Sought Synopsis: THIS DOCUMENT IS FOR MARKET RESEARCH PURPOSES ONLY AND IS NOT A REQUEST FOR PROPOSAL/QUOTE. The Air Force Security Assistance and Cooperation (AFSAC) Directorate located at Wright-Patterson Air Force Base OH is currently in the process of competing the Parts and Repair Ordering System (PROS) V follow-on contract. AFSAC anticipates a competitive acquisition to provide acquisition services for non-standard and difficult to purchase standard items in support of foreign military sales. This tri-service contract will support FMS Air Force, Navy and Army requirements. This requirement would act as a bridge contract from PROS IV to PROS V. Contract Effort Description: The PROS Program contractor is responsible for the purchase of supply items, maintenance services and the management of task orders. The contract is managed by a dedicated program office at AFSAC that oversees the contractor's performance and monitors the flow of FMS requirements to the contractor. The objectives of PROS are to provide timely support, competitive pricing, quality service and quality program management to the FMS customer. The PROS program goal is to provide "one stop shopping" for the FMS country. The current PROS IV contract structure consists of indefinite delivery/indefinite quantity (ID/IQ), period of performance Jun 12 - Jun 17 (3-year base period with 2 one-year options), firm fixed price (fill fees), firm fixed price and cost reimbursable (task orders), cost reimbursable (pass through subcontractor costs) and an Objective Performance Incentive (OPI). NOTE: The period of performance for this acquisition is limited to a maximum of nine months (August 2016 to June 2017) or through the conclusion of the awarded PROS V transition period, whichever is soonest. Contractor would be required to create and implement a procurement software system capable of interfacing with Security Assistance Management Information System (SAMIS) within 1 month of award. Ramp up time frame to be fully operational would be limited to 1 month after award. Historical Environment: Approximately 75% of current supply actions are one-time only actions. The 90+ plus users of the contract provide no computation of failure rates. The lack of repeat actions and no provision of failure rate computations make predicting future requirements impossible. Approximately 75% of current supply actions are non-standard, that is-- not stored, stocked, issued or managed by the US Air Force and usually there is not a National Stock Number (NSN). The standard items with a NSN (remaining 25%) are waived by the USAF for supply action usually due to inability to meet an established need date. However, the managing US DoD source of supply restricts acquisitions to only US DoD approved sources. Approximately 25,000 supply requisitions are issued per year. Approximately 75% of the contract actions are supply with the remainder being maintenance and task orders. This contractual effort is for a commercial buying service. The majority of the contract value is pass-through costs to the vendor/manufacturer/repair service/task order sub-contractor of the item/service. The successful bidder for this contract will earn a small portion of the total estimated value of the contract. The probable (contract structure is not currently finalized) sources of revenue for the successful bidder will be specific fixed fee charges for specific buying type services identified in the contract schedule and OPI. The successful bidder shall have total liability for Supply Discrepancy Reports (SDRs). This will include residual SDRs filed up to the allowable one year after shipment of an item even though the contract-ordering period may have been completed several years before. The successful bidder shall be advised to make arrangements to address this potential liability. NOTE: The SDR process has been problematic in previous contracts. It is our desire to clearly establish roles and responsibilities with respect to SDRs. We request industry comments on structuring SDR liability and resolution. Generally orders are for small quantities, no large production runs. A significant amount of total contract amount is pass-through costs for procuring required parts and services. Desirable Features: Competitive environment for the contractor to drive performance; current contract contains a 90% effective competition rate. Leverage commercial marketplace for fostering synergistic partnerships with OEMs, online inventory for customer/contractor reference. Desire cost savings - best available price - minimizing participation fees, turn-around time - shortest possible lead-time - lead-time from after receipt of order to shipment. Goal- Design mission support strategies that obtain higher levels of contractor performance, foster synergistic partnerships, accommodate changing or unforeseen mission needs, and leverage commercial best practices. Information is being collected from all potential sources at this time and encourages small business participation. Each company responding should indicate the following: Cage Code, Data Universal Numbering System (DUNS) Number, Company Name, Address, Telephone Number (Of POC), Fax Number, Email Address (Of POC). Also, each company should indicate their business size: other than small business, small business, small disadvantaged business, 8(a), woman-owned, economically disadvantaged women-owned, service-disabled veteran-owned, and/or HUBZone in accordance with the stated NAICS code and size standard. The North American Industry Classification System (NAICS) code assigned to this acquisition is 541614, "Process, Physical Distribution, and Logistics Consulting", with a size standard of $15M. Firms responding should indicate their size in relation to this size standard. All prospective contractors must be registered in the System for Award Management (www.sam.gov) database to be awarded a DOD contract. Respondents are further requested to indicate their status as a Foreign-owned/foreign-controlled firm and any contemplated use of foreign national employees on this effort. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in Federal Acquisition Regulation (FAR) clause 52.219-14. Additionally, firms having GSA schedules should indicate their GSA schedule number in their responses. Any information submitted by respondents to this sources sought synopsis is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any government assessments. Capabilities Package. All interested firms should submit capability packages that outline their capability to provide the required purchase of supply items, maintenance services and the management of task orders. Additionally, interested firms should specifically state how they intend to meet the limited 1-month ramp up time frame after contract award and discuss their capability to be fully operational within that time frame. The capabilities package should be brief and concise, yet clearly demonstrate an ability to meet the stated requirements. Recent, relevant experience and/or capabilities in all areas should be provided. Recent, relevant experience is defined as performance of the same or similar work within the past three (3) years. If subcontracts are to be used, provide anticipated percentage of effort to be subcontracted and whether small or large businesses will be used. Teaming and/or subcontracting arrangements should be clearly delineated and previous experience in teaming must be provided. The response must not exceed 10 pages with 12-point font with at least 1" margins. Each page of your package should be printable on 8 ½" x 11" paper. Submit capabilities packages via e-mail to Tammy Tobe; tamara.tobe@us.af.mil. All correspondence sent via email shall contain a subject line that reads "Parts Ordering Repair Service-PROS." If this subject line is not included, the email may not get through email filters at Wright-Patterson AFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachments. Attachments with files ending in.zip or.exe are not allowable and will be deleted. Ensure only.pdf,.doc, or.xls documents are attached to your email. An AFLCMC Wright-Patterson Ombudsman has been appointed to consider and facilitate the resolution of concerns from respondents and others for this sources sought. Before consulting the Ombudsman concerned parties should first address their concerns, issues, disagreements, and/or recommendation to the Contracting Officer for resolution. In addition, AFFARS 5352.201-9101, Ombudsman, will be included in this RFI. The AFLCMC Wright-Patterson Ombudsman is Ms. Jill Willingham-Allen; (937) 255-5472 or jill.willinghamallen@us.af.mil. Questions related to this sources sought synopsis must be submitted via e-mail to Tammy Tobe as indicated above NLT COB (Wednesday, 04 November 2015.) No further questions will be entertained after that date. RESPONSES ARE DUE NO LATER THAN COB Wednesday, 12 November 2015.
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-
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- Record
- SN03933285-W 20151031/151029234612-086e45b3d97724adcb84e5da5ee83bae (fbodaily.com)
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