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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 12, 2015 FBO #5102
SPECIAL NOTICE

M -- Base Operation Support Service (BOSS) requirement for Midway Atoll National Wildlife Refuge - Contract Data Requirements List (CDRL)

Notice Date: 11/10/2015
Notice Type: Special Notice
NAICS: 561210 — Facilities Support Services
Contracting Office: Department of the Interior, Fish and Wildlife Service, CGS-WO, 4401 North Fairfax Drive, Building 212, Arlington, Virginia, 22203
ZIP Code: 22203
Solicitation Number: F16PS00012
Archive Date: 12/16/2015
Point of Contact: Karl Lautzenheiser, Phone: (503) 231-2052
E-Mail Address: Karl_Lautzenheiser@fws.gov
(Karl_Lautzenheiser@fws.gov)
Small Business Set-Aside: Competitive 8(a)
Description: Associated Contract Data Requirements Lst (CDRL) for the Midway Atoll NWR Performance Work Statement The next Base Operation Support Service (BOSS) IDIQ requirement for Midway Atoll National Wildlife Refuge will be an unrestrictive 8(a) competitive requirement. All qualified 8(a) Business Development (BD) Participants will be eligible to submit an offer. Interested 8(a) contractors will need to have work related experience with 1) Base Operation Support Services (BOSS); 2) Construction Task Order Contracts; and 3) Airfield Operations. A separate Task Order Construction contract would be awarded to the same contractor. Both of these contracts will be awarded with a base year and up to four (4) option years and cover the infrastructure and airfield operations at Midway Atoll National Wildlife Refuge. Three (3) NAICS codes are applicable to this requirement as follows: NAICS code 561210 - Facility Support Services, NAICS code 488199 - Airfield Operations and NAICS code 238990 - Specialty Trade Contractors. NAICS code 561210 (Facility Support Services) is the main requirement. At this time, we are asking for industry comments from interested 8(a) contractors to be submitted by email to Karl_Lautzenheiser@fws.gov by no later than 3 PM PDT on December 1, 2015. Industry comments received will be consolidated and reviewed to determine whether any edits will be included to the following current Performance Work Statement (PWS) for this requirement: 1.0 CONCEPT OF OPERATIONS 1.1 BACKGROUND The Midway Atoll National Wildlife Refuge and Battle of Midway National Memorial (NWR) is located in the North Central Pacific Ocean at 28 degrees 12 minutes north latitude and 177 degree 22 minutes west longitude. It is about 1,250 miles west-northwest of Honolulu, Hawaii. As a distinct US possession, it is the only land mass in the Hawaiian Island archipelago that is not part of the State of Hawaii. Midway Atoll including all waters to 12nautical miles surrounding the atoll are owned and administered by the U.S. Department of Interior, U.S. Fish and Wildlife Service (Service). Midway Atoll also lies within the Papahānaumokuākea Marine National Monument which is administered by three co-trustees - the Service, National Oceanic and Atmospheric Administration and the State of Hawaii. The Service is the agency that has jurisdiction over Midway Atoll. For purposes of this contract, when referring to state and local regulations, the Contractor shall be required to follow state regulations for the state of Hawaii so long as it does not interfere with Federal law. Midway Atoll is home to remarkable wildlife - over 3 million birds of 21 different species and a diversity of other marine life use the atoll and surrounding waters year-round. Midway Atoll is the largest albatross nesting colony in the world with more than 1.3 million individuals of three species visiting November through September each year to lay eggs and raise their chicks to fledging. Midway Atoll also played a notable role in human history from its first settlement in the early 1900's through its many years as a U.S. Navy base. Its significance and the sacrifice of the U.S. soldiers, sailors, Marines and Coast Guardsmen in the final outcome of World War II in the Pacific have been recognized by the additional designation of the Refuge land and water area as the Battle of Midway National Memorial. Midway Atoll NWR was established in April, 1988 by Cooperative Agreement between the U.S. Navy and the U.S. Fish and Wildlife Service (Service). Following its closure under the Base Realignment and Closure Act of 1990, Midway was transferred to the Department of Interior on October 31, 1996 when President Clinton signed Executive Order 13022. Today, Midway Atoll NWR functions as one of over 500 National Wildlife Refuges that comprise the National Wildlife Refuge System. Its retention of many of the military facilities that were constructed on the island is not unique within the system, but retention of a fully functional FAA Part 139 certified airport makes it unlike any other refuge. Its location within the Pacific Ocean makes Midway vital to commercial airlines flying twin engine commercial jets across the Pacific Ocean. Those Trans-Pacific jets are required to have emergency landing access to an airport en route, and Henderson Field on Midway Atoll serves that function. The added infrastructure and cost that stem from that requirement are substantial and complex. Midway Atoll is also a fully functioning wildlife refuge with a vital and growing biological program with numerous ongoing, long-term habitat restoration, and species monitoring and research projects. 1.2 ISLAND ACTIVITY Midway's annual activity may be grouped into three main elements: 1) refuge programs consisting of biological monitoring, habitat restoration, visitor services as funding and support capabilities allow, and Battle of Midway National Memorial commemoration; 2) infrastructure operations and maintenance (including building, structure and historic property construction, rehabilitation, restoration and demolition); and 3) airport capital improvements and operations. Full-time Service employees and volunteers work on the refuge programs throughout the year and the Service hosts a variety of other partner and contracted workers for a variety of programs and projects. Nearly all of the infrastructure maintenance, and airfield operations are conducted by a Base Operations Support Services Contractor (referred to as the BOSS contractor) hired by the Service specifically for those purposes. 2.0 PERFORMANCE WORK STATEMENT 2.1 MOBILIZATION AND TRANSITION/DEMOBILIZATION 2.2.1 The Contractor shall provide an annual management evaluation and assessment report with the same categories and structure as the Quarterly performance report (CDRL B001). This report will provide management trend analysis and recommendations for any systemic improvements for systems/processes (CDRL B002). Contractor format will be acceptable, but it must include categories needed for Service and FAA reports (i.e. US Coast Guard Fuel usage, Refuge Annual Performance Plan, Refuge Management Information, Service's Asset Maintenance Management System, Vehicle Fuel Use Report, Energy Report, Safety Report, Real Property Inventory, etc.). The Service Refuge Manager will verify the BOSS contract Project Manager has included the required information in the Quarterly and Annual Reports. 2.1.1.1 Upon award of the contract, the Contractor shall assume all responsibilities on October 1, 2016 with one (1) month to become fully operational. The contractor will ensure that government property is separated from the contractor's property and that the government property is properly accounted for. 2.1.2 Demobilization shall include all activities and costs for transportation of personnel, equipment and supplies/materials not used in the Contract, including the disassembly, removal and site cleanup of any offices, buildings or other facilities assembled on the site for the Contract. 2.1.3 Work includes mobilization and demobilization required by the Contract at time of award. If additional mobilization or demobilization is required during performance of the Contract as a result of changed, deleted or added items of work, in which the Contractor is entitled to an adjustment in the Contract price, compensation for such costs will be included in the price adjustment for the item or items of work changed or added. 2.1.4 (Delete entire CLIN - placeholder only) Requirement deleted as a result of reduced funding, staffing, and level of required maintenance/service. Reduced maintenance will inevitably lead to reduced facility conditions. 2.1.5 The Contractor is responsible for security of the Contractor's equipment while on site and en route to the site after procurement. 2.2 GENERAL REQUIREMENTS 2.2.1 The Contractor shall provide an annual management evaluation and assessment report with the same categories and structure as the Quarterly performance report (CDRL B001). This annual report will provide management trend analysis and recommendations for any systemic improvements for systems/processes (CDRL B002). Contractor format will be acceptable, but it must include categories needed for Service and FAA reports (i.e. US Coast Guard Fuel usage, Refuge Annual Performance Plan, Federal Business Management System Reports, Vehicle Fuel Use Report, Energy Report, Safety Report, Real Property Inventory, etc.). The Service Refuge Manager will verify the BOSS contract Project Manager has included the required information in the Quarterly and Annual Reports. 2.2.2 All equipment necessary for the operational portion of this contract will be furnished by the Government. 2.2.3 Deleted, placeholder only. 2.2.4 Safety Standards The Contractor shall manage and execute all activities included in this Performance Work Statement within the bounds of accepted safety practices and as required by Service Policy and Guidance (FWS 240 FW1 thru FWS 243 FW 5 http://www.fws.gov/policy) The Contractor shall update the Station Safety Plan with all the elements required by 240 FW1 and provide implementation procedures for the safety plan to the Refuge Manager within 60 calendar days after contract award. (CDRL A005) The Contractor shall conduct an annual safety inspection of all Station facilities, operations, and equipment and provide a copy of the report to the Refuge Manager. The Contractor shall comply with the health and safety rules of the Station Safety Plan. The Contractor shall take all reasonable steps and precautions to prevent accidents and preserve the health and safety of Contractor, Government personnel, visitors and wildlife. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. 2.2.5 Environmental Compliance The Contractor shall comply with all FWS Policies and Directives pertaining to the Environmental Laws and Regulations (FWS 560 FW 1 thru FWS 561 FW 5 at a minimum). The Contractor shall provide training for contract employees relating to safety, environmental compliance, hazardous material management and fuel spill response in accordance with the FWS Policies and Directives. The Contractor shall adhere to the most updated Midway Atoll NWR Spill Prevention Control and Countermeasure Plan (SPCC) (Appendix I) and Facility Response Plan (FRP) (Appendix J). The Contractor shall provide the required inspection forms on a monthly basis and required SPCC training on an annual basis. The Contractor shall keep the Spill notification list in the SPCC and the Emergency Notification list in the FRP. Since the contractor represents the federal government with respect to projects and other activities on Midway Atoll, the contractor is also required to comply with all federal and state regulations and policy pertaining to projects considered to be a "federal action." These include but are not limited to the National Environmental policy Act, the National Historic Preservation Act, The Endangered Species Act, the Migratory Bird Treaty Act, the Marine Mammal Protection Act and the Comprehensive Environmental Response, Compensation, and Liability Act. 2.2.6 Quality Control The Contractor shall develop and implement a quality control (QC) program that provides for adequate control of quality throughout all areas of contract performance. Services under the contract shall be controlled at points necessary to assure complete conformance to contractual requirements. The written procedures developed in compliance with this specification shall be effective, economical, planned, and developed in consonance with overall effort required in contract performance and USFWS Refuge Operations. The Contractors QC (CDRL A002) plan shall be submitted to the Refuge Manager for review in draft format for approval. At a minimum the Contractor will address all utilities, food services, fuel system infrastructure maintenance, vehicle maintenance, vessel maintenance, heavy equipment maintenance, and airfield operations. A description of the inspection system to cover all services identified in the PWS shall include specifics as to the areas to be inspected both on a scheduled and unscheduled basis, frequency of inspections and the mechanism for regularly informing the Refuge Manager of those inspections. The records of inspections shall be maintained by the contractor and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract. The QC program shall be designed to promptly detect and correct conditions which adversely affect quality and to develop and implement a method to maintain regular information flow regarding the program to the Refuge Manager. The quality of work performed under this contract is the responsibility of the Contractor. This performance work statement provides the minimum requirements for a Contractor implemented quality control program. Throughout the course of this contract, the Government may elect to perform independent verification inspection of services rendered in order to monitor the effectiveness of the Contractor's system. Government inspection shall not constitute acceptance; nor shall it in any way replace Contractor inspection or otherwise relieve the Contractor of any responsibility to take all actions necessary to assure highest quality of services rendered. The contractor will fill all vacated US positions within 8 weeks and Thai positions within 12 weeks. The Refuge Manager is the approval authority for all personnel moving to and from Midway, including those requesting travel on Service chartered aircraft or vessels. 2.2.7 Work for Others Request by other agencies for work to be done by the Contractor shall be approved by the Refuge Manager. Reimbursement will be in accordance with the current Midway Fee Schedule. The Service will give consideration to limiting BOSS contractor work for other agencies/contractors during the Midway construction season (approximately August through October) due to high island occupancy and a high volume of BOSS contractor work required when albatrosses are not nesting. 2.2.8 Tracking and Billing of Transient Usage Fees. The Contractor will develop and implement an approved method to account for all fees on a monthly basis, collected from transients to include billeting, food services, guest services fees, port services fees, chartered aircraft transportation fees, equipment rental, labor, recreation fees, and POL. This information will be included in the quarterly Performance Report (CDRL B001). The Contractor shall establish procedures for check-in/out of billeting and provide a service desk or accessible designated Site Administrator as necessary to support transient personnel. The Contractor is expected to remain diligent with bill collections. All bills will be collected as soon as possible with every attempt to collect them within 90 days. The Contractor will provide the Refuge Manager a list, including point of contact information, of unpaid bills when they exceed 90 days. 2.3 UTILITIES - ELECTRICAL Contractor shall operate and maintain the Midway electrical power system, including electricity produced by generators and photovoltaic panels. Contractor will track electrical usage with meters capable of reading PV output on individual buildings approved by the Refuge Manager to the extent that meters are available. This will include primary and emergency power generation, all distribution (medium and low voltage), and in-building electrical systems. Overall operational readiness (OR) will be maintained at 100% for the primary and backup power and distribution system. The primary generation shall be maintained for 95% OR with the emergency generation system available at all times to cover outages of the primary system. The system shall be managed so that power outages will be repaired within eight (8) hours. These eight (8) hours begins when the Contractor is notified of the outage. The Refuge Manager must be notified of all outages. The Contractor will track total power used and usage per building with meters (see above), quality control, and maintain a maintenance log. This information will be tracked on a monthly basis and included on the Quarterly Performance Report (B001). At times, the electrical system may be under construction and the Contractor will be required to maintain the system as it changes. Current electrical system was incorporated under Appendix A of amendment 0002. 2.4 UTILITIES - WATER Contractor shall operate and maintain the Midway potable and non-potable water systems. This will include water collection, treatment, distribution, wastewater, inspection, monitoring, and maintenance of the existing potable and non-potable system. The services to be performed shall be focused on the operation, inspection, analyzing, monitoring, and testing services and maintenance of existing and new water infrastructure. Plumbing related services will include emergency repairs. Additionally, testing of fire hydrant flows and pressures will be limited to once per annum and testing will ensure pressure is between minimum and maximum water pressure. Operational Readiness will be maintained at 98% for both the potable and non-potable water systems. If emergency repairs cause lower operational parameters than the above performance standards, the contractor will return to the standard as soon as possible after returning emergency equipment to service. The Refuge Manager must be notified of all outages. The non-potable system will be operated at a minimum water pressure of 20psi with a normal maximum of 40psi. The Contractor will track usage, quality control, and maintain a maintenance log. This information will be tracked on a monthly basis and included on the Quarterly performance report (CDRL B001). At times, the water system may be under construction and the Contractor will be required to maintain the system as it changes. If substantive changes are made to the system, CLIN 4 will be negotiated as required. The current system is described in Appendix A and will be used as the basis for the Contractor's proposal. The Contractor shall at a minimum monitor and analyze each water supply system for contaminants in accordance with FWS 561 FW 4 (Safe Drinking Water Act) and provide those results to the Contracting Officers Representative (COR) and Refuge Manager. Current water system was incorporated under Appendix A of amendment 0002. 2.5 UTILITIES - WASTE MANAGEMENT Contractor shall operate and maintain the Midway waste management system. This will include garbage, recyclable materials, and HazMat collection. There will be designated locations for garbage to be segregated and collected and the Contractor will make a weekly pickup of these locations. All HazMat will have a central location for retrograde in accordance with the environmental compliance and safety standards. Seasonal removal and disposal of bird carcasses will be conducted annually pursuant to the Standard Operating Procedure published by the Refuge Manager. The service will focus on dead birds occurring in the town area around food service facilities and residences and will occur not more than once a week, typically during the May to August time frame. The Contractor will operate and maintain the on island incinerator. In accordance with the ACS Model CA-300 Incinerator Operations and Maintenance Plan (Appendix K), dated August, 2003, the incinerators Operational Readiness will be maintained at 99%. All major repairs will be negotiated under CLIN 17 Over and Above (Appendix H, Category 5). The Contractor will track incinerator status on a monthly basis and this information will be included on the Quarterly performance report (CDRL B001). Current waste management system was incorporated under Appendix A of amendment 0002. 2.6 UTILITIES - COMMUNICATION SERVICES Contractor shall operate and maintain the Midway communications system with at least one full-time IT Technician. This includes but is not limited to: telephone (land line), internet, fax, emergency satellite hand-held telephones, satellite components located on Sand Island, electronics, distribution systems external/internal, radio communications system, repeater and base station and hand-held VHF radios. Contractor must be able to monitor the duplex internet use to ensure sufficient band width is always available to support critical functions such as Service Refuge staff operations (FWS office), airport operations, weather receiving/reporting, phones, payroll, and email. Operational Readiness will be maintained at a minimum of 95% with most outages limited to only parts of the entire system. The island-wide communication grid is expected to be maintained so that problems only occur only once or less per year and are generally limited to periods of four (4) hours or less. Outages of longer duration than four hours shall be reported upon detection to the Refuge Manager. Outages or limitations caused by off-island circumstances (i.e. solar interruptions of satellite service) will not count against the Contractor's island operational standards. The Contractor will track usage, quality control (outage locations) and maintain a maintenance log as well as develop and implement a regular reporting program to the Refuge Manager. This information will be tracked on a monthly basis and included on the Quarterly performance report (CDRL B001). The communications system will be under construction and the Contractor will be required to maintain the system as it changes. As substantive changes are made to the system, CLIN 6 will be negotiated as required. The current system is described in Appendix A and will be used as the basis for the Contractor's proposal. All major repairs will be negotiated under CLIN 17 Over and Above (Appendix H, Category 5). Current communication system was incorporated under Appendix A of amendment 0002. 2.7 FACILITIES MANAGEMENT Contractor shall inspect all buildings and structures as identified on the Midway Atoll map attachment to this solicitation (including Navy and Japanese memorials) on a monthly basis and develop a refuge manager approved maintenance plan and schedule for each (CDRL A007). Also included in this plan should be all other infrastructure support (piers, roads, and sidewalks). Maintenance and minor repair of Appendix B (Buildings and Structures) - Group A buildings components (foundations, roofs, windows, doors, exterior and interior walls, interior utilities and interior finishes, etc.) will be authorized under FFP CLIN 7. Maintenance and minor repair of Appendix B (Buildings and Structures) - Groups B & C building components (foundations, roofs, windows, doors, exterior and interior walls, interior utilities and interior finishes, etc.), and all major repairs of Groups A, B, and C, will be negotiated under CLIN 17, Over and Above (Appendix H, Category 1). The Contractor will develop and implement a program to report all Group A, B and C maintenance, including all scheduled or unscheduled routine or emergency maintenance and repairs (Priority 1 through 4 calls and Preventative Maintenance), to the Refuge Manager on a monthly basis at a minimum. This reporting program shall include the disposition of all maintenance activities opened and completed. Completed activities will be removed from the subsequent report. All work performed under this requirement shall conform to industry standards, manufacturers' recommendations and appropriate statutory guidance. Contractor will track property inventory using standard FWS property management system. Repairs and Service Calls will be responded to and completed by the following priority: Priority Minimum Response Maximum Time to Close the Work Order Emergency, Priority 1 30 minutes 24 hours Urgent, Priority 2 N/A 72 hours Priority, Priority 3 N/A 15calendar days Routine, Priority 4 N/A 30 calendar days 1) Emergency Calls (Priority 1). Situations that require immediate action to eliminate hazards to personnel or wildlife, equipment or environment, prevent loss or damage to Government property, keep the airfield operational, or to restore essential services that have been interrupted by an unplanned event. The Contractor response time to an emergency shall be within thirty (30) minutes following notification of the call for both core and non-core working hours. The Contractor shall stabilize the situation assuring the emergency will not recur. If further labor and material are required to complete the repair once the emergency is arrested, completion and closing of the service call shall be no later than 24 hours following notification of the emergency call unless stated otherwise within the technical portion of this specification. 2) Urgent Calls (Priority 2). Situations that do not immediately endanger personnel/wildlife or threaten to damage property or the environment, but would soon inconvenience and affect the health or well-being of personnel/wildlife or disrupt operational missions or projects. All urgent calls shall be completed and service call closed no later than 72 hours following notification of the call. 3) Priority Calls (Priority 3). Work requiring attention ahead of routine work but does not require immediate response. Completion time for a priority call is usually stated by the requester or a mutually agreed date. A routine service call will be closed when it is completed.. All priority calls shall be completed and service call closed no later than 15 calendar days following notification of the call. 4) Routine Calls (Priority 4). Calls not considered emergency, urgent, or priority call. All routine calls shall be completed and service call closed no later than 30 days following notification of the call, unless specified otherwise when issued. Occasionally, the Refuge Manager shall state specific dates or times for routine service call accomplishment such as providing special maintenance support for other contractors, and other atypical items of work. Preventive Maintenance (PM) is primarily concerned with items that, if disabled, would interfere with an essential operation, including reliability and availability, endanger life and property, or involve high cost or long lead-time for replacement. PM work includes, but is not limited to, visual and operational inspection, cleaning, corrosion removal and related painting, adjustment, alignments, lubrication and replacement of filters, belts, fasteners, hoses and other consumable items required to correct or minimize operational wear and deterioration of facility systems and equipment. The Contractor will consult with the Refuge Manager to develop a grounds maintenance plan within the improved areas of the island to be implemented by the Contractor upon final approval by the Refuge Manager. Because of the diversity and abundance of wildlife, the type of maintenance needed will change seasonally. Maintenance will include: 1. A very limited amount of weeding by mechanical means, i.e. weed whacker, (if approved by the Refuge Manager because of endangered nesting Laysan ducks and burrowing seabirds), but no more than four (4) hours per week between August and October 2. Weed control by hand or by using approved herbicides as often as required by the plan. 3. Pruning of shrubs for aesthetics and to maintain infrastructure free of vegetative damage, but no more than four (4) hours per week 4. Trash pick-up and removal, but no more than four (4) hours week and at designated locations. 5. Pest control at contracted buildings, but no more than eight (8) hours per week 6. Miscellaneous other tasks developed in the plan to maintain safety and a neat appearance. 7. Dead bird removal pursuant to the published SOP around the roads, residences, offices and dining facility (note: fire fighters/airfield operations staff will remove "Foreign Object Debris also known as FOD" and dead birds from the runway, taxiway, Runway Safety Area and ramp under CLIN 12). Additionally, the following other areas of grounds maintenance will be limited to no more than four (4) hours per week: washing of walkways/pathways and cement areas before special events and for health and safety; maintenance of landscaped areas, walkways, and parking lots. 2.8 EQUIPMENT MAINTENANCE The Contractor shall maintain all equipment, heavy equipment (i.e. dozers, loaders, graders, excavators, dump trucks, flatbed trucks, cranes, etc.), vessels and vehicles. However, priority (Normal Standard) will be placed on emergency/critical equipment, vessels and vehicles such as those supporting the airfield and fuel farm. Non-emergency/critical equipment and vehicles will be maintained as lower priorities (Minimal and/or Preservation Standards). The current equipment listing is located under the annual management report that was incorporated under amendment 0002 that covers the period of October 2009 through September 2010. The equipment will be maintained to either normal, minimal, or preservation levels as directed. The routine use of motorized vehicles use will only be permitted during work hours/activities. Bicycles will be used for transportation during non-work hours. Motorized vehicles may only be used during non-work hours to transport heavy or bulky items (i.e. transport case of canned goods from the island store to a personal residence). The contractor will ensure that motorized equipment/vehicle use is kept to the absolute minimum even during work hours to conserve fuel and extend the life of the vehicles. 1. Normal standards are all activities required to provide preventative and scheduled maintenance as required by the OEM and minor repairs for normal wear and tear (i.e. tires, batteries, windshield wipers). 2. Minimal standards - keeping the vehicle in the current condition with preventative maintenance until it becomes non-operational. 3. Preservation standard - Items that are used infrequently (less than 6 months per occurrence) shall be kept in a minimally preserved status (on jacks, exposed metal preserved, fluids topped off, covered, battery removed). As required, items will be brought back in service to minimal operational capacity and returned to the preserved status ASAP after mission accomplishment. The equipment, vehicles, heavy equipment and vessels shall be maintained at the following performance standards (Appendix C): a) 98% operational, unless repair and/or maintenance of emergency/critical equipment is required b) 80% operational, unless repair and/or maintenance of emergency/critical equipment is required If emergency/critical equipment repair/maintenance causes lower operational parameters than the above performance standards, the contractor will notify the Refuge Manager and return to the standard as soon as possible after returning emergency/critical equipment to service. All major repairs will be negotiated under CLIN 17 Over and Above (Appendix H, Category 2). The Contractor shall report vehicle/equipment status in the Quarterly Performance Report (CDRL B001). 2.9 MATERIAL MANAGEMENT Contractor shall maintain a material management system that will facilitate the ordering, transportation, retrograde, and warehousing of material/supplies. All efforts will be made to use environmentally friendly materials and supplies and to "reduce, re-use, and recycle." The contractor will make materials purchases that are alternatives to plastic consumables and items not recyclable (i.e. plastic disposable silverware and glass containers as opposed to aluminum containers). The Contractor will assist in determining on hand supplies balancing "Just In Time" (JIT) concepts and warehouse/transportation costs. The Contractor shall provide the Refuge Manager a draft Material Management Plan that will include material inventories and suggested supplies levels (CDRL A003). The Contractor will track monthly usage, acquisition, and balances and will report quarterly (CDRL B001). Ensure mission is not degraded due to lack of spare parts for critical systems on the island. Critical systems include airfield and lighting, power plant, water system, communication-electronics, heating systems, fuel storage and distribution, navigation system, etc. Maintain accurate status and accountability of equipment and ensure loss or damage of equipment/supplies is minimized. Major staging, packaging and transportation requirements for retrograde operations (scrap, vehicles) will be negotiated as a reimbursable under CLIN 17 - Over and Above (Appendix H, Category 3). The Contractor shall ensure minimal packaging to help reduce solid waste. 2.10 HUMAN WELFARE 2.10.1 Food Services The Contractor shall be responsible for the operations to provide food services. The standards of food hygiene, sanitation, food inspection, and personal hygiene of food handlers, as established in the FDA food code, will apply for all food service and subsistence storage facilities. The Contractor shall provide all assigned and transient personnel a minimum of three meals per day and provide vegetarian meal options when needed. The Contractor shall submit monthly, a menu to the Refuge Manager for approval. The Contractor shall maintain and operate the hydroponics garden to supply fruit, vegetables, and herbs to the dining hall, and harvest fruits and vegetables from the garden and orchard for use in the dining hall. The Contractor shall ensure all items grown in the hydroponic garden are available to the "common table" and are not for personal private consumption without approval of the Refuge Manager. The Contractor must abide by the conditions of the FWS Plant Policy which limits what can be grown in the hydroponics garden, in the Community Garden and around personal residences. Food services support will be operated on the scale to meet the needs of the Service and partners on Midway, BOSS contractors, visitors and other contractors. The population ranges from 40 to 75 on average and could increase by approximately 18 from December through July and by approximately 36 for the August through October construction season. During island occupations of over 70 personnel, meal variety and meal times can be altered to accommodate the higher island occupancy. The Contractor will schedule the cooks vacations so all cooks are present on Midway during the times when the most population is expected (usually the construction season). Food service, preparation and storage areas and food products will be inspected monthly by the Physician Assistant to ensure health standards are being maintained. The Contractor will track the number of meals served by category (Contractor employees, Refuge employees, transients) on a monthly basis and provide this information on the quarterly performance report (CDRL B001). All non- prime contract users of the Dining Facility ("Clipper House") will be charged a posted fee and all monies will be remitted to the Contractor as the collection agent for the Service. Meal prices will be established annually by the Contractor using federal per diem rates for Midway as a guide and approved by the Refuge Manager. The established meal price will include all aspects of running the food service operation to include but not limited to the cost of transporting, purchasing, storing, preparing and serving the food. The price per meal will be published in the Midway Atoll NWR Fee Schedule by the Refuge Manager. 2.10.2 Housing The Contractor shall provide the operation of the billeting function including transient, permanent contractor, and visitor billeting. The Refuge Manager or designee shall administer the Department of Interior Quarters program for Midway Atoll regarding Service employees residing on Midway Atoll whose official duty station is Midway Atoll. The Contractor shall operate Charlie Barracks as the primary transient lodging and the Refuge Manager may designate other residences as transient lodging as required with the Contractor managing those in addition to Charlie Barracks. Billeting furnishings, room configurations, and designation of quarters shall be approved by the Refuge Manager. All equipment and furnishings will be provided by the Government. No daily housekeeping function is required in occupied individual rooms (transient or resident), but the housekeeper will ensure common areas of Charlie are kept clean and that linens in transient rooms are cleaned after use and reinstalled and rooms are ready for new arrivals. The Contractor will coordinate with the Refuge Manager for the housekeeper's vacations to ensure adequate service is available at peak transient lodging times. Labor for billeting functions after normal working hours will be authorized by the Refuge Manager and funded through CLIN 17. The Contractor will establish procedures for check in and check out of billeting and provide a service desk necessary to support transient personnel during normal working hours, Monday through Friday, 0800 through 1700. The Contractor shall ensure that an adequate supply level of cleaning supplies/cleaners, bedding, bath towels, hand towels, and washcloths are available during these hours for exchange. Purchase of supplies, bedding, and towels will be negotiated as a reimbursable under CLIN 17 - Over and Above (Appendix H, Category 3). Facilities and services - prime Contractor permanent party personnel. The Contractor shall provide weekly custodial services for all common use areas of personnel housed in Charlie Barracks. Air conditioners shall be cleaned as often as necessary but no less than quarterly. Washers and dryers shall be cleaned bi-weekly. The Contractor shall ensure that all prime Contractor permanent party personnel are held accountable for government furnishings provided in their quarters and use electricity and other utilities responsibility to prevent excessive waste and be good stewards of tax payers' dollars. The Contractor shall, in the presence of the occupant, conduct an inventory of furnishings and condition of facilities upon assignment and termination of quarters. Any loss or damage shall be reported to the Refuge Manager for disposition. In order to ensure that facilities are protected and properly maintained, the Contractor shall establish and enforce standards of cleanliness for its employee's billets. Inspections of employee's rooms and common areas may be conducted by the Refuge Manager. Facilities and Services - Transient Billets All transient personnel visiting Midway Atoll NWR will be billeted in the Midway Transient quarters. The Contractor shall collect a billeting fee as determined by the Midway Atoll NWR Fee Schedule. The house keeper will be responsible for cleaning and preparing rooms before arrival and after departure. Transients will clean their own rooms during their stay and exchange linens with the housekeeper during normal working hours. The Contractor shall ensure that all transients are held accountable for government furnishings provided in their quarters. Upon departure, the Contractor will provide custodial services to clean and prepare the room for the next guest. Towels and bed linen shall be provided for exchange at least once a week, and upon change of occupancy. If housing other than the Charlie Barracks lodging is used to billet transient personnel, those personnel will be responsible for their own housekeeping duties and will exchange towels and linen at Charlie Barracks during normal working hours as defined above. Any loss or damage shall be reported to the Refuge Manager for disposition. The Contractor will track monthly the usage of billeting by category (Contractor employees, Refuge employees, transients) and provide this information on the quarterly performance report (CDRL B001). 2.10.3 Medical Services The Contractor shall provide, at a minimum, a qualified Paramedic for the emergency medical stabilization and temporary care of Contractor employees, Service employees, volunteers, and island visitors until they can be transported to advanced care if required. The Paramedic will not provide routine chronic care or administration of medications other than simple heart, blood pressure monitoring, weight monitoring, etc. The Contractor shall provide a monthly breakout of the number of patients and treatment provided. This information will be reported on the Quarterly Performance Report (CDRL B001). Controlled medications maintained will be approved by the Refuge Manager and will be properly stored and inventoried. All expired medication will be replaced with medication that is not expired. 2.10.4 Pest Control The Contractor shall provide Pest monitoring and preventative control in commensal areas. The Contractor shall develop and implement an island-wide, Refuge Manager approved commensal pest control plan (CDRL A004) which will include current status of all maintained buildings, development of a recurring treatment program outlining priority treatment sites and costs and pesticide use. This plan shall be updated annually. Cockroaches, centipedes, termites and rodents: The Contractor shall be responsible for operation of an active and effective control program in all buildings on contract. Through glue traps, bait stations, snap traps, or other legal and approved means, the Contractor shall keep mice and cockroach populations within state, local, and federal guidelines. The Contractor will work with the Refuge Manager to ensure all proposed pesticides used are approved in the Service's Pesticide Use Proposal (PUPS) database and report all pesticide usage required by PUPS to the Refuge Manager annually for PUPS entry. Any major control efforts (i.e. tenting) shall be covered under CLIN 17 Over and Above (Appendix H, Category 4) 2.10.5 Morale, Welfare and Recreation (MWR) The Contractor shall establish and operate a MWR program governed by bylaws that will include committee recommendations to the Refuge Manager and contractor Project Manager for approval. The Refuge Manager will have final approval/denial authority. The MWR committee will be comprised of one Thai BOSS worker, one BOSS manager, one FWS staff member, one FWS volunteer and one visiting worker/guest. The committee will convene at least once quarterly to determine through consensus specifically how MWR funds are recommended to be spent. Access to MWR facilities (i.e. Captain Brooks Tavern and fitness room) and sponsored events shall provide access and meet the requests of users as best as practical. At a minimum, the Contractor will maintain a "ship's store" with proceeds being returned into ship's store merchandise purchase and the MWR general fund. The Contractor will maintain a detailed MWR ledger and report all expenses and revenues to the refuge Manager at least quarterly. MWR expenditures, bylaws, purchases, events, projects and items sold in the sales store will be subject to the approval of the Refuge Manager. The Recreation Center - The Contractor will maintain the following entertainment/equipment at a minimum: 1 Weight Room - Free weights, universal gym, tread mill, elliptical machines, stationary bikes. Sales Store - The Contractor shall operate a sales store. The Contractor shall provide all equipment and supplies, to include retail merchandise necessary for the operation. The sales store shall be operated to meet personnel needs as approved by the Refuge Manager. The Refuge Manager shall approve all items that are to be sold in the store. The sales store shall be maintained in a neat and clean condition. The Contractor shall stock items based on customer demand and available store space. Using a separate register supplied by Service, the Contractor shall sell, inventory, and re-stock Friends of Midway Atoll NWR souvenirs with 100% of the proceeds of these items going to the Friends of Midway Atoll. 2.11 REFUGE OPERATIONS Five Verbesina technicians will be assigned to Sand and Eastern Islands for invasive species control under the daily direction of designated Service staff. The Contractor will provide administrative oversight of the crewmembers while the Service will provide daily supervisory oversight of work. Chain of command conflicts will be determined collectively by the Refuge Manager and the Contractor Project manager. One of the five techs will serve as the "Crew Leader" and be the senior ranking crewmember in the crew's chain of command with supervisory responsibility. Vacation periods for these five techs will be coordinated with the Refuge Manger to provide minimal impact on species control. Techs will be allowed to operate the Service boat from Sand Island to Eastern Island (inside the atoll, a distance of about 1 mile) for work only in suitable weather conditions with Refuge Manager approval and upon successful completion of the Department of the Interior Motor Boat Operator Certification Course and currency requirements being met. Training will be provided by the Service at no cost to the Contractor. In support of routine refuge operations, the Contractor may be required to perform work as follows on Sand Island: Invasive species control; this includes hand pulling and chemical treatment of non-native plants such as Golden crown beard (Verbesina encelioides) as well as other non-native plant species such as Ironwood (Casuarina sp.). This activity may include assisting Service staff or other contractors with the control and/or eradication of Myna birds, mice, or other invasive, non-native insects or animals. 2.12 AIRPORT OPERATIONS Section 644 of the Consolidated Appropriations Act, 2005 (P.L. 108-447) provides for continued operation of the Henderson Airfield. Although there is currently no scheduled commercial service at Midway, Sand Island is important as an emergency-landing airfield for transpacific airline flights. The airfield is also used by the Service to support Midway Refuge operations. To be listed as an Extended Twin Operations (ETOPS) diversion airfield the airfield must be maintained and operated to meet Part 139 Airport Certification requirements. In addition appropriate navigation aids (NAVAIDS), communications equipment and weather equipment must be available and properly maintained and operational. The airfield currently is operating so as to meet the Part 139 requirements for a Class IV airport. A class IV airport is certified to serve unscheduled passenger operations of large air carrier aircraft. The Aircraft Rescue and Firefighting index is "A". Advisory Circulars are referenced on the following website: http://www.faa.gov/airports/resources/advisory_circulars/ A checklist can be exported from the above web site that shows a current listing of the 150 series airports AC's (see attached 2 page Advisory Circular checklist). The Contractor can also access the current Federal Aviation Administration (FAA) approved Airport Certification Manual (ACM) through the above website. The Contractor shall conduct an initial review of the ACM and shall update the ACM as needed throughout the contract to reflect changes to the airfield operating procedures. All changes must be approved by the FAA COR and Refuge Manager. The Airport Emergency Plan is found in the ACM. The Contractor shall initially review the emergency plan and shall update it as necessary throughout the contract to reflect changes to airfield operating procedures. Changes to the Airport Emergency Plan shall be approved by the FAA COR and Refuge Manager. 2.12.1 Airport Definitions Part 139: This is the Federal Regulation that requires certification of commercial service airports. Part 139.1C2 states that Part 139 is not applicable to airports operated by the United States. However, the FAA is using the requirements of Part 139 to ensure that the airport is safely maintained and operated. Class IV airport: Part 139.5 defines a Class IV airport as an airport serving unscheduled passenger operations of large air carrier aircraft. A Class IV airport cannot serve scheduled large or small air carrier aircraft. Airport Certification Manual (ACM): Part 139.203 requires the operator of the airport to prepare and maintain an ACM. The ACM includes a description of operating procedures, facilities and equipment, responsibility assignments, and any other information needed by the personnel concerned with operating the airport in order to comply with Part 139 requirements. Aircraft Rescue and Firefighting (ARFF): Part 139.315,.317. 319. details ARFF requirements. 2.12.2 Part 139 Airport The Contractor shall provide necessary qualified staff to operate and maintain Midway Atoll's Henderson Airfield to meet the requirements of Part 139 for Class IV airports within the protocol of the FAA approved ACM. The Contractor shall provide necessary, qualified staff to provide weather observations, maintain NAVAIDS, and communications equipment and meet ARFF requirements. 2.12.3 Other Airfield Operations The Contractor shall provide other airfield services not addressed in ACM. The Contractor shall manage the "prior permission request" (also known as PPR) system for requested airfield use. This includes but is not limited to ensuring a communications system is in place to receive communications from aircraft desiring to land at Midway. The Contractor shall receive and record all prior permission requests to land. The Refuge Manager is the PPR approval/denial authority and signs all PPRs. The record shall include the date and time of the request and the determination when a denial is rendered. Reasons for the denial shall be recorded. The Contractor shall provide/issue Notices to Airmen (NOTAMs) when necessary. The Contractor shall provide radio communications with aircraft, vessels, and air traffic control center. The Contractor shall operate/maintain the NEXWOS using ProComm software, NDB, Present Weather Sensor, UHF/VHF/HF radios and PCs associated with automated weather transmissions. The Contractor shall provide other common airfield services as necessary ("follow me", aircraft marshalling/parking, choking, Ground Power Unit connection, etc.) The Contractor shall conduct airfield (runway, taxiway, safety areas, ramp, etc.) maintenance activities including weed control using herbicide, tree removal, limited weed whacking (if approved by the Refuge Manager because of endangered nesting Laysan ducks and burrowing seabirds), runoff drainage, dead bird removal, live bird relocation, FOD and all other debris removal as defined in the Airport Layout Plan (ALP). Prior to the approval of the ALP, the Contractor shall consider the area to be maintained as 250' each side of the extended centerline of the runway and 100' each side of the center line of the taxiway. Provide staff that is National Weather Service (NWS) certificated weather observers. 2.12.4 Maintain NAVAIDs Non-Directional Beacon shall be maintained in accordance with 14 CFR Part 171, Subpart B, and FAA Order 6740.2D and manufacturer's (Southern Avionics Company (SAC)) instruction book. The Contractor non-Federal technician must have current verification authority issued by FAA, and meet FCC licensing requirements. Document routine and corrective maintenance and other paperwork as per Operations and Maintenance Manual (OMM). The Automated Weather Sensors System (AWSS) shall be maintained in accordance with FAA Order 6560.13C and manufacturer's (All Weather, Incorporated) instruction book. Non-Federal technician must have current verification authority issued by FAA, and meet FCC licensing requirements. Document routine and corrective maintenance and other paperwork as per Operations and Maintenance Manual (OMM). Precision Approach Pathway Indicator (PAPI) shall be maintained in accordance with FAA Order 6850.5 and manufacturer's instruction book. Radios shall be maintained in accordance with manufacturer's (Motorola) instruction book, FCC requirements, and in accordance with FAA Order 6580.5A, which is the order for the CM-200 receiver/transmitter radios. Routine and corrective maintenance and other paperwork shall be documented as per Operations and Maintenance Manual (OMM). The Emergency Communications System (ECS) emergency transceiver shall be maintained in accordance with manufacturer's instruction book, FCC requirements, and in accordance with FAA Order 6600.21B. Routine and corrective maintenance and other paperwork shall be documented as per OMM. The Voice Switch By-Pass (VSBP) shall be maintained in accordance with manufacturer's instruction book, FCC requirements, and in accordance with FAA Order 6480.6B. Routine and corrective maintenance and other paperwork shall be documented as per OMM. For All NAVAID maintenance, follow OMM procedures and submit required documentation to FAA through the Honolulu Control Facility/Operation Evolution Plan District (ZHN District), O'ahu Navigation/Communication/Environmental System Support Center (O'ahu NCE SSC). Monthly status of all maintenance shall be reported in the Quarterly performance report (CDRL B001). 2.12.4.1 Maintain Weather/Communications Equipment Automated Weather Sensors System (AWSS) shall be maintained in accordance with FAA Order JO 6560.13C: Maintenance of Aviation Meteorological Systems and manufacturer's (All Weather, Incorporated) Technical Instruction Books (TIBs) TI 6560.71: Automated Weather Sensors System (AWSS) Technical Instruction Book (TIB), and TI 6560.72: Automated Weather Sensors System (AWSS) Software User's Manual. Non-Federal technician must have current verification authority issued by the FAA, and meet FCC licensing requirements. Document routine and corrective maintenance and other paperwork as per FAA Order 6000.15F: General Maintenance Handbook for National Airspace System (NAS) Facilities. Radios shall be maintained in accordance with FAA Order 6580.5A: Maintenance of Remote Communications Facility (RCF) Equipment, FAA Order JO 6480.6B: Maintenance of Terminal Air-To-Ground (A-G) Communication Facilities, and manufacturer's (Motorola's) Technical Instruction Books (TIBs) TI 6610.15A: Transmitter, Radio VHF, CM-200VT; TI 6610.16A: Transmitter, Radio UHF, CM-200UT; TI 6620.6A: Receiver, Radio UHF, CM-200UR; TI 6620.7A: Receiver, Radio VHF, CM-200VR; and FCC requirements. Document routine and corrective maintenance and other paperwork as per FAA Order 6000.15F: General Maintenance Handbook for National Airspace System (NAS) Facilities. Emergency Communications System (ECS) transceiver shall be maintained in accordance with FAA Order 6600.21B: Maintenance of Communication Transceivers, manufacturer's (Motorola's) Technical Instruction Book (TIB), and FCC requirements. Document routine and corrective maintenance and other paperwork as per FAA Order 6000.15F: General Maintenance Handbook for National Airspace System (NAS) Facilities. Voice Switch By-Pass (VSBP) shall be maintained in accordance with FAA Order JO 6480.6B: Maintenance of Terminal Air-To-Ground (A-G) Communication Facilities. Document routine and corrective maintenance and other paperwork as per FAA Order 6000.15F: General Maintenance Handbook for National Airspace System (NAS) Facilities. For All NAVAIDs, weather, and communications equipment maintenance, follow procedures as stated in FAA Order 6000.15F: General Maintenance Handbook for National Airspace System (NAS) Facilities and submit required documentation to FAA through Honolulu Control Facility/Operation Evolution Plan District (ZHN District), O'ahu Navigation/Communication/Environmental System Support Center (O'ahu NCE SSC). 2.12.5 Airfield Capital Improvement- Working collaboratively with FAA and the Refuge Manager, the Contractor shall provide a revised Airport Master Plan (AMP) (CDRL A001). The Contractor shall develop and implement the airfield capital improvement program upon FAA and Refuge Manager approval. The Contractor shall have an Airfield Capital Improvement Project (ACIP) Manager. The ACIP manager shall be responsible for complying with FAA requirements and guidance in regards to planning, funding, documenting, and executing airfield capital improvements that are eligible for funding under the FAA Airport Improvement Program (AIP). This guidance is provided in the FAA AIP Manual and appropriate FAA Advisory Circulars (ACs) as determined by the FAA Deputy Director of Office of Airport Safety and Standards, Washington D.C. A list of Advisory Circulars to be followed in accordance with above guidance is attached in Appendix D. The Contractor may elect to use a consultant for design and inspection of each AIP project that is selected in accordance with AC 150/5100-14C. The Contractor must provide the capability to do all this engineering and planning work to support airfield operations and construction, including: - Engineering and planning expertise to turn capital equipment requirements into engineering and contracting packages. - Ability to subcontract for any construction and capital improvements required. - Project management ability to monitor construction and provide status reports to FWS and FAA. 2.12.5.1 The ACIP Manager shall be selected based on the following criteria in descending order of importance. Capability to perform all or most aspects of the project. Firm's recent experience in Airport Improvement Program (AIP) projects comparable to projects proposed at Midway Island. Key personnel's professional background and experience with AIP projects. Knowledge of FAA regulations, policies and procedures. Knowledge of working construction projects in remote locations. 2.12.5.2 Upon contract award, the ACIP Manager shall review the Henderson Airport Master Plan and Capital Development Plan. Within 60 days the Contractor shall submit individual project proposals that are necessary for Midway Airfield to continue to meet minimum safety requirements in Part 139. The project proposals shall include detailed cost and schedule estimates. The cost and schedules shall be developed to be compatible with the FAA capital funding that has been programmed for Midway Airfield. 2.12.5.3 Within 180 days of an airfield capital project approval, the Contractor, or the selected AIP consultant shall develop a detailed design and specification package in accordance with appropriate FAA ACs that is suitable for providing a proposal under the Midway Atoll NWR IDIQ Contract to complete any required delivery, installation or construction on Henderson Airfield. 2.12.5.4 Design and specification package will be submitted to the Task Order Contractor (TOC) for construction services." 2.12.5.5 During the project construction/installation phase the ACIP Manager or the selected AIP consultant shall be responsible for the oversight of all project work to ensure it stays within cost and schedule including holding and attending applicable construction meetings as the owner's representative. The Contractor shall develop a Quality Assurance/Quality Control Plan for the construction project(s). The QA/QC plan shall be submitted for approval to the FAA COR. Quarterly Capital Project Status Reports shall be submitted. During the design phase the Contractor shall be responsible for review of the construction documents to confirm they meet applicable FAA standards as defined in the AC's. 2.12.5.6 The Contractor shall establish a project Cost Control System to monitor budgets and monitor forecast costs associated with each capital improvement project. The Quarterly Capital Project Status Reports shall identify cost variances from approved budgets. 2.12.6 Airfield Inspection and Acceptance The Contractor shall conduct daily self-inspections of the airfield in accordance with the ACM. The COR and FAA inspector may conduct a quality assurance andsafety inspection once a year, or more often if required. The COR, designated FAA safety inspectors and the Refuge Manager shall have complete and unrestricted access at any time, and without advance notice to the airfield, airfield infrastructure, and airfield records for purposes of conducting safety inspections to ensure compliance with Part 139 safety requirements. The COR and FAA inspectors shall be authorized to direct airfield staff to demonstrate the proper operation of any airfield operating or emergency equipment. If the COR and FAA inspector observes areas in which the Contractor is not complying with Part 139, the Contractor will be sent a letter of correction specifying the areas of noncompliance. The Contractor shall respond within 30 days of receipt of the letter of correction with a plan for correcting the noted deficiencies. Upon notification by the COR, the Contractor shall implement the corrective action plan. 2.12.7 Quarterly and Annual Performance Reports The Contractor shall provide an annual management evaluation and assessment report with the same categories and structure as the Quarterly performance report (CDRL B001). The Contractor shall submit at a minimum, the following information in the Quarterly Performance report. (CDRL B001) These reports will provide management trend analysis and recommendations for any systemic improvements for systems/processes (CDRL B002). Contractor format will be acceptable, but it must include categories needed for FAA reports. The FAA Manager will work with the Project Manager to ensure that Quarterly and Annual Reports obtain the required information, but at a minimum shall include: summary of results from daily self-inspections, including discrepancies observed and corrective action taken. Aircraft activities to include: type of aircraft, owner/operator, number of passengers, purpose of flight, date of arrival and date of departure. 2.13 FUEL SERVICES The Contractor shall operate, maintain, and document the fuel farm and related infrastructure in accordance with the American Petroleum Institute Standard 653 (ATA 103). The Contractor shall provide an updated fuel facility operations plan to the Refuge Manager within 60 days after contract award (CDRL A006). The Contractor shall provide records detailing preventative maintenance inspections, fuel quality test results, personnel training, etc. All records must remain current and available for review. The Contractor shall provide at a minimum the above information on the Quarterly Performance Report (CDRL B001). The Contractor shall ensure the Refuge remains in compliance with the Spill Prevention Control and Countermeasure Plan (SPCC)(Appendix I). The Contractor is to provide fuel distribution to power generation and a vehicle distribution point. The Contractor will be required to have a system set up to determine how much fuel by fuel type is being used by each of the customers. Fueling of a vessel will only be conducted if a ship has an emergency and makes an unexpected stop at Midway (estimated at one fueling each year of approximately 200 gallons) and the Refuge Manager approves the refueling. Fueling of aircraft is only anticipated for the US Coast Guard (approximately six times a year for a total of 50,000 gallons) and during emergency landings (approximately once every two years for a total of 20,000 gallons). Labor for fueling of ships/aircraft after normal working hours will be authorized by the Refuge Manager and funded through CLIN 17. The Contractor will maintain the capabilities for fueling vessels and aircrafts. Refer to Appendix L for current fuel facilities operational manual. 2.14 (Delete entire CLIN - placeholder only) 2.15 (Delete entire CLIN - placeholder only) 2.16 CONTRACT DATA REQUIREMENTS LIST (CDRLs) 2.16.1 The Contractor shall modify the existing Airport Master Plan (AMP) and provide a revised AMP (CDRL A001) within one month after the date of contract award. Subsequent plans will be submitted on an annual basis. The Refuge Manager will approve the AMP in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with the PWS 2.12.5. 2.16.2 The Contractor shall prepare a Quality Control (QC) Plan (CDRL A002) within 30 calendar days after the date of contract award. Subsequent plans will be submitted on an annual basis. The Refuge Manager will approve the QC Plan in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with the PWS 2.2.6. 2.16.3 The Contractor shall prepare a Material Management (MM) Plan (CDRL A003) within 30 calendar days after the date of contract award. Subsequent plans will be submitted on an annual basis. The Refuge Manager and FAA Manager will approve the MM Plan in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with PWS 2.9 2.16.4 The Contractor shall prepare a Commensal Pest Control Plan (CDRL A004) within 30 calendar days after the date of contract award. Subsequent plans will be submitted on an annual basis. The Refuge Manager will approve the Pest Control Plan in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with PWS 2.10.4 2.16.5 The Contractor shall provide an updated Safety Plan (CDRL A005) within 60 calendar days after the date of contract award. Subsequent plans will be required on an as needed basis. The Refuge Manager will approve the Safety Plan in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with PWS 2.2.4. 2.16.6 The Contractor shall provide an updated Fuel Facility Operations Plan (CDRL A006) within 60 calendar days after the date of contract award. Subsequent plans will be required on an as needed basis. The Refuge Manager will approve the Fuel Facility Operations Plan in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with PWS 2.13. 2.16.7 The Contractor shall provide a Facilities Management Plan and Schedule (CDRL A007) within 60 calendar days after the date of contract award. Subsequent plans will be required on an as needed basis. The Refuge Manager will approve the Facilities Management Plan and Schedule in draft format before final approval is made and copies are distributed. This plan shall be completed in accordance with PWS 2.7. 2.16.8 The Contractor shall prepare and submit a Quarterly Performance Report to the Refuge Manager (CDRL B001). This report shall be completed within two weeks after the end of the quarter. Information on this report is outlined as follows in accordance with the PWS: • 2.2.8 Transient Fees • 2.3 Utilities - Electrical • 2.4 Utilities - Water • 2.5 Utilities - Waste Management (Incinerator) • 2.6 Utilities - Communications • 2.8 Equipment • 2.9 Material Management • 2.10.1 Food Service • 2.10.2 Housing • 2.12.4 NAVAID Maintenance • 2.13 Fuel Services 2.16.9 The Contractor shall prepare an Annual Management Report (CDRL B002) within 30 days after the end of the fiscal year. This report shall include an annual assessment with the same categories and structure as the Quarterly Performance Report (B001) listed above. This report will provide management with a trend analysis and recommendations for any systemic improvements for systems/processes. This report is in accordance with PWS 2.2.1. 2.17 OVER AND ABOVE Over and Above Work means work discovered during the course of performing operations, maintenance, and support efforts that are within the general scope of the contract; to include categories listed under Appendix H, not covered by the line items for the basic work under the contract, and necessary in order to satisfactorily complete the contract. Over and Above work is considered work that does not fall under normal operations including but not limited to scheduled and preventative maintenance. For work requests being submitted, the cost of the work must exceed the dollar thresholds for each of the categories listed in Appendix H. The Contractor shall submit to the US Fish and Wildlife an Over and Above Work Request Form (Work Request) which describes over and above work required in relationship to the Categories listed in Appendix H. Work as used herein includes both supplies and services to the extent covered by the referenced contract item. 2.17.1 The following procedures shall be used to order work under CLIN 17 Over and Above calling for the issuance of a Work Request. Work Requests may be issued at the sole option of the Refuge Manager during the term of the contract, and the Government has no obligation under this paragraph to issue any such Work Request. Upon receipt of a Work Request, the Contractor shall quote a price and performance/delivery schedule for the work called for, but shall not proceed with the work until such price and schedule are approved by the Refuge Manager and Contracting Officer. The labor hour rate is the rate negotiated at the time of award and will be adjusted accordingly at the end of each year for the subsequent year of the contract. Overhead and Profit rates will also be negotiated and listed on the work request. However, if the Refuge Manager determines that it is in the interest of the Government not to delay performance of the work until a price is agreed upon, the Refuge Manager may work with the Contracting Officer to specify in the Work Request that the Contractor is authorized to proceed. Within 60 days after receipt of such order, and in every case prior to completion of the work called for therein, the parties shall negotiate a price and performance/delivery schedule for the Work Request, and the Work Request shall be amended accordingly. 2.17.2 Work Requests issued under the above paragraph shall include the contract number, be serially numbered, dated and signed in accordance with the Work Request form. The Work Request shall state the work to be performed, include, or be amended to include, the price of the work and the performance/delivery schedule, and shall cite the funds allotted under the basic contract for the payment of the work ordered. The provisions of the contract shall be applicable to all Work Requests issued under this clause. Failure to agree upon a reasonable price shall be considered a "dispute concerning a question of fact" within the meaning of the clause of this contract entitled "Disputes." Amendment to Work Requests may be issued subject to the same conditions as the original Work Request. The Contractor's concurrence as to the terms of the Work Request (or amendment) shall be evidenced by signing the respective documents. 2.17.3 Upon completion of the Work Request the Contractor shall submit a final invoice for Refuge Manager approval. Contractor will track O&As to make sure they are completed and report on this in quarterly reports with the inclusion of photos. 2.18 SUBSISTENCE Subsistence shall be handled on a reimbursable basis. The Contractor will charge in accordance with the Refuge Manager approved Midway Atoll NWR Fee Schedule for food for non-prime contract personnel living on island. This rate will be renegotiated on an annual basis. 2.19 TRANSPORTATION REIMBURSABLE The Contractor shall set pricing charged for cargo transportation to/from Midway Atoll, approved by the Refuge Manager. Transportation will be handled on a reimbursable basis. Transportation may be by air or sea and will be the minimum required to ensure continuous effective operations of the refuge and airfield. Also included in transportation may be a cargo plane, cargo vessel, and cargo barge.
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Place of Performance: Address: Midway National Wildlife Refuge, United States
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M -- Base Operation Support Service (BOSS) requirement for Midway Atoll National Wildlife Refuge - Contract Data Requirements List (CDRL)