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FBO DAILY - FEDBIZOPPS ISSUE OF NOVEMBER 21, 2015 FBO #5111
DOCUMENT

V -- Dayton Hoptel Services including 4 Option periods - Attachment

Notice Date

11/19/2015
 

Notice Type

Attachment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of Veterans Affairs;VA Healthcare System of Ohio;Network Contracting Office (NCO) 10;3140 Governor ™s Place Blvd. Suite 210;Kettering OH 45409-1337
 

ZIP Code

45409-1337
 

Solicitation Number

VA25016Q0042
 

Response Due

12/1/2015
 

Archive Date

1/30/2016
 

Point of Contact

Adoniss Gibson
 

E-Mail Address

Adoniss.Gibson@va.gov
(Adoniss.Gibson@va.gov)
 

Small Business Set-Aside

N/A
 

Description

Department of Veterans Affairs VISN 10 Contracting 4100 West Third Street Dayton, OH 45428 STATEMENT OF WORK A.GENERAL INFORMATION 1. Title of Project: Dayton VA Hoptel 2. Scope of Work: The contractor shall provide all resources necessary to accomplish the deliverables described in this statement of work (SOW), except as may otherwise specify. The Dayton VA Medical Center (VAMC), 4100 West Third Street, Dayton, OH 45428, is seeking hotel rooms. The Dayton VAMC will provide overnight accommodations to Veterans and a caregiver who have a scheduled appointment at the Dayton VA Medical Center and will have to travel more than 50-miles or 2-hours from home to the appointment. 3. Background: The Dayton VAMC has a need to contract with local hotels for overnight accommodations of patients meeting the criteria listed above, otherwise known as Hoptel Services. The Dayton VAMC will not guarantee utilization of hotel space at minimum or maximum, however, DVAMC will negotiate overnight accommodations as the need presents. 4. Performance Period: [Blanket Purchase Agreement] - The contractor shall complete the work required under this SOW in a 1 year period from the date of award, with four option periods of 1 year increments, unless otherwise directed by the Contracting Officer (CO). The Contractor will provide overnight hotel accommodations. The hotel and parking must be in compliance with the American with Disabilities Act. Requirement per room is as follows: Individual sleeping/private rooms with toilet facilities for lodging of the VAMC authorized guest(s). Each room shall be commercially available industry standard furnished 3-Diamond AAA or equivalent. Room amenities include (but shall not be limited to), alarm clock, two double beds or larger, private bath (sink, toilet, shower/bath tub), wake-up service, basic cable or satellite television, telephone and smoke-free. Daily services shall include (but shall not be limited to) cleaning of room, bathroom, bed making, linen change, clean towels, washcloth and bath mat replacement, and soap, facial tissue and toilet paper replenishment. The room price must include complimentary (free) parking (i.e. standard and handicapped). The hotel must be within the following delineated area: within 10 miles from the Dayton VAMC as determined by Map Quest. Room occupancy shall be available within 7 calendar days of award, unless otherwise specified. Services will take place on Federal holidays or weekends unless otherwise directed by the CO. 5. Type of Contract: Blanket Purchase Agreement B. CONTRACT AWARD MEETING The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived. C. GENERAL REQUIREMENTS 1. For every task, the contractor shall identify in writing all necessary subtasks (if any), associated costs by task. 2. All written deliverables shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide the specific deliverables described below within the performance period stated in Section A.4 of this SOW. The Contractor will provide overnight hotel accommodations. The hotel and parking must be in compliance with the American with Disabilities Act. Requirement per room is as follows: Individual sleeping/private rooms with toilet facilities for lodging of the VAMC authorized guest(s). Each room shall be commercially available industry standard furnished 3-Diamond AAA or equivalent. Room amenities include (but shall not be limited to), alarm clock, two double beds or larger, private bath (sink, toilet, shower/bath tub), wake-up service, basic cable or satellite television, telephone and smoke-free. Daily services shall include (but shall not be limited to) cleaning of room, bathroom, bed making, linen change, clean towels, washcloth and bath mat replacement, and soap, facial tissue and toilet paper replenishment. The room price must include complimentary (free) parking (i.e. standard and handicapped). The hotel must be within the following delineated area: within 10 miles from the Dayton VAMC as determined by Map Quest. Task One: The contractor shall provide a plan and brief for the VA project team, which presents the contractor's plan for supplying the task order. The contractor's plan shall be responsive with this SOW and describe, in further detail, the approach to be used for each aspect of the task order as defined in the technical proposal. Deliverable One: A detailed work plan and briefing. Task Two: The contractor shall provide flexible check-in and check-out procedures 24/7 to the VAMC Hotel Lodger. Upon VAMC Hotel Lodger check-in, the contractor shall request the veteran present his/her signed VAMC authorization letter which will indicate the name of the VAMC Lodger(s) and length of stay authorized. The signed VAMC authorization letter from Dayton VAMC is the official authorization to make reservations and order rooms. Deliverable Two: The contractor shall verify the identity of the VAMC Lodger(s). The contractor shall maintain a Roster which shall contain the date, VAMC Lodger's printed name, (if applicable; VAMC authorized guest(s) printed name) and room assignment. The VAMC address or fax number to submit Roster shall be provided to the contractor at time of award. E. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES [If applicable] F. SCHEDULE FOR DELIVERABLES 1. The contractor shall complete the Delivery Date column in Attachment A for each deliverable specified. 2. Unless otherwise specified, the number of draft copies and the number of final copies shall be the same. 3. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. G. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. H. CONTRACTOR EXPERIENCE REQUIREMENTS The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. I. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS No contractor employees shall require access to the Department of Veterans Affairs' computer systems. The C&A requirements do not apply and a Security Accreditation Package is not required. The COTR needs to: o Ensure that a Contractor Security Control Assessment (CSCA) is completed within 30 days of contract approval and yearly on the renewal date of the contract. o Ensure that the CSCA is sent to the ISO and the OCS Certification Program Office for review to ensure that appropriate security controls are being implemented in service contracts. o Ensure a copy of the CSCA is maintained in the Security Management and Reporting Tool (SMART) database. COTR will provide a copy of the completed CSCA to ISO for uploading into SMART database. Attachment A to the Statement of Work Schedule of Deliverables Deliverable No. OneItem A detailed work plan and briefing for the VA project team Quantity Delivery Date Within 7 calendar days after award TwoThe contractor shall verify the identity of the VAMC Lodger(s). The contractor shall maintain a Roster which shall contain the date, VAMC Lodger's printed name, (if applicable; VAMC authorized guest(s) printed name) and room assignment. Within 1 calendar day after occupancy.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/DaVAMC552/DaVAMC552/VA25016Q0042/listing.html)
 

Document(s)

Attachment
 

File Name: VA250-16-Q-0042 VA250-16-Q-0042.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2426020&FileName=VA250-16-Q-0042-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2426020&FileName=VA250-16-Q-0042-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Department of Veterans Affairs;Dayton VA Medical Center;4100 West Third Street;Dayton, Ohio

Zip Code: 45428
 

Record

SN03950410-W 20151121/151119234646-2c335f1e187da68395299a96e0b6d3d1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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