MODIFICATION
68 -- Industrial Bulk Oxygen, Nitrogen, and Carbon Dioxide Solution for NINDS - Revised Questions & Answers - Copy of Amendment 003
- Notice Date
- 11/19/2015
- Notice Type
- Modification/Amendment
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-CSS-16-008
- Archive Date
- 12/10/2015
- Point of Contact
- Lauren M. Phelps, Phone: 3015942490
- E-Mail Address
-
lauren.phelps@nih.gov
(lauren.phelps@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- Adobe PDF Copy of Amendment 003 for reference Revised Questions & Answers INDUSTRIAL BULK OXYGEN, NITROGEN, AND CARBON DIOXIDE SOLUTION FOR NINDS Competitive Combined Synopsis/Solicitation HHS-NIH-NIDA-SSSA-CSS-16-008 Amendment 003 Description of Amendment: Amendment 003 updates the solicitation requirements to remove need for "medical grade" gases. Medical Grade is not required. Accordingly, NFPA 99 Compliance is no longer mandatory per NIH Fire Marshall directive. Please note the tank facilities are NFPA 50 and 55 compliant, however. The Amendment also notes that NET30 invoicing with Electronic Funds Transfer (EFT) are the aniticipated payment processes. Exact invoicing procedures will be provided to the successful offeror at time of award. Finally, Amendment 003 provides a revised Question and Answer document. Solicitation and Question and Answer document revisions are posted as attachments with changes highlighted in red for ease of reference. The final proposal deadline remains the same as Amendment 002 on the date of November 25, 2015 at 5:00 PM. INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 13--Simplified Acquisition Procedures, FAR Subpart 13.5--Test Program for Certain Commercial Items, and FAR Part 12--Acquisition of Commercial Items. The solicitation number is HHS-NIH-NIDA-SSSA-CSS-16-008 and the solicitation is issued as a request for quotation (RFQ). NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 325120 with a Size Standard of 1000 Employees. SET-ASIDE STATUS This acquisition is 100% set-aside for small businesses. ACQUISITION AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, FAR Subpart 13.5--Test Program for Certain Commercial Items, and FAR Part 12-Acquisition of Commercial Items, and IS expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83-3, dated November 1, 2015. The resultant contract will include all applicable provisions and clauses in effect through this date. DESCRIPTION OF REQUIREMENT Background The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. The National Institute of Neurological Disorders and Stroke (NINDS) requires a comprehensive bulk gas solution for the procurement of gases and related products and services for use in biomedical research. Specifically, the Government requires medical grade bulk oxygen (gas), nitrogen (liquid), and carbon dioxide (gas) and associated support on an indefinite-delivery indefinite-quantity (IDIQ) basis. The bulk gases need NOT be medical grade. Purpose The purpose of this acquisition is to provide the National Institute of Neurological Disorders and Stroke (NINDS) with a comprehensive bulk gas solution for the procurement of gases and related products and services for use in biomedical research. Specifically, the Government requires medical grade bulk oxygen (gas), nitrogen (liquid), and carbon dioxide (gas) and associated support on an indefinite-delivery indefinite-quantity (IDIQ) basis. The bulk gases need NOT be medical grade. Project Requirements 1. Bulk Gas The Contractor shall provide bulk gases which meet the specifications detailed below. a. Nitrogen NF: Odor: None Nitrogen.......................... >99.998% Oxygen...........................less than 0.0005% (<5 PPM) Carbon Monoxide..............less than 0.0002% (<2 PPM) Carbon Dioxide.................less than 0.0002% (<2 PPM) Water..............................less than 0.00035% (<3.5PPM) Total Hydrocarbons............less than 0.00005% (<0.5PPM) Hydrogen.........................less than 0.0005% (<5 PPM) Dew Point........................68 degrees C @ atmospheric pressure b. Oxygen USP: Odor: None Oxygen................ >99.50 Nitrogen............... less than 0.0500% (< 500 PPM) Argon...................less than 0.4000% (<4000PPM) Carbon Monoxide...less than 0.00005% <0.5PPM) Total Hydrocarbons less than 0.0040% (<40PPM) Water...................less than 0.0002% (<2.0PPM) Dew Point..............-97 degrees F @ atmospheric pressure c. Carbon Dioxide Carbon Dioxide.................... >99.5 Nitrogen......................... (5 PPM) Carbon Monoxide............. (10 PPM). Hydrogen Sulfide.............. (0.5 PPM) Hydrocarbons.................. (50PPM) Ammonia................... (25 PPM) Dew Point...................-67 Degrees F @ atmospheric pressure The estimated requirements for each contract period are detailed below. Base Period Gas Description Required Quantity (Minimum) Maximum Quantity Liquid Nitrogen 177,600 CCF 213,120 CCF Oxygen 26,400 CCF 31,680 CCF Carbon Dioxide 105,000 Pounds 126,000 Pounds Option Period 1 Gas Description Required Quantity (Minimum) Maximum Quantity Liquid Nitrogen 177,600 CCF 213,120 CCF Oxygen 26,400 CCF 31,680 CCF Carbon Dioxide 105,000 Pounds 126,000 Pounds Option Period 2 Gas Description Required Quantity (Minimum) Maximum Quantity Liquid Nitrogen 177,600 CCF 213,120 CCF Oxygen 26,400 CCF 31,680 CCF Carbon Dioxide 105,000 Pounds 126,000 Pounds Option Period 3 Gas Description Required Quantity (Minimum) Maximum Quantity Liquid Nitrogen 177,600 CCF 213,120 CCF Oxygen 26,400 CCF 31,680 CCF Carbon Dioxide 105,000 Pounds 126,000 Pounds Option Period 4 Gas Description Required Quantity (Minimum) Maximum Quantity Liquid Nitrogen 177,600 CCF 213,120 CCF Oxygen 26,400 CCF 31,680 CCF Carbon Dioxide 105,000 Pounds 126,000 Pounds Therefore, the overall contract minimum and maximum quantities are detailed in the table below. Please note the overall minimum indicates the case of only the base period being awarded, and only at its minimum quantity, and the overall potential maximum is the case of all options being exercised to maximum quantity. Overall Contract Requirements (Over 5 Years) Gas Description Minimum Quantity Maximum Quantity Liquid Nitrogen 177,600 CCF 1,065,500 CCF Oxygen 26,400 CCF 158,400 CCF Carbon Dioxide 105,000 Pounds 630,000 Pounds 2. Bulk Gas Management The National Institute of Neurological Disorders and Stroke (NINDS) owns bulk gas tanks with telemetry monitoring systems for liquid nitrogen, oxygen, and carbon dioxide. The Contractor shall provide the required bulk gases to the NINDS-owned tanks and shall supply all equipment necessary for delivery of the gases into the tanks. Please find tank information detailed below: 1. One (1) Oxygen 1500 gallon tank 2. One (1) Nitrogen 6000 gallon tank 3. One (1) Carbon Dioxide 6 ton tank A spill pad is included on the CO2 tank and a safety wall exists between the oxygen and liquid nitrogen tanks. 3. Customer Support The Contractor shall respond by telephone to support requests within 30 minutes during business hours (9:00 AM to 5:00 PM) and shall provide on-site support during business hours as necessary within 24 hours following a telephone request. Support will include diagnosis of equipment when pressure fluctuations occur or any other equipment concern arises, removal of ice balls when they impair access to tank valves and gauges, and visual inspection of tank-telemetry equipment and gas levels during delivery. Visual inspections shall be provided as part of the overall bulk gas solution. Should repairs be required, the Contractor shall provide a budgetary quote and description of the diagnosed problem for consideration. The Contractor shall monitor levels of all three gas tanks on a bi-weekly basis and make recommendations when observed gas levels are at a quarter tank or lower. The Contractor shall also make recommendations when observed gas levels are at a point that tank safety may be in question. 4. Delivery In accordance with an indefinite delivery/indefinite quantity contract, each bulk gas shall be delivered a minimum of twice monthly or at a maximum of five deliveries per month as demand necessitates. The Contractor must accommodate a 6:00 AM, Bethesda, MD local time, or earlier, delivery schedule to offset loading dock constraints as required. Delivery must be made within 24-48 hours after order placement. In the event of an emergency, however, ordered quantities must be delivered the day of placement. Emergency same-day deliveries shall not exceed four (4) per year. 5. Ordering and Receiving: The maximum quantity that the Government may order over the life of the IDIQ contract is detailed in column three of the table below The minimum quantity which may be ordered for the life of the contract is detailed in column two of the same table. Please note that the minimum quantity might not be ordered in one record of call but rather in multiple records within the base period. Overall Contract Requirements (Over 5 Years) Gas Description Minimum Quantity Maximum Quantity Liquid Nitrogen 177,600 CCF 1,065,500 CCF Oxygen 26,400 CCF 158,400 CCF Carbon Dioxide 105,000 Pounds 630,000 Pounds Orders issued under this contract may be placed in writing or via electronic mail (e-mail) by the authorized designee(s). The authorized designee(s) shall be identified at time of award. The Contractor representative(s) authorized to receive and accept orders placed by telephone shall be identified at time of award. Each delivery must be accompanied by evidence of delivery/performance. Orders may be set up to be recurring, at the discretion of the authorized Federal designee but each delivery must be individually accepted by the authorized Federal designee. Ordered quantities must be delivered within 24-48 hours after order placement. In the event of an emergency, however, ordered quantities must be delivered the day of placement. Emergency same-day deliveries shall not exceed 4 per year. All orders delivered under this contract must be verified by the authorized Federal designee(s). The authorized Federal designee shall formally document all orders received. Toward this end, the Contractor shall provide the Government with two copies of a statement of delivery each time an order is delivered. The authorized Federal designee (Robert Dean) shall verify and sign off on these statements and the authorized Federal designee shall retain one for Government records. This written documentation of approved receiving shall be necessary to authorize Contractor payment. Place of Performance Bulk gas delivery shall be performed at National Institutes of Health, 9000 Rockville Pike, Building 35 Back Loading Dock, Bethesda MD 20892. Period of Performance The IDIQ period of performance for this requirement shall be a one year base period and four (4) one year option periods. Contract Type The Government anticipates award of one (1) indefinite-delivery indefinite-quantity contract with option periods. Invoicing Procedures Invoicing procedures shall be identified at time of award. NET30 invoicing with payment via Electronic Funds Transfer (EFT) is anticipated. Question and Answer Period Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Lauren Phelps, via email at lauren.phelps@nih.gov by or before 11/06/2015 at 10:00 AM. Late questions shall not be accepted. Questions will be anonymized and answered and the answers will be provided as soon as possible after the question deadline via solicitation amendment. Should no questions be received, no amendment shall be posted. APPLICABLE CLAUSES AND PROVISIONS The FAR clauses and provisions below shall apply to this solicitation. Please note that any clauses requiring fill-ins shall be completed at time of award. 1. All Offerors MUST be actively registered in the System for Award Management (SAM) www.sam.gov. 2. The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items (April 2014), applies to this acquisition. 3. A completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items (March 2015), is required with any offer submitted. This requirement may be met by completion of the provision in the System for Award Management. 4. FAR clauses 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2015) apply to this acquisition. 5. FAR Clause 52.216-18: Ordering (Oct 1995) applies to this acquisition as follows: (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from [To Be Determined]. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered "issued" when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. 6. FAR 52.216-19: Order Limitations (Oct 1995) applies to this acquisition as follows: (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than [dollar figure or quantity to be determined], the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor- (1) Any order for a single item in excess of [dollar figure or quantity to be determined]; (2) Any order for a combination of items in excess of [dollar figure or quantity to be determined]; or (3) A series of orders from the same ordering office within [To Be Determined] days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within three (3) days after issuance, with written notice stating the Contractor's intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. 7. FAR 52.216-22: Indefinite Quantity (Oct 1995) applies to this acquisition as follows: (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the "maximum." The Government shall order at least the quantity of supplies or services designated in the Schedule as the "minimum." (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractor's and Government's rights and obligations with respect to that order to the same extent as if the order were completed during the contract's effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after [To Be Determined] 8. FAR clause 52.217-5 Evaluation of Options (July 1990) applies to this acquisition. 9. FAR clause 52.217-8 Option to Extend Services (November 1999) applies to this acquisition. 10. FAR clause 52.217-9 Option to Extend the Term of the Contract (March 200) applies to this acquisition. 11. FAR clause 52.219-6: Notice of Total Small Business Set Aside (November 2011) applies to this acquisition. 12. The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." EVALUATION CRITERIA FAR clause 52.212-2, Evaluation - Commercial Items (October 2014) applies to this acquisition and the specific evaluation criteria to be included in paragraph (a) of that provision are as follows: The Government will award a purchase order resulting from this solicitation on the basis of lowest price technically acceptable/ best value to the government. Technical acceptability will be evaluated based upon the following: 1. The Offeror must document ability to provide all of the industrial gases noted in this solicitation in the estimated annual quantities. 2. The Offeror must document that its gasses meet the gas specification requirements. 3. The Offeror must document ability to meet the customer support requirements detailed in this solicitation. 4. The Offeror must document ability to meet the delivery and ordering & receiving requirements detailed in this solicitation. RESPONSE FORMAT Responses to this requirement must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. Each evaluation criterion must be addressed in a separate technical proposal. Technical proposals shall be submitted as a single document not to exceed 30 pages single sided. Multiple technical attachments shall not be accepted. The separate price quote must include item descriptions and specifications per the requirements listed above as well as associated pricing. Price quotations must be submitted in accordance with the attached format instructions and all prices must be rounded to the nearest hundredth. In their quotations, offerors shall provide fully loaded unit prices for each gas type. Offerors shall ensure that fully loaded unit prices are the ONLY prices quoted. Any and all other fees relevant to the requirements, such as delivery fees, if any, MUST be built into the gas unit prices. Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." NOTE Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. CLOSING STATEMENT All responses must be received by the closing date of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-16-008. Responses shall be submitted electronically via email to Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov.
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- Place of Performance
- Address: Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03950736-W 20151121/151119234919-ced828a4687ea97f90c01d1579c8cdb7 (fbodaily.com)
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