SPECIAL NOTICE
C -- Notice of Procurement for Indefinite Delivery Contracts for Architect-Engineer Services to Support Military Engineering Design and Planning Services, Various Locations, Japan
- Notice Date
- 11/22/2015
- Notice Type
- Special Notice
- NAICS
- 541330
— Engineering Services
- Contracting Office
- Department of the Army, U.S. Army Corps of Engineers, USACE District, Japan, Attn: CECT-POJ, Unit 45010, APO, 96338-5010, United States
- ZIP Code
- 96338-5010
- Solicitation Number
- W912HV-16-R-0001
- Archive Date
- 11/23/2016
- Point of Contact
- Keiko Tanifuji, Phone: 011-81-46-407-4823 (from U.S), Jacob M. Shaw, Phone: 011-81-46-407-5482 (from U.S)
- E-Mail Address
-
keiko.tanifuji.ln@usace.army.mil, jacob.m.shaw@usace.army.mil
(keiko.tanifuji.ln@usace.army.mil, jacob.m.shaw@usace.army.mil)
- Small Business Set-Aside
- N/A
- Description
- Synopsis: IN ACCORDANCE WITH SECTION 111 OF THE MILITARY CONSTRUCTION AND VETERANS AFFAIRS APPROPRIATION ACT, 2015 (DIVISION I OF PUB. L. NO. 113-235) AND SIMILAR SECTIONS IN SUBSEQUENT MILITARY CONSTRUCTION APPROPRIATIONS ACTS, THIS ANNOUNCEMENT IS OPEN ONLY TO UNITED STATES FIRMS OR TO JOINT VENTURES OF UNITED STATES AND HOST NATION (JAPAN) FIRMS 1. DESCRIPTION / CONTRACT INFORMATION: This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented by FAR Part 36.6. Firms will be selected for negotiation based on demonstrated competence and qualifications for the required work. A-E services are required for multiple Indefinite-Delivery Contracts (IDCs) to support the US DoD construction program in Japan. The acquisition will have a total aggregate capacity of $90 Million (M) shared amongst all awardees. A target of five (5) to ten (10) individual IDCs will be negotiated and awarded. Contracts will be awarded to the most highly qualified firms. The period of performance for each A-E IDC will consist of a one-year base period and four (4) consecutive one-year option periods. Services will be obtained under the multiple A-E IDCs through negotiated firm-fixed price task orders, having a magnitude of $2.5K to $7.5M. TO selections will be determined based on a firm's qualifications for a specific project. Updates to SF330s will be required annually in accordance with FAR 36.603(d). In the event the firm is a JV, the offer must be accompanied by the original copy of the Joint Resolution of the Boards of Directors of the firms composing the JV. To be eligible for contract award, United States firms or United States JV firms that partner with a host nation (Japanese) firm must be registered in the U.S. Government System for Award Management (SAM). Register via the SAM Internet site at https://www.sam.gov/portal/public/SAM/. The Government can issue a Letter of Identification to the employees of the successful firm upon their request after contract award, which entitles individual employees of the A-E firm to enter Japan to perform work on task orders issued under the contract under the Status of Forces Agreement (SOFA) between the United States and Japan, Article 1(b). This invited status is only granted to individual employees; no status will be granted to the A-E firm as a whole under SOFA Article XIV. 2. PROJECT INFORMATION: The anticipated work will support US Military Construction (MILCON), MILCON Planning and Design (P&D) efforts, Facilities Sustainment, Restoration, & Modernization (FSRM), Demolition, and related construction for DoD service components and support agencies in Japan. Facilities contemplated under this acquisition include those that normally support the operations and functions of US military installation in Japan, including, but not limited to, tactical equipment maintenance facilities, aircraft maintenance facilities, airfields and runways, administrative and operational facilities, antiterrorism features, family and unaccompanied housing, fuel storage and distribution systems, base wide utility infrastructure, roads, warehouses, DoDEA schools, medical facilities, flight simulation facilities, fueling wharfs, piers, telecommunication facilities, and recreational facilities. The estimated construction cost of the facilities will range between $2M and $100M. Deliverables include comprehensive designs (plans and specifications), sustainable design development (SDD), cost engineering, master planning, technical studies, site investigations, construction phase services, building commissioning services, value engineering, quality assurance testing, and other miscellaneous engineering services. PROJECTS ARE LOCATED ON U.S. MILITARY OR GOVERNMENT OF JAPAN (GOJ) INSTALLATIONS THROUGHOUT JAPAN. FREQUENT SITE VISITS AS WELL AS MEETINGS IN JAPAN WILL BE REQUIRED ON A PROJECT SPECIFC BASIS. Design criteria will be based on US DoD requirements with the intent of incorporating local Japanese construction methods and materials that meet US DoD criteria where feasible. Services may also include feasibility studies, facility assessments, environmental studies, cost analyses, formulation of facility sustainment programs, surveying and mapping products, topographic and boundary surveys, geotechnical services, GIS modeling, CADD/BIM produced drawings, specifications prepared using Specsintact (Government furnished software), construction cost estimates, design analysis, status reports, value engineering studies, submittal and construction phase support. Design considerations may include master planning, landscaping, architectural evaluations, hardware, electronic and communications systems, anti-terrorism compliance, coordination for ordnance and/or explosives investigations, environmental and EPA regulatory considerations for storm water and site drainage pollution prevention plans, AHERA asbestos abatement, and construction site requirements. Materials and sites to be investigated may contain Asbestos, Lead Based Paint, CFC, PCB, Radiological Waste, UST, OE, or any other related HTRW/Environmental Material on potentially contaminated sites. 3. SELECTION CRITERIA: The selection criteria are listed below in descending order of importance (first by major criterion and then by sub-criterion). Criteria a through e are considered primary. Criteria f is considered secondary and will only be used as a "tie-breaker" among highly qualified firms that are essentially considered technically equal. For purposes of evaluating selection criteria, the use of the term "firm" means the entity/entities listed on the SF330, Part I, Section C (proposed team) identified as a prime, JV partner, or subcontractor. For the purposes of awarding a contract, a firm that is a JV must be registered in the System for Award Management (SAM) as a JV. a. SPECIALIZED EXPERIENCE AND TECHNICAL COMPETENCE. The Government will evaluate specialized experience and technical competence based on the information presented in the Architect-Engineer Qualifications - Standard Form 330 (SF330). A maximum of ten (10) example projects may be submitted for consideration under SF330, Part I, Section F. A minimum of one (1) example project must be submitted in order to be evaluated for this primary selection criteria. Example projects should be for design efforts completed within six (6) years of NOP closing. Incomplete projects (less than 100% designed) will not be evaluated. Additional information demonstrating a firm's qualifications may be presented in other sections of the SF330 as appropriate. (1) Past experience in accomplishing comprehensive design efforts as the Designer of Record (DOR) for Design-Bid-Build or Design-Build projects in support of US Funded Construction Programs in Japan, as described in section 2 of this synopsis. All facility types physically located within and supporting military installations will be considered relevant. Projects of greater scope complexity and requiring participation of multiple disciplines, including subcontractors, will be evaluated more favorably. For example, past experience in designing a 500 MW electric power plant will be evaluated more favorably than past experience in designing a 500 square foot concrete equipment pad. Demonstration of prior working relationships between the prime and subcontractors, with direct involvement of the prime on past projects, will be evaluated more favorably. Example Projects that have been completed by multiple entities within the same firm (e.g., by both members of a joint venture, a subcontractor, and/or a prime contractor), should identify the approximate amount of work (as a percentage of the total value) contributed by each entity of the firm in regards to the total effort. The basis of evaluation will be the example project(s) presented in SF330, Part I, Section F and supplemental information provided in Section G and H. (2) Experience and knowledge of Japanese construction criteria, methods, materials, and standards. Demonstrate the ability to incorporate this experience and knowledge to meet the intent of US DoD construction criteria while facilitating and maximizing the use of local materials and construction methods. Emphasis will be placed on the ability to incorporate these elements into the overall design process for projects contemplated under this acquisition action. The basis of evaluation will be the example project(s) presented in SF330, Part I, Section F and information provided in Section H. (3) Experience in developing construction cost estimates for US DoD projects in Japan. Demonstrate the capability to develop accurate construction cost estimates for US DoD projects in Japan based on the ability to articulate the basis of cost estimates through written narratives that justify cost data sources and rates, assumptions, assumed methodology, indirect costs, and other cost implicating factors. Indicate experience with pricing/estimating in foreign and changing markets, as well as ability to obtain cost data and using this information effectively within MCACES/Mii. Firms may include historical data comparing awarded contract amounts to cost estimates developed during design to demonstrate cost estimating accuracy. The basis of evaluation will be the example project(s) presented in SF330, Part I, Section F and information provided in Section H. (4) Experience in sustainable design and development (SDD) practices, including experience implementing federal mandates (including but not limited to EPAct 2005, EISA 2007, E.O. 13423, E.O. 13514, and the Federal High Performance and Sustainable Building Guiding Principles), Department of Defense SDD policies and regulations, Leadership in Energy and Environmental Design (LEED) documentation, and LEED certification procedures. Clearly identify the role of the firm, and whether each project has been registered with US Green Building Counsel (USGBC) or certified by Green Business Certification Inc. (GBCI). Provide a maximum of ten (10) recent (completed within the past 6 years) projects that achieved LEED Silver or higher certification. The basis of evaluation will be the example project(s) presented in SF330, Part I, Section F and supplemental information provided in Section H. (5) Experience in the total building commissioning process, serving as the Commissioning Authority (CxA) responsible for acquiring all necessary Government systems information, providing technical guidance to develop design, construction, and commissioning documents, and commissioning the various project systems. Additional clarification regarding the CxA process, procedures and responsibilities are presented in USACE Engineering and Construction Bulletin No. 2015-6. Demonstrate CxA oversight work experience on a maximum of five (5) recent (completed with the past 6 years) projects. Project information may be presented under SF330 Section H and is not required to be presented as a separate example project under SF330 Section F. Provide a narrative description of the firm's CxA roles and responsibilities for each project cited. (6) Ability to prepare design drawings in 2D and using Building Information Modeling (BIM) with the latest versions of software from Autodesk and Bentley Systems. Example projects should state if BIM was employed in the preparation of drawings. Firms shall provide a short narrative addressing the firm's adoption of BIM, including when the firm first began using BIM on a regular basis, and what it perceives to be the benefits of BIM. The basis of evaluation will be the example project(s) presented in SF330, Part I, Section F and brief historical information provided in Section H. (7) Quality Management. Firms will be evaluated on their approach to ensure technical quality and accuracy of work products as prescribed in USACE ER 1110-1-12 Quality Management. A firm's approach to resolve issues of quality will be analyzed to determine their ability to provide quality design products. Describe and define the processes of the firm's quality control plan and list, by name and position, all key personnel responsible for its execution. Quality control information shall address and identify the key relationship between safety and quality, particularly in respect to tasks which require site work and site investigations. Information describing Quality Management may be presented in SF330, Part I, Section H. A detailed quality control plan is not required with this submission but will be required prior to contract award from firms who are selected under this NOP. b. PROFESSIONAL QUALIFICATIONS. Provide a minimum of one (1) individual / up to a maximum of two (2) individuals per discipline for each of the key personnel disciplines identified below, (1) through (19). Firms will not be evaluated more favorably for identifying additional Key Personnel beyond the minimum identified above. Identified key personnel will be more highly evaluated if he or she demonstrates longevity with the firm, and if he or she participated in the firm's sample projects submitted in the SF 330 Section F. Use a separate Section E for each individual. Do not generalize professional registrations or certifications but provide specific details. The lead architect or engineer in each discipline must be registered in the appropriate professional field. For purposes of selection criteria, the use of the term "registered" means a Registered Architect or Professional Engineer registered to practice in the particular discipline in a State, the District of Columbia, or an outlying area of the United States. Accepted Japanese equivalent "registered" personnel are listed below. The Government will evaluate, as appropriate, the registration, education, certifications, overall and relevant project experience, and longevity with the firm. This criterion primarily focuses on the qualifications of the key personnel for the contract and not the quantity of personnel, which is addressed under the "capacity to accomplish the work" criterion. The Designer of Record in each discipline must be registered in the United States, but does not have to be registered in a particular US state or territory. Firms shall provide key personnel for the following disciplines: (1) PROJECT MANAGERS (U.S. Registered Architect or Engineer) (2) U.S. REGISTERED ARCHITECTS (3) U.S. REGISTERED ELECTRICAL ENGINEERS (4) U.S. REGISTERED MECHANICAL ENGINEERS (5) U.S. REGISTERED CIVIL ENGINEERS (6) U.S. REGISTERED GEOTECHNICAL ENGINEERS (7) U.S. REGISTERED STUCTURAL ENGINEERS (8) U.S. REGISTERED FIRE PROTECTION ENGINEERS (9) COST ENGINEER (Qualified means a degree in Engineering or Architecture with at least ten (10) years cost estimating experience and be a Certified Cost Consultant (CCC). Demonstrate prior experience in the use of MII software) (10) U.S. Registered Communication Distribution Designers (Qualified means Registered Communications Distribution Designer (RCDD) accredited by Building Industry Consulting Service International (BICSI) and have a current active RCCD registration. This person shall also be a Registered Electrical Engineer) (11) U.S. Registered Landscape Architects (12) U.S. Certified Interior Designer (Qualified means all of the following: (a) degree in Interior Design or Interior Architecture from an accredited university, (b) have passed the National Certification of Interior Design Qualification (NCIDQ)) (13) U.S. Registered Environmental Engineers (14) U.S. Registered Surveyors (15) CADD Operators with experience in Building Information Modeling (BIM) (16) LEED Building Design and Construction (LEED BD+C) Accredited Professional (AP) (Qualified means having worked on a minimum of two (2) LEED silver projects relating to the requirements of this acquisition, preferably USGBC registered or GBCI certified) (17) Commissioning Authority (CxA) (Certification as a CxA from either AABC, AEE, BCxA, NEBB, TABB, ASHRAE, or University of Wisconsin-Madison. Demonstrate having at least 5 years commissioning authority (CxA) oversight work on a minimum of two (2) projects relating to the requirements of this acquisition) (18) Certified Value Specialist (CVS certified) (19) Facilitator Provided below are accepted Japanese equivalencies to U.S. Professional Qualifications for key personnel: (20) Architect = 1st Class Kenchikushi; (21) Civil Engineer = 1 Kyu Dobokusekoukanrigishi w/RCCM certification; (22) Structural Engineer = 1st Class Kenchikushi; (23) Mechanical Engineer = 1st Class Kankouji Sekou Kanrigishi; (24) Electrical Engineer = 3rd Class Denki Shunin Gijutsusha; (25) Communication Engineer = 3rd Class Denki Shunin Gijutsusha /Tsuushinkannkeishikakushou; (26) Fire Protection Engineer = 1st Class Kankouji Sekou Kanrigishi w/Fire Protection Certification; (27) Geotechnical Engineer = 1 Kyu dobokusekoukanrigishi w/RCCM doshitsu oyobi kiso certification; (28) Surveyor = Sokuryo shi; c. PAST PERFORMANCE. Firms will be evaluated on past performance for quality of work products, compliance to project schedules, and effectiveness of management. Past performance data for example projects presented under Part I, Section F of the SF330 will be considered. Past performance evaluations will be retrieved through the Government's Past Performance Information Retrieval System (PPIRS) and managed through the Contractor Performance Assessment Reporting System (CPARS). PPIRS is the primary source of information on past performance. Performance evaluations will be queried for all firms. Any credible, documented information on past performance may be considered, but the Government is not required to seek other information on past performance if none is available through PPIRS. Complete evaluations will be reviewed if a board is considering downgrading or eliminating a firm due to adverse past performance evaluations. (Note: Past Performance Questionnaires (PPQ) can be used to provide or supplement a firms past performance with other than U.S. Governmental clients. Firms which choose to use the PPQ may obtain a PPQ standard form by submitting a request to the below referenced POC via email.). NOTE: if no relevant past performance information is available to evaluate, or if the record is so sparse that no meaningful rating can be reasonably assigned the offeror will be assigned a rating of neutral and shall not be evaluated favorably or unfavorably. d. CAPACITY TO ACCOMPLISH THE WORK. The Government will consider a firm's experience with similar size projects and its available capacity to perform multiple simultaneous task orders while completing the work within the schedule required by the Government. Demonstrate the firm's capacity to perform up to three (3) task orders concurrently, at separate locations within Japan, not within the same prefecture. Firms will be evaluated on their capability to perform the assigned work based on the number of employees, specified in a list addressing each discipline identified under criterion b; and on the full potential value of any current indefinite delivery contracts that a firm has been awarded. List the full potential value of any current indefinite delivery contracts for each entity of the firm in SF330, Part I, Section H. The basis of this evaluation for this criterion will focus on the information identified in SF330, Part I, Section H and Part II General Qualifications. To receive a rating of Satisfactory for this criteria, the firm must demonstrate availability of the following number of employees, given the full potential value of any current IDCs that the firm currently has been awarded: Based on total potential value of current IDCs (less than $10M/$10M-$25M/$25M and above) Project Managers - 5/10/15 Architects - 5/10/15 Landscape Architects - 2/5/7 Interior Designer - 2/5/7 Electrical Engineers/Communication Distribution Designers - 5/10/15 Mechanical Engineers - 5/10/15 Civil Engineers - 5/10/15 Geotechnical Engineers - 2/5/7 Structural Engineers - 5/10/15 Fire Protection Engineers - 2/5/7 Environmental Engineers - 2/5/7 Surveyors - 2/5/7 CADD Operators - 10/15/20 LEED Accredited Professional (AP) - 1/2/3 Commissioning Authority (CxA) - 1/2/3 Cost Estimators or Cost Engineers - 5/10/15 Certified Value Specialists - 1/2/3 Facilitators - 1/2/3 e. KNOWLEDGE OF LOCALITIES. Firms shall demonstrate familiarity with performing work in Japan. Only the following disciplines will be considered for this criterion: Project Manager, Architect, Electrical Engineer, Communication Distribution Designer, Mechanical Engineer, Civil Engineer, Geotechnical Engineer, Structural Engineer, Fire Protection Engineer, Surveyor, and Cost Engineer/Estimator. The intent is to demonstrate knowledge and understanding of local conditions, including the physical environment, local engineering criteria, local construction methods, and construction market conditions. Information presented shall demonstrate general understanding of the local conditions listed above, based on specific work experience. The basis of evaluation for this criterion will focus on the information provided in SF330, Part I, Section E (Resume of Key Personnel), item 19 (Relevant Projects). f. VOLUME OF DOD CONTRACT AWARDS (Secondary Criteria). Specify the total volume of work awarded to the firm within twelve (12) months of NOP closing. When identifying the total volume of work, include all stand-alone or indefinite delivery contract (IDC) task orders, including modifications, issued by DoD agencies. Cite specific contract number(s), project titles, location, and award dates. Include total negotiated fees for specific contract actions in addition to the overall total. DO NOT include the potential value of an IDC, nor options which have not been exercised. Information may be presented in SF330, Part I, Section H or the Government may obtain the information through other means. 4. SUBMISSION REQUIREMENTS. Architect-Engineer firms that meet the requirements described in this announcement are invited to submit three (3) hard copies and one (1) CD (electronic format that is searchable in.pdf or MS Word) of: a. Standard Form 330 Part I (section A through I), Architect-Engineer Qualifications, Contract-Specific Qualifications for the prime A-E and all proposed sub-consultants. Additional guidance is provided: In Section D, include an Organization Chart to indicate how each entity of the firm (prime, JV partner, and each subcontractor as identified in Section C) integrates into the composite team In Section E, provide brief resumes of the firm's key personnel that will have technical and managerial control of the contract. Resumes must be submitted for each discipline required to meet the minimums stated in paragraph b. In Section G, Block 26, include the entity (prime, JV partner, or subcontractor) and location associated with the individual. The names of all individuals included in the resumes provided in Section E shall be listed in block G-26 along with their entity, location, and role even if example project experience in block G-28 is not applicable. In Section H, provide a narrative to address each of the requirements, including subparagraphs, of items listed in Section 3.a, Specialized Experience and Technical Competence. When addressing firm capabilities, clarify planned capability, existing capability and prior experience, if any. Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific criteria listed in Section 3.a. Indicate the estimated percentage involvement of each entity of the firm. b. Standard Form 330 Part II, Architect-Engineer Qualifications, General Qualifications (the prime A-E and all proposed sub-consultants must submit current SF 330 Part II). In Block No. 4, Part II, provide the Data Universal Numbering System (DUNS) number issued by the Dun and Bradstreet Information System (1-866-705-5711) for the prime A-E or Joint Venture. The DUNS number must be for the firm or joint venture performing the work (i.e., not the parent company DUNS number, but a DUNS number specifically for the office performing the work. Each branch office and/or joint venture must have their own DUNS number). The submittals must reach the below specified office not later than 3:00 PM (Japan Standard Time) by the response date shown above on this announcement. It is important to allow enough time for submissions to reach the below specified office before the due date. FACSIMILE SUBMITTALS WILL NOT BE ACCEPTED. Submissions shall be in sealed envelopes or packages (i) addressed to the office specified below, and (ii) show the solicitation number and the name and address of the offeror. Offerors using commercial carriers should ensure that the proposal is marked on the outermost wrapper with the information stated in the prior sentence. It is in the offerors interest to follow up by calling the POC to inquire about receipt of their submissions; to consider utilization of door-to-door commercial carriers; and to not wait for the last minute to submit in the event that the original submission is lost and a second submission is necessary. Submittals should be addressed to: U.S. Army Corps of Engineers, Japan District ATTN: Contracting Division, Execution Branch (CECT-POJ-E) Building 250, Camp Zama Zama-shi, Kanagawa-ken, Japan 252-8511 Submissions shall not exceed one hundred twenty (120) pages. Only numbered pages will be recognized and evaluated. Use fonts no smaller than ten (10)-pitch. Do not repeat information from Sections A-G of the SF330 in Section H. For submissions that exceed one hundred twenty (120) pages, only the first one hundred twenty (120) pages may be considered for evaluation. Solicitation packages are not provided. This is not a request for proposal. Any questions, requests for explanation or interpretation of this Notice of Procurement must be submitted to the Government point of contacts listed below by 2:00 P.M. Japan Standard Time on December 11, 2015. Government points of contact: Ms. Keiko Tanifuji, Contract Specialist 011-81-46-407-4823 (from U.S) 046-407-4823 (from Japan) Keiko.tanifuji.ln@usace.army.mil or Mr. Jacob M. Shaw, Contracting Officer 011-81-46-407-5482 (from U.S) 046-407-5482 (from Japan) Jacob.m.shaw@usace.army.mil
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