DOCUMENT
V -- Ambulance and Stretcher Transportation - Attachment
- Notice Date
- 12/8/2015
- Notice Type
- Attachment
- NAICS
- 621910
— Ambulance Services
- Contracting Office
- Department of Veterans Affairs;VISN 7 Network Contracting Activity;501 Greene Street;Hatcher Building - Suite 2;Augusta GA 30901
- ZIP Code
- 30901
- Solicitation Number
- VA24715R0275
- Response Due
- 12/14/2015
- Archive Date
- 1/13/2016
- Point of Contact
- Tanjia Harris
- E-Mail Address
-
3-0188
- Small Business Set-Aside
- N/A
- Description
- VA247-15-R-0275 Ambulance/Stretcher Service for Charlie Norwood VA Medical Center Purpose and Objectives: The intent of this Sources Sought Notice is to verify and confirm potential offerors who can supply: Twenty-four (24) hour 7 day a week ambulance service consisting of basic, advanced life support and stretcher van transport service. Ambulances in this requirement will include the need for basic and advanced life support in non-emergency situations. Due to weight or size some patients may be defined as "bariatric" patients and require the use of specialized stretchers. Because of specialized care for Spinal Cord Injury patients, stretcher vans should be used. The veterans motorized wheelchairs may need to accompany the veteran in the stretcher van. As a two division tertiary facility the Charlie Norwood VA Medical Centers service area will include ambulance (ALS/BLS) and stretcher service between the two divisions of this medical center, Three Community Based Outpatient Clinics in Athens, GA, Statesboro GA and Aiken SC, as well as the following six states - Georgia, Alabama, South Carolina, North Carolina, Tennessee and Florida. This contract may allow for additional specialty type ambulance transports. This will be a for a one (1) year base period with four (4) one (1) year option periods. Average Annual Trips and Miles: Basic Life Support (BLS): One way trips within a 50 mile radius, flat rate (max. quantity 1800) (min quantity 450). BLS Mileage rate outside the 50 mile radius, mileage is in addition to the flat rate (max. quantity 5000) (min quantity 1250). Basic Life Support waiting time after 1st 30 minutes paid in qtr hr. increments (max. quantity 50) (min quantity 13). Advanced Life Support (ALS): One way trips within a 50 mile radius flat rate (max. quantity 500) (min quantity 125). Advanced Life Support: Mileage rate outside the 50 mile radius, mileage is in addition to the flat rate (max. quantity 7000) (min quantity 1750). Advanced Life Support waiting time after 1st 30 minutes paid in qtr hr. increments (max. quantity 40) (min quantity 10). Stretcher Service: One way service within a 50 mile radius, flat rate(max. quantity 4500). Stretcher Service: Mileage rate outside the 50 mile radius, mileage is in addition to the flat rate (max. quantity 110,000) min quantity 27,500). Stretcher Service: Wait time after the 1st 30 minutes paid in qtr hr. increments (max quantity 150) (min quantity 38). Bariatric/Arduous Transports: Transports that require additional personnel for heavy lifting (max quantity 550) (min quantity 138). Ventilator Useage: Transports that require the use of contractor oxygen (max quantity 50) (min quantity 13). The vehicle fleet and its equipment shall be of the quality, model, and condition to assure the patient high quality medical transportation and/or emergency first aid, if needed, and shall meet the minimum standards for maintenance, equipment and staffing. Emergency Medical Technician - Emergency Medical Technicians (EMT), EMT-Paramedics, and EMT-Intermediates providing services under this contract shall meet the requirements of the state of Georgia Emergency Medical Technician Licensing requirements. Stretcher van staff shall be two (2) personnel physically per trip capable of performing the work required under this contract per trip. Ambulance van staff shall be two (2) personnel per trip physically capable of Performing the work required under this contract. Note: The office of EMS and Trauma provides services mandated by the Official Code of Georgia Annotated Title 31, Chapter 11, the Georgia Department of Public Health Rules and Regulations Chapter 511-9-2 to license, re-license, and monitor Ambulance Services, Air Ambulance Services, Medical First Responders, and Neonatal Transport Services; approve training course curriculum and requirements for the licensure and re-licensure of Emergency Medical Technicians (EMT) and (AEMT), and Paramedics and the re-license only of Emergency Medical Technicians - Intermediate (EMT-I) and Cardiac Technicians (CT). http://dph.georgia.gov/EMS The following definitions shall apply in the interpretation of these standards: (b)"Advanced Emergency Medical Technician" or "AEMT" means a person who has been licensed by the department after having successfully attained certification by National Registry of Emergency Medical Technicians (NREMT). (c)"Advanced Life Support (ALS)" means the assessment, and if necessary, treatment or transportation by ambulance, utilizing medically necessary supplies and equipment provided by at least one individual licensed above the level of Emergency Medical Technician. (d)"Advanced Life Support (ALS) Assessment" means an assessment performed by an ALS crew as part of an emergency response that was necessary because the patient's reported condition at the time of dispatch was such that only an ALS crew was qualified to perform the assessment. (e)"Advanced Life Support (ALS) Intervention" means a procedure that is, in accordance with state and local laws, beyond the scope of authority of the Emergency Medical Technician. (h)"Ambulance - Ground" means a motor vehicle registered by the department that is specially constructed and equipped and is intended to be used for emergency transportation of patients. (i)"Ambulance Service" means the provision of emergency care and transportation for a wounded, injured, sick, invalid, or incapacitated human being to or from a place where medical care is furnished. (j)" Ambulance Service Medical Director" means a physician licensed to practice in this state, who provides medical direction to a service licensed by the department. (k)"Approved" means acceptable to the department based on its determination as to conformance with existing standards. (m)"Authorized Agent" means a person with the legal authority to sign on behalf of the legal owner of a business entity. (n)"Base of Operations" means the primary location at which administration of the service occurs and where records are maintained. An Ambulance Provider must designate one Base of Operations location within the State of Georgia. (o)"Base Station Facility" means a facility responsible for providing direct physician control of emergency medical services. (p)"Basic Life Support (BLS)" means treatment or transportation by ground ambulance vehicle or treatment with medically necessary supplies and services involving non-invasive life support measures. (q)"Board" means the Board of Public Health. (r)"Cardiac Technician" means a person who has been licensed by the department after having successfully completed a cardiac technician training program. (t)"Clinical Preceptor" means a licensed emergency medical technician, advanced emergency medical technician, emergency medical technician-intermediate, cardiac technician, paramedic, IV team member, registered nurse, physician's assistant, allied health professional or physician who meets the requirements for preceptors as established by the department. (u)"Commissioner" means Commissioner of the Department of Public Health. (v)"Communication Protocols" means guidelines that specify which emergency interventions require direct voice order from medical control in the rendering of prehospital emergency medical care to a patient and may include other guide lines relative to communication between medics and medical control. (w)"CPR Certification" means successful completion of a department-approved healthcare provider course in cardiopulmonary resuscitation. (x)"Department" means the Department of Public Health. (y)"Emergency" means a request for a non-planned response or an urgent need for the protection of life, health, or safety, as perceived by a prudent layperson. (z)"Emergency Medical Service" or "EMS" means air ambulance services, ground ambulance services, medical first responder services, and neonatal transport services licensed by the department. (aa)"Emergency Medical Service Advisor y Council" or "EMSAC " means an advisory council that provides advice to the department in matters essential to its operations with respect to emergency medical services. (ee)"Emergency Medical Services Medical Directors Advisor y Council" (EMSMDAC) means a council established by the Department to advise the Office of Emergency Medical Services on issues essential to its operation related to medical direction of the EMS system. (ff)"Emergency Medical Services Personnel" means any first responder, licensed emergency medical technician- basic, licensed emergency medical technician, licensed emergency medical technician-intermediate, licensed advanced emergency medical technician, licensed cardiac technician, licensed emergency medical technician-paramedic, or licensed paramedic. (gg)"Emergency Medical Systems Communications Program" means any program established pursuant to Public Law 93-154, entitle d the Emergency Medical Services Systems Act of 1973, which serves as a central communications system to coordinate the personnel, facilities, and equipment of an emergency medical services system and which: 1.Utilizes emergency medical telephonic screening; 2.Utilizes a publicized emergency telephone number; and 3.Has direct communication connections and interconnections with the personnel, facilities, and equipment of an emergency medical services system. The terms "Emergency Medical Systems Communications Program" and "Regional Ambulance Zoning Plan" are synonymous. (hh)"Emergency Medical Technician" or "EMT" means a person who has been licensed by the department after being certified by National Registry of Emergency Medical Technicians (NREMT). (ii)"Emergency Medical Technician-Basic" or "EMT-B" means a person who has been licensed by the department after being certified by National the Registry of Emergency Medical Technicians (NREMT). (jj)"Emergency Medical Technician-Intermediate" or "EMT-I " means a person who has been licensed by the department after being certified by the National Registry of Emergency Medical Technicians (NREMT). (kk)"Emergency Medical Technician-Paramedic " means a person who has been licensed by the department after being certified by the National Registry of Emergency Medical Technicians (NREMT). (ll)"First Responder " means an individual who has successfully completed an appropriate first responder course approved by the department and otherwise meets the eligibility requirements set forth in this chapter. (mm)"Ground Ambulance Service" means an agency or company providing ambulance service with ground based vehicles that is operated under a valid license from the department. (nn)"Guidelines " (See "medical protocol"). (oo)"Health District" means the geographical district designated by the department. (pp)"Inactive Status" in the context of a license or designation issued by the department means said license, or designation is no longer valid due to failure to meet current required standards. (qq)"Indictment" means a formal written charge of criminal wrongdoing framed by a prosecuting authority and found by a grand jury. (tt)"License" when issued to a person signifies that its facilities, vehicles, personnel and operations comply with O.C.G.A. Chapter 31-11, Rules and Regulations, and policies of the department. (uu)"License Office" means the Commissioner of Public Health or his/her designee. (vv)"License Renewal Cycle" means a period of time established by the department for renewal of licenses. The term recertification as it applies to individuals is synonymous with license renewal. (yy)"Medic" means any emergency medical technician-basic, emergency medical technician, emergency medical technician- intermediate, advanced emergency medical technician, cardiac technician, or emergency medical technician-paramedic licensed by the department. (zz)"Medical Advisor" (See "Ambulance Service Medical Director "). (aaa)"Medical Control" means the clinical guidance from a physician to emergency medical services personnel regarding the pre hospital management of a patient. (bbb)"Medical Control Physician" means the physician providing clinical guidance to emergency medical services personnel regarding the prehospital management of a patient. (ccc)"Medical Direction" means the administrative process of providing medical guidance or supervision including but not limited to system design, education, critique, and quality improvement by a physician to emergency medic a l services personnel. (ddd)"Medical First Responder Service" means an agency or company duly licensed by the department that provides on-site care until the arrival of the department's designated ambulance provider. (eee)"Medical First Responder Vehicle" means a motor vehicle registered by the department for the purpose of providing response to emergencies. (fff)"Medical Protocol" means a prehospital treatment guide line, approved by the local EMS medical director, used to manage an emergency medical condition in the field by outlining the permissible and appropriate medical treatment that may be rendered by emergency medical services personnel to a patient experiencing a medical emergency. (kkk)"Office of Emergency Medical Services" (the department) means the regulatory subdivision of the Georgia Department of Public Health, directly responsible for the statewide emergency medical services system. (lll)"Patient Care Report (PCR)" means the documentation that contains the data set required by the department, either written or electronic that records the information regarding a request for a response. This includes, but is not limited to: Agency responding, vehicle identity, medics on the call, date of the call, times pertinent to the call, care rendered, treatment and transport information, pertinent patient information such as vita l signs, and symptoms. (mmm)"Prehospital Care Report (PCR)". See "Patient Care Report." (nnn)"Reasonable Distance" means that distance established by the local medical director based on the ambulance service's geographical area of responsibility, the ambulance service's ability to maintain emergency capabilities, and hospital resources. (ooo)"Recertification Cycle" (See "License Renewal Cycle "). (ppp)"Regional Ambulance Zoning Plan" (See "Emergency Medical Systems Communications Program"). (qqq)"Regional Emergency Medical Services Communications Plan" means a plan for the purpose of consolidating and coordinating applicable telecommunications services and facilities into an integrated system within a health district, which insures that the goals and objectives of the State Emergency Medical Services Communication Plan are addressed. (rrr)"Regional Emergency Medical Services Council" (See "Local Coordinating Entity"). (sss)"Regional Emergency Medical Ser vices Medical Director " means a person, having approval of the Regional EMS Council and Off ice of Emergency Medical Services, who is a physician licensed to practice medicine in this state, familiar with the design and operation of prehospital emergency services systems, experienced in the prehospital emergency care of acutely ill or injure d patients, and experienced in the administrative processes affecting regional and state prehospital emergency medical services systems. (ttt)"Registered Agent - Corporation" means the person or entity designated by the corporation with the Georgia Secretary of State's Office as its registered agent. (uuu)"Reserve Ambulance" means a registered ambulance that temporarily does not meet the standards for ambulance equipment and supplies in these rules and policies of the department. SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL BUSINESS EVALUATION FACTORS (DEC 2009) (a) In an effort to achieve socioeconomic small business goals, depending on the evaluation factors included in the solicitation, VA shall evaluate offerors based on their service-disabled veteran-owned or veteran-owned small business status and their proposed use of eligible service disabled veteran-owned small businesses and veteran-owned small businesses as subcontractors. (b) Eligible service-disabled veteran-owned offerors will receive full credit, and offerors qualifying as veteran-owned small businesses will receive partial credit for the Service-Disabled Veteran-Owned and Veteran-owned Small Business Status evaluation factor. To receive credit, an offeror must be registered and verified in Vendor Information Pages (VIP) database. (http://www.VetBiz.gov). (c) Non-veteran offerors proposing to use service-disabled veteran-owned small businesses or veteran-owned small businesses as subcontractors will receive some consideration under this evaluation factor. Offerors must state in their proposals the names of the SDVOSBs and VOSBs with whom they intend to subcontract and provide a brief description of the proposed subcontracts and the approximate dollar values of the proposed subcontracts. In addition, the proposed subcontractors must be registered and verified in the VetBiz.gov VIP database (http://www.vetbiz.gov). (End of Clause) EVALUATION FACTOR COMMITMENTS (DEC 2009) The offeror agrees, if awarded a contract, to use the service-disabled veteran-owned small businesses or veteran-owned small businesses proposed as subcontractors in accordance with 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, or to substitute one or more service-disabled veteran-owned small businesses or veteran-owned small businesses for subcontract work of the same or similar value. NAICS code for this project is 621910 and the small business size standard is $15 million. Potential contractors must be registered in SAM (www.sam.gov) and visible/certified in Vet Biz (www.vetbiz.gov) at time of submission of their qualifications in order to be considered for an award. As a prospective offeror or bidder for this Service Disabled Veteran Owned Small Business (SDVOSB), you are verifying your company meets the status requirements of a SDVOSB concern as established by 38 CFR Part 74. Therefore, when submitting a bid or proposal, you are certifying your company is eligible to receive an award per this solicitation. Furthermore, while your company may be listed as certified and verified in VA's Vendor Information Pages, at www.vetbiz.gov, as a SDVOSB, if protested, and based upon the evidence submitted, the protest is sustained, therefore determining that your company is ineligible for award as a SDVOSB, your company may be held liable for all re-procurement costs associated with this solicitation. Further, the SDVOSB business must be 51% or more owned by one or more service connected veterans (SDVOSB). Further, the service connected veterans (SDVOSB)/veterans must manage and control the daily operations of the firm, or in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran. The SDVOSB/VOSB must meet the small business size standard under relevant industry (NAICS) Code. At least 50% of the cost of personnel for contract performance of the SDVOSB will be spent for employees of the SDVOSB itself or other eligible SDVOSB concerns. Response: Responses to this Sources Sought Notice should demonstrate the firm's ability, capability, and responsibility to provide services listed above. Responses should include the following information: 1)Business name 2)Address 3)Business size and Socioeconomic Category (HUBZone, 8(a), Service Disabled Veteran, Small Business, Large Business, etc.) 4)Duns Number 5)Proof of Vetbiz Registration 6)Point of contact to include e-mail address and telephone number. All information is to be submitted via e-mail to Tanjia.Harris3@va.gov. Information provided will not be returned. All responses shall be in the English Language. Responses are due by 4:00 pm (EST) on Monday, December 14, 2015. No submissions will be accepted after this date and time. Questions can be submitted electronically to Tanjia.Harris3@va.gov. This is a Sources Sought Notice and submissions will be used for informational and planning purposes only. This notice does not constitute a formal Request for Quote (RFQ), nor is the government obligated to issue an RFQ. In addition, the Government does not intend to pay for any information provided under this notice. The Government is not obligated to notify respondents of the results of this survey. Contracting Office Address: Network Contracting Office (NCO), 10N7; Department of Veterans Affairs; 501 Greene Street, Suite 2; Augusta, GA 30901-4404 Place of Performance: Charlie Norwood VA Medical Center; 1 Freedom Way, Augusta, GA 30904-6258 USA Point of Contact(s): Tanjia Harris, Contract Specialist, 706-733-0188 x1122 Tanjia.Harris3@va.gov
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- File Name: VA247-15-R-0275 VA247-15-R-0275_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2453186&FileName=VA247-15-R-0275-000.docx)
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- File Name: VA247-15-R-0275 VA247-15-R-0275_3.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2453186&FileName=VA247-15-R-0275-000.docx)
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- SN03964087-W 20151210/151208234611-2443af10093824bb8d6ce607647ddf16 (fbodaily.com)
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