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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 18, 2015 FBO #5138
DOCUMENT

65 -- LAP Laser CARINAiso Patient Marking Sys. - Justification and Approval (J&A)

Notice Date

12/16/2015
 

Notice Type

Justification and Approval (J&A)
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network 11 Contracting Office;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Solicitation Number

VA25116Q0088
 

Archive Date

1/14/2016
 

Point of Contact

Kellie Konopinski
 

E-Mail Address

.Konopinski@va.gov<br
 

Small Business Set-Aside

N/A
 

Award Number

VA251-16-P-0581
 

Award Date

12/15/2015
 

Description

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1 (OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K)) IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1.ACQUISITION PLAN ACTION ID: VA251-16-AP-10161A. PROJECT/TASK No. N/A1B. ESTIMATED AMOUNT: $20,538 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: CARINAiso with Dicom includes; AIO medical grade touchscreen interface, Windows 7 Software-$11,200, CARINA wall mount kit-$750, DORADO MCB Replacement Kits (3)-$4,185, Sales and installation- $4,250, freight-$153. Total cost of $20,538. The VA Ann Arbor Healthcare System requests to purchase a CARINAiso with Dicom System to replace an older Lap Windows XP system, plus upgrade existing lasers (3) with DORADO MCB replacement kits for patient marking. These lasers are used to mark patients for radiation treatment Delivery Date: December 22, 2015 LAP of America, LLC, 161 Commerce Rd., Boynton Beach, FL 33426. 3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: The LAP Laser CARINAiso system is a highly specialized patient marking system. This system allows for marking three point isocenters on patients to be used as reference points when aligning patients for radiation treatment for their cancer. The properties of the device and software are uniquely tailored for this application. To request complete replacement of the existing patient marking system would require replacement of the computer, software, as well as the three mounted lasers resulting in a substantial increase in cost vs. upgrading. The use of LAP Laser in this acquisition is essential to meeting the Government's requirements, thereby precluding consideration of a product by another company. The old system operates on Windows XP, which is no longer supported by Microsoft. Upgrading the operating system to Windows 7 will make it compliant. The VA and veterans receive a benefit as the laser system is utilized to mark isocenter on patients for the purpose of aligning them each day for their treatment. The minimum upgrade required to be compliant is being requested. The vendor is only offering a Windows 7 solution that involves an associated hardware upgrade. The old software and hardware will not run in a Windows 7 environment. 4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: LAP of America Laser Applications L.L.C. is the only vendor capable of providing the supplies and services as described. This is an upgrade to an existing LAP laser system. 5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: Market research was not conducted as Lap of America is the only vendor capable of meeting the requirements as this is a replacement/upgrade to an existing system. Consideration was given to request replacement of the entire system, however, that would require replacement of the entire system in the CT/SIM suite which includes; computer interface, software and three lasers. Two of which are floor mounted and one ceiling mounted. This would result in an increase in cost, as well as the amount of construction needed to replace the entire system. Additionally, LAP Lasers are utilized in our two linear accelerator vaults, which also raised compatibility concerns, as well as additional cost concerns for replacing systems in the vaults. 6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates. Signature: ______________________________ Date:____________________ Name:__________________________________ Title:___________________________________ NCO:_________________________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAAAHCS506/VAAAHCS506/VA25116Q0088/listing.html)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA251-16-P-0581 VA251-16-P-0581_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2467752&FileName=-6938.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2467752&FileName=-6938.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03971447-W 20151218/151216234749-c0870baa2af7f3de17eae75b58329039 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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