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FBO DAILY - FEDBIZOPPS ISSUE OF DECEMBER 19, 2015 FBO #5139
DOCUMENT

J -- 583-16-1-179-0230 URF Surgery Scope Repair - Justification and Approval (J&A)

Notice Date

12/17/2015
 

Notice Type

Justification and Approval (J&A)
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Ann Arbor Healthcare System;Network 11 Contracting Office;2215 Fuller Road;Ann Arbor MI 48105
 

ZIP Code

48105
 

Archive Date

1/16/2016
 

Point of Contact

Kellie Konopinski
 

E-Mail Address

2-4330<br
 

Small Business Set-Aside

N/A
 

Award Number

VA251-16-P-0598
 

Award Date

12/17/2015
 

Description

JUSTIFICATION FOR SINGLE SOURCE AWARDS IAW FAR 13.106-1 (OVER MICRO-PURCHASE THRESHOLD($3K) BUT NOT EXCEEDING THE SAT ($150K)) IAW FAR13.104, COs must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR13.106-1(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b)(3),COs are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1.ACQUISITION PLAN ACTION ID: VA251-16-AP-1196 (Indianapolis)1A. PROJECT/TASK No. N/A1B. ESTIMATED AMOUNT: $9,215.00 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: THE REPAIR OF AN OLYMPUS FLEXIBLE SCOPE, MOD: URF-V, S/N: 2453581, EE# 89086. SCOPE HAS A LEAK IN THE DISTAL TIP. OLYMPUS AMERICA, INC., 1900 SPRINGER DR., LOMBARD, IL 60148. 3. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: THIS SCOPE IS ONLY 6 MONTHS OLD. IT WAS SENT TO OLYMPUS FOR POSSIBLE WARRANTY REPAIR OR REPAIR WITHIN CREDIT CARD LIMIT. UNFORTUNATELY, THE DAMAGE WAS CAUSED BY THE USER AND WARRANTY WAS VOID. OLYMPUS IS THE OEM AND CURRENTLY HAS THE SCOPE, THEY ARE QUALIFIED TO REPAIR THE SCOPE TO PROPER SPECS. EMERGENCY ORDER - THE DEPARTMENT IS VERY LIMITED FOR THIS PARTICULAR MODEL OF SCOPE, (URF-V). IF THE REPAIR IS NOT COMPLETED IMMEDIATELY, PATIENT CARE WILL BE NEGATIVELY AFFECTED AS THERE WOULD BE RESCHEDULING ISSUES, CANCELATIONS, OR A NEED TO FEE OUT SERVICES. AT THIS TIME OF YEAR WITH HOLIDAY STAFF AND LIMITED APPOINTMENTS, IT'S CRITICAL WE HAVE ALL EQUIPMENT NECESSARY FOR CASES SCHEDULED. 4. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE, WHICH CAN PROVIDE THE SUPPLIES OR SERVICES: OLYMPUS CURRENTLY HAS THE SCOPE. IT WOULD NOT BE COST AND TIME EFFECTIVE TO FIND ANOTHER VENDOR TO DO WORK. ALSO WITH SUCH A NEW SCOPE, MANY VENDORS MAY NOT HAVE THE CAPABILITY TO REPAIR PROPERLY. OLYMPUS IS THE OEM OF THIS SCOPE, THEY HAVE EVERYTHING THEY NEED TO PROPERLY REPAIR AND BRING BACK TO PROPER OPERATIONAL STATUS. 5. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: MARKET RESEARCH WAS NOT CONDUCTED AS THE OEM ALREADY HAS THE SCOPE AND HAS THE NECESSARY EQUIPMENT TO REPAIR THE SCOPE. 6. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the Commercial Supply and Service SOP for Price Reasonableness templates. Signature: ______________________________ Date:____________________ Name:__________________________________ Title:___________________________________ NCO:_________________________________
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/notices/e7c9e04546e080fd4f1bc81a976234d9)
 

Document(s)

Justification and Approval (J&A)
 

File Name: VA251-16-P-0598 VA251-16-P-0598_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2470708&FileName=-6953.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2470708&FileName=-6953.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN03972097-W 20151219/151217234640-e7c9e04546e080fd4f1bc81a976234d9 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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