SOLICITATION NOTICE
66 -- Maintenance Service - BD LSRFortessa
- Notice Date
- 12/29/2015
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- HHS-NIH-NHLBI-CSB-AR-2016-46-IM
- Archive Date
- 1/27/2016
- Point of Contact
- Iris Merscher, Phone: 3014350365
- E-Mail Address
-
iris.merscher@nih.gov
(iris.merscher@nih.gov)
- Small Business Set-Aside
- N/A
- Description
- INTRODUCTION THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A CONTRACT OR PURCHASE ORDER WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME). The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of the National Institute of Arthritis and Musculoskeletal and Skin Diseases (NIAMS), intends to negotiate and award a purchase order without providing for full and open competition (Including brand-name) to Becton Dickinson and Company, 2350 Qume Drive, San Jose, CA 95131 for Flow Cytometry System maintenance service for LSRFortessa, including High Throughput Sampler and lasers. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code is 811219 - Other Electronic and Precision Equipment Repair and Maintenance with a Size Standard of $20.5 Million. REGULATORY AUTHORITY The resultant contract will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2005-85, Effective 04, December 2015. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($150,000). STATUTORY AUTHORITY This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. DESCRIPTION OF REQUIREMENT Full Maintenance/Coverage service for the NIAMS BD LSRFortessa (SN H6471700017), High Throughput Sampler (SN U64770100205), BD Influx (SN X64650000054), lasers and one Computer Workstation (excluding printers). BACKGROUND The LSRFortessa cell analyzer is a four laser system (blue, red, violet, and UV) which provides a flexibility in laser wavelengths so assay design can be optimized using the latest fluorescent dyes and substrates. The analyzer and the Hight Throughput Sampler are part of the Flow Cytometry System, located at NIAMS Office of Schience and Technology. PURPOSE AND OBJECTIVES Service and maintainance of the BD LSRFortessa through establishment of a vendor service contract. Proper maintenance and service is required to assure reliable, uninterrupted operation of the flow cytometry system. PERIOD OF PERFORMANCE This is a fixed-price contract. The period of performance will be for one (1) year. PROJECT DESCRIPTION This is a requirement for Service and maintenance of the BD Biosciences (BDB) LSRFortessa operated by the NIAMS Flow Cytometry System (FCS) of the Office of Science and Technology and include the following: - LSR Fortessa (no Lasers) Serial# : H64717700017, including one computer station; - SAPPHIRE 488-100 Blue Laser (Serial#: NO-SERIAL-6763); - Laser Red 628nm 200mw (Serial#: NO-SERIAL-6770); - COHR GRN 552-100mw Lsr (Serial# : NO-SERIAL-6770); - COHR GRN 552-100mw Lsr (Serial# : NO-SERIAL-6764); - Laser COHR 447-45mw (Serial #: NO-SERIAL-6765); - 592nm Yellow laser (200 mw) (Serial# : NO-SERIAL-6766); - Laser Violet 405-100 (Serial# : NO-SERIAL-6767); - COHR 355nm UV Laser 100mw (Serial# : NO-SERIAL-6768); - High Throughput Sampler (Serial# : U64770100205); - BD Influx (Serial# : X64650000054); - Influx Sapphire 488-200 Laser (Serial# : NO-SERIAL-6779); - Influx 355-100 Laser (Serial# : NO-SERIAL-6781); - Influx 594-100 Yellow (Serial# : NO-SERIAL-6782); - Influx Violet 405-100 Laser (Serial# : NO-SERIAL-6780); - Influx 552-200 Laser (Serial# : NO-SERIAL-6770); - Influx 445-100 Blue (Serial# : NO-SERIAL-6783); and - Influx Red 640-120 Laser (Serial# : NO-SERIAL-6784). The service must include: BD Influx coverage includes the BD Influx and one Computer workstation (excluding printers) for labor, travel expenses and parts (excluding lasers and consumable items) for the following: - 1 Preventive Maintenance Inspection to be performed during a twelve-month period, including 1 PM Kit. - Software Revisions released during the Agreement term. - Unlimited service visits, Monday-Friday, excluding holidays. - Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. - Every reasonable effort will be made to respond to a request for emergency on-site - service within 48 hours. High Throughput Sampler service includes all parts (excluding consumable items) for the following: - Depot Level Repair between BD Biosciences Repair Center, San Jose, CA and Customer. - One (1) Preventive Maintenance Inspection will be performed during a twelve month period in conjunction with the superior equipment's Preventive Maintenance Inspection. - One (1) PM Kit will be provided. - An emergency replacement will be provided within two (2) working days. The use of new or like new parts will be at the discretion of BD Biosciences. - The user agrees to return the malfunctioning High Throughput Sampler within 5 business days upon receipt of replacement to the BD Biosciences Repair Center, San Jose, CA. If the High Throughput Sampler is not received, customer will be invoiced for the full value. - Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. - BD Biosciences will assume all costs associated with labor, shipping and parts, excluding consumable items. Fortessa services includes: LSRFortessa Special Order System with one Computer Workstation (excluding lasers and printers) for labor, travel expenses and parts (excluding consumables), for the following: - 2 Preventive Maintenance Inspections to be performed during a twelve-month period, including 2 PM Kits. - Software Revisions released during the Agreement term. - Unlimited service visits, Monday-Friday,excluding holidays. - Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. - Every reasonable effort will be made to respond to a request for emergency on-site service (Monday through Friday, excluding holidays) within 48 hours. - Unlimited telephone support for instruments, reagents and applications will be provided at no additional charge. OTHER IMPORTANT CONSIDERATIONS The proposed contractor does not certify third party organizations to perform service on its equipment and as the original manufacturer, can supply spare or replacement parts in addition to instrument software revisions, which is provided with the maintenance contract. The proposed contractor is the sole manufacturer of this equipment and the sole provider of the maintenance service for the LSRFortessa. CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION The determination by the Government to award a contract without providing for full and open competition is based upon the fact that proposed contractor is the sole manufacturer of this equipment and the sole provider of the maintenance service for the LSRFortessa. The proposed contractor does not certify third party organizations to perform service on its equipment. Contractor uses Field Service Engineers to ensure that the equipment is operating at peak performance as described in the product specifications, perform routine maintenance which includes replacement of consumables such as filters and tubing, and follows a prescribed schedule designed to keep the instrument working optimally. The service includes the supply of spare or replacement parts in addition to instrument software revisions, which can only be provided by the manufactor. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by January 12, 2016 at 3 pm Eastern Standard Time (EST) and must reference number HHS-NIH-NHLBI-CSB-AR-2016-46-IM. Responses may be submitted electronically to Iris Merscher via email to iris.merscher@nih.gov or by U.S. mail to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch, 6701 Rockledge Drive, Suite 6118, Bethesda, MD 20892-7902, Attention: Iris Merscher. Fax responses will not be accepted. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency.
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