SOURCES SOUGHT
J -- Rees Scientific Freezer Monitoring System upgrade and maintenance
- Notice Date
- 1/11/2016
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-CSB-DE-2016-053-KEW-SBSS
- Archive Date
- 2/4/2016
- Point of Contact
- Kyle Wisor, Phone: 3014023670, Rashida Ferebee,
- E-Mail Address
-
Kyle.Wisor@nih.gov,
(Kyle.Wisor@nih.gov, ontract)
- Small Business Set-Aside
- Total Small Business
- Description
- A. Small Business Sources Sought Notice: NHLBI-CSB-DE-2016-053-KEW-SBSS B. Title: Rees Scientific Freezer Monitoring System upgrade and maintenance C. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified business sources; and (2) their size classification relative to the North American Industry Classification System (NAICS) code 811219 for the proposed acquisition. Your responses to the information requested will assist the Government in determining the appropriate acquisition method. All capability Statements sent in response to this Small Business Sources Sought notice must be submitted electronically (via email) to Kyle Wisor, Contract Specialist, at kyle.wisor@nih.gov in either MS Word or Adobe Portable Document Format (PDF), by January 20th, 2016 9:00 AM, EASTERN TIME under Solicitation Number: NHLBI-CSB-DE-2016-053-KEW-SBSS. FAXES ARE NOT ACCEPTED D. Information: 1. Background The National Institutes of Health (NIH) is the nation's medical research agency-making important discoveries that improve health and save lives. The National Institute of Dental and Craniofacial Research (NIDCR) improves dental, oral, and craniofacial health through research, research training, and the dissemination of health information. This acquisition is to procure and upgrade of the existing Rees Scientific monitoring system and the services and materials for the continuation of the functioning of a scientific equipment freezer alarm system in Building 30 at the National Institutes of Health (NIH). This service provides vital protection of invaluable research specimens collected from research studies being conducted and/or sponsored by our NIDCR institute. NIDCR is in current need of upgrading and maintaining the existing Rees Scientific Monitoring system within its Bldg. #30 laboratories on the Bethesda, MD campus. 2. Purpose and Objectives The purpose of this acquisition is to upgrade and maintain the current freezer alarm system in building 30. This is to ensure the system is up to date, and that future updates of the hardware and software which controls the alarm system as needed, will be able to be performed. 3. Project Requirements Contractor Tasks/Deliverables: 1. Instillation and Upgrade of the current freezer alarm system: The alarm system insures the storage of research specimens at appropriately low temperatures. The freezer alarm protects the research specimens some of which are 50 years old and cannot be replaced. The alarm system currently covers 140 pieces of equipment, such as ultra-low freezers, cold rooms, cell culture incubators as well as other delicate and sensitive equipment. The alarm system includes at this time a computer system, wiring throughout Bldg. 30, and wireless V2 sensors in Bldg. #10. Note: One probe that is attached to each piece of equipment in the alarm system. The below instillation tasks are to be completed by March 31st, 2016. i. The contractor shall review and upgrade existing system Centron structured query language (SQL) nodes (2), to the new Enterprise / Presidio monitoring system and software. Also upgrade of existing (16) MPX panels and ports to buffering networked panels. Upgrade to also include NIST calibration and testing of all 140 pieces of equipment, as well as V2 Nets and existing V2 transmitters. System will be a hard wired / wireless hybrid upgrade and must re-use all existing wiring, probes, and V2 wireless transmitters already in place. ii. The contractor shall instillation qualification and operation qualification (IQ/OQ) all equipment to verify proper operation. Mount the main control panel, (Nodes) and any MPX buffered remote panels in areas designated by the customer unless such areas will prevent future service access, or expose the equipment to conditions that will affect the operation or reliability of the system. iii. The contractor shall install (2) Enterprise node units that will provide up to 8 panels containing 16 ports each, giving a total of 128 ports for each system. This installation should be done in such a way as to allow the new Enterprise nodes to communicate with the current infrastructure existing in Bldg #30 (hard wired) and Bldg #10 (wireless). Personnel in Bldg #30 and in Bldg #10 should both be able to access their respective inputs on each screen. 2. The contractor shall provide a comprehensive system testing to verify, calibrate, and document all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. An onsite service plan including approximately 100 page GMP/GLP IQ/OQ validation report, 1000 page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment calibration certificates and onsite refresher training at PM visit. The contractor shall provide: 1. Validation Kit for Centron with Centron Presidio Software, Quantity: 10, Part Number: VAL-KIT-PRES 2. 3.6 volt Lithium Battery for V2 wireless transmitters, Quantity: 150, Part Number: V2-BATT 3. Battery for Micro Units & MPX-RMT Remote Panels, Quantity: 18, Park Number: MICRO-BAT 4. 6 Volt 1.4 AMP battery, Quantity: 12, Part Number: BATT1001 5. Calibrated trade-out Oxygen-Room Sensor. Includes new O2 sensor head and calibration cert with return of existing sensor for reconditioning, Quantity: 5, Part Number: OXYGEN-ROOM-R System Requirements: 1. Enterprise includes RAID Dual Level Data Redundancy, true multi-user networking for 10 simultaneous users (expandable to 50) and access to the system via web browser software from PCs, Tablets or Smart Phones. Includes 1 telephone dialer with the capacity to accept up to 4 total dialers. Compatible with all versions of Rees wireless and buffering MPX-RMT panels 2. System must provide "BuddyWatch" feature. This node alarm feature provides alarm alerts in the event of catastrophic node or board failure of either system in network. 3. System must be capable of providing a pre-alarm notification feature that allows end-users to respond to potential alarm conditions before it's an actual logged event. 4. All wireless communications are 2.4 GHz Direct Sequence Spread Spectrum for vastly enhanced 2-way communication and reliability 5. All wireless sensors buffer 7 days of readings history recorded at 5 minute intervals. 6. Wireless sensors in a typical install will be battery powered with a 1.5 year battery. 7. The transmitters accept any type of Rees Scientific or industry standard input and provide 12 bit analog to digital conversion accuracy. Provide 1 input, 2 input and 4 input transmitters configurations 8. All wireless batteries are monitored, low batteries cause low battery alarms which can dial out. 9. All communications are monitored, error-checked, and corrected. Communications failures cause a communication failure alarm which can dial out. When communications are re-established, the 7 days of buffered data are automatically uploaded and put into the database. 10. Wireless sensors, when AC powered become repeaters for other sensors. If any repeater fails, the sensors will try connect to another repeater within range and "heal" the network. If communications problems exist in a network, plugging in additional sensors adds repeaters and resolves the problem. 11. Sensors must have a "ping test" mode which makes it very easy to map regions of good signal coverage. This ensures communications reliability when the system is installed. 12. The system shall be able to document the measurements of all probes for an indefinite amount of time within the system. 4. Contractor Requirements 1. All personnel involved in this project will be Rees Scientific employees, trained and certified to perform work on the subject system. 2. Contractor must be ISO 9001:2008 certified 5. Anticipated Period of Performance/Delivery Date Task 1: Upgrade to be completed by March 31st, 2016 Task 2: Maintenance Services Base Year: February 1st, 2016 - January 31, 2017 Option Year 1: February 1st, 2017 - January 31, 2018 Option Year 2: February 1st, 2018 - January 31, 2019 Option Year 3: February 1st, 2019 - January 31, 2020 Option Year 4: February 1st, 2020 - January 31, 2021 Performance Location National Institutes of Health, NIDCR 30 Convent Drive Building 30 Bethesda, MD 20892 6. Capability Statement Interested parties are expected to review this notice to familiarize itself with the requirements of this project. Failure to do so will be at your firm's own risk. The following information shall be included in the capability statement: a. A general overview of the respondents' opinions about the difficulty and /or feasibility of the potential requirement, and any information regarding innovative ideas or concepts. b. Information as needed in sufficient details of the respondents' (a) staff expertise, including their availability, experience, and formal and other training; (b) current in-house capability and capacity to perform the work; (c) prior completed projects of similar nature; (d) corporate experience and management capability; and (e) examples of prior completed Government contracts, references, and other related information. c. The respondents' DUNS number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HUBZONE, etc) pursuant to the North American Industry Classification System (NAICS) code: 811219, Other Electronic and Precision Equipment Repair and Maintenance, Small Business Size $20.5 Million. d. Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition. e. The capability statement shall not exceed 20 single-sided pages (including all attachments, resumes, charts, etc.) presented in single-space and using a 12-point font size minimum, in either Microsoft Word or Adobe Portable Document Format (PDF), with 8-1/2 by 11 inch paper size, and 1 inch top, bottom, left and right margins. f. All proprietary information should be marked as such. Statements should also include an indication of current certified small business status; this indication should be clearly marked on the first page of your capability statement (preferably placed under the eligible small business concern's name and address). Responses will be reviewed only by NIH personnel and will be held in a confidential manner. 7. Closing Statement All capability Statements sent in response to this Small Business Sources Sought Notice must be submitted electronically (via email) to Kyle Wisor, Contract Specialist, at kyle.wisor@nih.gov in either MS Word or Adobe Portable Document Format (PDF), by January 20th, 2016 9:00 AM, EASTERN TIME under Solicitation Number: NHLBI-CSB-DE-2016-053-KEW. FAXES ARE NOT ACCEPTED. This Small Business Sources Sought Notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of the National Heart, Lung, and Blood Institute (NHLBI). The NHLBI does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted. As a result of this notice, the NHLBI may issue a Request for Quote (RFQ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. However, should such a requirement materialize, no basis for claims against NHLBI shall arise as a result of a response to this notice or the NHLBI's use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement. "Disclaimer and Important Notes. This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation. Confidentiality. No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s)."
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NHLBI/NHLBI-CSB-DE-2016-053-KEW-SBSS/listing.html)
- Place of Performance
- Address: National Institutes of Health, NIDCR, 30 Convent Drive, Building 30, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03988017-W 20160113/160111234451-d827dc2cba16473561d798f5d44d1c01 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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