SOLICITATION NOTICE
J -- Rees Scientific Freezer Monitoring System upgrade and maintenance
- Notice Date
- 1/22/2016
- Notice Type
- Presolicitation
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Heart, Lung and Blood Institute, Rockledge Dr. Bethesda, MD, Office of Acquisitions, 6701 Rockledge Dr RKL2/6100 MSC 7902, Bethesda, Maryland, 20892-7902
- ZIP Code
- 20892-7902
- Solicitation Number
- NHLBI-CSB-DE-2016-067-KEW
- Archive Date
- 2/10/2016
- Point of Contact
- Kyle Wisor, Phone: 3014023670, Rashida Ferebee,
- E-Mail Address
-
Kyle.Wisor@nih.gov,
(Kyle.Wisor@nih.gov, ontract)
- Small Business Set-Aside
- N/A
- Description
- INTRODUCTION THIS IS A PRE-SOLICITATION NON-COMPETITIVE (NOTICE OF INTENT) SYNOPSIS TO AWARD A PURCHASE ORDER WITHOUT PROVIDING FOR FULL AND OPEN COMPETITION (INCLUDING BRAND-NAME). The National Heart, Lung, and Blood Institute (NHLBI), Office of Acquisitions (OA) on behalf of The National Institute of Dental and Craniofacial Reseach (NIDCR) intends to negotiate and award a Purchase Orderd without providing for full and open competition (Including brand-name) to Rees Scientific for an upgrade and service maintenance contract for the NIDCR owned Freezer Monitoring System. NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a Size Standard of $20.5M. REGULATORY AUTHORITY The resultant Purchase Order will include all applicable provisions and clauses in effect through the Federal Acquisition Circular (FAC) 05-86 effective 01 JAN 2016. This acquisition is conducted under the procedures as prescribed in FAR subpart 13-Simplified Acquisition Procedures at an amount not exceeding the simplified acquisition threshold ($150,000). STATUTORY AUTHORITY This acquisition is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, Subpart 13.106-1 (b) (1), Soliciting from a single source and is not expected to exceed the simplified acquisition threshold. Contracts awarded using FAR Part 13-Simplified Acquisition Procedures are exempt from the requirements of FAR Part 6-Competition Requirements. FAR Subpart 6.302-1-Only one responsible source and no other supplies or services will satisfy agency requirements 41 U.S.C. 253(c)(1), provides the authority to sole source. DESCRIPTION OF REQUIREMENT Rees Scientific Freezer Monitoring System upgrade and maintenance. Background The National Institutes of Health (NIH) is the nation's medical research agency-making important discoveries that improve health and save lives. The National Institute of Dental and Craniofacial Research (NIDCR) improves dental, oral, and craniofacial health through research, research training, and the dissemination of health information. This acquisition is to procure and upgrade of the existing Rees Scientific monitoring system and the services and materials for the continuation of the functioning of a scientific equipment freezer alarm system in Building 30 at the National Institutes of Health (NIH). This service provides vital protection of invaluable research specimens collected from research studies being conducted and/or sponsored by our NIDCR institute. NIDCR is in current need of upgrading and maintaining the existing Rees Scientific Monitoring system within its Bldg. #30 laboratories on the Bethesda, MD campus. Purpose and Objectives The purpose of this acquisition is to upgrade and maintain the current freezer alarm system in building 30. This is to ensure the system is up to date, and that future updates of the hardware and software which controls the alarm system as needed, will be able to be performed. Period of Performance Task 1: Upgrade to be completed by March 31st, 2016 Task 2: Maintenance Services Base Year: February 1st, 2016 - January 31, 2017 Option Year 1: February 1st, 2017 - January 31, 2018 Option Year 2: February 1st, 2018 - January 31, 2019 Option Year 3: February 1st, 2019 - January 31, 2020 Option Year 4: February 1st, 2020 - January 31, 2021 Project Description Contractor Tasks/Deliverables: 1) Instillation and Upgrade of the current freezer alarm system: The alarm system insures the storage of research specimens at appropriately low temperatures. The freezer alarm protects the research specimens some of which are 50 years old and cannot be replaced. The alarm system currently covers 140 pieces of equipment, such as ultra-low freezers, cold rooms, cell culture incubators as well as other delicate and sensitive equipment. The alarm system includes at this time a computer system, wiring throughout Bldg. 30, and wireless V2 sensors in Bldg. #10. Note: One probe that is attached to each piece of equipment in the alarm system. The below instillation tasks are to be completed by March 31st, 2016. a. The contractor shall review and upgrade existing system Centron structured query language (SQL) nodes (2), to the new Enterprise / Presidio monitoring system and software. Also upgrade of existing (16) MPX panels and ports to buffering networked panels. Upgrade to also include NIST calibration and testing of all 140 pieces of equipment, as well as V2 Nets and existing V2 transmitters. System will be a hard wired / wireless hybrid upgrade and must re-use all existing wiring, probes, and V2 wireless transmitters already in place. b. The contractor shall instillation qualification and operation qualification (IQ/OQ) all equipment to verify proper operation. Mount the main control panel, (Nodes) and any MPX buffered remote panels in areas designated by the customer unless such areas will prevent future service access, or expose the equipment to conditions that will affect the operation or reliability of the system. c. The contractor shall install (2) Enterprise node units that will provide up to 8 panels containing 16 ports each, giving a total of 128 ports for each system. This installation should be done in such a way as to allow the new Enterprise nodes to communicate with the current infrastructure existing in Bldg #30 (hard wired) and Bldg #10 (wireless). Personnel in Bldg #30 and in Bldg #10 should both be able to access their respective inputs on each screen. 2) The contractor shall provide a comprehensive system testing to verify, calibrate, and document all system functions including readings, databases, alarms, dial-outs, outputs, reports, and user programming. An onsite service plan including approximately 100 page GMP/GLP IQ/OQ validation report, 1000 page software validation test report, calibration of temperature and humidity with traceable equipment, copies of reference equipment calibration certificates and onsite refresher training at PM visit. The contractor shall provide: 1) Validation Kit for Centron with Centron Presidio Software, Quantity: 10, Part Number: VAL-KIT-PRES 2) 3.6 volt Lithium Battery for V2 wireless transmitters, Quantity: 150, Part Number: V2-BATT 3) Battery for Micro Units & MPX-RMT Remote Panels, Quantity: 18, Park Number: MICRO-BAT 4) 6 Volt 1.4 AMP battery, Quantity: 12, Part Number: BATT1001 5) Calibrated trade-out Oxygen-Room Sensor. Includes new O2 sensor head and calibration cert with return of existing sensor for reconditioning, Quantity: 5, Part Number: OXYGEN-ROOM-R System Requirements: 1) Enterprise includes RAID Dual Level Data Redundancy, true multi-user networking for 10 simultaneous users (expandable to 50) and access to the system via web browser software from PCs, Tablets or Smart Phones. Includes 1 telephone dialer with the capacity to accept up to 4 total dialers. Compatible with all versions of Rees wireless and buffering MPX-RMT panels 2) System must provide "BuddyWatch" feature. This node alarm feature provides alarm alerts in the event of catastrophic node or board failure of either system in network. 3) System must be capable of providing a pre-alarm notification feature that allows end-users to respond to potential alarm conditions before it's an actual logged event. 4) All wireless communications are 2.4 GHz Direct Sequence Spread Spectrum for vastly enhanced 2-way communication and reliability 5) All wireless sensors buffer 7 days of readings history recorded at 5 minute intervals. 6) Wireless sensors in a typical install will be battery powered with a 1.5 year battery. 7) The transmitters accept any type of Rees Scientific or industry standard input and provide 12 bit analog to digital conversion accuracy. Provide 1 input, 2 input and 4 input transmitters configurations 8) All wireless batteries are monitored, low batteries cause low battery alarms which can dial out. 9) All communications are monitored, error-checked, and corrected. Communications failures cause a communication failure alarm which can dial out. When communications are re-established, the 7 days of buffered data are automatically uploaded and put into the database. 10) Wireless sensors, when AC powered become repeaters for other sensors. If any repeater fails, the sensors will try connect to another repeater within range and "heal" the network. If communications problems exist in a network, plugging in additional sensors adds repeaters and resolves the problem. 11) Sensors must have a "ping test" mode which makes it very easy to map regions of good signal coverage. This ensures communications reliability when the system is installed. 12) The system shall be able to document the measurements of all probes for an indefinite amount of time within the system. Other Important Considerations 1) All personnel involved in this project will be Rees Scientific employees, trained and certified to perform work on the subject system 2) Contractor must be ISO 9001:2008 certified CONTRACTING WITHOUT PROVIDING FOR FULL OR OPEN COMPETITION (INCLUDING BRAND-NAME) DETERMINATION Justification Rationale: Only one source is available: The determination by the Government to make a single-sole source is based upon the market research conducted as prescribed in FAR Part 10-Market Research showing the Rees Scientific is the only responsible source. The freezer monitoring system in building 30 is manufactured, installed, and maintained by Rees Scientific as they are the original equipment manufacturer. As the OEM, Rees is the only provider of the OEM parts required to upgrade the current system and the only authorized contractor to install the equipment. Rees Scientific is the only provider of trained and authorized service technicians capable of performing repair and maintenance services on the system. No other vendor is capable of providing the required upgrade parts, instillation, and maintenance services. CLOSING STATEMENT This synopsis is not a request for competitive proposals. However, interested parties may identify their interest and capability to respond to this notice. Responses to this notice shall contain sufficient information to establish the interested parties' bona-fide capabilities for fulfilling the requirement and include: unit price, list price, shipping and handling costs, the delivery period after contract award, the prompt payment discount terms, the F.O.B. Point (Destination or Origin), the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. The information received will normally be considered solely for the purposes of determining whether to proceed on a non-competitive basis or to conduct a competitive procurement. All responses must be received by January 26th, 2016 9:00 AM EST and must reference number NHLBI-CSB-DE-2016-067-KEW. Responses may be submitted electronically to Kyle Wisor, Kyle.Wisor@NIH.GOV, or by U.S. mail to the National Heart, Lung, and Blood Institute, Office of Acquisitions, COAC Services Branch,6701 Rockledge Drive, Suite 6150B, Bethesda, MD 20892-7902, Attention: Kyle Wisor. Fax responses will not be accepted. "All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency."
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NHLBI/NHLBI-CSB-DE-2016-067-KEW/listing.html)
- Place of Performance
- Address: National Institutes of Health, NIDCR, 30 Convent Drive, Building 30, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN03999351-W 20160124/160122234411-33c73f0b83a16c5020bcbbc0c25f7112 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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