SPECIAL NOTICE
R -- Interpreting Services for Portsmouth - QASP - RFQ
- Notice Date
- 1/25/2016
- Notice Type
- Special Notice
- NAICS
- 541930
— Translation and Interpretation Services
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DLA Contracting Services Office - Columbus, P O Box 3990, Columbus, Ohio, 43216-5000, United States
- ZIP Code
- 43216-5000
- Solicitation Number
- PR61478377
- Archive Date
- 2/25/2016
- Point of Contact
- Laura B. Cherryholmes, Phone: 6146929834
- E-Mail Address
-
laura.cherryholmes@dla.mil
(laura.cherryholmes@dla.mil)
- Small Business Set-Aside
- N/A
- Description
- RFQ Qasp REQUEST FOR QUOTE PR # 61478377 Interpreting Service for Portsmouth The RFQ # is 61478377 and is issued as a request for quotation (RFQ). This action is anticipated to result in a Firm Fixed Price (FFP) order. This Solicitation is not Set-aside for small businesses. The NAICS code is 541930 and the Small Business size standard is $7.5 Million. Title of Requirement : Interpreting Services for Portsmouth Please furnish quotes to the following POC on or before the closing time listed in this RFQ. E-mail quotes are preferred and should be sent to Laura.Cherryholmes@dla.mil listing the RFQ number. ISSUED BY: Point of Contact : Laura Cherryholmes DCSO-C 3990 E. Broad Street Bldg. 20, 2N112 Columbus, OH 43213-1152 Phone Number: 614-692-9834 E-Mail address: Laura.Cherryholmes@dla.mil Questions: PLEASE EMAIL ANY QUESTION CONCERNING THIS RFQ TO BOTH THE POC LISTED ABOVE AND TO THE CONTRACTING OFFICER: CONTRACTING OFFICER: Anthony Gerardi Phone Number: 614-692-3851 E-mail: Anthony.Gerardi @dla.mil Response to this solicitation are due by noon EST on 2/10/2016 and shall be emailed to Laura.Cherryholmes@dla.mil to be considered for award. Please price the following CLINS: IN ACCORDANCE WITH THE CLIN STRUCTURE BELOW: CLIN Service Sessions/Occurrences Cost Each Total Cost 0001 Reoccurring Services (every Thursday 0745 - 0845) 50 Sessions $ $ 0002 Non - Reoccurring Services (Services as needed) 184 Sessions $ $ 0003 Travel costs -- Flat Rate per trip 300 occurrences $ $ MAIN LOCATION: This is not limited to this specific location. Portsmouth Naval Shipyard, Supply Det. 501 BLDG. 170/3 rd Floor OFFICE: 207-438-5513 PERIOD OF PERFORMANCE: Base year - 03/01/2016 to 02/28/2017 Option Year: 03/01/2017 to 02/28/2018 STATEMENT OF WORK Sign Language Interpreting Services Portsmouth Naval Shipyard ME GENERAL : It is the policy of the Defense Logistics Agency (DLA) Land and Maritime, a Federal agency, to provide equal employment opportunities for its employees, former employees, as well as applicants for employment with policies and practices in full compliance with the laws and regulations governing equal employment opportunity. In order to be compliant with the laws and regulations, DLA Land and Maritime will purchase required Interpreter Services for the Portsmouth Naval Shipyard, ME location. This contract will be a Firm Fixed price Contract for one base year plus one option year. During this contract, DLA Land and Maritime EEO Office shall act as the technical Point of Contact (POC) for the Government. This POC will initiate all requests and monitor the vendors' performance. The DLA Land and Maritime EEO Office authority is limited to technical reviews and will not be authorize to make contractual decisions. The authority to resolve monetary issues and contractual interpretation is the responsibility of the contracting officer. SCOPE: The scope of the contract is to obtain on location interpreting services for current deaf and hard of hearing employees, former employees, and future applicants on an as needed basis for DLA Land and Maritime Portsmouth Naval Shipyard location. BACKGROUND : This is an ongoing requirement for the Portsmouth Naval Shipyard, ME location. Currently there is one employee who requires interpreting services as needed. This service will also be extended for any future needs of other employees requiring this service. One option year is being built into this contract for future services. REQUIREMENTS : The Contractor shall provide all of the necessary personnel, services, and material needed to perform the work set forth in this Statement of Work including but not limited to all equipment and related materials/office supplies, and administrative support services. Certified interpreters shall perform eighty percent of the interpreting each month. In the event that the option year is exercised, the contractor will be responsible for updating all materials in conjunction with DLA Land and Maritime EEO Office Subject Matter Experts (SME). Note: At any time assignments could be cancelled, additions made and/or changes made to start and stop time. The Contractor shall provide interpreting services for scheduled trainings and other appointments as required. Current requirements include, but are not limited to: •1. Formal training sessions dealing with specialized terminology and subject matter in the fields of acquisition, human resources, supply, information technology, disposition services, and quality assurance. •2. On the job training, working in specific applications used in the fields of procurement, human resources, supply planning, information technology, disposition services, and quality assurance. •3. Other appointments as requested; including but not limited to: •a. job interviews, •b. safety talks, •c. discussions on work procedures, •d. policies or assignments, and •e. disciplinary discussions •f. various meetings •4. Contractor shall subcontract with other local agencies to satisfy all request needs. Note: Contractor must provide interpreters that are qualified and/or certified. Interpreter need to be US citizen and have the able to satisfy criteria to gain base/site access. •5. Upon receipt of an interpreting requirement, the EEO Office will contact the contractor allowing sufficient time to meet the requirements as follows: •a. Five business days in advanc e of any single event. •b. Ten business days in advance for a large or long (more than 24 interpreting hours) work training session. •c. Requests which fail to provide sufficient lead time (less than 2 days' notice) will be deemed a last minute request. •d. Contractor will be required to fill all requests when given sufficient notice. •6. The EEO Office will provide the following information: •a. Type of interpreters required (American Sign Language, Pidgin Sign Language, (ASL, Signed English or Oral) •b. Dates of the event to include daily start and end times •c. Event Point of contact (POC) of the organization requesting the interpreter (name, telephone number, location) •d. The Event POC is responsible for ensuring that interpreters are signed-in upon arrival, escorted to the event(s) where the service is needed, and ensure the interpreter(s) is escorted to the check-out location, as necessary. •e. Name(s) of Deaf/Hard of Hearing employee(s). •f. Type of interpreting event(s). •g. Length of time for the event(s). •h. Location of the interpreting event(s). •7. Cancellations and Scheduling Changes: At any time assignments can be cancelled, additions made, and/or changes made to start and stop time. The Government is responsible for payment of cancellation fee for any assignment cancelled less than 2 business days before the scheduled start of the assignment. •8. The Contractor shall provide to the EEO Office three business days prior notice of the interpreter/s names for the scheduled assignments. All on-going assignments, one week notice of all interpreter/s names. •9. The Contractor is responsible for ensuring interpreters have complete and accurate job information prior to day of assignment. •10. Interpreter(s) must contact the EEO Office or designated POC upon arrival for assistance with accessing the facility and must arrive 30 minutes before scheduled assignment to clear security and complete travel to event location on the installation. •11. All contractor personnel or any representative of the contractor entering any government facility or government leased facility shall abide by all security regulations and be subject to security checks. All contractors need to be an US citizen and able to satisfy criteria to gain base/site access. Access to site must be coordinated with the site POC. •12. Interpreter(s) must notify the EEO Office if an assignment is canceled or completed early. If this occurs, the EEO Office reserves the right to reassign the interpreter(s) to another assignment as needed or releases the interpreter(s). TRAVEL: While the contractor has discretion in assigning personnel, unless prior approval has been obtained from the EEO Office, the principle of minimizing costs to the Government is controlling. No travel or per diem will be reimbursed for local travel. Government travel information can be accessed at the following websites: http : //www.gsa.gov/Portall h ome.jsp and http://www.govexec.comitravel. QUALIFICATIONS: The Americans with Disabilities Act requires the provision of qualified interpreters in a variety of settings. To satisfy this requirement, the interpreter must have the proven ability to effectively communicate. The contractor shall evaluate all interpreters assigned to provide interpreting services under this contract to determine level of ability and proficiency to interpret the subject matter identified on each request. One way to demonstrate an interpreter's proven ability is by initially obtaining and then maintaining professional interpreter certification. Certification is obtained by taking and passing an assessment of skills test. The Registry of Interpreters for the Deaf (RID) offers a National Testing System (NTS) with various RID certificates. To be considered nationally certified, an interpreter must complete the requirements set forth in the NTS and receive a recognized RID certificate. The state of Maine requires sign language interpreters to also be licensed. Proven ability may, on a case by case basis, also be demonstrated by a record of professional level interpreting in a variety of formal government training settings over the period of at least one-year. Proficiency may also be evaluated based on the customer comments received from the deaf and hard of hearing employee. •1. For formal training events the contractor shall verify the interpreter(s) assigned have a minimum of 2 years ' experience interpreting in formal government training settings. Interpreter(s) must be comfortable working in a classroom environment, interpreting complex/technical information matching the deaf consumer's communication preference. The sign language skills and fluency must be at a level sufficient to provide thorough instantaneous translation and interpretation of regular mainstream class lectures. Interpreters must be physically located in the classroom due to subject matter, training environment, and security issues. •2. The Contractor shall submit a copy of the resumes of all interpreters prior to the c ontract award, during bidding process. 80% of the interpreters must be certified and 80% of the hours contracted each month must be performed by certified interpreters. The Government will review the resumes and provide feedback as to the acceptability of the interpreters. The resumes must include: •a. US citizen and able to satisfy criteria to gain base/site access. •b. Any certifications •c. Experience in the fields of acquisition, human resources, supply, information technology, disposition services, and quality assurance •d. Continuing Education Units •e. Must be verifiable in the RID online member directory •f. Interpreters shall possess communication skill sets to work in variety of communication modes including, but not limited to American Sign Language, Pidgin Sign Language, Signed English, or Oral modes. •g. If the communication mode of the consumer and the interpreter do not match, the contractor must replace the interpreter within 24 hours. SECURITY REQUIREMENT: Security and Privacy Act Requirements: All work-performed relative to the tasking identified in the sow are unclassified or carry a Privacy Act Classification. System security shall be in accordance with Security Requirements for Automated Information System. Security Investigation Requirements: No classified work will be required. However, the contractor will be working with sensitive information which is covered by the Privacy Act. INVOICING INSTRUCTIONS: Invoices shall be submitted via Wide Area Work Flow (WAWF). The DLA Land and Maritime EEO Office is responsible for certification of invoices. Payment will be made in accordance with the Prompt Payment Act. CLAUSES BELOW APPLY WHEN CHECKED: SECTION B [ ] BILATERAL PURCHASE ORDER: The following clauses apply - Changes - Fixed Price (FAR 52.243-1); Termination for Convenience of the Government (FAR 52.249-1); Default (Fixed-Price Supply and Service) (FAR 52.249-8); Pricing of Contract Modifications (DFARS 252.243-7001). SECTION E [ X ] 52.246-4 -- Inspection of Services -- Fixed-Price (AUG 1996). SECTION F [ X ] F.O.B. - DESTINATION (FAR 52.247-34) (NOV 1991) [ ] F.O.B. - ORIGIN (FAR 52.247-29 (FEB 2006) [ ] (Same as Offeror) [ ] Other (City and State) SECTION G DFARS 252.232-7006 Wide Area WorkFlow Payment Instructions (MAY 2013) (a) Definitions. As used in this clause- "Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization. "Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). "Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system. (b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by (c) WAWF access. To access WAWF, the Contractor shall- (1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order: (1) Document type. The Contractor shall use the following document type(s). 2 in 1 Document Note: If a "Combo" document type is identified but not supportable by the Contractor's business systems, an "Invoice" (stand-alone) and "Receiving Report" (stand-alone) document type may be used instead.) (2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer. Destination - SL4793 (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC SL4701 Issue By DoDAAC SP4702 Admin DoDAAC SP4702 Inspect By DoDAAC SL4793 Ship To Code N/A Ship From Code N/A Mark For Code N/A Service Approver (DoDAAC) N/A Service Acceptor (DoDAAC) SL4793 Accept at Other DoDAAC N/A LPO DoDAAC N/A DCAA Auditor DoDAAC N/A Other DoDAAC(s) N/A (4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request. (5) WAWF email notifications. The Contractor shall enter the e-mail address identified below in the "Send Additional Email Notifications" field of WAWF once a document is submitted in the system. Sherri.Kelley@dla.mil ______________________________________________________________ (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Sherri Kelley 614-692- 2574 _________________________________________________________ (2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988 SECTION I [ X ] CLAUSES INCORPORATED BY REFERENCE (FEB 1998) (FAR 52.252-2) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil. NOTE: The following clauses are hereby incorporated by reference and are applicable as indicated. FAR 52.204-13, System for Award Management Maintenance (JUL 2013) FAR 52.211-15, Defense Priority and Allocation Requirements (APR 2008) FAR 52.222-1, Notice to the Government of Labor Disputes (FEB 1997) (Applicable over $2,000) FAR 52.222-3, Convict Labor (JUN 2003) (Applicable over $2,500) FAR 52.222-26, Equal Opportunity (MAR 2007) FAR 52.225-13, Restriction on Certain Foreign Purchases (JUN 2008) FAR 52.232-1, Payments (APR 1984) FAR 52.232-8, Discounts for Prompt Payments (FEB 2002) FAR 52.232-23, Assignment of Claims (JAN 1986) (Over $2,500) FAR 52.232-25, Prompt Payment (JUL 2013) FAR 52.232-33, Payment by Electronic Funds Transfer - System for Award Management (JUL 2013) FAR 52.222-53, Exemption for Applications of the Service Contract Act to Contracts for Certain Services-Requirements. DFARS 252.232.7003 Electronic Submission of Payment Requests and Receiving Reports (JUN 2012) FAR 52.233-1, Disputes (JUL 2002), ALT I (DEC 1991) FAR 52.233-3, Protest After Award (AUG 1996) FAR 52.233-4, Applicable Law For Breach of Contract Claim (OCT 2004) FAR 52.237-1 Site Visit Site Visit (Apr 1984) FAR 52.253-1, Computer Generated Forms (JAN 1991) [ X ] CONTRACTING OFFICER'S REPRESENTATIVE (DFARS 252.201-7000 (DEC 1991) [ X ] OPTION TO EXTEND SERVICES (FAR 52.217-8) (NOV 1999) The Contracting Officer may exercise the option by written notice to the Contractor within 15 days. [ ] OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9) (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 7 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 15 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 3 years. [ ] NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (FAR 52.219-6) (NOV 2011) ALTERNATE I (NOV 2011) [ ] SERVICE CONTRACT ACT OF 1965, AS AMENDED (FAR 52.222-41) (NOV 2007) In response to Notice (SF98 by the Department of Labor, the following Wage Determination (set forth as Attachment to this solicitation) applies. Wage Determination No. ____________ Rev No. ___ _ Date of Last Rev. _____________ [ ] STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (FAR 52.222-42) (MAY 1989) This statement is for information only. It is not a wage determination. ( ) Please identify below the class of service employees to be used and state the hourly rate and fringe benefits payable to each. EMPLOYEE CLASS MONETARY WAGE FRINGE BENEFIT TOTAL [ X ] FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT ACT -PRICE ADJUSTMENT (FAR 52.222-44) (SEP 2009) [ ] MATERIAL SAFETY DATA SHEETS AND HAZARD WARING LABELS (DLAD 52.223-9000) (NOV 2011) [ X ] PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT AND VEGETATION (APR 1984) (FAR 52.237-2) [ ] AVAILABILITY OF FUNDS (FAR 52.232-18) (APR 1984) Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. 52.242-15 -Stop-Work Order (Aug. 1989) (a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either -- (1) Cancel the stop-work order; or(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience of the Government, clause of this contract. (b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if -- (1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and (2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract. (c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the Government, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement. (d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.(End of Clause) SECTION J See Attached: •1. Quality Assurance Surveillance Plan (QASP)
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