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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 05, 2016 FBO #5187
SOLICITATION NOTICE

S -- R&R DSOC Meals - Solicitation

Notice Date: 2/3/2016
Notice Type: Combined Synopsis/Solicitation
NAICS: 722320 — Caterers
Contracting Office: Department of the Army, National Guard Bureau, USPFO for Virginia, Building 316, Fort Pickett, Blackstone, Virginia, 23824-6316
ZIP Code: 23824-6316
Solicitation Number: W912LQ-16-T-0008
Archive Date: 4/1/2016
Point of Contact: Kelly Clements, Phone: 4342986207
E-Mail Address: kelly.m.clements6.civ@mail.mil
(kelly.m.clements6.civ@mail.mil)
Small Business Set-Aside: Woman Owned Small Business
Description: Solicitation This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented through FAC 2005-76, effective 25 Jul 2014, DPN 20140805, effective 5 Aug 2014 and additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued. This procurement is issued as a woman-owned, small business set-aside under the NAICS 722320 with a small business size standard of $7.5M. The Virginia Army National Guard is soliciting offers for catering services for Recruiting and Retention (R&R) at Fort Pickett in Blackstone, Virginia. A firm fixed price contract will be awarded for one base period of six months with three, six-month option periods for a total of 24 months. Offers will be evaluated inclusive of option pricing. All questions must be submitted in writing and received two days prior to the solicitation close date. Questions should be sent via email to kelly.m.clements6.civ@mail.mil. Quotes are due by 5:00pm EST, February 18, 2016, and must be submitted through email to Kelly Clements. Award will be made to the vendor whose offer provides the best value to the government. To determine best value, the government will assess proposed menus, adherence to solicitation requirements, proximity to Fort Pickett, proposed pricing, and past performance. Vendors must provide the location of their facility and the estimated mileage to Fort Pickett. Additionally, vendors must provide at least three references for past performance evaluation. Multiple awards will not be made. The Service Contract Act (SCA) of 1965 is applicable to this procurement. Although a wage determination is included in this solicitation for reference, the wage determination in effect five business days prior to the award will be applicable to the resultant contract. The vendor shall develop 21 days of menus for breakfasts and dinners in compliance with guidelines and limitations set forth in the performance work statement and mirroring the structure of the government's 21-Day Menu. The government will review the offered menus to ensure they meet guidelines. The vendor will be notified of any required changes and allowed the opportunity to revise and resubmit their menu offerings up to the established cutoff date. The cutoff date for government menu review and approval is 5:00pm EST three business days prior to the quote due date. Vendor must be registered in the System for Award Management (SAM) at www.sam.gov prior to award of a federal government contract. All offers shall include a signed copy of the solicitation and any subsequent amendments, final approved menus, price(s) for each line item, a point of contact name and phone number, taxpayer identification number, Dun and Bradstreet number (DUNS), and Commercial and Government Entity (CAGE) code. The package shall also include all completed provisions. If the data is updated and current on www.sam.gov registration, the offer shall so indicate. The vendor shall also provide copies of ServSafe certifications for supervisory personnel and Food Sanitation/health certification for the facility/mobile unit to be used in performance of this contract. PERFORMANCE WORK STATEMENT (PWS) SECTION 1 GENERAL DESCRIPTION OF SERVICES The contractor shall furnish prepared meals for Recruiting and Retention (R&R) Direct Ship Operations Center (DSOC) at Fort Pickett in Blackstone, Virginia. The R&R DSOC is a consolidation center for new recruits to the U.S. Army National Guard to verify individual status before shipping to Initial Entry Training. The food service is a key component in mission support to our enlistees and is expected to meet the minimum Department of the Army standards for trainee meals. SUMMARY OF EXPECTATIONS The Virginia Army National Guard anticipates purchasing catered meals in accordance with this performance work statement (PWS) for specific dates between April 2016 and March 2018. The intent is to have a vendor provide a high quality, hearty and filling meal cooked under commercial and U.S. Army standards. The meals should be well balanced for nutritional value while providing variety and proper daily caloric needs. The minimum portion sizes and quantities identified in Section 2 must be met at all times. Catered Meal Service: A catered meal is defined as: "a meal prepared in a commercial establishment for consumption there or delivered to a specific location for consumption or, prepared at the consumption site using caterer's portable equipment and subsistence supplies." (Reference - AR 30-22). REQUIREMENTS This is a firm fixed price contract for a six month base with three six month option periods for a total of 24 months. The period of performance will be as follows: Base period: April 1, 2016 through September 30, 2016 Option period 1: October 1, 2016 through March 31, 2017 Option period 2: April 1, 2017 through September 30, 2017 Option period 3: October 1, 2017 through March 31, 2018 The contractor shall provide all subsistence and supplies necessary to provide meals, field feeding meals, and heating supplements as detailed in this work statement. The contractor shall perform food service operations, sanitation, and accounting procedures in accordance with below referenced regulations, circulars, and technical bulletins. The contractor shall conform to specified professional standards and adhere to Army Food Program standards and ServSafe commercial standards (National Restaurant Association). The government will provide limited property as government furnished equipment. REFERENCES  AR 30-22 Army Food Program (current edition at time of award)  DA Pam 30-22 Operating Procedures for the Army Food Program (current edition at time of award)  TB MED 530 Food Service Sanitation (current edition at time of award)  AR 40-25 Nutrition Standards and Education (current edition at time of award)  DoD Soldier Fueling Initiative (current edition at time of award) The aforementioned documents may be reviewed at http://www.apd.army.mil/https://www.apd.army.mil/. Standards. Contractor shall be in compliance with all federal, state, and local laws, regulations, policies, permits, and insurance pertaining to the appropriate food industry including TB Med 530, AR 30-22, and DA PAM 30-22. The contractor must hold a current Commonwealth of Virginia approved catering permit/license and shall produce it upon request. If the permit/license is suspended, revoked, expired, or in any other way nullified or voided by the issuing agency the contractor will immediately notify the contracting office. The contract may be terminated at no cost to the government should the permit/license not be reinstated prior to next scheduled meal service. Vendors may not have received more than six critical findings on a health inspection within the past six months prior to award. The government will confirm results posted at http://www.healthspace.com/Clients/VDH/VDH_Website.nsf. County inspection records and additional documentation shall be provided if requested. If more than six critical violations are posted or the facility is closed as a result of a poor inspection during the performance of this service, the contract may be suspended until remedied to the satisfaction of the contracting officer (KO). The government shall review this site prior to exercising any options to ensure the contractor is still compliant. PERFORMANCE FOR R&R The R&R DSOC ships enlistees to Initial Entry Training on a weekly basis. A room has been designated as a food service area in the R&R DSOC facility in building 2614. Meals will be delivered to and set up in this building. The contractor shall furnish all personnel, supervision, transportation, and materials to include plates, bowls, cups,and flatware necessary to provide and serve all prepared meals. The contractor must provide adequate personnel to staff the serving line and replenish food trays, dinnerware, condiments, beverages, and/or self-serve items in a timely manner. The contractor shall provide sufficient quantities of personnel to serve each main meal item in order to ensure portion control. All items being served on the posted menu will be available to the last diner through the line as was available to the first person through the line. Portion sizes for individual items can be found at http://www.quartermaster.army.mil/jccoe/publications/recipes/index/full_index.pdf. Second servings will be provided if extra portions remain and all patrons have received an initial serving. No government owned kitchens and/or equipment are available for the contractor to prepare, store, heat, or chill food. The R&R DSOC requires meals be delivered from the contractor's preparation site and served in the designated area. The contractor must be self-sufficient in the ability to prepare food, load and transport mermites, and maintain proper temperatures for all food. Meals shall be transported in insulated food containers (mermites) or other approved commercial method, i.e. chafing dishes. The government will provide a complete set(s) of mermite containers for the contractor's use. For average daily use, the vendor shall be responsible for proper cleaning and usage of the mermites along with proper handling and storage. When using mermites, in accordance with U.S. Army publication TB MED 530, the food shall be marked or otherwise identified to indicate a time no longer than four hours past the point in time when the food is removed from temperature control (i.e. packaged at 10:00 a.m., four hours past equals 2:00 p.m.). The food will be cooked and served (if ready-to-eat, heated and served), or discarded, within the four hours from the point in time when the food is removed from temperature control. Any food in unmarked containers or packages, or marked to exceed the four hour limit will be discarded at the contractor's expense. Based on TB MED 530, the government estimates food preparation must occur within a 60-mile radius of Fort Pickett in Blackstone, VA. This allows for transfer of food to the mermites (0.5hrs), transportation to Fort Pickett (1.5hrs), preparation for service (0.5hrs), and service/serving (1.5hrs). The contractor will maintain a temperature log to indicate temperatures after preparation, in transit, prior to serving, and during service. The contracting officer's representative (COR) shall have access to this log at any time upon request. The government will provide and execute a headcount sheet for each meal. Patrons shall sign a headcount sheet for each meal to ensure the correct quantity of personnel is served. Estimated headcount information is provided in Attachment A. The contractor must provide all condiments (mayonnaise, mustard, ketchup, steak sauce, hot sauce, pickles, salad dressings, syrup, salt and pepper, etc.) to complement the meal being served. All condiments are required to be individually packaged and accommodate the meal accordingly. OPERATIONS Nonperishable items such as utensils, serve ware, fruits, packaged single-serve items (e.g. cookies, crackers, etc.) may be left in the room for the duration of the class. During breaks in service, the contractor shall remove these items and leave the room uncluttered. The government is not responsible for safekeeping of these items. Serving Time. All prepared meals must be delivered and available on site in the proper warmer/cooler or serving line no later than 15 minutes before the scheduled serving time unless otherwise directed. Per TB Med 530 regulation, food shall remain covered until serving begins. The R&R DSOC normally serves enlistees a total of three catered meals Monday - Tuesday weekly: Monday dinner; Tuesday breakfast/dinner. Tuesday breakfast meals will normally be served from 7:00am to 8:30am. Dinner meals will normally be served from 5:30pm - 7:00 pm. If timeline adjustments are required, such time changes must be approved by the COR 48 hours in advance of the change. The serving line will be open for 90 minutes maximum, after which time, the contractor shall break down the line, clean the surrounding serving area, and vacate the premises within 30 minutes of completing the serving. The contractor is not responsible for cleaning the dining room, only the immediate area surrounding the serving lines, salad bar, and beverage area. The contractor shall remove all perishable leftovers. Meal service for weeks that include a federal holiday on Monday will be Tuesday dinner only. Government Furnished Equipment and Government Furnished Property. There is limited government capability provided in the serving area for R&R DSOC. If government equipment is provided to the contractor for use and safekeeping, the equipment will be issued by hand receipt to the contractor. An inventory of items shall be conducted by the government and contractor at the beginning of the contract and at the exercise of each option. A. Mermites: The government will provide mermite containers for transport of hot/cold food items if necessary and at the advance request of the contractor. Care instructions will be provided when containers are given. The contractor will be required to sign a hand receipt accepting these items for proper care and safekeeping. B. Dining Room: The government will provide a room as the serving area. Two tables are available for the contractor to utilize for set-up and serving. SECTION 2 MEAL COMPOSITION The contractor shall use the following sample menu as a template to develop meals offering variety, contrast in texture, flavor, and color. Preparation methods shall follow nutritional practices to ensure nutrient, textural, and flavor characteristics of the food are maintained. Meals will include (at a minimum): A. Breakfast - Hot 1. Fresh prepared eggs (scrambled or omelet), 2 per person 2. Breakfast type prepared potatoes 3. Either: biscuit, pancakes (¼ cup/batter), French toast, whole wheat toast, fresh bagel, croissant, or muffin (4 oz.). 4. Either: sausage links/patties, bacon, or cooked ham slices (3 oz.) 5. Assorted whole fresh fruit 6. Individual serving condiments: peanut butter, jelly/jam assortment, margarine patties, syrup (as applicable), honey 7. Either: assorted single serve cold cereal or single serve hot oatmeal packet 8. Single serve 1% milk (4 oz. cartons) 9. Single serve 100% juice (4 oz. cartons) 10. Bulk container hot water (as applicable) 11. Bulk serve allowed for drinking water (bottled water is not acceptable) B. Dinner 1. Meat: poultry (6 oz.), beef (4-6 oz.), pork (4 oz.), or fish (4 oz.) 2. Either: mashed potatoes (1/2 cup), baked potato (medium 2-1/4" - 3-1/4"), potato salad (2/3 cup), or prepared rice (3/4 cup) 3. Gravy (as appropriate) 4. Prepared vegetables (1/2 cup) 5. Either: hot rolls, garlic toast, breadsticks, or whole wheat/grain sandwich bread 6. Salad (at a minimum): lettuce, tomatoes, cucumbers, carrots, croutons/crackers 7. Assorted whole fresh fruit or fruit cup in 100% juice (syrup not acceptable) 8. Choice of dessert: brownie, cookie, cake, or pie 9. Individual serving condiments: peanut butter, jelly/jam assortment, margarine patties, salad dressing (three choices that must include a low/non-fat option), sugar packets, artificial sweetener packets 10. Single serve 1% milk (4 oz. cartons) 11. Bulk serve allowed for drinking water (bottled water is not acceptable) 12. Bulk serve allowed for non-carbonated second beverage such as lemonade or unsweetened iced tea C. Meals that combine meat, starch, and vegetable into one entrée are considered appropriate as long as the salad, fruit, bread, dessert, and beverages are individual serve. Examples of combined entrées are: 1. Spaghetti with meat sauce and vegetable side 2. Hearty stew or roast with meat, starch, and vegetable in the recipe 3. Lasagna with meat sauce and vegetable side 4. Swedish meatballs with noodles and vegetable side 5. Hamburgers and hotdogs with vegetable and starch side (lunch service only) 6. Sandwiches with meat and vegetables (lettuce, tomato, etc.) (lunch service only) 7. Breakfast burritos with eggs, potatoes, and sausage or bacon D. Soups and casseroles are considered side items only and are not to be served as an entrée. In addition, the following guidelines must be adhered to when preparing the meals: A. No item shall be deep fat fried or cooked in oil. B. Only lean ground beef (fat content not to exceed 10%) and ground turkey (fat content not to exceed 15%) with no fillers or extenders will be used in recipes. C. All sliced bread must be whole grain/whole wheat type (white with whole grains or whole wheat with at least 2.5 g fiber per serving). D. To the greatest extent possible, the contractor shall prepare entrees on the day they are to be served. Sandwiches shall be transported with fillings/meat separate and assembled at the serving line. E. If yogurt is served, it must be low fat (less than 3g of fat per serving). This applies to both individual yogurt servings (at least 4 oz. but no more than 8 oz.) and bulk yogurt servings. F. Condiments/Toppings: Offer condiments in portion control containers, bag in a box pump, or bottles. At a minimum, these condiments/toppings listed below should be provided. Other condiments may be offered to complement menu items such as steak sauce, salsa, trail mix, and tartar sauce. 1. Butter and/or trans-fat free margarine spread 2. Sugar and artificial sweetener 3. Salt and pepper - salt and pepper shakers are permitted on the tables 4. Ketchup, hot sauce, mayonnaise, mustard, relish 5. Jams or jelly - offer one fruit spread or low sugar jelly/jam 6. Two or more spreads if required (e.g. low fat cream cheese, honey) 7. Peanut butter MENUS Once the government has reviewed and accepted the contractor's proposed menus, any variations or substitute items must be submitted for review and approval by the COR four calendar days in advance of the change. The government will develop a change form to track such requests and approvals. INGREDIENTS The contractor shall comply with all FDA Food Code guidelines including only purchasing food items from approved vendors. A list of food sources must be provided upon request. SECTION 3 CONTRACTOR EMPLOYEES None of the persons employed for the performance of work under this contract by the contractor are considered employees of the government. The contractor is responsible for all actions of its employees and/or subcontractors. All supervisory staff shall be ServSafe certified. If a supervisory staff member departs or is added, a certificate for the new member must be provided to the KO/COR prior to the member reporting for work. All other employees involved in the execution of this contract shall have a minimum of one hour training by a ServSafe certified instructor to review aspects of food sanitation to ensure compliance with safety, food handling, cleaning, etc. Documentation showing the date and time of this training is to be provided to the COR within 10 business days of contract award and prior to exercise of each option period. The contractor must ensure its contract employees meet all regulatory sanitation requirements during the performance of this contract. Serving staff shall wear appropriate clothing that is well-fitted, laundered, and in good repair. The contractor may furnish uniform clothing (at no cost to the government). Shoes shall be of sturdy construction and shall cover the feet to meet sanitation and safety requirements. Open-toe shoes and sleeveless blouses/shirts are not allowed. The contractor shall enforce a general neat and clean appearance of all staff performing duties while on site. Hair will be properly restrained and beards will be covered. In addition, serving staff shall be professional and polite to all patrons. Use of cell phones/pagers/etc. is not allowed while employees are on the serving line. The use of alcoholic beverages or illegal drugs by contractor personnel while on duty is strictly forbidden. Any violation may be cause for immediate removal of the offender(s) from further work. Removal of employee(s) for such cause does not relieve the contractor of the requirement to provide sufficient personnel to adequately perform services. Contract personnel shall not loiter in any working or patron area. Upon satisfactory completion of their assigned shift and after being released by their shift supervisor, employees shall promptly depart from the area. ORDERING/INVOICING PAYMENT PROCESSES The meal counts are approximate and listed at the optimal capacity, not-to-exceed amounts in Attachment A - Estimate Projected Headcount of Meals for Base Period. The government is not actually purchasing the number of meals listed on the contract line items (CLINs). The quantities of each meal are for estimating purposes only. Workload increases and decreases are anticipated during the course of this contract as the classes and number of students per class depicted in the headcount chart will fluctuate. The COR will provide a revised meal count estimate one week prior to the scheduled feeding. A finalized headcount will be provided via written notification 48 hours before the scheduled feeding; verbal changes are not authorized. The COR may only make adjustments to the specific meal quantity for a specified day but cannot authorize an increase above the total line item quantity identified in the award document. The government reserves the right to increase total line item quantities of meals purchased during the period of performance by 10%. Only the KO may increase the total line item number of meals ordered via written approval. If this increase is required, a modification will be generated by the KO. The vendor shall not perform any work above the stated quantities authorized by the KO. If shorter than 48 hours' notice of cancellation of meals or reduction in ordered quantities causes the vendor to incur otherwise non-billable costs for perishable food, the vendor will be reimbursed for those food costs provided the food has no alternative business use and is itemized and approved by the KO for reimbursement. Meal pricing must be inclusive of all costs. Gratuity is prohibited. The contractor shall take all necessary measures to ensure the projected meal count for servings is met. The contractor is responsible for ensuring all projected soldiers are fed the full menu requirement. The contractor will receive payment for meals ordered and delivered on the finalized headcount provided by the COR. The contractor must invoice every other week for meals served during the prior two week period. Payment shall be made by electronic funds transfer directly into the contractor's bank account. No checks will be issued for payment. The contractor agrees to accept payment by government credit card when determined to be in the best interest of the government. QUALITY CONTROL COR. A COR will be assigned in writing to oversee the contractor's performance. The COR has no authority to make any commitments or changes that affect price, quality, quantity, delivery, or other terms and conditions of the contract, nor in any way direct the contractor or its subcontractors to operate in conflict with the contract terms and conditions. The contractor shall designate in writing any supervisor(s) authorized to act on the contractor's behalf during the performance of this contract. The contractor must provide the COR a written designation of the supervisor via email 48 hours prior to any change in contractor supervision. This supervisor(s) shall be present when contract employees are working. Service problems should be anticipated and resolved immediately, if at all possible. The contractor's supervisor will be responsible for ensuring problems are handled through the COR in a professional manner. The COR must be contacted to handle any situation that may arise regarding soldier satisfaction, complaints, discrepancies, etc. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the KO and must not be acted upon unless specifically authorized to do so in writing by the KO. Quality Control. The services to be performed by the contractor during the period of this contract, at all times and places, are subject to review by the KO, the COR, and/or other authorized government representative(s) (see below). The government will monitor the contractor's performance under this contract using the following procedures: The COR is the authorized individual who will perform assessments of the contractor's performance. The COR may inspect the preparation facility and/or serving line for compliance with contract terms and governing regulations. The assessment/inspection will be based on the Quality Assurance Surveillance Plan (QASP) to be included in the contract award. The COR will utilize relevant food service forms (or similar) found in the references provided to assist with evaluation and documentation of inspections and subsequent results. The COR will inform the contractor's supervisor in person when discrepancies occur and will request immediate corrective action. The COR will make a notation of the discrepancy on the assessment checklist with the date and time the discrepancy was noted. The contractor's supervisor (or authorized representative) will initial the entry as indication the discrepancy was discussed with the COR. Any of the work, product, equipment, and/or areas failing to meet contract requirements shall be corrected on the spot as applicable. If any of the services performed do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements at no additional cost. Other government: Military Public Health, Inspector General, and technical inspectors appointed by the COR in writing (copy provided to the contractor and KO) shall be permitted to observe operations as necessary. These operations include food preparations at the contractor's facility and transportation from the contractor's facility to the feeding site. Public Health personnel must also be allowed to conduct sanitary inspections in accordance with current FDA code guidelines at the contractor's locations used to fulfill the requirements of this contract. ACCESS TO SITE Work to be performed under this contract is UNCLASSIFIED; however, information regarding dates, locations, and the number of enlistees is For Official Use Only (FOUO) and not to be disseminated to anyone without a bonafide need to know. The contractor must comply with all applicable Department of Defense (DoD) security regulations and procedures. The contractor shall coordinate all issues dealing with access to government buildings, facilities, or property with the COR. The contractor will provide a criminal background check on each employee to the COR prior to being granted access to Fort Pickett. A subsequent criminal record check must be provided annually upon renewal of the contract. Previous criminal convictions may be grounds for denying access to the installation. The contractor will ensure the physical security of food and beverages from the point of purchase to the point of receipt on Fort Pickett. The contractor will ensure personnel have proper identification for entry to Fort Pickett. All employees must have a government issued photo identification to gain entry on base (examples: state government issued driver's license or identification card). Contractor personnel will not be granted entrance to Fort Pickett without proper identification. SECTION 4 Contract Administration. In no event will any understanding or agreement, contract modification, change order, or other matter deviating from the terms and conditions of this contract be effective or binding upon the government unless formalized by a properly executed contractual document signed by the KO. Service Contract Act: This contract is covered by the Service Contract Act of 1965 as amended (41 U.S.C. 351, et seq.). The contractor shall pay its employees at least the wages and fringe benefits found by the Department of Labor to prevail in the locality (Nottoway County) or, in the absence of a wage determination, the minimum wage set forth in the Fair Labor Standards Act. Refer to the wage determinations and Federal Acquisition Regulation Part 22, Subpart 22.10 -- Service Contract Act of 1965, as Amended for additional information (http://farsite.hill.af.mil/vffara.htm). Contractor's Contract Administration. The contractor must provide contact information including name, address, phone number, and email address for the person(s) who will serve as the contractor's contract administrator. Notification of any change in the designated individual(s) shall be provided to the KO at least five business days prior to the effective date of the change. Standard of Conduct at Government Installations. The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity and shall be responsible for taking such disciplinary action with respect to its employees as may be necessary. Safety and Accident Prevention. In performing work under this contract on a Government installation, the contractor shall:  Conform to the specific safety regulations established by this contract.  Comply with the safety regulations of the government installation concerning related activities not directly addressed in this contract.  Take all reasonable steps and precautions to prevent accidents and preserve the life and health of contractor and government personnel performing or in any way coming in contact with the performance of this contract.  Take such additional immediate precautions as the KO may reasonably require for safety and accident prevention purposes. The KO may, by written order, direct additional safety and accident standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the changes clause of this contract. Any violation of these safety requirements, unless promptly corrected as directed by the KO, may be grounds for termination of this contract. The contractor, its employees, and subcontractors shall become familiar with and obey the regulations regarding fire, traffic, safety, and security regulations while on the government facility. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees and subcontractors shall carry proper identification with them at all times. The contractor shall be responsible for compliance with all regulations and orders of the federal property including respecting identification of employees, movements on government facility, parking, truck entry, and all other government facility regulations, which may affect the work. Fort Pickett eMS Plan Compliance. The Department of Military Affairs (DMA) has implemented an environmental Management System (eMS) in accordance with Executive Order 13423 and Code of Virginia 10.1-1187.1 to guide its operations in an environmentally sound manner. The DMA is and will continue to be a leader in protecting the environment. DMA has implemented and is maintaining an eMS to ensure continuity of environmental protection while maintaining and enhancing mission readiness. The contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the DMA eMS. Contractors shall refer to the Virginia National Guard website at http://vko.va.ngb.army.mil/VirginiaGuard/, under Environmental Programs tab to read and understand the DMA eMS. In addition, the contractor shall ensure its employees and subcontractors are aware of the roles and responsibilities identified by the eMS and how these requirements affect the work performed under this contract. If the services supplied have the potential to cause negative environmental impacts, the contractor must develop and implement steps to prevent the potential event. In the event an environmental nonconformance or noncompliance associated with the contracted service is identified, the contractor is responsible to take corrective action immediately. EPA-designated Products. The U.S. Environmental Protection Agency's (EPA's) Comprehensive Procurement Guideline (CPG) list of designated products that must contain recovered/recycled material available at: http://www3.epa.gov/epawaste/conserve/tools/cpg/products/. NOTE: This is a temporary website and will be replaced with www.epa.gov/cpg. The contractor must meet recycled content requirements set forth by the EPA for any products identified on the EPA list. EPA-designated products for this procurement include commercial/industrial sanitary tissue products and trashbags. The contractor is responsible for ensuring compliance with the EPA-designated Products and any/all applicable items as listed on the EPA website. BioPreferred Program. The U.S. Department of Agriculture's (USDA's) BioPreferred Program list of product categories that must have biobased content available at: http://www.biopreferred.gov/BioPreferred/faces/pages/ProductCategories.xhtml. The contractor must meet the BioPreferred Program requirements set forth by the USDA. Biobased products for this procurement include: disposable containers, disposable cutlery, disposable tableware, and food cleaners as well as most cleaning and handwashing supplies. The contractor is responsible for ensuring compliance with the BioPreferred Program and any/all applicable items as listed on the USDA website. Contractor Personnel. The contractor shall be responsible for selecting personnel who are well qualified to perform the required services for supervision of techniques used in their work, and for keeping its employees informed of all improvements or changes in the methods of operations. The KO may direct the contractor to remove, and the contractor shall remove, any contractor employee who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the Virginia Army National Guard. Where the reason for the removal request is due solely to breach of security on the part of the employee, replacement shall be at the expense of the contractor and not chargeable to the government. All contractor employees must conform to local and other applicable regulations. The contractor shall take appropriate personnel action as required in the event employees become involved with civilian or military authorities as a result of misconduct. The contractor shall not employ any person who is an employee of the United States Government, nor shall the contractor employ any person who is a member of the Department of Defense, either civilian or military, unless such person seeks and receives any/all approvals required by military and/or civilian personnel regulations. Liability. The contractor hereby agrees to release the government (to include its officers, enlisted personnel, agents, and employees) from any liability for any loss, damage, or injury sustained by the contractor or its employees during the performance of this contract. The contractor also agrees to indemnify the government for any loss, damage, or injury to government personnel, agents, or other third parties provided such loss to the government is caused by the negligence and/or intentional misconduct of the contractor or its employees while performing this contract. Additional Work by Contractor. Any additional goods or change to work specified that may be performed by the contractor, either at its own volition or at the request of an individual other than a duly appointed KO is not authorized. Only the KO is authorized to bind the government to a change in the specifications or terms and conditions of this contract. Price Adjustments. The contractor may submit price decreases to the KO any time during the contract period in which the decreases occur including sale prices, "specials", etc. passed on by a supplier. Performance Evaluation Meetings. The contractor's representative will be required to meet with the KO and/or COR (and/or other government personnel as deemed necessary by the KO) at no additional cost to the government. At a minimum, performance evaluation meetings will be held on a quarterly basis. The contractor may request a meeting with the KO when necessary. Written minutes of these meetings will be signed by the contractor's contract administrator and the KO and recorded in the contract file. If the contractor does not concur with any portion of the minutes, this non-concurrence shall be provided in writing to the KO within 10 business days following receipt of minutes. The contractor's non-concurrence shall be attached to the official minutes. All meeting minutes will contain the following:  Problems or constraints encountered.  Suggested solutions to problems or constraints.  Proposed initiatives or waivers requiring government action.  Status of open items from previous meetings.  Title and date of reports delivered in the previous time period Evaluation of Contractor Performance. Reference FAR Clause 52.246-4, Inspection of Services-Fixed-Price as applicable to the contract. The contractor's performance will be evaluated at least monthly. For those tasks listed in the QASP, the COR will follow the methods of surveillance specified. Government personnel will record all surveillance observations. When an observation indicates other than a "GREEN" rating, the COR will require the contractor's contract administrator or representative to initial the observation. The initialing of the observation does not constitute concurrence with the observation; only acknowledging that they have been made aware of the defective performance. An annual Contractor Performance Assessment Reporting System (CPARS) evaluation of the basic contract will be prepared by the KO at the exercise of each option in accordance with FAR 42.15 Contractor Performance Information. Post-award Conference. The contractor agrees to attend any pre-performance and/or post-award conference convened by the KO in accordance with Federal Acquisition Regulation subpart 42.5. The contractor shall ensure key personnel are present. Contractor Manpower Reporting (CMR). The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Virginia Army National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk at helpdesk@http://www.ecmra.mil/. Phase-Out of Contract and Continuity of Services. The contractor must understand services under this contract must continue without interruption; and upon contract expiration, a successor (either the government or another contractor) may continue services. The contractor agrees to exercise its best effort and cooperate effectively in an orderly and efficient transition to any successor contractor. ATTACHMENT A: ESTIMATED PROJECTED HEADCOUNT OF MEALS FOR BASE PERIOD Time Frame Average Weekly Count December* <5 Jan - mid-May 20 Mid-May - mid-Aug** 50 Mid-Aug - Nov 15 *December ship rates are historically low and personnel are not scheduled for shipping in the week(s) prior to the Christmas holiday. **Within this time frame there is the high likelihood of 2-3 weeks that will require meal service in excess of 50 personnel, historic numbers are >70
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA44/W912LQ-16-T-0008/listing.html)
Place of Performance: Address: Fort Pickett, Blackstone, Virginia, 23824, United States; Zip Code: 23824
Record: SN04009105-W 20160205/160203234641-418b025f0ba1c9570579d82872bfd380 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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