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V -- Yellow Ribbon Event March 2016

Notice Date
Notice Type
721110 — Hotels (except Casino Hotels) and Motels
Contracting Office
Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
ZIP Code
Solicitation Number
Archive Date
Point of Contact
Michael Furtney, Phone: 720-250-4038
E-Mail Address
Small Business Set-Aside
Yellow Ribbon Post Mobilization Deployment Event March 2016 Michael Furtney Contract Specialist USPFO, Colorado (720) 250-4038 michael.b.furtney.mil@mail.mil This is a combined synopsis/solicitation for commercial items prepared in accordance with Federal Acquisition Regulation (FAR) 12.6 and supplemented with additional information included in this notice. This solicitation is issued as a request for quotes (RFQ) in accordance with FAR Parts 12 & 13. The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2005-85. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulations supplement (DFARS) can be accessed on the internet at http://farsite.hill.af.mil/. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation W912LC-16-T-0018 is issued as a request for quotation. The Colorado Army National Guard will be awarding a Firm-Fixed Price Contract for event space, lodging, meals, and audio-visual rental for the Yellow Ribbon Post Deployment Event, 4-6 March 2016 This solicitation is Unrestricted. NAICS Code 721110, $32.5 Million Solicitation Closes: Wednesday, 17 February 2016 at 1:00pm (Mountain Time) All quotes must be received electronically by email to michael.b.furtney.mil@mail.mil by the closing date and time. All questions must be emailed to the email address listed above. Award Information: All responsible quotes with menu received by the closing date and time will be considered for award. Responsible quotes will be formatted to match solicitation contract line item numbers (CLINS). To be eligible for award for this solicitation, the offeror must be registered in the System for Award Management (SAM) at (www.sam.gov) at time of contract award. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers. Technical capability, Price, socioeconomic status, and item characteristics and company initiatives supporting environmental protection programs. All evaluation factors other than price, when combined, are approximately equal to price. Open Market pricing is required. Requirement to Report Labor Hours on Service Contracts The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Colorado Army National Guard via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address: http://www.ecmra.mil/ Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 ofeach calendar year, beginning with 2013. Contractors may direct questions to the help desk athelp desk at: http://www.ecmra.mil COLORADO ARMY NATIONAL GUARD YELLOW RIBBON EVENT 4-6 March 2016 Statement of Work for COARNG Yellow Ribbon Post Deployment Event Requirements: Location must be a full service hotel; preferred location is Breckenridge, Keystone, Vail, Beaver Creek, Winter Park, Granby, Estes Park, Fort Collins, Colorado Springs, and Steamboat Springs in Colorado. Conference site must provide evidence of compliance with the Fire Safety Act of 1990 as administered by the US Fire Administration (FEMA ID number). * Service fees, if applicable, must be included in meeting room cost and not listed as a separate expense. ** Taxes and gratuities must be excluded. ***If event is being contracted through a third party (ex. event planner, event organizer, reservation service, etc), a representative from the 3rd party organization (paid employee on your staff) must be present during the entire event without exception. CLIN 0001 Lodging. Approximately 200 double occupancy rooms. 200 rooms for two nights master billed, checking in 4 March 2016 and checking out 6 March 2016. Final numbers and rooming list will be provided no later than Thursday 25 February 2016. Parking must be included for all attendees and if necessary rollup any parking charges in the cost for "Meeting Space" CLIN 0002). Checkout time for all event attendees to be at 2:00pm or the latest allowable checkout time. Hold an additional 30 rooms to be individually billed for staff and vendors. Note: The Federal Government is tax exempt. For the hotel rooms, please only provide the room rate without any taxes or resort fees included. If the regular lodging rate is lower than government per diem, please provide the lower of the two rates. All resort fees and gratuities must be waived. ***** Individual billed rooms are NOT to be included on contract; they are listed for holding purposes only. For individually billed rooms, the attendee will pay for all room charges. Please indicate if each individual needs to call to make personal reservations. CLIN 0002 Meeting Space - 9 Rooms. Room 1: General session for approximately 345 attendees from 4-6 March 2016. Room set up with round tables for 6 to 10 personnel, with chairs crescent style. Four 6-8 foot tables in main lobby area or outside of general session area for sign-in/ registration. Continuous self-service ice water included in room. Continuous self-service coffee and hot tea in general session following breakfast, prior to lunch. WiFi included in room. Rooms 2-4: Breakout sessions with WiFi capabilities for approximately 30 - 50 adults. Room set up theater style chairs only. One small table at the head of each room. Continuous beverage service of water during hours of use. Room 5-6: youth activity room for ages 6-12 and ages 13-18. Rooms set up with 3 round tables for 6 to 8 personnel. Self-serve beverage of ice water to be included. Room must be in close proximity to restrooms. Room 7: Childcare for ages 0-5. Room must be in close proximity to restrooms, must have refrigerator and microwave in room; OR Childcare Suite(s): childcare for children ages 0-5. Must be able to remove furniture at the discretion of childcare provider; must have refrigerator and microwave in room. Room 8: small board room for staff meetings, counseling sessions, and equipment storage; room set up 1 board table and 10 chairs. Room 9: One small room with water station and 6 chairs (should be large enough to hold four massage tables). Vendor area. Area where vendors can set up with some outlets available for use. Will require approximately 16 tables from 4-6 March 2016. CLIN 0003 Audio Visual. Set up in general session area 5 & 6 March 2016. Screen and projector required for easy viewing by up to 300 attendees. Multiple screens and projectors may be required based on general session room size and other factors. Menus must be provided with quote by the solicitation closing date and time **Adult Meals: This amount should not exceed government per diem rate for your area. It should exclude any taxes, gratuities and service fees, and should reflect a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down. A final headcount will be provided no later than 25 February 2016 and the contract/purchase requisition will be modified to reflect the actual head count. Below reflects an estimate of the number of meals needed. Beverages must be included. The menu must be provided a per diem selection menu to customer prior to Banquet Event Order (BEO) being completed and must be willing to provide for special dietary needs at customer's request (vegetarian, kosher, gluten free, etc.). Hotel must provide BEO for review/changes NLT 18 February 2016 to allow time for changes. CLIN 0004 Adult Meals QTY=1 Unit of Measure=Job (1625 meals) Adult Breakfast. 5 & 6 March 2016, 7:30am-9:30am, hot buffet breakfast buffet in general session area for approximately 325 adults each day. Coffee, tea, and other beverages to remain out until consumed. Adult Lunch. 5 & 6 March 2016, 11:30am-1:30pm, lunch buffet in general session area for approximately 325 adults each day. Coffee, tea, and other beverages to remain out until consumed Adult Plated Dinner w/cash bar. 5 March 2016, 6:30pm - 9:00pm. Three-course plated dinner with bread and salad, main course and dessert w/cash bar in general session area for approximately 325 adults, rounds of 6-10 personnel. One small round table with white table cloth and plate setting for 1 for POW display. Request salt and lemon wedge. Request a podium and matches to light a candle. Note**Children meals per 14 FAM 572.3-4 (2)(3), should not exceed 50% of the adult government per diem rate for youth 11 years of age and under, and 75% of the adult government per diem rate for children 12 years of age and older. Must be able to provide meals in youth area and be able to deliver meals to childcare suites. Meals for ages 0-5 must be child friendly to include cereal, fruit cups, bananas, French toast, yogurt; chicken nuggets, pizza, French fries, macaroni and cheese, grill cheese, etc. (NO PEANUTS). Beverages to be included in all meals. *Please note that these are the rates set by the government, if you provide free meals for children between the ages 0-5 do not charge for meals. 20 Youth (12 yrs old+) 35 Children (6-11yrs old) 28 Young Children (0-5yrs old) CLIN 0005 (Youth Meals 12+ years old) QTY=1 Unit of Measure=Job (60 meals) Youth Breakfast. 5 & 6 March 2016, 7:30am-9:30am. Ages 6 and up, hot buffet breakfast in youth activity rooms for approximately __20___ children. Youth Lunch. 5 & 6 March 2016, 11:30am-1:30pm. Ages 6 and up, buffet lunch in youth activity rooms for _20___ children. Youth Dinner. 5 March 2016, 6:30pm-9:00pm, buffet dinner in youth activity rooms for __20___ children. CLIN 0006 (Children Meals 6-11 years old) QTY=1 Unit of Measure=Job (175 meals) Children Breakfast. 5 & 6 March 2016, 7:30am-9:30am. Ages 6 and up, hot buffet breakfast in youth activity rooms for approximately __35___ children. Children Lunch. 5 & 6 March 2016, 11:30am-1:30pm. Ages 6 and up, buffet lunch in youth activity rooms for __35___ children. Children Dinner. 5 March 2016, 6:30pm-9:00pm, buffet dinner in youth activity rooms for __35___ children. CLIN 0007 (Young Children Meals (0-5 years old) QTY QTY=1 Unit of Measure=Job (140 meals) Young Children Breakfast. 5 & 6 March 2016, 7:30am-9:30am, breakfast delivered to childcare room or suite(s) for _28___ children, please see note above** Young Children Lunch. 5 & 6 March 2016, 11:30am-1:30pm, lunch delivered to childcare room or suite(s) for __28____ children, please see note above** Children Dinner. 5 March 2016, 6:30pm-9:00pm, dinner in delivered to childcare room / suite(s) for ___28___ children, please see note above** Menus must be provided with quote no later than the solicitation closing date and time The following FAR clauses are applicable to this acquisition: Clause at 52.202-1, Definitions Clause at 52.204-16, Commercial and Government Entity Code Reporting Clause at 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations Provision at 52.212-1, Instructions to Offerors - Commercial Items. Provision at 52.212-2, Evaluation -- Commercial Items. Provision at 52.212-3 ALT 1, Offeror Representations and Certifications -- Commercial Items. Clause 52.212-4, Contract Terms and Conditions -- Commercial Items. Clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items. The following additional FAR clauses apply to this acquisition; 52.219-6, Notice of Total Small Business Set Aside; 52.222-3, Convict Labor; 52.222-19, Child Labor-Cooperation with Authorities and Remedies; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-35, Equal Opportunity for Veterans; 52.222-37, Employment Reports on Veterans; 52.222-41, Services Contract Act of 1965; 52.222-42, Statement of Equivalent Rates for Federal Hires; 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration; 52.223-15 Energy Efficiency in Energy Consuming Products; 52.225-1, Buy American Act- Clause at 52.223-18, Contractor Policy to Ban Text Messaging While Driving Clause at 52.225-13, Restriction on Certain Foreign Purchases Clause at 52.232-1, Payments Clause at 52.247-29, F.O.B. Clause at 52.252-2, Clauses incorporated by reference (www.arnet.gov/far or www.farsite.hill.af.mil) Clause at DFAR 252.203-7000, Representations Relating to Compensation of Former DoD Officials. Clause at DFAR 252.203-7002, Requirement to Inform Employees of Whistleblower Rights. Clause at DFAR 252.203-7999(DEV) Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements-Representation (DEVIATION) CD 2015-O0010 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.209-7992(DEV) Representation bu Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction Under any Federal Law-Fiscal Year 2015 Appropriations (DEVIATION) CD 2015-O005 (http://www.acq.osd.mil/dpap/dars/classdeviations.html Clause at DFAR 252.232-7003, Electronic Submission of Payments and Receiving Reports. Clause at DFAR 252.232-7006, Wide Area Workflow Payment Instructions Clause at DFAR 252.232-7010, Levies on Contract Payments DFAR 252.237-7010, Prohibition on Interrogation of Detainees by Contractor Personnel
Web Link
FBO.gov Permalink
Place of Performance
Address: Performance location to be determined at time of award, Colorado, United States
SN04017654-W 20160213/160211234249-c0a917a346905e0e2866c5f0b243ea2f (fbodaily.com)
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