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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 13, 2016 FBO #5195
DOCUMENT

H -- Radiation Safety Officer (RSO) - Attachment

Notice Date

2/11/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Great Lakes Acquisition Center (GLAC);Department of Veterans Affairs;115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

VA69D16N0435
 

Response Due

2/18/2016
 

Archive Date

3/19/2016
 

Point of Contact

Benjamin J Dufour
 

E-Mail Address

0-2998<br
 

Small Business Set-Aside

N/A
 

Description

This is a Sources Sought Synopsis published for market research purposes only; THERE IS NO SOLICITATION AVAILABLE. Requests for solicitation will not receive a response. Under FAR 52.219-14, Limitations on Subcontracting, the prime contractor must perform at least 50% of the cost of contract performance incurred for personnel shall be expended for employees of the concern for service-type procurement. The Great Lakes Acquisition Center (GLAC) Milwaukee, WI is conducting market research with the intent of determining the interest, capabilities, and qualifications of potential businesses to provide Radiation Safety Officer Services in accordance with the DRAFT statement of work for the Milwaukee, VAMC in Milwaukee, WI. This Sources Sought Synopsis is published for market research purposes. This market research will be used to identify responsible vendors. Proposed project anticipates a competitive, firm fixed price contract. Please review this announcement, including all attachments, in their entirety. Request that interested offerors complete and return a Capabilities Statement as described below. Capabilities Statement will be used to identify firms who possess the capability and experience to provide provide Radiation Safety Officer Services in accordance with the DRAFT statement of work for the Milwaukee, VAMC in Milwaukee, WI.. The Government is in no way obligated to do business with or to enter into any form of contract with any person, firm or other entity that receives or responds to this announcement. The contractor shall provide all labor, travel, materials and equipment necessary to effectively, economically, and satisfactorily perform provide Radiation Safety Officer Services in accordance with the DRAFT Statement of Work included in this posting. In addition to the information requested in the paragraph below, entitled "Capabilities Statement", responding parties must also indicate their size in relation to the applicable North American Industry Classification System (NAICS). The NAICS Code is 811219. CAPABILITIES STATEMENT Interested parties shall submit a Capabilities Statement, BRIEF and CONCISE, yet clearly demonstrates ability to meet the stated requirements. The Capabilities Statement should clearly present evidence that the interested party feels is relevant. All interested firms responding to this Sources Sought Notice are requested to provide a capability statement which needs to include: - Company Name - Point of Contact Name, Phone Number and Email - Business Status (i.e., 8(a), HUBZone, Woman-owned, SDVOSB, Large, etc.) - Dunn & Bradstreet Number - Commercial and Government Entity (CAGE) Code - Indication of Current Systems for Awards Management (SAM) Registration (i.e., SAM and Online Representations and Certifications (ORCA) registration, etc.) - Capabilities statement (i.e., similar government and commercial contracts for gerontology training, pertinent information, organizational structure, etc.) The period of performance shall be for eight(8) months. Prior Government contract work is not required for submitting a response under this sources sought synopsis. Interested Firm's shall respond to this Sources Sought Synopsis no later than 9:00 a.m. CST on February 18, 2016. All interested firms must be registered in System for Award Management (SAM) to be eligible for award of Government contracts. Email your response to benjamin.dufour@va.gov. POINT OF CONTACT: Benjamin DuFour, benjamin.dufour@va.gov, fax (414) 844-4843. Submit Capabilities Statements (e-mail preferred) by 9:00 a.m. Eastern Standard Time on February 18, 2016. Contracting Office Address: Great Lakes Acquisition Center(Glac) 115 South 84th St Milwaukee, WI 53214 Place of Performance: Milwaukee VAMC 5000 West National Avenue Milwaukee, WI 53295 Primary Point of Contact: Benjamin DuFour Contract Specialist benjamin.dufour@va.gov Fax: 414-844-4891 Radiation Safety Officer Statement of Work The Department of Veteran Affairs (VA) Milwaukee VAMC, Milwaukee, WI is seeking the experience of a Radiation Safety Officer to provide the services as identified within this Statement of Work. Requirements: "RSO services provided will be all inclusive of NRC regulatory guideline 10 CFR 35.24. "The Radiation Safety Officer's physical presence is required for all Radiation Safety Meetings that occur. "The RSO must be qualified (NRC Form 313A and designation as a Certified Health Physicist (CHP)) to be listed as RSO on the medical center's VHA Master Materials License (MML) Permit per VHA National Health Physics Program (NHPP) guidance and NUREG-1556 documents for a broad scope permit. (Services to be provided until a full time RSO can be hired and trained.) "Candidate will also act as Laser Safety Officer (LSO) and must show experience in this capacity. The RSO duties/responsibilities that will be completed/managed include the following: "Unsafe activities involving licensed material are stopped; "Reduction of radiation exposures to include ALARA "Up-to-date radiation protection procedures in the daily, operation of the licensee's radioactive material program are developed, distributed, and implemented; "Possession, use, and storage of licensed material is consistent with the limitations in the license, the regulations, and the manufacturer's recommendations and instructions; "Personnel training is conducted yearly and is commensurate with the individual's duties regarding licensed material; "Review and recommend approval/disapproval of applications for new authorized users and uses of radioactive materials; "Documentation is maintained to demonstrate that individuals are not likely to receive, in a year, a radiation dose in excess of 10% of the allowable limits or that personnel monitoring devices are provided; "Personnel monitoring devices are used and exchanged at the proper intervals, and records of the results of such monitoring are maintained and distributed to appropriate departments; Distribute badge reports to the appropriate personnel and departments, which include monthly and annual dose reports. "Maintain radiation dose reports for employees "Ensure new employees receive Radiation Training, and, if necessary, issue a radiation monitoring badge, and issue all appropriate paperwork that is to be completed. Example: Previous Employer request Šetc. "Licensed material is properly secured; "Approve any radioisotope orders for research authorized users - verifying that the authorized user permit limits will not be exceeded: "Collect radioactive waste from research authorized users upon request: "Documentation is maintained to demonstrate, by measurement or calculation, that the total effective dose equivalent to the individual likely to receive the highest dose from the licensed operation does not exceed the annual limit for members of the general public; "Proper authorities are notified of incidents such as loss or theft of licensed material, damage to or malfunction of sealed sources, and fire; "Package expired radionuclide generator for shipment back to the vendor following all applicable DOT regulations; "Assist the Medical Center in compliance with NRC, NHPP, OSHA, EPA, TJC and DOT regulations as they pertain to the use of radiation and radioactive materials/waste; "Medical events and precursor events are investigated and reported to the National Health Physics Program (NHPP), causes(s) and appropriate corrective action(s) are identified, and timely corrective action(s) are taken; "Complete/review required weekly removable contamination survey for nuclear medicine and waste storage areas; "Survey and dispose of decay in storage (DIS) waste from nuclear medicine in accordance with Materials Permit; "Respond to emergencies that involve radionuclides such as spills or contamination within 4 hours; "Perform shielding reports as necessary "Audits of the radiation protection program are performed at least annually and documented; "If violations of regulations, license conditions, or program weaknesses are identified, effective corrective actions are developed, implemented, and documented; "Licensed material is transported, or offered for transport, in accordance with all applicable DOT requirements; "Licensed material is disposed of properly; "Complete calculations, with the assistance of a nuclear medicine authorized user, regarding the hospitalization of patient under 10 CFR 35.75 - this includes outlining environmental parameters of stay. If patient not required to be hospitalized - verify appropriate documentation and written instructions for discharge; "Appropriate records are maintained; "An up-to-date license is maintained and amendment and renewal requests are submitted in a timely manner; "Implement and maintain any programs necessary to ensure our facility is up to date with all regulations and guidelines as defined by the NRC and NHPP; "The RSO will be responsible for ensuring proper reports are completed prior to installation of any Radiation producing equipment; "Request and maintain appropriate documentation as it pertains to shielding and acceptance testing of all new radiation equipment; "Conduct/complete annual review of radiation safety program as required by regulation. The Radiation Safety Officer program will assist in creating hospital Medical Center Memorandums or Standard Operating Procedures pertaining to all aspects of the Radiation Safety program. The program will include weekly visits for the following items: "Additional time as required either on-site or off site to meet deadlines and timelines required for various Medical Center Memorandum (MCM), and Standard Operating Procedures for the facility. "Management of radiation dosimetry program "Obtain exposure history for new hire and deliver exposure summary for outgoing employees "Train new staff, and ensure that all badged personnel received specialized training. "Investigate and instruct ALARA exceeders "Investigate and report negative findings to management. "Follow-up on corrective actions "Communicate with senior administration "Attend all Radiation Safety Committee meetings The Radiation Safety Officer will be assisted by management as it relates to radiation safety issues. The VA Industrial Hygiene/Safety Manager will be notified immediately by the contractor of any occurrences that may require notification of the NRC or NHPP. The VA Industrial Hygiene/Safety Manager, in consultation with the contractor, will make such notifications.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/VA69D16N0435/listing.html)
 

Document(s)

Attachment
 

File Name: VA69D-16-N-0435 VA69D-16-N-0435_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2555586&FileName=VA69D-16-N-0435-007.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2555586&FileName=VA69D-16-N-0435-007.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04018319-W 20160213/160211234824-d7db6ddee1fde313261c52f959560899 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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