Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 14, 2016 FBO #5196
DOCUMENT

S -- DEEP CLEANING SERVICE FOR FOOD AND NUTRITIONS SERVICES AND CANTEEN - Attachment

Notice Date

2/12/2016
 

Notice Type

Attachment
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 8 (NCO 8);8875 Hidden River Pkwy Suite 525;Tampa FL 33637
 

ZIP Code

33637
 

Solicitation Number

VA24816N0565
 

Response Due

2/19/2016
 

Archive Date

2/24/2016
 

Point of Contact

CYNTHIA GREGG
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

Statement of Work Deep Cleaning Services 1.Title of Project: Quarterly Deep Cleaning Services for the James A Haley VA Hospital. VA248-16-Q-XXXX 2.Scope of work: The work shall include all activities necessary to provide a safe, efficient, cost effective Deep Cleaning service for all Commercial Kitchen Equipment on a quarterly basis for the Veterans Canteen Service (VCS), VCS Cafeteria and Nutrition and Food Services Kitchens, ReTherm Units Pantries and the American Heroes' Cafe at the James A. Haley Veterans Hospital (JAHVH). The Contractor shall furnish all labor, supervision, tools, materials, equipment, and transportation necessary to provide deep cleaning services in accordance with contract requirements. There will a mandatory site visit schedule for all interested parties. All services shall be performed by a qualified Contractor and in accordance with the State of Florida, Florida Department of Agriculture and Consumer Services (FDACS) guideline and the National Fire Protection Association (NFPA) code NFPA-96 Cleaning Guidelines, as well as other associated regulations applicable to commercial kitchen cleaning. The deep cleaning shall be completed in a timely manner and in accordance with state, local, federal, and VA standards as listed in the Statement of Work. 3.Contract type: This contract will be a Firm Fixed Price with a Base plus 4 Option years. 4.Contract Award Meeting: The contractor shall not commence performance on the tasks in this SOW until the Contracting Officer (CO) has conducted a kick off meeting, or has advised the contractor that a kick off meeting is waived. 6. General Requirements: In order to provide a clean and safe kitchens and to meet our legal obligations towards our customers and staff, as well as dealing with invisible hygiene problems we require Quarterly Deep Kitchen Cleaning Services. The contractor shall provide deep cleaning service on a quarterly basis to remove all accumulation of grease and any build up in/on and around the kitchen equipment in accordance with the National Fire Protection Association (NFPA) code NFPA-9. The quarterly deep cleaning shall be performed outside of the normal operating hours (Coffee Shop 8:00pm-5:00am Mon-Sun, Café/Kitchens/Pizza Shop 10pm - 5am Mon-Sun). The Contractor shall perform at a minimum this deep cleaning service for the following kitchen equipment and locations including: "Underneath and behind cookers and fridges "Around the feet of prep surfaces "Doors, shelving, floors and gaskets of refrigerators/freezers "High shelves "Between walls and prep surfaces "Between units and equipment "Inaccessible parts of ranges, grills, fryers and other equipment. "Floors, Walls, Ceilings & Tiled Areas "Degrease and clean Cookers, Ovens, Grills, Fryers & Steamers "Refrigerators, Sinks & Storage Units "Tables, Food Preparation Surfaces & Passes "Range "Ovens "Griddles "Fryers "Convection Ovens "Pizza Ovens "ReTherm Units Locations of Areas to be deep cleaned are: "Nutrition and Food Services Main Kitchen. Room Number: GD-007 "VCS Cafeteria: Room Number:2A-214 "VCS kitchen: Room Number:2A-205 "Starbucks Café: Main Entrance "American Heroes' Café: Room Number: A-016-38 "Pizza Shop: 2A-209 "Community Living Center (CLC) ReTherm Pantry: Room Number:Bldg30 Rm: 094 The Contractor shall perform at a minimum the aforementioned deep cleaning tasks for the Kitchen equipment in the following location to include: A.Food and Nutrition Location Room: GD 007 - Approximate square footage = 11,277 1.(1) Flat Top Grills 2.(3) Cold Tables with wells 3.(1) Dishwasher: 4.(1) Pot Washer: 5.(4) Convection ovens 6.(2) Steamer/Conduction oven 7.(15) Refrigerators 8.(1) Freezer 9.Tables 10. Food Prep Surfaces 11. (9) ReTherm Units 12.(1) Tray line 13.(1) Dish room Scraping Belt 14.All Floors, Walls, Ceilings & Tiled Areas and perimeter molding 15.All Sinks 16.Storage Racks 17.Tables, Food Preparation Surfaces & Passes 18.Doors in and out of kitchen 19.All Ceiling Air Vents B.American Heroes' Café Location Room : A-016-38 - Approximate square footage = 3,003 1.(1) Flat top griddle/Salamander 2.(1) Grill 3.(2) Convection ovens 4.(1) Steam table: 5.High and Low shelving 6.High Speed Ovens 7.(4) Refrigerators 8.(1) Freezer 9.(1) Cold Prep Station 10.Dish room area 11.All Ceiling Air Vents 12.Dishwasher 13.All Floor Drains 14.Doors in and out of kitchen C.Community Living Center (CLC) Pantry: Room Number: Bldg. 30 G094 - Approximate square footage = 3,880 1.Floors 2.Walls 3.Ceilings and ceiling air vents 4.Tiled Areas: degrease and scrub 5.(5) ReTherm Units 6.Equipment in storage 7.Floor drains 8.Door in and out of pantry Contractor may also utilize pressure washers and steam cleaners, to ensure visually and hygienically clean result for all kitchen areas. VCS Cafeteria, Kitchen and Pizza shop: 2A-205, 209, 214 - Approximate square footage = 4461 1.(1) Flat top Grills 2.(4) Steam Tables 3.(3) Fryers 4.Ovens: a.(2 stacked)Lincoln 1132, b.(2) Turbo Chef NGC c.Alto Shaam 1000-TH/I, 5.Convection ovens: a.Doyon Convection Oven/Proofer b.(2 stacked) Alto Shaam CTC7-20E 6.Ranges: a.Vulcan Stove Top 7.Refrigerators a. 3 in 2A-205 b.3 in 2A-209 8.Tables, food Prep Surfaces 9.High shelves 10.Between walls and prep surfaces 11.Between units and equipment 12.Floors, Walls, Ceilings & Tiled Areas 13.Sinks 14.Storage Units 15.Tables & Passes 16.Degrease and scrub floors in Kitchen areas Starbucks: Hospital Main Entrance - Approximate square footage = 472 1.(4) Refrigerators 2.Tables, food Prep Surfaces 3.High shelves 4.Between walls and prep surfaces 5.Between units and equipment 6.Floors, Walls, Ceilings & Tiled Areas 7.Sinks 8.Storage Units 9.Tables, Food Preparation Surfaces & Passes 10.Degrease and scrub floors in Kitchen areas Contractor may also utilize pressure washers and steam cleaners, to ensure visually and hygienically clean result for all kitchen areas. The contractor shall be responsible for cleaning up any dust, dirt, grease, metal, liquid, or any other debris left in any area by him or any employees or representatives. 7. Confirmation of Cleaning Work: All completed cleaning will be confirmed and approved by the COR or his designee. The Contractor must submit a written report for approval at completion of the job. Payments will not be processed until these inspections and reports verify work was completed satisfactorily. 8.Safety Requirements: a)The contractor shall take such safety precautions as the VA may determine to be reasonably necessary to protect the lives and health of the occupants of the building. The VA will notify the contractor of any noncompliance with the foregoing provisions and the actions to be taken. The contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. If the contractor fails or refuses to comply promptly, the Contracting Officer, COR, or designee may issue an order to stop all or any part of the work, and ultimately the contractor could be determined in default of the contract by the Contracting Officer. b)Contractor shall abide by regulations set forth in the OSHA Confined Space Standard, if applicable. c)Contractor shall be responsible for the proper disposal of all toxic and/or contaminated material, as a result of this contract. d)Contractor shall provide to COR & Safety Office an MSDS for all chemical products prior to bringing products on station. e)Food service areas must be cleaned with chemicals approved for food service areas and appropriate for all equipment. f)Contractor shall abide by all elements of the OSHA PPE Standard, where applicable. g)Contractor shall abide by all elements of the OSHA Respiratory Protection Standard, where applicable. h)Cleaning of Work Area. The contractor shall be responsible for cleaning of the work area and equipment upon completion of work. All work area floors shall be wiped/mopped free of cleaning fluids and water at all times. All cleaning supplies creating an unsafe working area shall be removed immediately. 9. Modification: Any modification to the contract must be in writing. The modification will be prepared by the VA Contracting Officer and signed by a VA representative and Contractor prior to going into effect. Only the Contracting Officer has the authority to make any changes to the contract. 10. Evidence of Insurance Coverage: Before commencing work under the contract, the Contractor shall furnish to the Contracting Officer a certificate of insurance indicating sufficient coverage outlined herein and containing an endorsement to the effect that cancellation of, or any material change in the policy which adversely affects the interests of the Government in such insurance shall not be effective unless a 30-day advance written notice of cancellation or change is furnished to the Government. In accordance with FAR 28.307-2 and the previous clause, the following 12000.00 minimum coverage shall apply to this contract: 11. Quality Assurance: The V.A. will appoint a Contracting Officer's Representative (COR) to monitor performance Ten days prior to the implementation of this contract, contractor shall provide the COR with written copies of procedures to be used to carry out the requirements of the contract. 12. Duty Hours: a)Normal Duty Hours: The Quarterly work required in the performance of the contract shall be performed outside the normal duty hours of Coffee Shop 8:00pm-5:00am Mon-Sun, Café/Kitchen/Pizza Shop 10pm - 5am Mon-Sun. Not scheduled during federal holidays. b)Non-Normal Duty Hours: Non-normal duty hours are defined as any other hours outside of those defined above. c)The Following Federal legal holidays are observed by this facility: Any holidays falling on Saturday will be observed on the preceding Friday; holidays falling on Sunday will be observed on the following Monday. "New Year's Day1 January "Martin Luther King's birthday3rd Monday in January "President's Day3rd Monday in February "Memorial DayLast Monday in May "Independence Day 4 July "Labor Day1st Monday in September "Columbus Day 2nd Monday in October "Veteran's Day11 November "Thanksgiving Day 4th Thursday in November "Christmas Day25 December 13. Contractor's Personnel: a)Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the contract. The contract manager shall have full authority to act on behalf of the contractor on all contract matters relating to the The contract manager shall be able to read, write, speak, and understand conversational English. The contract manager or alternate(s) shall be available during normal business hours and be able to meet, either in-person or telephonically, with V.A. personnel designated by the Contracting Officer within 24 hours to discuss deficiencies. If deficiency in cleaning noted by COR, Contractor shall remedy the issue with prompt cleaning. b)Contractor Employees: Contractor personnel shall present a neat appearance and be easily recognized as contract employees. This may be accomplished by clothing bearing the company name and/or by wearing appropriate badges that prominently display the contractor's company name and the employee's name. c)The contractor shall not employ persons for work on this contract if such an employee is identified to the contractor by the contracting officer as a potential threat to the health, safety, security, general well-being, or mission of the medical center and the V.A. d)The contactor shall not employ any person who is presently an employee of the U.S. Government if the employment of that person would create either a conflict of interest or the reasonable perception of such a conflict. e)All work shall be performed by skilled and trained personnel who are able to communicate in English at a level sufficient to perform the duties of this contract efficiently. The contractor shall provide all necessary labor, travel, supervision, equipment, supplies and coordination. f)The contractor shall provide sufficient manpower to perform the Commercial Kitchen Cleaning duties listed in this contract in an efficient and timely manner. 14.Contractor Responsibility: a)The Contractor shall be responsible for employing technically qualified personnel to perform the work specified in this SOW. The Contractor shall maintain the personnel, organization, and administrative control necessary to ensure that the work delivered meets the contract specifications and requirements. The work history of each Contractor employee must contain experience directly related to the task and functions he/she is intended to perform under this contract. The Government reserves the right, during the life of the resulting contract, to request work histories on any Contractor employee for the purposes of verifying compliance with the above requirements; additionally, the Government reserves the right to review resumes of Contractor personnel proposed to be assigned. Personnel assigned to, or utilized by, the Contractor in performance of work shall be fully capable of performing the requirements contained in the SOW in an efficient, reliable, and professional manner. b)The contractor shall perform these services in accordance with the Occupational Safety and Health Administration (OSHA) and the American National Standards Institute (ANSI) safety guidelines. c)The contractor will promptly repair any damage done to V.A. property. Failure will result in reduction of payment pursuant to clause 52.237-2. The contractor shall be fully responsible for any repairs and all damage to V.A. property, which results from the activities, negligence, or carelessness of its employees or subcontractors. All damages shall be immediately brought to the attention of the COR by the end of the workday of occurrences. If hidden damage is not discovered on the day the work is performed, it shall be reported to the COR and arrangements made to be repaired within 72 hours of notification of the contractor by the V.A. Failure to do so may result in reduction of payment pursuant to clause 52.237-2. In cases of disputes between the COR and the contractor, the contractor shall notify the Contracting Officer, in writing as soon as possible, to avoid any delay in conflict resolution. d)Contractor acknowledges and agrees that he is solely responsible for enforcing worker protection requirements e) Provide appropriate personal protective equipment e)The Contractor shall be responsible for providing MSDS sheets with an index for all chemical's used in performance of the deep cleaning. g) All chemicals usage shall be in strict conformance with the label directions h)No chemical storage on the James A. Haley facility allowed. i)The contractor shall furnish all chemicals necessary in performance of duties. 15.Manner and Time to Conduct Services: Check In/Check Out Requirements. The Contractor's personnel shall check-in every time at the commencement of work and check out at the completion of work by calling 813-972-2000 x7500, Environmental Management Services. At the time of check in/check out, the employee shall indicate as appropriate: Failure to adhere to the reporting procedure may be cause for removal from the property. 16.Quality Control: a)Contractor shall develop and maintain a quality program to ensure that deep cleaning services are performed in accordance with the NFPA Standard 96 and other commonly accepted commercial practices. b)Checklist - A quality control checklist shall be used in evaluating contract performance during regularly scheduled and unscheduled inspections. The checklist shall include the site serviced by the Contractor as well as the task performed. c)File - A quality control file shall contain a record of all inspections conducted by the COR and any corrective action taken. The file shall be maintained throughout the term of the contract and made available to the Contracting Officer or COR upon request. d)The contracting officer shall follow the requirements of FAR 52.212-4, Contract Terms and Conditions for Commercial Items, for contractor's failure to correct nonconforming services. 17.Training: a)All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete VA Privacy and Information Security Awareness and Rules of Behavior Training before being granted access to VA information and its systems. a.Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Rules of Behavior before being granted access to VA information and its systems. b)The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c)Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. The Certification and Accreditation (C&A) requirements do not apply and a Security Accreditation Package is not required for this SOW. Contract Personnel/Sub-Contractors: Contractors are responsible for the daily accountability and identification of all personnel assigned to their respective contract including sub-contractors. Contractors will identify personnel using the following procedures as appropriate. Contract personnel not involved in an actual construction project will report to police dispatch for issuance of a numbered badge. A driver's license or photo ID will be required each day upon entering the facility, in exchange for the badge, and will be given back once the badge is returned to police dispatch.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/TaVAMC673/TaVAMC673/VA24816N0565/listing.html)
 

Document(s)

Attachment
 

File Name: VA248-16-N-0565 VA248-16-N-0565_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2559061&FileName=VA248-16-N-0565-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2559061&FileName=VA248-16-N-0565-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04019207-W 20160214/160212234220-3f5312154c3d66c79e327ba5c6698f25 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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