Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 19, 2016 FBO #5201
SOLICITATION NOTICE

Q -- Medical Case Management Services - Performance Work Statement

Notice Date

2/17/2016
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

541611 — Administrative Management and General Management Consulting Services
 

Contracting Office

Department of the Army, National Guard Bureau, USPFO for Louisiana, 495 3rd Street, Camp Beauregard, Pineville, Louisiana, 71360
 

ZIP Code

71360
 

Solicitation Number

W912NR16R0007
 

Archive Date

3/19/2016
 

Point of Contact

David L. Bourgeois, Phone: 3182905933, William Howland, Phone: 318-290-5981
 

E-Mail Address

david.l.bourgeois4.mil@mail.mil, william.m.howland2.mil@mail.mil
(david.l.bourgeois4.mil@mail.mil, william.m.howland2.mil@mail.mil)
 

Small Business Set-Aside

Competitive 8(a)
 

Description

Performance Work Statement Solicitation Number: W912NR-16-R-0007 Synopsis: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. This solicitation number W912NR-16-R-0002 is issued as a Request for Quotation (RFQ). This synopsis/solicitation is issued for commercial services in accordance with FAR Part 13 - Simplified Acquisition Procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-71 effective December 26, 2013. This acquisition is an 8(a) set aside under NAICS 541611 small business size standard is $15,000,000.00. Interested offerors must be registered in the System for Award management (SAM) to be considered for award. There will be no site visit and all questions must be submitted according to the below defined criteria. Description of Requirement: The purpose of this requirement is to provide Medical and Dental Case Management, Case Management Provider, Care Coordinator, Administrative Assistant, Behavioral Health Associate, and other staffing services to support the Louisiana Army National Guard's (LAARNG) State Surgeons Office (SSO). The base period of performance will be 01 May 2016 - 30 April 2017 with four (4) one year option periods. There is a pending submittal to the Department of Labor for a Request for authorization of additional classification and wage rate (SF 1444). In order to ensure a level playing field in which to compare the cost proposals, you must use the proposed rates provided in this solicitation, and the benefits listed in WD 05-2229 (Rev.-16). When the Department of Labor approves the SF 1444 with the actual rates, those rates will be provided to the all vendors (if we are still in the solicitation phase) and will be utilized on the contract, regardless of where we are in the solicitation / award process. Performance Standards: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control, and any items and services necessary to perform the required services as outlined in the Performance Work Statement (PWS) attached to this synopsis/solicitation. Evaluation: The resultant offer by the government will be a Firm-Fixed-Price (FFP) Purchase Order with one (1) base year and four (4) options years awarded using FAR part 13 procedures. The evaluation procedures located at FAR 13.106-2, FAR 15.101-2, FAR 15.305(a)(1) Cost or price evaluation, FAR 15.305(a)(2) Past performance evaluation, and FAR 15.305(a)(3) Technical Evaluation, are being utilized for this acquisition. Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. Evaluation is based on the lowest priced offer with an acceptable technical and past performance record (Lowest Price Technically Acceptable). Lowest evaluated price will be determined by the Contractor submitting a complete quotation to include total pricing for the requirement on a per CLIN per hour basis utilizing the below identified CLIN structure. Price Evaluation - To ensure that this agency can conclude that your cost proposal is fair and reasonable, and that you understand and comply with the required withholdings, please provide a spreadsheet that shows, from beginning to end, how you came up with the prices on each CLIN. For example, include base wage rate, all federal and state tax withholdings, direct labor, labor burden, overhead, profit, G&A, and total cost. Explain formulas that aren't obvious. Show the different ways that holiday pay is accounted for when you have multiple employees earning different levels of holiday leave (in accordance with the Service Contract Act) within the same job position or CLIN. Ensure that your multiplication (in formulas) is accurate and only extended out two decimal points only. In cases where proposals are submitted with formula and decimal errors, the Contracting Officer will determine if clarifications are needed, or if the proposal in considered to be non-compliant or non-responsive. The technical acceptability evaluation will be based on the Contractor submitting the following required documentation; Quality Control Plan - include, at a minimum, a description of your management philosophy, management structure, and management approach (including aspects of conflict resolution, communication with contractors and customers, payroll management, and flexibility). Also include a transition plan to include delivery of offer letter, time sheet process, pay cycles, pay dates, and when incumbent contract employees can expect to receive their first pay check. The Past Performance evaluation will be based on the Contractor having successfully completed verifiable past performance that is in a manner similar in scope and nature to that identified in the Performance Work Statement. The Contractor shall submit a verifiable Past Performance record to be utilized in this evaluation. The Contractor is responsible in their submitted Past Performance documentation to identify how previous efforts completed are similar in scope and magnitude as that specified in this requirement. Past Performance will be deemed acceptable if it is determined that that there is substantial confidence the Contractor can perform the effort based on the submitted past performance documentation. Substantial confidence is defined as the offeror's recent/relevant performance record providing the Government a high expectation that the offeror will successfully perform the required effort. Contract Line Item Numbers (CLINs): 0001 Physician Assistant (1,920 hours, POP 01 May 2016 - 30 April 2017) 0002 RN Case Manager Supervisor (1,920 hours, POP 01 May 2016 - 30 April 2017) 0003 RN Case Manager II (9,600 hours, POP 01 May 2016 - 30 April 2017) 0004 RN Case Manager I (1,920 hours, POP 01 May 2016 - 30 April 2017) 0005 Behavioral Health Associate (1,920 hours, POP 01 May 2016 - 30 April 2017) 0006 LPN Care Coordinator II (1,920 hours, POP 01 May 2016 - 30 April 2017) 0007 LPN Care Coordinator I (1,920 hours, POP 01 May 2016 - 30 April 2017) 0008 Budget Analyst (1,920 hours, POP 01 May 2016 - 30 April 2017) 0009 Project Manager (1,920 hours, POP 01 May 2016 - 30 April 2017) 0010 Medical Administrative Assistant II (3,840 hours, POP 01 May 2016 - 30 April 2017) 0011 Medical Administrative Assistant I (17,280 hours, POP 01 May 2016 - 30 April 2017) 0012 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 SEP 2016) -------------------------------(Option Year 1)---------------------------------- 1001 Physician Assistant (1,920 hours, POP 01 May 2017- 30 April 2018) 1002 RN Case Manager Supervisor (1,920 hours, POP 01 May 2017- 30 April 2018) 1003 RN Case Manager II (9,600 hours, POP 01 May 2017- 30 April 2018) 1004 RN Case Manager I (1,920 hours, POP 01 May 2017- 30 April 2018) 1005 Behavioral Health Associate (1,920 hours, POP 01 May 2017- 30 April 2018) 1006 LPN Care Coordinator II (1,920 hours, POP 01 May 2017- 30 April 2018) 1007 LPN Care Coordinator I (1,920 hours, POP 01 May 2017- 30 April 2018) 1008 Budget Analyst (1,920 hours, POP 01 May 2017- 30 April 2018) 1009 Project Manager (1,920 hours, POP 01 May 2017- 30 April 2018) 1010 Medical Administrative Assistant II (3,840 hours, POP 01 May 2017- 30 April 2018) 1011 Medical Administrative Assistant I (17,280 hours, POP 01 May 2017- 30 April 2018) 1012 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 SEP 2018) -------------------------------(Option Year 2)---------------------------------- 2001 Physician Assistant (1,920 hours, POP 01 May 2018- 30 April 2019) 2002 RN Case Manager Supervisor (1,920 hours, POP 01 May 2018- 30 April 2019) 2003 RN Case Manager II (9,600 hours, POP 01 May 2018- 30 April 2019) 2004 RN Case Manager I (1,920 hours, POP 01 May 2018- 30 April 2019) 2005 Behavioral Health Associate (1,920 hours, POP 01 May 2018- 30 April 2019) 2006 LPN Care Coordinator II (1,920 hours, POP 01 May 2018- 30 April 2019) 2007 LPN Care Coordinator I (1,920 hours, POP 01 May 2018- 30 April 2019) 2008 Budget Analyst (1,920 hours, POP 01 May 2018- 30 April 2019) 2009 Project Manager (1,920 hours, POP 01 May 2018- 30 April 2019) 2010 Medical Administrative Assistant II (3,840 hours, POP 01 May 2018- 30 April 2019) 2011 Medical Administrative Assistant I (17,280 hours, POP 01 May 2018- 30 April 2019) 2012 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 SEP 2019) -------------------------------(Option Year 3)---------------------------------- 3001 Physician Assistant (1,920 hours, POP 01 May 2019- 30 April 2020) 3002 RN Case Manager Supervisor (1,920 hours, POP 01 May 2019- 30 April 2020) 3003 RN Case Manager II (9,600 hours, POP 01 May 2019- 30 April 2020) 3004 RN Case Manager I (1,920 hours, POP 01 May 2019- 30 April 2020) 3005 Behavioral Health Associate (1,920 hours, POP 01 May 2019- 30 April 2020) 3006 LPN Care Coordinator II (1,920 hours, POP 01 May 2019- 30 April 2020) 3007 LPN Care Coordinator I (1,920 hours, POP 01 May 2019- 30 April 2020) 3008 Budget Analyst (1,920 hours, POP 01 May 2019- 30 April 2020) 3009 Project Manager (1,920 hours, POP 01 May 2019- 30 April 2020) 3010 Medical Administrative Assistant II (3,840 hours, POP 01 May 2019- 30 April 2020) 3011 Medical Administrative Assistant I (17,280 hours, POP 01 May 2019- 30 April 2020) 3012 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 SEP 2019) -------------------------------(Option Year 4)---------------------------------- 4001 Physician Assistant (1,920 hours, POP 01 May 2020- 30 April 2021) 4002 RN Case Manager Supervisor (1,920 hours, POP 01 May 2020- 30 April 2021) 4003 RN Case Manager II (9,600 hours, POP 01 May 2020- 30 April 2021) 4004 RN Case Manager I (1,920 hours, POP 01 May 2020- 30 April 2021) 4005 Behavioral Health Associate (1,920 hours, POP 01 May 2020- 30 April 2021) 4006 LPN Care Coordinator II (1,920 hours, POP 01 May 2020- 30 April 2021) 4007 LPN Care Coordinator I (1,920 hours, POP 01 May 2020- 30 April 2021) 4008 Budget Analyst (1,920 hours, POP 01 May 2020- 30 April 2021) 4009 Project Manager (1,920 hours, POP 01 May 2020- 30 April 2021) 4010 Medical Administrative Assistant II (3,840 hours, POP 01 May 2020- 30 April 2021) 4011 Medical Administrative Assistant I (17,280 hours, POP 01 May 2020- 30 April 2021) 4012 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 SEP 2020) 4013 Contract Manpower Reporting Application (CMRA) Report (1 each prior to 30 May 2021) BACKGROUND INFORMATION: This is a follow on requirement of contract W912NR-11-C-0004, awarded to ISI Professional Services, LLC. There are incumbent contract employees who have the right of first refusal. They have the following years of service: Physician Assistant - 3 years (15 May 2012) - 2 weeks of leave RN Case Manager Supervisor - 4 years (20 August 2011) - 2 weeks of leave RN Case Manager II - 4 years (01 August 2011) - 2 weeks of leave RN Case Manager II - 4 years (01 August 2011) - 2 weeks of leave RN Case Manager II - 4 years (02 September 2011) - 2 weeks of leave RN Case Manager II - 4 years (01 September 2011) - 2 weeks of leave RN Case Manager II - 3 years 01 September 2012) - 2 weeks of leave RN Case Manager I - 2 years (19 August 2013) - 2 weeks of leave Behavioral Health Associate - 2 years (1 July 2013) - 2 weeks of leave LPN Care Coordinator II - 5 years (1 September 2010) - 2 weeks of leave LPN Care Coordinator I - 3 years (4 September 2012) - 2 weeks of leave Budget Analyst - 6 years (30 March 2010) - 2 weeks of leave Project Manager - 6 years (30 March 2010) - 2 weeks of leave Medical Administrative Assistant II - 6 years (30 March 2010) - 2 weeks of leave Medical Administrative Assistant II - 6 years (30 March 2010) - 2 weeks of leave Medical Administrative Assistant I - 6 years (01 November 2009) - 2 weeks of leave Medical Administrative Assistant I - 3 years (15 September 2012) - 2 weeks of leave Medical Administrative Assistant I - 1 year (2 September 2014) - 2 weeks of leave Medical Administrative Assistant I - 9 years (7 July 2006) - 3 weeks of leave after 7 July 2016 Medical Administrative Assistant I - 2 years (17 September 2013) - 2 weeks of leave Medical Administrative Assistant I - 0 years (01 July 2015) - 2 weeks of leave after 1 July 2016 Medical Administrative Assistant I - 5 years (29 November 2010) - 2 weeks of leave Medical Administrative Assistant I - 3 years (4 September 2012) - 2 weeks of leave Medical Administrative Assistant I - 5 years (15 October 2010) - 2 weeks of leave PROPOSED UNBURDENED RATES TO BE UTILIZED IN COST PROPOSAL Contractor Employee Position Title Hourly Wage Rate Physician Assistant $72.09 RN Case Manager Supervisor $37.91 RN Case Manager II $35.10 RN Case Manager I $31.11 Behavioral Health Associate $22.85 LPN Care Coordinator II $22.85 LPN Care Coordinator I $20.00 Budget Analyst $25.02 Project Manager $29.33 Medical Administrative Assistant II $21.91 Medical Administrative Assistant I $18.00 The LA ARNG works on a compressed work schedule working four (4) 10-hour days, Tuesday thru Friday, 7:00 am to 5:30 pm. Teleworking is not authorized. Some travel for some positions will be required. A separate travel CLIN will be added to the base and each option year prior to the execution of each contract/modification. In order to maintain a level playing field, and to allow a fair comparison of each proposal, please do not add a travel CLIN in your proposal. Proposals are requested to be in Times New Roman, font size 12, with standard margins, and no page limits. Due to the commerciality of this requirement, excessively long quotation packages should be avoided as to prevent delays in evaluation and award process. Separate volumes are not required for technical vs. past performance. A preliminary Quality Control Plan must be submitted and no quotation lacking a preliminary Quality Control Plan will be considered as a complete package. The QCP should be a separate document within the quotation package. There is not an established page limit as long as the full quotation package can be submitted via email to the required individuals. Invoicing will be based on actual hours worked in the invoicing period. The contractor will invoice in WAWF on a monthly basis following award. The Government does not define the contractors pay schedule (weekly, bi-weekly, monthly), but does define that it be timely and consistent throughout the lifecycle of the contract. Quotation Submission: Quotations will be submitted electronically via email to david.l.bourgeois4.mil@mail.mil and william.m.howland2.mil@mail.mil. The initial question period will end at 11:59pm CST 22 February 2016 and all answers will be posted NLT 11:59 PM CST 24 February 2016. The final question period will end at 11:59 PM CST 29 February 2016 and all final answers will be posted NLT 11:59 PM CST 01 March 2016. All questions will be submitted to david.l.bourgeois4.mil@mail.mil and william.m.howland2.mil@mail.mil. The solicitation will close at 11:59 PM CST 4 March 2016. Quotations must include total pricing for the requirement on a per CLIN per hour basis utilizing the identified CLIN structure with an estimated total service hours per CLIN of 1,920 hours (times the number of incumbents). Quotations must also include required technical and past performance information to be used in the above described evaluation process. The Government intends to award without discussion with the offerors but the Government may request clarifications of quotations submitted. There will not be any allowance for revision of quotations after the solicitation close date therefore submission of the Contractor best possible pricing is encouraged. Provisions and Clauses: The provision at FAR 52.215-1, Instructions to Offerors-Competitive Acquisition, applies to this acquisition and there are no addenda to this provision. Offers must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items with their offer. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and there are no addenda to this clause. The clause at FAR 52.212-5 Deviation, Contract Terms and Conditions Required To Implement Statues Or Executive Orders-Commercial Items, applies to this acquisition. The following are the included additional clauses for this action; 52.203-3 Gratuities 52.203-6 ALT.I Restrictions on subcontractor Sales to the Government - Alternate I 52.204-4 Printed or Copied-Double Sided on Post consumer Fiber Content Paper 52.204-7 System for Award Management 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards 52.209-6 Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment 52.219-6 Notice of Total Small Business Set-Aside 52.219-8 Utilization of Small Business Concerns 52.219-28 Post-Award Small Business Program Representation 52.222-3 Convict Labor 52.222-21 Prohibition of Segregated Facilities 52.222-26 Equal Opportunity 52.222-35 Equal Opportunity for Veterans 52.222-36 Affirmative Action for Workers with Disabilities 52.222-37 Employment Reports on Veterans 52.222-40 Notification of Employee Rights Under the National Labor Relations Act 52.222-41 Service Contract Labor Standards 52.222-42 Statement of Equivalent Rates for Federal Hires 52.222-44 Fair Labor Standards Act and Service Contract Act - Price Adjustment 52.222-55 Minimum Wages Under Executive order 13658 52.222-50 Combating Trafficking in Persons 52.223-18 Encouraging Contractor Policy to Ban Text Messaging While Driving 52.225-13 Restrictions on Certain Foreign Purchases 52.232-33 Payment by Electronic Funds Transfer-System for Award Management 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.252-2 Clauses Incorporated by Reference (http://farsite.hill.af.mil) 52.252-6 Authorized Deviations in Clauses (DFARS, 48 CFR Chapter 2) 252.201-7000 Contracting Officer's Representative 252.203-7000 Requirements Relating to Compensation of Former DoD Officials 252.204-7004 Alternate A 252.225-7001 Buy American Act and Balance of Payments Program 252.225-7012 Preference for Certain Domestic Commodities 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports 252.232-7010 Levies on Contract Payments 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel 252.243-7002 Requests for Equitable Adjustment 252.247-7023 Transportation of Supplies by Sea
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/USA/NGB/DAHA16/W912NR16R0007/listing.html)
 

Place of Performance

Address: Camp Beauregard, 420 F Street, Pineville, Louisiana, 71360, United States

Zip Code: 71360
 

Record

SN04022690-W 20160219/160217235524-2d66e6518642d3866a05ce7781c26bc1 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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