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FBO DAILY - FEDBIZOPPS ISSUE OF FEBRUARY 20, 2016 FBO #5202
DOCUMENT

J -- Preventive Maintenance on Cover Slipper - Attachment

Notice Date

2/18/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Network Contracting Office 4
 

Solicitation Number

VA24416N0581
 

Response Due

2/24/2016
 

Archive Date

3/5/2016
 

Point of Contact

JUDITH ECHOLS
 

Small Business Set-Aside

N/A
 

Description

Statement of Work: 646-16-2-066-0251 A. GENERAL GUIDANCE 1. Title: Fischer Coverslipper 2. Scope of Work: The vendor will complete the following: a. Fischer Scientific Company LLC Service Technician (ST) will report to Herbert Lippincott at University Drive. b. Fischer Coverslipper requires annual preventative maintenance. i. Fischer Scientific Company LLCST will do a complete evaluation and perform preventative maintenance on the Fischer Coverslipper and certify that it is safe for use on patients. If additional Parts are needed to bring Device fully Operational, ST will provide additional parts needed, provide pricing of the parts, and notify COR of additional requirements. Once the device has been fully restored to fully operational, ST will perform an additional functions check of device prior to departure. ii. ST will provide detailed service repair report on Fischer Coverslipper upon completion of work performed and provide copies to Herbert Lippincott and Aaron Barr Contracting Officer Representative. c. ST will not continue services and repairs if costs are to exceed $5,161.00. ST will report all additional costs and have Contracting Officer's approval before work will continue. 3. Background: VAPHS has a Fischer Coverslipper used by the Laboratory. It requires certified technicians for any type of repair or calibration work. 4. Performance period: 3 business days from award 5. Type of Contract: Not To Exceed - $5,161.00 B. CONTRACT AWARD MEETING The contractor shall commence performance on the tasks in this SOW, as the Contract Award meeting has been waived. An award Letter will be provided to Fischer Scientific Company LLC. C. GENERAL REQUIREMENTS 1. Contractor will respond to purchasing orders in person or via phone call within 72 hours during normal business hours, 7:30am - 4:30pm Est. 2. Contractor shall notify Biomedical Engineering and the Police service when they arrive on site. Contractor will schedule with Biomedical Engineering all preventative maintenance. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Description of Tasks and Associated Deliverables: The contractor shall provide a record, either hard copy or electronic copy, detailing the work performed detailed in Section A.2. E. EVALUATED OPTIONAL TASKS AND ASSOCIATED DELIVERABLES N/A F. SCHEDULE FOR DELIVERABLES 1. Services for the Emergency of Repairs will be made within 72 Hours of receipt of the Purchase order. Please contact Aaron Barr at (412)360-3680 for scheduling. 2. The Period of Performance will be 2/18/2016 thru 2/18/2016. If additional time is needed due to the nature of the repairs, contact the Contracting Officer for an approval of extension of time. 3. Draft copies of deliverables shall be provided to either the Biomedical Engineering staff at VAPHS before the contractor leaves the facility at each visit. If a final copy can be provided at that time then a draft copy is not necessary, final copies must be provided within 5 business days of the time of each deliverable. G. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. H. REPORTING REQUIREMENTS Contractor shall provide documentation according to section D of this SoW. I. TRAVEL [If applicable] Work is to be performed at the University Drive and Heinz Campuses of VAPHS, all travel expenses are the responsibility of the contractor. J. GOVERNMENT RESPONSIBILITIES N/A K. CONTRACTOR EXPERIENCE REQUIREMENTS The government will determine on a SR basis what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated. If a key person becomes unavailable to complete the SR, the proposed Substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications for the COR and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, HES/HIS reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the TLO. Team personnel proposed by the contractor should possess some of the following knowledge and/or skills: The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COR, and Project Manager/Task Manager when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. o The contractor must inform the VHA COR, and Project Manager/Task Manager when personnel are removed from the contract for any reason. o If a key person becomes unavailable to complete the SR, proposed Substitutions of key personnel shall be made only if approved by the COR and Project Manager. o The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. L. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. M. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS a.Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). b.Bio-Medical devices and other equipment or systems containing media (hard drives, optical disks, etc.) with VA sensitive information must not be returned to the vendor at the end of lease, for trade-in, or other purposes. The options are: 1. Vendor must accept the system without the drive; 2. VA's initial medical device purchase includes a spare drive which must be installed in place of the original drive at time of turn-in; or 3. VA must reimburse the company for media at a reasonable open market replacement cost at time of purchase. 4. Due to the highly specialized and sometimes proprietary hardware and software associated with medical equipment/systems, if it is not possible for the VA to retain the hard drive, then; 1. The equipment vendor must have an existing BAA if the device being traded in has sensitive information stored on it and hard drive(s) from the system are being returned physically intact; and 2. Any fixed hard drive on the device must be non-destructively sanitized to the greatest extent possible without negatively impacting system operation. Selective clearing down to patient data folder level is recommended using VA approved and validated overwriting technologies/methods/tools. Applicable media sanitization specifications need to be pre-approved and described in the purchase order or contract. 3. A statement needs to be signed by the Director (System Owner) that states that the drive could not be removed and that (a) and (b) controls above are in place and completed. The ISO needs to maintain the documentation. c. The term "security incident" means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access. d. Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract. e. Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following: (1) NOTIFICATION; (2) ONE YEAR OF CREDIT MONITORING SERVICES CONSISTING OF AUTOMATIC DAILY MONITORING OF AT LEAST 3 RELEVANT CREDIT BUREAU REPORTS; (3) DATA BREACH ANALYSIS; (4) FRAUD RESOLUTION SERVICES, INCLUDING WRITING DISPUTE LETTERS, INITIATING FRAUD ALERTS AND CREDIT FREEZES, TO ASSIST AFFECTED INDIVIDUALS TO BRING MATTERS TO RESOLUTION; (5) ONE YEAR OF IDENTITY THEFT INSURANCE WITH $20,000.00 COVERAGE AT $0 DEDUCTIBLE; AND (6) Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/PiVAMC646/PiVAMC646/VA24416N0581/listing.html)
 

Document(s)

Attachment
 

File Name: VA244-16-N-0581 VA244-16-N-0581.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2566209&FileName=VA244-16-N-0581-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2566209&FileName=VA244-16-N-0581-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VA PITTSBURGH MEDICAL CENTER;UNIVERSITY DRIVE;PITTSBURGH, PA

Zip Code: 15240
 

Record

SN04023812-W 20160220/160218234752-06f89fe3e600f39d278fb27214cf2f04 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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