Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 13, 2016 FBO #5224
DOCUMENT

R -- Lab Courier Service for Pensacola, FL - Attachment

Notice Date

3/11/2016
 

Notice Type

Attachment
 

NAICS

492110 — Couriers and Express Delivery Services
 

Contracting Office

Department of Veterans Affairs;Gulf Coast Veterans Health Care System;Network Contracting Office 16;400 Veterans Avenue;Biloxi MS 39531
 

ZIP Code

39531
 

Solicitation Number

VA25616Q0343
 

Response Due

3/28/2016
 

Archive Date

4/27/2016
 

Point of Contact

Rene' Impey
 

Small Business Set-Aside

Service-Disabled Veteran-Owned Small Business
 

Description

The Gulf Coast Veterans Health Care System (GCVHCS), Network Contracting Office (NCO) 16, Biloxi, MS, is issuing a combined synopsis/ solicitation for commercial services prepared in accordance with the format in FAR 5. We intend to issue a sole source purchase order to CE & G Transport Services, Inc., 661 Dundee Ct., Wentzville, MO 63385-2858. This procurement is in accordance with P.L. 109-461, Dec. 22, 2006, Veterans First Contracting Program, for courier services at the Joint Ambulatory Care Center (JACC), located in Pensacola, FL, and outlying CBOCs (i.e., Eglin and Panama City, FL). This announcement constitutes the only solicitation; proposals are being requested and a written solicitation is being issued. The solicitation number VA256-16-Q-0343 is issued as a Request for Quotation (RFQ). This document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-84 effective September 3, 2015. The NAICS code is 492110 and the size standard is 1,500 employees. This requirement is for a 100% set-aside Service Disabled Veteran Owned Small Business (SDVOSB), sole source, and will be firm-fixed-price. Offerors may be required to provide information to demonstrate that at least 51 percent of the cost of personnel for contract performance will be spent for employees of the SDVOSB concern or of other SDVOSB concerns. The closing date for this notice is 3:00 PM EST March 28, 2016. The requirement is for the following: The contractor shall furnish all supplies, equipment, labor, tools, transportation, gasoline, insurance, and any other services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations of the Gulf Coast Health Veterans Health Care System. The various locations are listed within the Performance Work Statement (PWS). The route shall start and end at the Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32506, Monday through Friday, excluding Federal Holidays. (See PWS for additional detailed information.) Contractor to provide services in accordance with terms and conditions of the contract for the period of April 1, 2016 through September 30, 2016, to include four (4) twelve (12) month option periods. To be eligible for award of a contract, vendor must be actively registered in the SAM database (https://www.sam.gov). Vendor is also required to complete representations and certifications found in the provision at 52.212-3, Offeror Representations and Certifications - Commercial Items. Questions regarding this solicitation must be made in writing to the Contract Specialist, Rene' Impey at rene.impey@va.gov, or by fax at 228-523-4324, and must include the solicitation number VA256-16-Q-0343 on the subject line or the cover sheet. NO TELEPHONE REQUESTS OR INQUIRIES WILL BE ACCEPTED. Submissions of questions must be received by 3:00 PM EST on March 24, 2016. No additional questions will be received after this date. All responsible offerors are invited to submit an offer which shall be considered by the agency. It is the responsibility of the offerors to check the website periodically for any amendments and/or notices to the solicitation. SOURCE: FedBizOps at https://www.fbo.gov/. To be considered for award, SDVOSB concerns must be registered in the VetbBiz Registry. Information on the VetBiz Registry can be found at https://www.vip.vetbiz.gov/. In order to be responsive, the firm must offer a quote on all items and total base year including all option years pricing as provided below. Base Year: 04/01/2016 - 9/30/2016 Option year 1: 10/01/2016 - 9/30/2017 Option year 2: 10/01/2017 - 9/30/2018 Option year 3: 10/01/2018 - 9/30/2019 Option year 4: 10/01/2019 - 9/30/2020 Base Year: 04/01/2016 - 9/30/2016 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 0001Contractor shall provide transportation of courier services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations.128DY TOTAL BASE YEAR Option year 1: 10/01/2016 - 9/30/2017 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 1001Contractor shall provide transportation of courier services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations.128DY TOTAL OPTION YEAR Option year 2: 10/01/2017 - 9/30/2018 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 2001Contractor shall provide transportation of courier services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations.251DY TOTAL OPTION YEAR Option year 3: 10/01/2018 - 9/30/2019 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 3001Contractor shall provide transportation of courier services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations.252DY TOTAL OPTION YEAR Option year 4: 10/01/2019 - 9/30/2020 ITEM NOLOCATIONQTYUNITUNIT COSTTOTAL 4001Contractor shall provide transportation of courier services necessary to accomplish the regularly scheduled same-day round trip courier service to, from, and between geographically dispersed locations.251DY TOTAL OPTION YEAR PWS - Performance Work Statement 1. The contractor shall furnish all supplies, equipment, labor, tools, transportation, gasoline, insurance, and any other services necessary, to accomplish a regularly scheduled same-day round trip courier service to, from and between geographically dispersed locations of the Gulf Coast Veterans Health Care System (GCVHCS). The various locations are the Joint Ambulatory Care Center (JACC), 790 Veterans Way, Pensacola, FL 32506; the Eglin Community Based Outpatient Clinic (CBOC), 100 Veterans Way, Eglin AFG, FL 32542; the Panama City Community Based Outpatient Clinic (CBOC), 2600 Veterans Way, Panama City Beach, FL 32408 and the Panama City Beach West Clinic, 140 Richard Jackson Blvd., Panama City Beach, FL 32407. The route shall start and end at the Joint Ambulatory Care Center (JACC) in Pensacola, FL, Monday through Friday, excluding Federal Holidays. To Be Determined: The Panama City Beach West Clinic located at 140 Richard Jackson Blvd. opening is to be determined. As of now, this clinic is not anticipated to open until September 2016; therefore, pickup and delivery is not required at this time. 2. The Contractor will arrive at the JACC, Pensacola, Florida, Room #1B171, no later than 06:00 a.m. and depart the JACC, Pensacola, Florida, no later than 06:30 a.m. The Contractor will return to the JACC, Pensacola, Florida, no later than 12:45 p.m., with stops at Eglin CBOC, Panama City CBOC, and Panama City R-Jackson in whichever pre-determined order best fits the government and its priority's. (NOTE: The Lab and the Labs specimens (pick-ups/drop-offs) are to remain the priority unless otherwise determined by the Contracting Officer.) The Contractor shall pick up pharmaceuticals, medical supplies, laboratory specimens/samples (blood, urine, tissue, etc.), patient records, forms, clean linen, housekeeping supplies (toilet paper, tissue paper, chemicals, and other cleaning products), mail (will be pre-packed in designated U.S. Postal Service bins/boxes), SPS, Dental Instruments/supplies (will be pre-packed in designated clean/dirty containers), and any other items as required by the VA. The Contractor is required to safeguard all VA property in their possession at all times. The stops at Eglin CBOC, Panama CBOC, and R-Jackson, in between starting at the JACC and ending at the JACC, will be determined by: Historical information provided from previous Couriers/Courier Contracts/VA; Employees and any other notable source; Priority of drop-offs/pick-ups which come from the CO/COR; Any Current Public Information/Informational Broadcast/News bulletins reporting the change in normal flow; i.e. Traffic accidents, Road Construction, Natural Disasters, etc.; and/or All routes and changes to routes must be pre-approved by the CO/COR either with written notice, or if emergent, by telephone. 3. It is estimated that Minivan's, SUV's, or similar mid-sized vehicles are sufficient to perform these courier services. In the event that a delivery proves to be too large to fit within the Contractor's vehicle, the Contractor will be required to complete the remainder of the delivery (along with the next day's regular delivery) the next workday. However, the Contractor must ensure that this is a rare occurrence by using a large enough vehicle to accommodate a reasonable amount of items. The Contractor's vehicle must be 100% climate controlled (with working air conditioning/heater for extreme seasonal temperatures) for the protection of specimens, etc. The Contractor will be held financially responsible for the replacement value of items damaged due to insufficient climate control. The Contractor's vehicle(s) must also be able to completely contain the items being transported internally in order to guarantee the safety, security, and overall state of the items. Standard vehicle security measures such as locking doors, windows, etc., are sufficient. 4. National Holidays: Ten (10) National Holidays are observed by the Federal Government, i.e., New Year's Day, Martin Luther King's Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day, and any other day specifically declared by the President of the United States to be a National Holiday. The Contractor is not required to perform courier services on National Holidays. 5. Insurance: The contractor shall meet all requirements of Federal, State and City code regarding operation of this type of business. The contractor shall be responsible for protecting the personnel, furnishing all services under this contract. To carry out this responsibility, the Contractor shall complete the "NOTIFICATION OF COMPLIANCE WITH INSURANCE REQUIREMENTS" listed in the Special Contract Requirements Section below or provides proof of the required coverage as outlined in the "INSURANCE REQUIRED FOR WORK ON A GOVERNMENT INSTALLATION" area in the Special Contract Requirements Section below. 6. Inclement Weather Provision: The Contractor shall contact the COR or designee when inclement weather interrupts scheduled pickup/deliveries. 7. The point of contact will be Ms. Jennifer Abendan. Please contact her for all matters pertaining to the Laboratory pick-up and delivery items. Her contact number is 850-912-2168. Please also include the main lab numbers for contact purposes 850-912-2154. 8. COR: The Contracting Officer shall designate a COR who will function as the central point of contact for matters related to the contract. During that individual's absence, an alternate COR shall be designated. 9. Drivers: All drivers shall have attained legal age and shall maintain a neat, clean and professional appearance. Drivers shall be licensed in accordance with Federal, State and local transportation regulations and authorities. 10. Drivers shall not make stops for any reason other than emergencies during the transport of items under this contract. 11. Employee Clothing and Identification: All Contractor delivery personnel shall wear distinctive clothing bearing the Contractor's name and/or company name. All drivers shall be easily recognized as Contractor employees by also wearing appropriate a VA-provided identification card which identifies them by name, title, and job performed. 12. Contractor Personnel: The Contractor is responsible for the conduct of their employees while they are on Government facilities and while they are transporting Government items. Contractor personnel employed in the performance of this contract shall comply with all Veterans Administration (VA) building regulations, policies and guidelines while on the premises. Contractor personnel shall take appropriate safety and security precautions while performing duties applicable to this contract. 13. Vehicle: Vehicles used in the performance of this contract shall be licensed and meet all minimum vehicle requirements as mandated by the Federal and State Departments of Transportation (DOT) to include insurance. 14. Evidence of Insurance Coverage: Before award of the contract, the Contractor will furnish the Contracting Officer with the completed "NOTIFICATION OF COMPLIANCE WITH INSURANCE REQUIREMENTS" listed in the Special Contract Requirements Section above or provide proof of the required coverage as outlined in the "INSURANCE REQUIRED FOR WORK ON A GOVERNMENT INSTALATION" area in the Special Contract Requirements Section. If the Contractor provides the Contracting Officer with a Certificate of Insurance, it will contain an endorsement to the effect that cancellation of, or any material change in the policies, which adversely affect the interest of the Government in such insurance, will not be effective unless 30 days written notice of cancellation or change is furnished to the Contracting Officer. 15. Limitations: Under no circumstances shall any person other than the driver or another employee of the Contractor ride in the vehicle or handle items being transported. 16. Breach of Privacy: A Privacy violation by the contractor will be grounds for immediate termination of the contract for cause. 17. Standard Operating Procedures (SOP): The contractor must fully comply with all VA SOP's concerning the pick-up and delivery of U.S. Mail, VA Mail, any sensitive information, and/or hazardous materials. Please contact the designated COR to obtain copies of SOP's and any other documentation needed.18. Hazardous Material (HazMat) Transportation Training: Contractor employees MUST have completed all required applicable US Department of Transportation HazMat training prior to the start of the contract. The contractor must also fully comply with all Federal, State, local, and VA HazMat requirements.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/BiVAMC/VAMCCO80220/VA25616Q0343/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-Q-0343 VA256-16-Q-0343_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2611855&FileName=VA256-16-Q-0343-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2611855&FileName=VA256-16-Q-0343-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04048012-W 20160313/160311235001-305362315551822d23fb8683121a2318 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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