Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 18, 2016 FBO #5229
DOCUMENT

35 -- Fire Alarm System Tagging and Inspection - Attachment

Notice Date

3/16/2016
 

Notice Type

Attachment
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs;Purchasing and Contracting NCO 16;Michael E. DeBakey VA Medical Center;2002 Holcombe BLVD;Houston TX 77030 4298
 

Solicitation Number

VA25616N0385
 

Response Due

3/22/2016
 

Archive Date

4/6/2016
 

Point of Contact

Jarvis Washington
 

E-Mail Address

olcombe
 

Small Business Set-Aside

N/A
 

Description

Sources Sought 1. Title: Fire Alarm Device Inventory System and Fire Alarm Panel Replacement 2. Purpose: Seeking contractors with the capability to deliver materials, replace obsolete hardware (with, program), and install a Fire Alarm Inventory, Tagging, and Inspection Reporting System compatible with the Notifier ONYX Series Panel NOTI-FIRE-NET Network. All Fire Alarm materials shall be delivered to the Michael E. DeBakey VA Medical Center (MEDVAMC) just prior to installation. Contractor shall provide storage container(s) and MEDVAMC will provide space for onsite placement of the storage container(s). NAIC: 238210 SIZE STANDARDS: 15m 3. Objective: To find qualified and certified contractors with the capability to replace an obsolete fire alarm system, replace aged fire alarm panels, and deliver a tagging and inspection reporting system compatible with the Notifer ONYX Series Panel NOTI-FIRE-NET network. Equipment installed shall meet original equipment manufacturer (OEM) maintenance requirements standards and provide system administration. The contractor shall have the ability to access, develop, maintain, and update as necessary, in addition to the Standard Operating Procedures, Process Documents, Equipment service manuals, and other documentation necessary to comply with government requirements. 4. Responses Requested: The MEDVAMC requires the following questions answered in this RFI: a. Name of Potential Contractor that possess the capability to perform this work. Contractors shall also provide their point(s) of contact name, address, telephone number, and email address; and the company's business size, and Data Universal Numbering System (DUNS) Number. b. Is your company a small business concern, SB, SDVOSB, VOSB, HUBZone, or 8A concern? i. Please provide proof of qualifications. ii. Provide explanation if company will be performing 51% of the work. c. Provide a list of active and inactive sales for commercial, federal, state, and local governments. d. Is your company available under any Government Wide Agency Contract (GWAC), Indefinite Delivery Indefinite Quantity (IDIQ), and/or Blanket Purchase Agreement (BPA)? If so, please list the contract number and a brief summary of the products and services provided. e. Provide a short summary (two pages or less) of your potential approach to this type of contract and meeting the specific maintenance requirements for the identified equipment and your experience managing similar contracts with similar equipment. The summary shall also address the following: i. Provide an explanation of how your company will access the latest software and equipment updates and modifications for this specialized equipment.. ii. Does your company have access to the source code and programming rights on the listed systems? If not, provide an explanation on how your company would get the work performed. 5. Opportunity (See Draft Statement of Work): The MEDVAMC,is seeking information from potential contractors on their ability to provide this service. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. Small Business Concerns are encouraged to provide responses to this RFI in order to assist the MEDVAMC in determining potential levels of competition available in the industry. 6. Instructions and Response Guidelines: All questions shall be submitted by March 21, 2016 by 10:00a.m. (CST) via email to jarvis.washington@va.gov. RFI responses are due by Tuesday March 22, 2016 by 10:00a.m. (CST); size is limited to 8.5 x 11 inches, 12-point font, with 1-inch margins in Microsoft Word format via email to jarvis.washington@va.gov. The subject line shall read: Fire Alarm Device Inventory System and Fire Alarm Panel Replacement. NO SOLICITATION EXISTS AT THIS TIME. There is no page limitation on subparagraphs 4(a) - 4(d). Please provide the information you deem relevant in order to respond to the specific inquiries of the RFI. Information provided will be used solely by MEDVAMC as "market research" and will not be released outside of the MEDVAMC Purchasing and Contract Team. This RFI does not constitute a Request for Proposal (RFP), Invitation for Bid (IFB), or Request for Quotation (RFQ), and it is not to be construed as a commitment by the Government to enter into a contract, nor will the Government pay for the information submitted in response to this request. All information contained in this RFI is preliminary as well as subject to modification and is in no way binding on the Government. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the U.S. Government to form a binding contract. If a solicitation is released, it is will be synopsized in the Federal Business Opportunities (FedBizOpps) website or GSA Portal. It is the responsibility of the interested parties to monitor these sites for additional information pertaining to this RFI, or future RFP. 7. Contact Information: Contract Specialist, Jarvis Washington Email address: Jarvis.washington@va.gov. Draft Statement of Work Fire Alarm Device Inventory System and Fire Alarm Panel Replacement DRAFT GENERAL REQUIREMENT I. Contractor shall deliver materials, replace obsolete hardware (with, program, and install a Fire Alarm Inventory, Tagging, and Inspection Reporting System compatible with the Notifier ONYX Series Panel NOTI-FIRE-NET Network. All Fire Alarm materials shall be delivered to the Michael E. DeBakey VA Medical Center (MEDVAMC) just prior to installation. Contractor shall provide storage container(s) and MEDVAMC will provide space for onsite placement of the storage container(s). II. Period of Performance: April 1, 2016 to March 31, 2017 plus four one year option periods. III. Contract Type: Firm Fixed Priced DRAFT SPECIFIC REQUIREMENTS I.LICENSES AND/OR PERMITS The Contractor shall obtain all necessary licenses and/or permits required to perform the work under this contract in Texas. All costs associated with obtaining necessary licenses and/or permits shall be Contractor's responsibility. The contractor shall be authorized by the manufacture in writing to perform maintenance and repairs to the referenced products. Contractor shall ensure panel and device installations are installed according to the appropriate NFPA Codes. Contractor shall provide NFPA Code adherence of installed devices. All panels and related hardware shall be furnished by a manufacturer regularly engaged in the manufacturing of such products for a minimum of five (5) years, and shall be of premium grade material, construction, finish, and manufactured in 2015 model year or later. All panels shall be compatible with existing Notifier ONYX Series Panel NOTI-FIRE-NET Network. Contractor shall provide training certification and licensing for the software and programs associated with all Fire Alarm System installation. CONTRACT WORK REQUIREMENTS II. FIRE ALARM TAGGING AND INSPECTION All Devices and Circuits (1.)Contractor shall tag ALL Fire Alarm devices including Strobes, Speakers, Flow and Tamper Switches, Door Locks and Door Holders, Pull Stations, Sprinkler Heads and Sprinkler Components including all auxiliary equipment and provide two (2) Scanner Modules for recording actual visual inspections with photo recording capabilities for documentation (2.) Contractor shall install a Centralized Inspection Computer Work Station with monitor to Track/Monitor and Control Fire Alarm System Devices, generate Reports, and track all Fire System Events and inventory. (3.) All recorded data shall be sent to local primary database on Fire Alarm Computer Work Station network. (4.)System shall generate repair recommendations and schedules. III.FIRE ALARM PANEL AND DEVICE INSTALLATION (1.)Contractor shall install Notifier Panels matching existing panels on network. (2.)Contractor shall connect all panels to existing Fire Alarm Panel Network (3.)All wiring shall be run in conduit raceways (4.)Contractor shall install the maximum applicable Ampere Hour (AH) Back-up batteries for each panel (5.)Contractor shall update software versions of existing panels and hardware to match newly installed panels' software versions. (6.)Contractor shall ensure all panels on the Fire Alarm Network have the same Software Versions. (7.)Network cards of all existing panels to be upgraded to digital high speed network cards, repeaters, and upgraded network wiring connections if required. (8.)Contractor shall test all installed devices and panels for proper reporting and function PANEL IN BUILDING 103 (1.)Notifier NFS2- 640 panel (2.)Contractor shall remove existing panel, devices, wiring, and replace with 2015 or newer panel, devices, new wiring, and conduit to panels PANEL IN BUILDING 106 (1.)Notifier NFS2- 640 panel (2.)Contractor shall remove existing panel, devices, wiring, and replace with 2015 or newer panel, devices, new wiring, and conduit to panels PANEL IN BUILDING 120 (1.)Notifier NFS2- 640 panel (2.)Contractor shall remove existing panel, devices, wiring, and replace with 2015 or newer panel, devices, new wiring, and conduit to panels IV.COMPUTER WORKSTATION AND SOFTWARE (1.)Latest Windows 8 64 bit OS (2.)Graphics Software and Video Card (3.)Notifier Tools Software (4.)Notifier eVance Inspection Management System Software (5.)Network Interface Card (6.)1 TB Hard Drive (7.)Windows Office 2015 with Excel (8.)Notifier ONYX UL list Fire Alarm Computer (9.)16 GB Memory (10.) Intel Core i7 processor (11.)2 GB video Card (12.)2 ea. 24" HD Monitors (13.) Uninterruptable Power Supply (UPS) (14.)2ea. Data recording/scanner devices VI.TRAINING (1.)Notifier eVance Inspection Reporting and Tracking System (2.)Notifier ONYX Notifire Tools (3.)Notifier ONYX Work Station (4.)Notifier Digital Voice Control (DVC) (5.)Notifier NFS2-640 Fire Alarm Panel VII.ADDITIONAL SERVICES 1.Contractor guarantees all equipment covered in this contract shall be in optimum working condition at the contract expiration date provided that the Contractor is notified of any deficiencies at least one (1) day before the contract expiration date. Any changes, updates or retrofits made on any component or system shall be reported to the COR for annotation on station equipment manuals and records. For any service call made during normal working hours, the Contractor's repairman shall report their arrival and departure to the COR. Contractor shall include, at no extra charge, any engineering and software update necessary for continued optimum operation of the equipment listed in this contract. The Contractor 's repairman shall complete a full service report, in writing, after each service call (emergency or scheduled) and submit either a hard copy or an electronic version of this report to the COR within 5 days after the service day. V. INCLUDED WORK 1. Provide 24-hour 7 days per week emergency callback service, which shall consist of promptly responding to calls within two hours for emergency service. Emergency callback service is defined as outside the normal working hours of the assigned technician(s), typically 7am-3:30pm; 7:30am-4:00pm or 8am-4:30pm; Monday through Friday and 24 hours per day Saturday, Sunday and Federal Holidays. Should a shutdown or emergency trouble develop between regular examinations, emergency service call back response time Monday through Friday during normal technician working hours excluding Federal Holidays shall be fifteen minutes. Federal Holidays are: MLK Day, Presidents Day, Memorial Day, July 4th, Labor Day, Columbus Day, Veterans Day, Thanksgiving, Christmas, and New Year's Day. 2.Emergency service or repairs authorized by the COR, which occur after the VA normal business hours of operation, shall be accomplished at the overtime-hourly rates specified in the pricing schedule. The VA will be responsible for premium portion of the overtime rate only. All overtime service calls shall be handled by one repairman only unless approved in advance by the COR. If regular timework must be carried over and the Contractor wishes to continue to work beyond the VA normal business hours of operation, authorization for overtime work must be obtained from the COR before proceeding. 3.The Contractor shall respond to service calls, within one (1) hour for telephonic response, and on-site within four (4) hours. This requirement for response time shall be the same for both services calls during the VA normal business hours and after-hour service calls. Corrective work shall be completed within forty-eight (48) hours from telephone contact time. 4.All work shall be performed by competent, experienced and factory-trained to work on the specific equipment. All work performed shall be first-class and accomplished in accordance with manufacturer's instructions, including but not limited to adjustments, calibrations, cleaning, lubricating, testing, disassembly, check-out, replacement of worn or defective parts, etc., required to keep the equipment in first-class operating condition. All work shall be performed to the satisfaction of the COR who will inspect the repairman's work and indicate his approval on a signed statement prior to the repairman's departure from the premises. 5.Service calls during the VA normal business hours and related to malfunctions not successfully preempted by preventive maintenance services shall be at no additional cost to the Government. Repair service calls shall not take time away from preventive maintenance and other requirements required under this contract. 6.The Government shall not be responsible for incidental charges including, but not limited to, parking, tolls, mileage, phone, etc., on straight time or overtime work. VI.PARTS: 1.The Contractor shall furnish only new standard parts. All parts shall be of current manufacture and shall have versatility with presently installed equipment. 2.All new installed replacement parts become the property of the Government. Replaced parts shall be disposed of by the Contractor at no extra cost to the Government after obtaining approval from the COTR. Contractor shall be responsible for disposing replaced parts in accordance with applicable federal, state, and local laws. VII.ORDERS 1.All orders for service will be placed by the COTR or his designees, and the Contractor's service representatives shall report to the COTR or his designees prior to the commencement of work and after completing the services. Services to be rendered will be as directed by the COTR, and any changes must receive concurrence of that. VIII.WARRANTY a)In addition to any other warranties in this contract, the Contractor warrants, except as provided in paragraph (i) of this clause, that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. b)This warranty shall continue for a period of one (1) year from the date of final acceptance of the work. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of 1 year from the date the Government takes possession. c)The Contractor shall remedy at the Contractor's expense any failure to conform, or any defect. In addition, the Contractor shall remedy at the Contractor's expense any damage to Government-owned or controlled real or personal property, when that damage is the result of- iThe Contractor's failure to conform to contract requirements; or iiAny defect of equipment, material, workmanship, or design furnished. d)The Contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The Contractor's warranty with respect to work repaired or replaced will run for 1 year from the date of repair or replacement. e)The Contracting Officer will notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. f)If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor's expense. g)With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall- iObtain all warranties that would be given in normal commercial practice; iiRequire all warranties to be executed, in writing, for the benefit of the Government, if directed by the Contracting Officer; and iiiEnforce all warranties for the benefit of the Government, if directed by the Contracting Officer. h)In the event the Contractor's warranty under paragraph (b) of this clause has expired, the Government may bring suit at its expense to enforce a subcontractor's, manufacturers, or supplier's warranty. i)Unless a defect is caused by the negligence of the Contractor or subcontractor or supplier at any tier, the Contractor shall not be liable for the repair of any defects of material or design furnished by the Government or for the repair of any damage those results from any defect in Government-furnished material or design. j)This warranty shall not limit the Government's rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes, or fraud. IX.SAFETY REQUIREMENTS: 1. In the performance of this contract, the Contractor shall take such safety precautions as the Contracting Officer, or his/her designee, may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contractor shall have one supervisory employee, who will disseminate requirements to those who work at our facility, report to the Safety Manager's office for a one- (1) time training class before working on-site. The Contracting Officer or his/her designee will notify the Contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly with such notice, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default. X. SCHEDULED REQUIREMENTS 1. The contractor shall submit with the schedule of costs, a progress schedule that indicates the anticipated installation of work versus the elapsed contract time, for the approval of the Contracting Officer. The starting date of the schedule shall be the date the Contractor receives the "Notice to Proceed." 2. Contractor shall deliver shop design drawings for all installed wiring and terminations, including all existing and remaining devices/wiring to the Contracting Officer (CO) and Resident Engineer (RE) for review and approval prior to proceeding with delivery and installation. 3. Contractor shall coordinate any planned utility shutdowns with the COR. Contractors shall not work on energized circuits. Only testing of energized circuits is authorized provided that proper PPE is worn. The Contractor shall notify the Electric Shop (phone: 713-794-7591 or 713-791-1414 X-25884) immediately if Electrical Circuits are accidentally interrupted. 4. The Contractor shall deliver all materials within 12 weeks after Contractor receives the notice to proceed. Installation shall be completed within 180 calendar days after the date of delivery. XI.REMOVAL OF EQUIPMENT 1.Should a piece of equipment require repair at the Contractor 's plant, the Contractor shall provide a loaner at no extra charge. Government property cannot be removed from the station without a signed Property Pass. This Property Pass may be obtained from Acquisition & Material Management Service, Personal Property Section, 4A-320 after removal is authorized by the COTR. The Contractor may not remove equipment from Government site for minor repairs only. The Contractor shall be responsible for damage or loss of equipment while in the Contractor 's charge. XII.INSPECTION OF MATERIALS AND ARTICLES 1. Notwithstanding any other terms and conditions of this contract, Inspection of materials and articles furnished under this contract will be made at the site by the COR or his designee, unless otherwise provided for in the specifications. 2. Final inspection will not be made until the contract work is ready for beneficial use or occupancy. The Contractor shall notify the Contracting Officer, through the COR, prior to the date on which the work will be ready for final inspection. XIII.UNIFORMS 1. The Contractor shall require all employees, including supervisors, to wear distinctive uniform clothing for ready identification, and assure that every employee is in uniform no later than the time specified by the COR, or otherwise no later than 10 working days from the date an employee first enters on duty. The uniform shall have the Contractor's name, easily identifiable, affixed thereon in a permanent manner such as a badge or monograms. XIV.OTHER REQUIREMENTS a)The Contractor shall require his employees to comply with all VA rules and regulations pertaining to the conduct of his employees while on station. Particular attention is drawn to the fact that the VAMC is a NO SMOKING Facility. Smoking is not permitted in any building. b)Contractor shall have use of station telephones to make business calls related to Medical Center's equipment. Misuse of this privilege will necessitate the need to require the contractor to use public telephones. c) All new material becomes the property of the Government. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the d) Contractor shall submit samples for approval at the Contractor's expense, with all shipping charges prepaid. e)The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable. All work under this contract shall be performed and accomplished by competent and experienced personnel who are trained and certified by the manufacturer of the model listed in this contract. Contractor shall be required to furnish valid proofs of this training and certification as well as related-work experiences as one of the bidder's qualification for the offer to be considered. UNAUTHORIZED USE OF GOVERNMENT EQUIPMENT 1.The Contractor shall not allow his/her employees, including Subcontractors' employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones for any purpose other than a local emergency call. 2.The Contractor shall be responsible to provide all necessary equipment, tools, parts, and materials to perform the work. The Government shall not be obligated to provide any equipment, tools, parts, and materials to assist the Contractor in performing the work. End of Scope of Work Interested companies should submit an electronic statement outlining their company's capability and capacity to provide these services to Jarvis.washington@va.gov. Also firms shall provide their business size status in accordance with the small business administration website (www.sba.gov) for the above referenced NACIS code that fall within. Please submit statements of capabilities electronically to jarvis.washington@va.gov no later than Tuesday March 22, 2016 @ 10:00 a.m. CST. Phone inquiries will not be accepted. Please reference announcement number VA256-16-N- 0385 in the subject line of your e-mail. Please provide the below information within you submissions: Vendor Name Address Email and Phone Number Cage Code & DUNS Number Business size FSS Contract Number (if the items are on the GSA Schedule) Capabilities Statement Fire Alarm Device Inventory System and Fire Alarm Panel Replacement - Request for Information (RFI)
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/HoVAMC/VAMCCO80220/VA25616N0385/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-N-0385 VA256-16-N-0385.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2618642&FileName=VA256-16-N-0385-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2618642&FileName=VA256-16-N-0385-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: Michael E. DeBakey VA Medical Center;2002 Holcombe Blvd;Houston, Tx

Zip Code: 77030
 

Record

SN04052936-W 20160318/160316235814-2af5a3cc474b542f18b0048e0a3f69c0 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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