SOLICITATION NOTICE
X -- SCHOLARSHIPS IN SCIENCE, TECHNOLOGY, ENGINEERING, AND MATHEMATICS (S-STEM) PANEL MEETING
- Notice Date
- 3/22/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
- ZIP Code
- 22230
- Solicitation Number
- DACS16Q1040
- Archive Date
- 4/13/2016
- Point of Contact
- Jannele Gosey, Phone: (703) 292-4445
- E-Mail Address
-
jgosey@nsf.gov
(jgosey@nsf.gov)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-85 are incorporated into this RFQ. OBJECTIVE The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of a high-quality facility for the 2 day Scholarships in Science, Technology, Engineering, and Mathematics (S-STEM) Panel Meeting to be held June 21-22, 2016. The meeting space will be required all day Tuesday and Wednesday. The facility must be located in Arlington or Alexandria, VA, be within a 10 minute walking distance from a Metro station and/or provide a complimentary shuttle service from the nearest Metro Station. The meeting place must have restaurants on or in walking distance of the location. MEETING SPACE REQUIREMENT The facility must provide the following spaces: One (1) large general session meeting room that can accommodate up to 120 attendees when configured for a theater seating set-up on all meeting days. This large session meeting room must be available at 7-9am Tuesday morning and 10am-12pm Wednesday afternoon. Twenty (20) break-out group meeting rooms that can each accommodate up to 7 participants/w 6 laptops when configured for a conference room set-up. 7 chairs should be available in each room. The rooms should be easily accessible from the large general session meeting room. All of the meeting space above is to only be utilized by NSF for the duration of the panel meeting. Access should be provided to the rooms through 8p.m. on Tuesday night; 2 p.m. on Wednesday; Assistance is required on the first and last day of each seminar with loading and unloading heavy boxes of materials. All applicable fees must be included. SLEEPING ROOMS REQUIREMENT The facility must provide (or have access to) up to 120 single, private rooms with private baths for the first two nights of the Panel Meeting (Monday and Tuesday) Checkout Wednesday. All lodging rooms must be at the same location as the conference facility. Internet connection is required in sleeping rooms. Participants will be responsible for paying for their own sleeping rooms; therefore a sleeping room block is needed. All applicable fees must be included. Please make note that it will be necessary to state that "NSF is not responsible for the payment and cancellation of the sleeping rooms" in the contract. NSF will not agree to a sleeping room attrition in the contract. AUDIO VISUAL REQUIREMENT Large general session room requirements: one (1) overhead projection screen; one (1) LCD projector configured for use with an NSF-provided laptop; one (1) podium with one (1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphones; and, wireless internet connection needed each day. All applicable fees must be included. Break-out room requirements: Wireless internet connection needed each day; one (1) flip chart with pad required in each room. All applicable fees must be included. NSF will be utilizing an outside contractor to handle computer setup. The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the Rehabilitation Act of 1973. All applicable fees must be included. FOOD REQUIREMENT On day one, morning and afternoon light refreshments are needed for 120 participants. On day two, only morning light refreshments are needed for 120 participants. The cost of the AM/PM break combined cannot exceed $25 per person, per day, inclusive of ALL fees. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages BASIS OF AWARD Award will be made to the lowest priced, technically acceptable offeror. Responses are due by email to Jannele Gosey at jgosey@nsf.gov, no later than Tuesday, March 29, 2016 at Noon, EST.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS16Q1040/listing.html)
- Record
- SN04059176-W 20160324/160323001708-49f9f8ee3912bc68cb27f68695dc6f28 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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