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FBO DAILY - FEDBIZOPPS ISSUE OF MARCH 25, 2016 FBO #5236
DOCUMENT

R -- Adaptive Sports Consultant Contract - Attachment

Notice Date

3/23/2016
 

Notice Type

Attachment
 

NAICS

561320 — Temporary Help Services
 

Contracting Office

Department of Veterans Affairs;VAMC Manchester;Network Contracting Office 1 (NE);718 Smyth Road, BST Suite 105;Manchester NH 03104
 

ZIP Code

03104
 

Solicitation Number

VA24116Q0318
 

Response Due

4/15/2016
 

Archive Date

4/16/2016
 

Point of Contact

Richard A. Wells
 

E-Mail Address

d.wells2@va.gov<br
 

Small Business Set-Aside

Total Small Business
 

Description

Scope of Work 1. POSITION DESCRIPTION/SCOPE This requirement is for (1) One temporary position needed at Bedford Medical Center, 200 Springs Road, Bedford, MA 01730. 2. PERIOD OF PERFORMANCE The individual will work for approximately 4 months with two options each lasting 4 months, therefore the contract may be for 12 months, but may be terminated upon completion of the project or funds dissolution. 3. CONTRACTOR REQUIREMENTS 1.Education/Experience: Bachelor's Degree in a related area and 8-10 years' experience working with Veterans in the Adaptive Sports/Recreation arena. 2.Cultivate a variety of relationships/collaboration between Bedford VA and Adaptive Sports venues on the Massachusetts Northshore (Bedford VA catchment area) for use by Bedford VA Veterans. 3.Adaptive Sport/collaborations could be rowing, skiing, fishing, hiking or any other adaptive sport available to eligible Veterans. 4.Responds to VA needs as directed by the Bedford VA Associate Director Patient Care Services. 5.Provides periodic briefings to Bedford VA leadership including the Hospital Director, Associate Director Patient Care Service, Chief Rehab Service and Supervisor Recreation Therapy on going developments and collaboration among community adaptive sports venues. 6.Possesses the ability to collaborate and communicate with Bedford VA leadership and community adaptive sports venues. 7.Possesses the ability to plan, develop, and coordinate, with Bedford VA and adaptive sports venues for Veteran programming. 4. TERM OF CONTRACT This contract period will be approximately 4 months with two options each lasting 4 months, therefore the Contract may be for 12 months; eight hours per day, twenty four (24) hours per week excluding Federal Holidays. It is anticipated that work will start on January 19, 2016 and continue through May 15, 2016. There may be two options periods for this contract. 5. PAYMENT Payment of sums due will be paid monthly in arrears of work performed, upon submission and receipt of a properly prepared invoice by the Contractor. The Contractor will submit a monthly bill for the hours worked, at the agreed upon price. Contractor is required to pay a minimum of the attached wage rate as listed under Section J of this contract for services performed under this contract. Payment will be authorized by the VA upon verification by the VA of the services billed and submission of documentation required under the Labor Standards Provisions of this contract. ? EDITH NOURSE ROGERS MEMORIAL VETERANS HOSPITAL BEDFORD, MASSACHUSETTS RECREATION THERAPY ADAPTIVE SPORTS CONSULTANT GS-0638 I.General Description: This is a unique clinical position under Recreation Therapy and Sensory & Physical Rehab Services as An Adaptive Sports Consultant. Incumbent works as an independent therapist practitioner, at the Bedford VA Medical Center. Bedford VA is one of the busiest and most complex geriatric and mental health facilities in the nation with numerous mental health programs inpatient and outpatient clinics. Additionally, the facility has multiple outpatient locations and clinically support and trains a large number of residents, interns, and trainees in a wide variety of medical specialties and health care occupations through multiple academic affiliations. The facility is a Complexity Level 3 facility which houses a rehabilitation short stay unit, TBI support clinic, the largest long term care unit within the VA, numerous outpatient mental health clinics, a chronic mental health and acute mental health (both locked) inpatient units, domiciliary, and intense mental health counseling outpatient program. The incumbent provides case management services to active duty service members and Veterans and their families when necessary, and is the primary point of contact for patients and their families regarding adaptive sports. The position is established and funded to assist in full-filling the objectives of the Bedford VA medical Centers Adaptive Sports and Fitness Programs, which is committed to consumer and family-driven care and to wellness rehab services necessary to )1 improve participant's overall health status, 2) reduce the risk of acquiring secondary medical complications, 3) introduce new leisure opportunities, 4) promote a lifetime of wellness practices post-injury, 6) as well as live, work, learn, and participate fully in the community. Incumbent participated in planning, describing and implementing new and innovative approaches to providing these services to injured Veterans and active duty service members. II.Principle Duties and Responsibilities: A.Outpatient Case Management: Incumbent accepts inpatient/outpatient case referrals from Rehabilitation inpatient/outpatient treatment programs, Polytrauma Team, residents and attending physiatrist/psychiatrists, military treatment facilities, congressional officials, community agencies, concerned individuals, Veterans, and their families to provide extensive services to Veterans deemed appropriate for such programs and will require intensive case management. Incumbent may accept and complete screens in-center with trained medical personnel, but may travel to meet with Veterans and their families at community locations, such as the Veteran's home, if deemed necessary. Incumbent makes independent assessment of the physical. Cognitive, psychosocial/behavioral, rehabilitation, level of independence and support care (if needed) needs of each Veteran and formulated a full treatment plan. The incumbent is responsible for planning, organizing, conducting, and supervising a comprehensive and complex therapeutic/self-directed activity based program that addresses the physical limitations; communicative disorders; cognitive deficits, and social, emotional and/or behavioral reactions of young adult, middle-adult, and geriatric patients from treatment units assigned. Programs as such require a variety of knowledge and skills in providing therapeutic/self -directed activity-based programs for patients having varied diagnoses and age specific considerations, which may include neuro-muscular, orthopedic, chronic cardiovascular, psychological, psychiatric, chronic/acute medical problems and physical disabilities. The programs will be varied to include activities for both individuals and groups, with specific interventions to fulfill medical prescriptions and attention being directed toward creativity and ingenuity in gaining the most possible for patient interest and potentials. The incumbent has the responsibility for administering interventions utilizing program adaptations, planned or spontaneous; to provide both interesting and therapeutic oriented activities to enhance the Patient's potential, in accordance with the customized treatment plans and predetermined treatment goals. Programs will be planned on a continuum, addressing clinical patient care (therapy), leisure education, and adapted (self-directed) activity-based community programs. The incumbent consults with utilizing services and programs, agency representatives and community officials relative to the publicizing development and improvement of program. Incumbent works closely with VA and community health care professionals to support the Veteran's medical treatment plan. Provides consultation and update of progress to health care personnel on the overall components identified in the Veteran's treatment plan. Incumbent provides intensive case management services that require the exercise of mature professional judgment and the flexible use of a wide range of clinical skills/cross-training. Carries full professional responsibility for cases presenting a wide range of physical, cognitive, psychosocial, and environmental problems with no limitations (within his/her scope of clinical privileges) as to the range of Services to be performed. Incumbent documents all case management, documentation, and Recreation Therapy activities in the patient's VA Medical Center clinical record. He/she notifies physicians and other clinical staff on treatment team, as appropriate, regarding additional interventions. Incumbent provides information and referral services to various community services, as appropriate. Investigates community resources and makes information about them available to case management staff. Provides information and consultation with conservators and/or payees regarding management of patients' services. Reports incidents of abuse or negligence to legal authorities and updates DHCP risk alerts as necessary. B. Administrative Responsibilities: Incumbent participates in program development and planning and in the development of working relationships with community agencies and resources. Promotes, in conjunction with local community/international agencies, strategies for developing joint ventures to address the physical, cognitive, psychological, and social needs of injured participates. Maintains accurate statistics, and reports, as required, within specified deadlines; submits data on patient contacts promptly and accurately for computer entry. All statistical and administrative reports will be completed according to policy and/or requested by the Supervisor Recreation Therapy Service, (i.e. DSS encounters, monthly and daily calendars/schedules, Nutrition and Food requests, work orders, motor vehicle requests, etc.). Knowledge of Professional, CARF and The Joint Commission (TJC) standards. Participates in the overall activities of the Bedford VA Adaptive Sports and Fitness program. Incumbent is responsible for making purchases for the Bedford VA Adaptive Sports & Fitness Program using Government Purchase Cards, Government Travel Cards, or purchase orders when required. Accurate records of accounts and transactions are also maintained by the incumbent. C. Other duties as assigned: Incumbent performs other related duties as assigned by the Supervisor Recreation Therapy Service. Incumbent may participate in research, education, evaluations and studies. He/she may also supervise Recreation/Creative Arts Therapy or case manager students, interns, and trainees. Factor 1- Knowledge Required by the Position: Mastery of and sound judgement and flexibility in the use of a wide range of case management skills, including the more difficult therapeutic techniques. Professional knowledge of recreation, physical, cognitive therapy, and mental health services requiring extended and continuing education or experience to perform advanced techniques requiring in-depth knowledge. Ability to apply new procedures in the treatment of difficult and complex individual problems. Knowledge of interviewing techniques and of consistently appropriate use of these techniques with a wide variety of patients, family members and significant others, including persons who may be hostile and /or have emotional problems. Knowledge of illness and stability with implications for recreation Therapy and multi-disciplines, including psychology, sociology, anatomy, physiology, medical terminology for disease, special populations, including physically disabled, emotionally disturbed, substance abusers, organic illness, and frail elderly. Interprets medical information in relation to disabilities, identifies problems treatable to plan treatment, and communicate with other team members. The incumbent demonstrates skills and knowledge to communicate appropriately to the ages of the patients serviced, including the young adult, middle adult, and geriatric patients. Knowledge of delivery systems specifically related to diagnosis and treatment, including medical models, therapeutic recreation continuum, leisure education models, therapeutic community and interdisciplinary teams, and facilitation of counseling techniques used in providing preventative and rehabilitative service to patients. Establishes and provides integrated and recognized treatment procedures that are innovative and meet the special needs of patients with acute or chronic psychological, physical, and/or cognitive disabilities that must be modified in response to subtle changes in the patients' conditions. Knowledge of pertinent laws, regulations, policies and precedents which effect the use of program and related support resources (people, money, or equipment). The incumbent possesses skills and knowledge in leadership dynamics, socio-behavior domains, motivational approaches and communication processes, able to employ diverse treatment approaches for individuals or groups of patients in order to motivate patients towards treatment objectives. Considers the age of the patients in order to motivate patients towards treatment objectives. Incumbent has knowledge of the basics of other professions on interdisciplinary teams, e.g. basic knowledge of the goals and objectives of psychologists, social workers, nurses, dieticians, physical therapists, occupational therapists, speech language pathologists, and kinesiotherapists, and the tools they use. Working understanding of the dynamics of chemical dependency, dual diagnosis and their impact on psychosocial functioning. Knowledge of how to make objective and accurate psychosocial assessments, formulate sound and workable case management treatment plans and makes appropriate clinical interventions. Knowledge of the fundamentals of effective written and oral communication and skill in establishing and maintaining effective and cooperative work relationships. Knowledge of how to conceptualize information and share such information and concepts with others, individually and in groups. Knowledge of the psychosocial component of illness and aging and of patient's responses to medical care. Knowledge of the dynamics of human personality, normal vs. abnormal behavior, impact of social systems, and cultural and environmental influences of individuals and families. General knowledge of the health care field and relevent case management principles and practices. Ability to organize a complex demanding caseload and master these tasks even when away from the medical center. Knowledge of the VA benefits and community resources and be skilled in their appropriate use on behalf of patients/families/significant others. Knowledge of quality assurance/audit techniques to the level of being able to do self-evaluation and to participate effectively and objectively in quality assurance programs within the Service. The incumbent is responsible for knowing and following safety policies and procedures. Safety is the utmost importance and will be paramount in carrying out daily tasks, activities and duties. Incumbent is required to maintain a valid driver's license and or CDL Motor Operator's License to operate a motor vehicle for the purpose of community outings for patients participating in therapeutic and social activities. This requirement also includes specific safety competencies including vehicle passenger restraint systems, wheelchair lift operations and knowledge of policies and procedures for emergency situations occurring off station. Medical examination for driver clearance in accordance with the Federal Motor Carrier Safety Regulations is also required. Incumbent is required to maintain valid state and professional licenses and certifications, (I.e. Certified Therapeutic Recreation Specialist, etc.). Factor 2- Supervisory Controls: The Chief Sensory and Physical Rehab Service and the Supervisor of Recreation Therapy oversee the overall performance and mandatory requirement of the incumbent. The case manager plans and carries out the intervention process for referred individuals and devises or adjusts the approaches and priorities to meet intervention objectives. The therapist coordinates with other health care providers concerning total care. He/She informs the health care officials, as appropriate, where treatment is contraindicated or where other issues may result in conflict. The incumbent works independently and is professionally accountable for the quality and quantity of his/her work. Work is monitored through audits, peer review, and such other evaluations as required by the service and Medical Center performance Improvement Program. Input into the annual appraisal/evaluation will be provided by the Chief of Sensory and Physical Rehab Service and performed by the Supervisor of Recreation Therapy. Factor 3-Guidelines: Guidelines are available but not always applicable to the work. Guidelines at this level describe evaluative and compensatory therapeutic techniques which apply generally, but not specifically, to the diverse set of conditions involving a person under treatment. The therapist uses judgment in selecting and modifying treatment approaches, as necessary. The incumbent must use resourcefulness and initiative in developing new methods and proposing new policy on the provision of therapy services to the most clinically challenging patients, all of whom have persistent physical, cognitive, and/or mental illness and are high users of inpatient and outpatient services. Guidelines include operating policies and practices of the clinic, accepted materials, procedures, techniques, and standards of practice, facility publications, mandated Joint Commission standards, CARF standards and the Veterans Health Administration and Medical Center policies and directives. The employee uses judgment in interpreting and adapting techniques, procedures and materials most appropriate for the patient. Factor 4-Complexity: The Recreation Therapy Adaptive Sports Case Manager is charged with providing professional case management services to all outpatient participants of the Bedford VA Adaptive Sports and Fitness programs in a wide range of community settings. The Recreation Therapy Adaptive Sport Case Manager's contact with patients occurs in the medical center and may also occur in the Veteran's natural environment away from the medical center. The Recreation Therapy Adaptive Sports Manager in many instances is the patient's only link with the medical center and outside resources that may further advance his treatment progression. It is the responsibility of the case manager to engage VA patients in treatment, to deliver the treatment and to link the patient to other services. In locales where specific VA services are lacking, the case manager works with community agencies that provide needed services to ensure that Veterans have access to all treatment opportunities. The case manager establishes and maintains working relationships with other non-VA service providers. As a solitary practitioner, the case manager makes many on the spot clinical decisions without immediate access to supervision or consultation. These decisions involve critical aspects of the patient's clinical care, including involuntary treatment, and rely solely on the clinical judgement of the case manager. The complexity of this position is increased by the following factors: "The use of a wide variety of tasks, methods, and function, resources, such as individual therapy, case management, crisis intervention, group therapy, substance abuse counseling, and family therapy. "The variety and unpredictability of physical settings, i.e. boarding homes, shelters, hotels, substance abuse centers, and apartments, outdoor areas which may be remote, public facilities. "The frequently complicated life situations of patients and their families, compounded with the emotional, social and economic impact of such illness and disabilities. "The hostility, extreme disturbance and sever chronic illness of some patients and their families. "The high frequency of substance abuse and dual diagnosis amongst the patients assigned to the case manager for treatment and the lack of resources available to treat these disorders. "Ambiguity of agency policies and the unpredictability of individuals' reactions and the ultimate results of intervention. "The dependence of the target population and the case manager's role in modifying this dependence. "The scarcity of resources, particularly for research protocols they qualify for. "The need for innovation to develop new approaches and techniques to adjust to difficult and changing situations. Factor 5- Scope and Effect: The purpose of the work is to provide a comprehensive program of case management to outpatients in the assigned area and to help each person to reach the ultimate potential for independent living functioning using a wide variety of therapeutic approaches. The case manager uses professional expertise and judgment in assessing complex situations and carrying out plans of treatment. The work has a direct impact on the person's social, economic and functional well-being, i.e. the extent to which they learn to handle frustrations and solve problems affects their lifestyles in the community and the ability to support themselves and their families; which in turn, affects the image and to some extent the functioning of the VA and local community. The expected impact is in the recovery, social, physical and economic well-being of the patients and their families. The impact of the work is felt in the personal lives of the patients. The sports Case Manager must possess skills in public relations. Factor 6- Personal Contacts: Personal contacts and coordination with a wide variety of persons are essential to this position. Contacts are with persons outside the agency which may include consultants, administrators, department heads, or business executives in a moderately unstructured setting. May also include contacts with the head of the employing agency or program officials several managerial levels removed from the employee when such contact occurs on an ad-hoc basis. Intra-agency personal contacts include patients from all age groups (young adult, middle adult, and geriatric). The age group of the patient will be given full consideration when planning treatment and when addressing all requests in order to insure the appropriateness of the employee's response. Also includes contact with other therapists, treatment team members, health care professionals, volunteers, student interns, and personal throughout the Medical Center, nationally and Central Office. Contacts include regular meetings with patient family members and significant others, community resource managers, university faculty members, Recreation Therapy and Creative Arts professionals, volunteers, community and members of the public. Factor 7- Purpose of Contacts: Contacts are to influence managers or other officials to accept and implement findings and recommendations on organizational improvement or program effectiveness. May encounter resistance due to such issues as organizational conflict, competing objectives, new recovery program models and objectives or resource problems. The personal contacts involve gathering and exchanging information, participation in overall program planning, treatment planning, counseling with patients, families, significant others, and coordinating services on behalf of patients and those persons significant to their recovery. Skill is needed in working with people who may be fearful, uncooperative or hostile and who may hold different viewpoints or objectives, in order to establish rapport and obtain desired therapeutic outcomes. The incumbent is required to use good judgment, tact, and diplomacy in relations with all parties. Contacts with patients are to assess, implement, and evaluate treatment. Contact with therapists and other team members and health care providers are to give information and discuss program or treatment issues. Contacts with volunteers are to discuss program or treatment issues. Contacts with volunteers are to schedule activities and provide training. Contacts with other Medical Center personnel are for administrative tasks, medical Center committee assignments, problem resolution and to arrange community/volunteer needs, transportation, patient meals, etc. Contacts with academic institutions are to discuss the progress and clinical abilities/skills of students, interns and/or trainees. Contacts with patient family and significant others are to develop discharge plans, utilize community resources, advocate for ill and disabled Veteran. Contact with Recreation Therapy/Creative Arts professional community is for the purpose of technical information sharing and networking and maintenance of professional competence. Regular and reoccurring contacts are made to plan and coordinate treatment and rehabilitation of patients, motivate patients to meet treatment goals, and provide exchange of information. Interaction with patients involves a particularly strong element of persuasion. The therapist encourages patients to participate both individually and in groups. Factor 8- Physical Demands: This position involves walking, standing, sitting, lifting, travel, shifting, kneeling, stooping, grasping, and participation in multidisciplinary therapy activities which may be physical in nature, such as running, physical fitness activity, bowling, kayaking, skiing, etc. and driving motor vehicles such as a sedan or van. Additional physical demands include, bending, pushing, pulling, shifting patients, retrieving, standing, pivoting, twisting, squatting, grasping, extending, balancing,, casting, throwing, stretching, reaching, dodging, striking, lifting, turning, carrying, swinging, creative movement and dragging. The work may require specific physical characteristics and abilities such as above average dexterity to perform intricate procedures. The physical limitations of the young adult, middle adult, and the geriatric patient must be taken into consideration when preforming all assigned responsibilities. The work involves driving an automobile and going in and out of a variety of settings in the community. Factor 9- Work Environment: The incumbent works in an office, on treatment units, both indoors and outdoors in various recreation areas and facilities. Incumbent is exposed to patients with a variety of disabilities and illnesses, both physical, cognitive, and with psychiatric conditions. The incumbent will also work out of state when accompanying Veterans to nationally recognized VHA programs, community based activities, leisure education activities and community institutions, and residences- involve everyday risks and discomforts and the observance of normal safe work practices.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/MaVAMC608/MaVAMC608/VA24116Q0318/listing.html)
 

Document(s)

Attachment
 

File Name: VA241-16-Q-0318 VA241-16-Q-0318.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2632210&FileName=VA241-16-Q-0318-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2632210&FileName=VA241-16-Q-0318-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04060007-W 20160325/160323235404-8b536da7b268141a44a1a89598627eb2 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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