SOLICITATION NOTICE
X -- Innovations at the Nexus of Food, Energy, and Water Systems Meetings
- Notice Date
- 3/23/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- National Science Foundation, Division of Acquisition and Cooperative Support, DACS, 4201 Wilson Boulevard, Room475, Arlington, Virginia, 22230
- ZIP Code
- 22230
- Solicitation Number
- DACS16Q1041
- Archive Date
- 4/13/2016
- Point of Contact
- Jannele Gosey, Phone: (703) 292-4445
- E-Mail Address
-
jgosey@nsf.gov
(jgosey@nsf.gov)
- Small Business Set-Aside
- N/A
- Description
- DESCRIPTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This solicitation is being issued as a Request for Quote (RFQ). Proposals are being requested and a written solicitation will not be issued. Provisions and clauses in effect through FAC 2005-87 are incorporated into this RFQ. OBJECTIVE The National Science Foundation (NSF) intends to procure meeting space, sleeping rooms, food, refreshments, and audio visual equipment of a high-quality facility for the 10 day Innovations at the Nexus of Food, Energy and Water systems to be held May 16-20 and May 23-24, and May 25-26, 2016. The meeting space will be required all day. The facility must be located in Arlington, VA and within a 10 minute walking distance from a Metro station. MEETING SPACE REQUIREMENT The facility must provide one large, general session room on each of the following dates: May 16-20, 2016 Space that can accommodate up to 45 attendees when configured for a theater seating set-up on all meeting days. This large session meeting room must be available at 8am to 6pm on all days. May 23-24, 2016 Space that can accommodate up to 50 attendees on all meeting days. This large session meeting room must be available at 8am to 6pm on all days. May 25-26, 2016 Space that can accommodate up to 25 attendees on all meeting days. This large session meeting room must be available at 8am to 6pm on all days. All of the meeting space above is to only be utilized by NSF for the duration of the panel meeting. Assistance is required on the first and last day of each seminar with loading and unloading heavy boxes of materials. All applicable fees must be included. AUDIO VISUAL REQUIREMENT Large general session room requirements: one (1) overhead projection screen; one (1) LCD projector configured for use with an NSF-provided laptop; one (1) podium with one (1) podium microphone and one (1) wireless microphone; one (1) portable, hand-held, wireless microphones; and, wireless internet connection needed each day. All applicable fees must be included. NSF will be utilizing an outside contractor to handle computer setup of NSF provided equipment. The hotel shall ensure that all materials, services, products and electronic information and technology provided under this contract are in compliance with Section 508 of the Rehabilitation Act of 1973. All applicable fees must be included. FOOD REQUIREMENT: On each day, morning and afternoon light refreshments are needed for the following: May 16-20, 2016 - approximately 45 attendees May 23-24, 2016 - approximately 50 attendees May 25-26, 2016 - approximately 25 attendees The cost of the AM/PM break combined cannot exceed $25 per person, per day, inclusive of ALL fees and gratuity. Venue should include a clause in the contract which allows for an outside caterer if it cannot provide the food requirement. NOTE: Pursuant to the National Science Foundation Authorization Act of 1988, NSF may use appropriated funding for special activities which includes meals and beverages BASIS OF AWARD Award will be made to the lowest priced, technically acceptable offeror. If the venue does not propose refreshments, a cost of $9,375.00 will be added to the quotation for evaluation purposes. Responses are due by email to Jannele Gosey at jgosey@nsf.gov, no later than Tuesday, March 29, 2016 at Noon, EST.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/NSF/DACS/DACS/DACS16Q1041/listing.html)
- Record
- SN04060569-W 20160325/160324000105-8cb794d84ae69bd93aa7e4a87dce29c8 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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