SOLICITATION NOTICE
66 -- Bio-Imaging System for NINDS Neuro-therapeutics Development Unit
- Notice Date
- 3/24/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, National Institute on Drug Abuse, Station Support/Simplified Acquisitions, 31 Center Drive, Room 1B59, Bethesda, Maryland, 20892, United States
- ZIP Code
- 20892
- Solicitation Number
- HHS-NIH-NIDA-SSSA-CSS-16-278
- Archive Date
- 4/19/2016
- Point of Contact
- Lauren M. Phelps, Phone: 3015942490
- E-Mail Address
-
lauren.phelps@nih.gov
(lauren.phelps@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- Bio-Imaging System for NINDS Neuro-therapeutics Development Unit Competitive Combined Synopsis/Solicitation HHS-NIH-NIDA-SSSA-CSS-16-278 INTRODUCTION This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This acquisition is being conducted in accordance with the procedures of FAR Part 13--Simplified Acquisition Procedures and FAR Part 12--Acquisition of Commercial Items. The solicitation number is HHS-NIH-NIDA-SSSA-CSS-16-278 and the solicitation is issued as a request for quotation (RFQ). NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE The intended procurement is classified under NAICS code 334516 with a Size Standard of 500 Employees. SET-ASIDE STATUS This acquisition is 100% Set Aside for Small Businesses. ACQUISITION AUTHORITY This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13-Simplified Acquisition Procedures, FAR Subpart 13.5--Test Program for Certain Commercial Items, and FAR Part 12-Acquisition of Commercial Items, and IS NOT expected to exceed the simplified acquisition threshold. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87-1, dated March 16, 2016. The resultant contract will include all applicable provisions and clauses in effect through this date. DESCRIPTION OF REQUIREMENT Background The National Institute of Neurological Disorders and Stroke (NINDS) is a part of the National Institutes of Health (NIH), conducting research into the causes, treatment, and prevention of neurological disorders and stroke. The NINDS mission is to seek fundamental knowledge about the brain and nervous system and to use that knowledge to reduce the burden of neurological disease. The NINDS NeuroTherapeutics Development Unit (NTDU) provides a resource for investigators at NINDS and other NIH institutes to develop neuroprotective and neuroregenerative therapeutic entities. A significant part of this work includes development of cell-based assays to identify, evaluate and characterize potential agents as possible treatments for neurological disorders. To do this, the NINDS NTDU requires equipment to image Induced Pluripotent Stem Cells (iPSC) and Neural Stem Cells (NSC) and characterize their growth and proliferation following multiple and varied treatment regimens Purpose The purpose of this acquisition is to procure one (1) Bio-Imaging System for the NINDS Neuro-therapeutics Development Unit (NTDU). Project Requirements Equipment Specifications The contractor shall provide the NINDS NTDU with one (1) Bio Imaging System that meets the following specifications: •System must be able to placed and left inside an incubator with remote (PC screen) visualization of cell images to avoid disturbing the cells by removing them from the incubator. •System must have a fully automated and motorized X-Y scanning stage to allow repeat imaging of locations in specific wells to allow following cell reactions to treatments, i.e. Time Lapse Imaging of specific locations in different wells. •System must autofocus in every single position to obtain high quality images. •System must have user changeable 4x, 10x, and 20x objectives to allow imaging at various magnifications, with digital zoom capability. •System must image in Brightfield, GFP (Ex 466/40, Em 525/50- Green Fluorescent Protein), RFP (Ex 525/50, Em 580 LP- Red Fluorescent Protein), and DAPI (Ex 390/40 Em 452/45) to allow measurement and monitoring of cells and labels, and cell counting. •System must allow for tile-stitching of scans in each well to allow visualization of nearly the entire well. •System must be able to record images from various microplates (6-384 wells) as well as culture flasks and slides. •Images must be able to be saved as.jpg,.png,.tig, and.bmp, and movies as.avi. Raw data must be able to be saved as.csv for spreadsheet analysis. Warranty Requirements The contractor shall provide an extended warranty on the required equipment such that it is warranted for two years following purchase. Equipment shall be warranted to be free from material defects in workmanship or material under normal use. The warranty shall also cover annual equipment cleaning as well as hardware and software updates during the warranty period. Installation and Training Requirements The contractor shall provide inside delivery and set-up of the equipment as well as on-site training in equipment use. Set-up and Training shall be provided by a manufacturer certified service technician. Training must be provided within two (2) weeks of equipment installation between the hours of 8:00 AM and 5:00 PM local time. Training shall provide sufficient information to teach approximately two scientists to properly operate the equipment. It is estimated that training will take approximately four (4) hours. Delivery Requirements/Period of Performance The overall contract period of performance shall be eighteen (18) weeks from date of award. The required equipment shall be delivered to the NIH NINDS NTDU in Building 10, Room 7C213, Bethesda, MD 20814 within sixteen (16) weeks after contractor receipt of order. The equipment shall be delivered between the hours of 8:00 AM and 5:00 PM, Monday through Friday, and the equipment shall be installed at time of delivery. Inside delivery and installation is mandatory and delivery must be FOB Destination. Equipment training must be provided within two (2) weeks of equipment delivery and installation. Training shall be provided between the hours of 8:00 AM and 5:00 PM, Monday through Friday, by a manufacturer certified service technician. Training shall provide sufficient information to teach approximately two scientists to properly operate the equipment. It is estimated that training will take approximately four (4) hours. Place of Performance The place of performance shall be the National Institutes of Health, NINDS NTDU in Building 10, Room 7C213, Bethesda, MD 20814. Contract Type A firm fixed price purchase order within the Simplified Acquisition threshold is anticipated. Invoicing shall be on a NET30 basis and payment shall be made via Electronic Funds Transfer (EFT). Question and Answer Period Interested contractors may submit questions relating to this requirement. Questions shall be submitted to the contract specialist, Lauren Phelps, via email at lauren.phelps@nih.gov by or before March 29, 2016 at 10:00 AM EST. Late questions shall not be accepted. Questions will be anonymized and answered and the answers will be provided as soon as possible after the question deadline via solicitation amendment. Should no questions be received, no amendment shall be posted. RESPONSE FORMAT Responses to this solicitation must include clear and convincing evidence of the offeror's capability of fulfilling the requirement as it relates to the technical evaluation criteria. The offeror must submit 1) a technical proposal and 2) a separate price proposal. The technical proposal should be prepared in reference to the evaluation criteria identified in this solicitation and may be up to twenty (20) single-sided pages. The price proposal must include the requirements listed above as well as associated pricing. Contractors must provide their Company Name, Dun & Bradstreet Number (DUNS), Taxpayer Identification Number (TIN), Business Size, Physical Address, and Point of Contact Information in their responses. All offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." I MPORTANT NOTE TO OFFERORS: PLEASE ENSURE THAT YOUR RESPONSE MEETS THE FORMAT REQUIREMENTS AND SPECIFICALLY ADDRESSES EACH OF THE TECHNICAL EVALUATION CRITERION AND THE EVALUATION FOCUS THAT IS INDICATED FOR EACH CRITERION. PROPOSALS MUST INCLUDE BOTH A TECHNICAL DOCUMENT AND A SEPARATE PRICE PROPOSAL. CONTRACTORS NOT SUBMITTING BOTH A TECHINICAL PROPOSAL ADDRESSING THE EVALUATION CRITERIA AND A SEPARATE PRICE PROPOSAL SHALL NOT BE CONSIDERED. EVALUATION CRITERIA FAR clause 52.212-2, Evaluation - Commercial Items applies to this acquisition and the specific evaluation criteria to be included in paragraph (a) of that provision are as follows: The Government will award a purchase order resulting from this solicitation on the basis of lowest price technically acceptable. Technical acceptability shall be based on the following: 1.The Contractor must meet or exceed each of the project requirements detailed in this solicitation. 2.The Contractor proposal must include a two year extended warranty. 3.The Contractor must be able to meet or exceed the period of performance/delivery, installation, and training requirements (completion of delivery and installation within 16 weeks or less and training within 18 weeks or less). Offers must meet all of the above requirements to be considered technically acceptable. APPLICABLE CLAUSES AND PROVISIONS The following FAR clauses and provisions shall apply to this solicitation: 1.All Offerors MUST be actively registered in the System for Award Management (SAM) www.sam.gov. 2.The provision at FAR clause 52.212-1, Instructions to Offerors - Commercial Items (April 2014), applies to this acquisition. 3.FAR clause 52.212-2, Evaluation - Commercial Items (October 2014) applies to this acquisition. 4.A completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications - Commercial Items (March 2015), is required with any offer submitted. This requirement may be met by completion of the provision in the System for Award Management. 5.FAR clauses 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) and 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (May 2015) apply to this acquisition. 6. FAR Clause 52.237-2 -- Protection of Government Buildings, Equipment, and Vegetation applies to this acquisition. 7.The Defense Priorities and Allocations System (DPAS) are not applicable to this requirement. In addition, the Dun & Bradstreet Number (DUNS), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov." CONTRACTOR PERFORMANCE EVALUATION Final Evaluation of Contractor performance will be prepared for the resulting contract in accordance with FAR Subpart 42.15. The final performance evaluation will be prepared at the time of completion of work. Final evaluation will be provided to the Contractor as soon as practicable after completion of the evaluation. The Contractor will be permitted thirty days to review the document and to submit additional information or a rebutting statement. If agreement cannot be reached between the parties, the matter will be referred to an individual one level above the Contracting Officer, whose decision will be final. Copies of the evaluation, Contractor responses, and review comments, if any, will be retained as part of the contract file, and may be used to support future award decisions. Contractors may access evaluations through a secure Web site for review and comment at the following address: http://www.cpars.gov CONTRACTING OFFICER'S REPRESENTATIVE A Contracting Officer's Representative (COR) shall be assigned to the awarded contract. The COR is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the statement of work and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered during performance. The Contracting Officer is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the statement of work; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor for any costs incurred during the performance of this contract; (5) otherwise change any terms and conditions of this contract; or (6) sign written licensing agreements. Any signed agreement shall be incorporated by reference in the contract The Government may unilaterally change the COR designation for this contract. CLOSING INFORMATION Responses to this solicitation must include sufficient information to establish the interested parties' bona-fide capabilities of providing the product or service. The price quote shall include: unit price, list price, shipping and handling costs, delivery days after contract award, delivery terms, prompt payment discount terms, F.O.B. Point (Destination or Origin), product or catalog number(s); product description; and any other information or factors that may be considered in the award decision. All responses must be received by the closing date of this announcement and must reference solicitation number HHS-NIH-NIDA-SSSA-CSS-16-278. Responses shall be submitted electronically via email to Lauren Phelps, Contract Specialist, at lauren.phelps@nih.gov.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/NIDA-2/HHS-NIH-NIDA-SSSA-CSS-16-278/listing.html)
- Place of Performance
- Address: Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN04061704-W 20160326/160324234907-7c052804966f399013c37a1158e16c15 (fbodaily.com)
- Source
-
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