SOLICITATION NOTICE
V -- Yellow Ribbon Winston Salem NC April 29
- Notice Date
- 3/28/2016
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- 4201 Reedy Creek Rd, Raleigh, NC 27607
- ZIP Code
- 27607
- Solicitation Number
- W91242-16-Q-0012
- Response Due
- 4/15/2016
- Archive Date
- 10/12/2016
- Point of Contact
- Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822
- E-Mail Address
-
Clientservices@fedbid.com;
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.The solicitation number is W91242-16-Q-0012 and is issued as an invitation for bids (IFB), unless otherwise indicated herein.The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-87. The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $32.50M.This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids.The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2016-04-15 11:30:00.0 Eastern Time or as otherwise displayed at www.FedBid.com.FOB Destination shall be in the Statement of Work. The National Guard - North Carolina requires the following items, Meet or Exceed, to the following: LI 001: Hotel Rooms 24 June 16. Hotel needs to be located in the Hickory, NC area. The vendor quoting needs to be flexible with the total number of rooms as the number may shift up or down by up to 15%, confirmed numbers will be provided minimally the day before the event. 10 Additional Rooms need to be reserved for each night on 29 Apr 16 but will go on a credit card separate from the contract. This 110 rooms is only for the contract amount., 90, EA; LI 002: Occupancy Tax for the Hotel Rooms 24 June 16., 90, EA; LI 003: Hotel Rooms 25 June 16. Hotel needs to be located in the Winston-Salem area. The vendor quoting needs to be flexible with the total number of rooms as the number may shift up or down by up to 15%, confirmed numbers will be provided minimally the day before the event. 10 Additional Rooms need to be reserved for each night on 30 Apr 16 but will go on a credit card separate from the contract. This 110 rooms is only for the contract amount., 90, EA; LI 004: Occupancy Tax for the Hotel Rooms 25 June 16., 90, EA; LI 005: Meeting Space- 24-26 June 16. This amount should include a total of all meeting spaces requested in the Statement of work including any AV requirements requested in each space., 1, EA; LI 006: Breakfast meals 25 June 16 in accordance with the Statement of work. This amount should include the rooms needed to serve the meals, wait staff being provided, tables chairs, and any requirements identified in the statement of work. Include any sort of fees or gratuities in this price as I need a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down by up to 15%. We will only pay for the meals actually served and the contract will be modified to reflect the actual head count after the event., 200, EA; LI 007: Lunch meals 25 June 16 in accordance with the Statement of work. This amount should include the rooms needed to serve the meals, wait staff being provided, tables chairs, and any requirements identified in the statement of work. Include any sort of fees or gratuities in this price as I need a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down by up to 15%. We will only pay for the meals actually served and the contract will be modified to reflect the actual head count after the event. Below reflects an estimate of the number of meals needed. 180 Adult Meals and 25 Children?s Meals, 205, EA; LI 008: Breakfast meals 26 June 16 in accordance with the Statement of work. This amount should include the rooms needed to serve the meals, wait staff being provided, tables chairs, and any requirements identified in the statement of work. Include any sort of fees or gratuities in this price as I need a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down by up to 15%. We will only pay for the meals actually served and the contract will be modified to reflect the actual head count after the event., 200, EA; LI 009: Lunch meals 26 June 16 in accordance with the Statement of work. This amount should include the rooms needed to serve the meals, wait staff being provided, tables chairs, and any requirements identified in the statement of work. Include any sort of fees or gratuities in this price as I need a flat rate per person. The vendor quoting needs to be flexible with the total number of meals as the number may shift up or down by up to 15%. We will only pay for the meals actually served and the contract will be modified to reflect the actual head count after the event. Below reflects an estimate of the number of meals needed. 180 Adult Meals and 25 Children?s Meals, 205, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the 'Submit a Question' feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, National Guard - North Carolina intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. National Guard - North Carolina is taking this action in an effort to improve both vendor access and awareness of requests and the agency's ability to gather multiple, competed, real-time bids.All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com.Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process.Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com.Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. New Equipment ONLY; NO remanufactured or "gray market" items. All items must be covered by the manufacturer's warranty. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) prior to award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/.
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- Place of Performance
- Address: See Statement of Work.
- Zip Code: -
- Zip Code: -
- Record
- SN04064141-W 20160330/160328234206-ce60d2891b068170e402030f7ed6399c (fbodaily.com)
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