SOLICITATION NOTICE
58 -- Automated Flight Following Hardware and Subscription Service - Combined Synopsis/Solicitation
- Notice Date
- 3/28/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334220
— Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing
- Contracting Office
- U.S. Forest Service, Contracting, Owyhee Building - MS 1100, 3833 S. Development Avenue, Boise, Idaho, 83705-5354, United States
- ZIP Code
- 83705-5354
- Solicitation Number
- AG-024B-S-16-0019
- Point of Contact
- Christopher Cox, Phone: 208-387-5602
- E-Mail Address
-
christophercox@fs.fed.us
(christophercox@fs.fed.us)
- Small Business Set-Aside
- N/A
- Description
- AG-024B-S-16-0019 Statement of Work AG-024B-S-16-0019 Pricing Matrix AG-024B-S-16-0019 Combined Synopsis/Solicitation Automated Flight Following Hardware and Subscription Service This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number AG-024B-S-16-0019 is being issued as a Request for Proposal (RFP) by the Forest Service Incident Support Branch AQM located at 3833 S Development Ave Boise ID, 83705. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-83 August 3, 2015. This acquisition is a Total Small Business Set Aside under the NAICS code 334220, and PSC code 5895 with a small business size standard of 750 employees. All offerors must ensure that they complete the required submission of FAR 52.212-3 Offeror Representations and Certifications - Commercial Items (March 2016) indicating size status in accordance with the applicable set aside of this acquisition. The resultant award will be a Firm Fixed Price Indefinite Delivery Indefinite Quantity contract for the required supplies and service with one (1) base period and four (4) option periods. The minimum contract guarantee is $10,000 and maximum order amount is $900,000. Award will be made to the contractor whose proposal provides the best value to the Government. Due to the fact that the Government is seeking a vendor who can provide the technical hardware, subscriptions services, and experience/expertise most directly related to the Statement of Work (SOW), the Government reserves the right to award to other than the lowest priced offer if the Government determines that the additional cost is justified in return for the perceived benefits set forth in the contractor's technical proposal. The Source Selection Authority (SSA) will perform an integrated best value assessment of the evaluated offerors and document the merits of the trade-off in price and that the price is fair and reasonable. The Government intends to award a contract without discussions with respective offerors, but reserves the right to conduct discussions if deemed necessary. Proposals will be priced only on the following Contract Line Items structure. Any proposal that does not provide pricing according to the outlined structure will be considered non-responsive. Submission Requirements 1. Complete Technical Proposal addressing all minimum requirements of SOW and clearly identifying which if any target features are included. Technical Proposals shall be limited to no more than 16 pages. 2. Completed all five (5) pages of Attachment One (1) Prototypical Project Pricing Matrix (the pricing matrix is for evaluation purposes only and does not represent any guarantee or prospective order quantity, however, it does represent an estimated scope/magnitude of the requirement). Completed Pricing Matrix includes pricing for base period and all option periods. It is anticipated that he base period will be one (1) calendar year from award date and that each option period shall be one (1) calendar year. Price proposal shall be limited to no more than five (5) pages in addition to the completed attachment one (1). 3. Proposals shall include past performance information on most recent five (5) to ten (10) specific contracts (no more than 3 years old) that demonstrates performance relevant to the Statement of Work (SOW) performance requirements. Past performance information for State and local governments, private sector clients, and subcontracts that is similar to the Government requirement will be evaluated equally with similar Federal contracts. Past performance information is proprietary source selection information and will be treated in accordance with FAR 3.104. Past performance proposals shall be limited to no more than 10 pages. Past performance proposals must include at a minimum; a. Project descriptions, locations, and performance periods (demonstrating relevancy to SOW requirements) b. Customer name, point of contact (two POC's for each non-Federal reference), and phone number c. Contract details (value, type, and number) d. Completion date Contract Line Items Actual Contract Line Item Numbers (CLINs) and structure subject to change and final to be determined at time of award. Due to differing business practices throughout the industry the CLINs for the Subscription Service Fees and Repair and Maintenance of Hardware are subject to change based upon the proposal selected for award. This is to allow the greatest flexibility in proposed Subscription Service packages and fees while decreasing administrative burden after award. CLIN Description Base Period 0001 Tier 1 Hardware 0002 Tier 2 Hardware 0003 Tier 3 Hardware 0004 Tier 4 Hardware 0005 Subscription Service Package/Fees (actual structure TBD) 0006 Labor for Out of Warranty Repair/Maintenance (hourly rate) 0007 Parts for Out of Warranty Repair/Maintenance (NTE amount, rate is actual parts plus % parts markup quoted) Option Period 1 1001 Tier 1 Hardware 1002 Tier 2 Hardware 1003 Tier 3 Hardware 1004 Tier 4 Hardware 1005 Subscription Service Package/Fees (actual structure TBD)) 1006 Labor for Out of Warranty Repair/Maintenance (hourly rate) 1007 Parts for Out of Warranty Repair/Maintenance (NTE amount, rate is actual parts plus % parts markup quoted) Option Period 2 2001 Tier 1 Hardware 2002 Tier 2 Hardware 2003 Tier 3 Hardware 2004 Tier 4 Hardware 2005 Subscription Service Package/Fees (actual structure TBD) 2006 Labor for Out of Warranty Repair/Maintenance (hourly rate) 2007 Parts for Out of Warranty Repair/Maintenance (NTE amount, rate is actual parts plus % parts markup quoted) Option Period 3 3001 Tier 1 Hardware 3002 Tier 2 Hardware 3003 Tier 3 Hardware 3004 Tier 4 Hardware 3005 Subscription Service Package/Fees (actual structure TBD) 3006 Labor for Out of Warranty Repair/Maintenance (hourly rate) 3007 Parts for Out of Warranty Repair/Maintenance (NTE amount, rate is actual parts plus % parts markup quoted) Option Period 4 4001 Tier 1 Hardware 4002 Tier 2 Hardware 4003 Tier 3 Hardware 4004 Tier 4 Hardware 4005 Subscription Service Package/Fees (actual structure TBD) 4006 Labor for Out of Warranty Repair/Maintenance (hourly rate) 4007 Parts for Out of Warranty Repair/Maintenance (NTE amount, rate is actual parts plus % parts markup quoted) Description of Requirement The requirement in its entirety is identified in the attached Statement of Work (SOW). The Statement of Work will be incorporated into the resultant award and therefore the terms of which are wholly binding. Delivery All deliveries will be to: Organization: USDA Forest Service ATTN: Heather Matusiak, Aviation Management Specialist Address: 2141 Airport Way Suite 700 Boise, Idaho 83705 Phone Number: 208-387-5619 Email Address: hmatusiak@fs.fed.us Provisions and Clauses FAR 52.212-1, Instructions to Offers (Oct 2015) - Commercial applies to this acquisition and there are no addenda to the provision. FAR 52.212-2 Evaluation - Commercial Items (Oct 2014) is applicable to this acquisition as follows; (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Technical capability and past performance, when combined, is equally as important as price. The non-price factors are all of equal value to each other. The Government reserves the right to reject any proposal that includes any assumptions that adversely impacts the Government's requirements. (i) FACTOR 1 - Technical Capability The offers will be evaluated on overall technical capability, which is the ability to meet the minimum requirements outlined in the SOW, the ability and special features of the proposed hardware and its relevance to the wildland fire mission, as well as the following factors: (a) The Government's technical evaluation board shall evaluate the technical proposals to ensure they meet all SOW minimum technical requirements/specifications. Value/merit will be assigned based upon which if any target features are included in the proposal and the perceived benefit of each target feature to the intended use of the hardware and service. (b) The Government will assess the perceived level of effort required in the installation process of proposed hardware. Value/merit will be assigned based upon the complexity and resultant cost of hardware installation to the Government. (c) For the purpose of evaluation the Offeror must submit technical documentation for hardware and service being proposed. Technical proposal shall clearly identify characteristics that fulfill the minimum requirements in the SOW. Proposal shall clearly identify which if any of the target features identified in the SOW the hardware and service satisfy. (ii) FACTOR 2 - Price Each price proposed shall be evaluated to determine its reasonableness for the effort proposed and to determine the demonstrated understanding of the level of effort needed to successfully perform the requirements of the SOW. Award may not necessarily be made to the offeror submitting the lowest priced offer. The Government may determine that a proposal is unacceptable if the prices proposed are materially unbalanced between line items or sub line items. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly overstated or understated as indicated by the application of cost or price analysis techniques. A proposal may be rejected if the Contracting officer determines that the lack of balance poses an unacceptable risk to the Government. The Government reserves the right to make cost/technical trade-offs that are in the best interest of the Government. Additional factors for evaluation include: (a) The Government will evaluate the competitiveness, realism, and reasonableness of the pricing, including any discounts offered as a total sum of the base period and all option periods. (b) The Government will evaluate the cost/benefit of obtaining certain target features (as defined in the SOW) as it relates to price and make a best value determination for award. (c) For the purpose of price evaluation the Offeror must submit a completed prototypical project pricing matrix (Appendix 1). (iii) FACTOR 3 - Past Performance Past performance is a measure of the degree to which the offeror has previously satisfied customers in the performance of the efforts/requirements identified in the SOW. Additional factors for evaluation include: (a) The Government will evaluate the relevance and recentness of past performance of the offeror and its relation to the SOW requirements. (b) For the purpose of past performance evaluation the Offeror must submit completed past performance questionnaires (Appendix 2) for each performance event to be considered. Evaluation Plan Definitions Deficiency: An aspect of the proposal that fails to satisfy the Government's minimum requirements or a combination of significant weaknesses in a proposal that raises the risk of unsuccessful contract performance to an unacceptable level. Recent Performance: is defined as contracts performed within the last three years. Relevant Performance: Includes performance of efforts involving same type supplies and services that are similar or greater in scope, magnitude, and complexity than the effort described in the SOW. Significant Strength: An outstanding or exceptional aspect of a proposal that appreciably increases the Government's confidence in the offeror's ability to successfully perform contract requirements. Significant Weakness: A proposal flaw that appreciably increases the chance of unsuccessful performance. Strength: A significant outstanding or exceptional aspect of a proposal that exceeds the minimum evaluation standard. Weakness: A flaw in the proposal that decreases the Government's confidence in the offeror's ability to successfully perform contract requirements. Technical Capability The government will conduct a subjective assessment of performance risk based upon the technical capabilities of the offerors as it relates to the probability of successfully performing the SOW requirements. The Government will evaluate the proposals inclusion of target features outlined in the SOW. Technical evaluation of proposals will only include the factors and sub-factors listed above. The following adjectives will be used in assessing technical capabilities: TABLE 1 - TECHNICAL FACTOR EVALUATION RATINGS Exceptional - Exceeds minimum technical expectations and includes a significant amount if not all identified target features and specifications. Reflects an innovative approach and/or superior understanding of the requirement in a way beneficial to the Government; proposal must have one or more strengths and no deficiencies and weaknesses. Acceptable - Meets minimum technical expectations with little to no target features or specifications included. Reflects sound approach and/or satisfactory understanding of the requirement; proposal may have one or more strengths and may have a minor weakness but no deficiencies. Marginal - Does not clearly meet technical expectations. Reflects an uncertain approach and/or incomplete understanding of the requirement. Proposal contains multiple weaknesses but no deficiencies. Unacceptable - Fails to meet specified minimum performance or capability requirements; proposal has multiple weaknesses and one or more deficiencies. Proposals with an unacceptable rating are not awardable. Past Performance The Government will conduct a subjective assessment of performance risk based upon the past performance of the offerors as it relates to the probability of successfully performing the SOW requirements. A contractor with no past performance to evaluate will be given a neutral rating (Unknown Confidence) IAW FAR 15.305 (a) (2) (iv). The Government reserves the right to obtain information from sources other than the sources identified by the Offeror (e.g., CPARS, PPIRS) and such information will be used for performance risk assessment, responsibility determination, and best value decision. The Government may consider positive and negative information not mentioned by the Offeror, but found during the course of assessing relevant Past Performance. Evaluation of Past Performance will use the following adjectival ratings to assess confidence: TABLE 2- PAST PERFORMANCE CONFIDENCE ASSESSMENTS Substantial Confidence - Based on the offeror's performance record, the Government has a high expectation that the offeror will successfully perform the required effort. Satisfactory Confidence - Based on the offeror's performance record, the Government has an expectation that the offeror will successfully perform the required effort. Limited Confidence - Based on the offeror's performance record, the Government has a low expectation that the offeror will successfully perform the required effort. No Confidence - Based on the offeror's performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort. Unknown Confidence - No performance record is identifiable or the offeror's performance record is so sparse that no confidence assessment rating can be reasonably assigned. Basis for Award The Government will award the contract to the Offeror that has (1) submitted all of the materials and information required by the RFP, and otherwise has complied with the RFP instructions, and (2) has the best combination of technical capability, past performance, and price that is most advantageous to the Government. The Government reserves the right to make price/technical trade-offs that are in the best interest of the Government. The Offeror whose price/technical relationship is the most advantageous to the Government will be selected for award amongst all the Offerors. Award may be made without further discussions. Proposals should be submitted initially on the most favorable terms, from a technical and price standpoint, which the Offeror can submit to the Government. However, the Government may, after evaluation of proposals, conduct further oral or written discussions as appropriate with all Offerors in the competitive range. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. For evaluation of FAR 52.217-8 Option to Extend Services (NOV 1999) the Government will take the sum total of the base period and the four (4) option periods divided by five (5). The solution will then be divided by two (2) in order to reach a six (6) month price that is averaged between all contractual periods. This amount will then be added to the total price for the base period and four (4) options periods to establish a total evaluated price. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) All offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (March 2016) with its offer. FAR 52.212-4, Contract Terms and Conditions - Commercial Items (May 2015) applies to this acquisition and there are no addenda to the provision. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statues Or Executive Orders - Commercial Items (Mar 2016) applies to this acquisition and the following additional FAR clauses are applicable to this acquisition: 52.204-14, Service Contract Reporting Requirements (Jan 2014) (Pub. L. 111-117, section 743 of Div. C). 52.217-8, Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644). 52.219-8, Utilization of Small Business Concerns (Oct 2014) (15 U.S.C. 637(d)(2) and (3)). 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)). 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)). 52.222-3, Convict Labor (June 2003) (E.O. 11755). 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2014) (E.O. 13126). 52.222-21, Prohibition of Segregated Facilities (Apr 2015). 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). 52.222-55, Minimum Wages Under Executive Order 13658 (Dec 2015) (E.O. 13658). 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011) (E.O. 13513). 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). 52.227-14, Rights in Data - General (May 2014) 52.232-33, Payment by Electronic Funds Transfer- System for Award Management (Jul 2013) (31 U.S.C. 3332). 52.252-2, Clauses Incorporated by Reference The Following Agriculture Acquisition Regulation (AGAR) clauses and provisions are applicable to this acquisition: 452.204-70 Inquiries. INQUIRIES (FEB 1988) Inquiries and all correspondence concerning this solicitation should be submitted in writing to the Contracting Officer. Offerors should contact only the Contracting Officer issuing the solicitation about any aspect of this requirement prior to contract award. (End of provision) 452.219-70 Size Standard and NAICS Code Information. SIZE STANDARD AND NAICS CODE INFORMATION (SEP 2001) The North American Industrial Classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below: Contract line item(s): All -- NAICS Code 334220 -- Size Standard 750 employees (End of provision) 452.237-74 Key Personnel KEY PERSONNEL (FEB 1988) (a) The Contractor shall assign to this contract the following key personnel: Project Manager/Government Sales Representative (b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions. (c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The contract will be modified to reflect any approved changes of key personnel. (End of Clause) 452.246-70 Inspection and Acceptance Alternate I. INSPECTION AND ACCEPTANCE (FEB 1988) (a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract. (b) Inspection will be performed at: 2141 Airport Way Suite 700 Boise, ID 83705 by Heather Matusiak, Aviation Management Specialist. (c) Acceptance will be performed at: 3833 S Development Ave Bldg 410B Boise ID, 83705 by Christopher Cox, Contracting Officer. (End of clause) All offers must be received no later than 11:59pm MT 12 April 2016. All offers must be submitted via Email to christophercox@fs.fed.us. Only offers received in the Contracting Officers Email Inbox by the indicated date and time above will be considered for award. For any questions regarding this synopsis/solicitation please contact Christopher Cox, Contracting Officer, Forest Service, Incident Support Branch at christophercox@fs.fed.us.
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