SOLICITATION NOTICE
Y -- Forced-Entry/Ballistic Resistant Doors and Windows
- Notice Date
- 3/29/2016
- Notice Type
- Presolicitation
- NAICS
- 332321
— Metal Window and Door Manufacturing
- Contracting Office
- Department of State, Office of Acquisitions, Acquisition Management, 1735 N. Lynn St., Arlington, Virginia, 22209, United States
- ZIP Code
- 22209
- Solicitation Number
- SAQMMA16R0135
- Point of Contact
- Dudley L. Greene, , John M Hite,
- E-Mail Address
-
greenedl@state.gov, hitejm@state.gov
(greenedl@state.gov, hitejm@state.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- C.1 PROJECT SCOPE AND BACKGROUND C.1.1 Project Description The Department of State requires the design, fabrication, crating, storage and loading for Forced-Entry/Ballistic-Resistant (FE/BR)doors, vault doors, FE/BR windows and blast rated windows as part of the Overseas Buildings Operations (OBO) Government Procured Equipment (GPE) program. The intent of this program is for the USG to procure, in advance, certain long-lead time materials such as FE/BR doors and windows for use by construction contractors, building OBO projects. The intent is to speed the construction by having the long-lead components already available and ready for delivery to the construction contractor. C.1.1.1 The Contractor manufacturing the doors and windows (hereafter referred to as "GPE Contractor") is solely responsible for providing complete design, fabrication, quality control, crating for overseas shipment, storage and loading services and contract coordination and supervision, including but not limited to the management, professional design services, and fabrication necessary to meet the requirements of this contract within the established schedules. C.1.1.2 The materials to be produced include Forced Entry/Ballistic Resistant (FE/BR)Doors and FE/BR and Blast rated Windows, transoms, and sidelight windows, all embeds, all associated hardware, all final trim, and GSA Class V Vault doors as specified and quantified herein. The resulting materials shall conform to the standards cited below. C.1.1.3 The GPE Contractor shall be responsible for storage of the materials as noted below. C.1.1.4 The GPE Contractor shall warranty his/her materials and equipment in accordance with the product specifications (Section J) and those products not covered in the specifications will be warranted for a period of one-year from date of release of the material from storage to the USG or its designated representative (i.e. Respective Construction Contractor). The GPE Contractor will be required to ship overseas, either secure or non-secure as appropriate, and install warranty products at their cost. Installation crews may require Secret level clearances. C.1.2 STANDARDS TO BE USED Design requirements are detailed in the following documents attached to this Statement of Work: C.1.2.1 2015 International Building Code IBC and OBO's 2016 IBC Code Supplement. C.1.2.2 OBO GPE Specifications (Section J.2.2 January 2016) C.1.2.3 OBO GPE Catalog Details (Section J.2.3.5 March 2010) C.1.2.4 Commercial Products Data 1. DOS Certified FE/BR Products and Designs, March 2010 C.1.3 DESIGN The GPE Contractor will be responsible for the final design of the FE/BR doors, adjacent window assemblies and FE/BR windows and blast windows. The GPE Contractor shall provide a blast consultant to design all windows, frames, elevations, and embeds. For the purposes of blast calculations and resulting designs, the GPE Contractor shall assume worst-case blast scenarios (i.e. 30 meter setbacks full reflected pressure and impact for all products). Glazing types referenced in the GPE Catalog (Section J.2.3.5) are provided for planning purposes only. The glazing types must be designed in accordance with blast report recommendations. All teller windows deal trays will have a flap on the interior side that seals off the airflow and exterior teller window deal trays will have a drain to the exterior. The GPE Contractor shall submit shop drawings for USG review and approval prior to fabrication. In addition, meetings shall be held as necessary to address design and coordination issues. The meetings shall be held at OBO (Arlington, VA). The GPE Contractor shall design for cast-in-place concrete construction. The Construction Contractors have been advised that the GPE materials are being fabricated for cast-in-place conditions and should the Construction Contractors choose to use an alternative assembly (i.e. Steel Stud Wall), he/she will be responsible for addressing the change in wall assembly and subsequent attachment requirements. The GPE Contractor may be asked to revise the shop drawings to accommodate subframes that are suitable for steel stud construction. Costs for these revisions are the responsibility of the GPE Contractor, however any changes to the specified standard concrete embed will be done through the Changes Clause in the contract. C.1.4 FABRICATION The contractor shall fabricate all materials in accordance with the approved shop drawings and the standards cited above. The contractor shall include all materials, including, but not limited to embeds, hardware (including construction cores) and trim necessary to facilitate the complete installation of the provided materials. Specialty tools shall be provided as well. The Construction Contractor will provide the permanent cores for the locks. All trim will be mechanically fastened to the frames (tape, glue, & magnets are not acceptable). Note the GPE contractor will provide LCN compressor, step-down transformer, actuator buttons and all necessary tubing for all pneumatic door openers. This equipment is considered part of the hardware set and will not be provided by the Construction Contractor. C.1.5 STORAGE The contractor shall store all materials in a manner that prevents any deterioration or degradation of quality of the materials for a period of up to two years. This storage price must be included in the unit price for each assembly. C.1.6 PREPARATION FOR SHIPPING The GPE Contractor shall pack all materials for international shipment. All crates shall be individually marked and tagged with the contents of each crate and include the order number. Under no circumstances shall the crates or packing lists or bills of material be associated with the final destination of the inventory. The Construction Contractor, not the GPE Contractor shall have responsibility for managing the identification and shipping of materials consistent with the Construction Security Plan and Transit Security Requirements of the respective construction contract. The GPE contractor is required to digitally photograph every window and door insert assembly as it is being crated with a unique identification placard so the individual item/crate can be easily identified for quality assurance purposes.. C.2 SUBMITTAL REQUIREMENTS Hardcopy submittals shall be bound and in 8-1/2 x 11 and/or 11 x 17 formats as noted below. Electronic versions of each submittal item shall be provided and shall be presented in Adobe Acrobat version 8.0-compatible and indexed format. Each major submittal group (drawings, calculations, etc. shall be compiled into single files prior to converting to PDF formats. Additional electronic formatting instructions of the Shop Drawings are noted below. Reference is also made to the submittal requirements contained in the individual GPE specification sections. The Blast report and calculations shall be in a bound, 8-1/2 x 11 volume and referenced to each window type. The report shall articulate what the resultant window design requirements and how the lay-ups were determined. Provide five hardcopies and one CD version. The manufacturer will also provide electronic installation instructions/guide and submittal information for all hardware items used in the production of the doors. Shop Drawings shall be provided in bound 11 x 17 format. In addition to the PDF version required above, the GPE Contractor shall provide shop drawings in AutoCad2010-compatible format. See GPE Specifications for additional submittal requirements. Provide a minimum of three hardcopies and one CD version with DWG files. C.3 SCHEDULE The initial submittal (shop drawings with blast report) shall be provided 45-days after the initial (i.e. design) Notice to Proceed (NTP) has been issued. OBO will review and provide comments on the submittal materials on that package. That review will be coordinated by OBO with respective Construction Contractors who will be utilizing the GPE materials produced under this contract. The GPE Contractor shall incorporate those review comments and resubmit the entire package in 21 calendar days. Following review of the final design submittal, the Contractor shall fabricate the GPE embeds and have them available to the USG within 60-days of the fabrication NTP. The remaining GPE materials (door and window inserts) shall be fabricated and placed into storage within 120 days of the fabrication NTP. C.4 ROLE OF THE GOVERNEMENT C.4.1 Design Review by the Government The Government will review GPE Contractor design submissions to verify adherence to contract. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor's apparent progress toward meeting contract requirements but are intended to discover information that can be brought to the Contractor's attention that might prevent costly error and misdirection. The Contractor shall remain completely responsible for designing and constructing the GPE materials in full compliance with the requirements of this contract. C.5 DESIGN EXPERTISE The GPE Contractor shall provide management and design and fabrication expertise for architectural, physical engineering, blast engineering and quality control/assurance. The Contractor may use in-house staff to provide this expertise, if it is demonstrated to the Government's satisfaction that they have the required experience and credentials. C.5.1 Project Architect The GPE Contractor shall provide a Project Architect, licensed in the United States, with a minimum of 10 years relevant experience, to coordinate design initiatives for the entire project. The Project Architect must work closely with the QMP manager (See Section E.8) to coordinate Quality Assurance/Quality Control during design. A & E must produce a weatherproofing detail complete with flashing and other materials as a reference document to be included with the GPE shop drawings. C.5.2 Physical Security Design This physical security specialist shall have a minimum of 10 years experience in designing physical security protection for institutional or commercial facilities. Physical security requirements dealt with by this specialist (e.g. hardlines, forced entry (FE)/ballistic resistant (BR) doors, windows, and louvers) are described in Section J. C.5.3 Blast Design Detailed knowledge of principles and procedures for blast-resistant design, engineering, and construction are necessary for certain building components. While it is an area of pri¬mary concern to structural designers, blast resistance is also an important consideration for architects. The blast consultant (or firm) shall have the education and experience level commensurate with rigorous dynamic analyses and design and a minimum of 10 years experience in the design of structures using well- established blast and dynamic analysis methods and design techniques. C.6 ACCEPTABLE QUALITY LEVELS AND DEDUCT SCHEDULE PERFORMANCE REQUIREMENTS Performance Requirement Minimum Level of Acceptable Performance Credit to Government for Less Than Minimum Acceptable Performance The contractor shall provide all the shop drawings for the doors and blast report within 45-days of notice to proceed. 100%; All drawings shall be error-free and on time, with all embeds, door finishes, windows, finishes and hardware included. If shop drawings are late by more than 10 business days or contain excessive errors, the contractor shall reimburse the Dept. of State 2% of the dollar amount of the original delivery order. The contractor shall provide the Embeds and have them ready for shipment within 60 days after receiving the release for production. 100%; All deliveries shall be on time per project. If equipment is late by more than 10 business days the contractor shall reimburse the government at the rate of $14,000.00 per day for each day the equipment is late beyond the tenth day. The contractor shall provide the door and window assemblies and have them ready for shipment within 120 days after receiving the release for production. 100%; All deliveries shall be on time per project. If equipment is late by more than 10 business days the contractor shall reimburse the government at the rate of $14,000.00 per day for each day the equipment is late beyond the tenth day.
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