MODIFICATION
58 -- Contractor technical support for the installation of SeaWatch aboard USCG, WLB and WPC Cutters - Packing and Shipping instructions - Questions and Answers
- Notice Date
- 4/5/2016
- Notice Type
- Modification/Amendment
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), C4IT (C3CEN), Coast Guard Blvd, Portsmouth, Virginia, 23703, United States
- ZIP Code
- 23703
- Solicitation Number
- HSCG44-16-R-RFI0005
- Archive Date
- 4/26/2016
- Point of Contact
- Katherine Marie Kearney, Phone: 7572952280
- E-Mail Address
-
katherine.m.kearney@uscg.mil
(katherine.m.kearney@uscg.mil)
- Small Business Set-Aside
- N/A
- Description
- Questions and Answers the attached packing and shipping instructions are for those items that are shipped to the Surface Force Logistics Center in Baltimore MD. Request for Information for Contractor Technical Support for the Installation of SeaWatch aboard United States Coast Guard, WLB and WPC Cutters HSCG44-16-R-RFI0005 Disclaimer and Important Notes: This posting is a Request for Information (RFI) from interested vendors and is issued solely for informational and planning purposes. This posting is not a Request for Proposals or a Request for Quotations, and it is not considered to be a commitment by the Government to award a contract nor is the Government responsible for any costs incurred in furnishing information provided under this RFI. No basis for claim against the Government shall arise as a result from a response to this RFI or Government use of any information provided. Further, the Coast Guard is not at this time seeking proposals and will not accept unsolicited proposals. No proprietary, classified, confidential, or sensitive information should be included in your response to this RFI. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses will assist the Government in determining the availability of potential solutions and commercial products in the market. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement. The USCG is looking for information in the commercial market place to determine the availability of Service-Disabled Veteran -Owned Small Business Concerns (SDVOSB) in the market place to fulfill the attached potential requirement. Please provide your Business size status as part of your response. Requirement: The Department of Homeland Security, U.S. Coast Guard, Command, Control, and Communications Engineering Center (C3CEN) has a requirement to obtain contractor technical support for the installation of SeaWatch aboard United States Coast Guard, WLB and WPC Cutters. For each install the contractor will procure Coast Guard defined hardware and software licenses. The hardware will be installed in accordance USCG supplied ship drawings. The software licenses will be supplied as Contractor Furnished Equipment to the USCG. The USCG is looking to identify service disabled veteran owned small businesses. SeaWatch is an enhanced afloat United States Coast Guard (USCG) Command and Control System (C2) that integrates navigation and tactical sensors, communications and optical surveillance systems to provide superior situational awareness of operational environment at sea. SeaWatch consists of computer hardware, software and marine navigational sensors. Seawatch C2 is used is support of USCG Cutters missions to include Search and Rescue, Enforcement of Laws and Treaties, Maritime Defense, Training, and Protection of the Marine Environment. The Contractor would be required to provide the facilities, material, equipment, and services required to meet the requirements listed below. The General Scope of this requirement is to obtain Contractor technical support services for the installation of Sea Watch aboard the WLB and WPC cutters. Installation of Sea Watch on the WLB USCG cutters include the following: The Contractor will procure Coast Guard proposed hardware and software shown in Attachment A. The preparation and installation of the SeaWatch hardware will be in accordance with the USCG SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the USCG provided drawings. The software licenses will be supplied as Contractor Furnished Equipment (CFE) to the Coast Guard. The Coast Guard will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work. Installation of Sea Watch on the WPC USCG cutters include the following: WPC - For each WPC, the contractor will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The software licenses will be supplied as Contractor Furnished Equipment (CFE). The contractor shall load software on cutters with pre-installed hardware at the Lockport, MS shipyard. In addition, the contractor shall finalize software configuration at the WPC's home port. The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work identified in this PWS unless specifically stated otherwise. The Contractor shall furnish equipment meeting the equivalent form, fit and function as indicated in attachment A. In addition, the Contractor would be required to furnish other such applicable electronic installation equipment which includes but is not limited to brackets, power cables and connectors, video cables and connectors, cable ground and bonding kits, and miscellaneous installation material such as labels, tie-wraps, and mounting hardware for installation on the WLBs. Other Requirements may include the following: Draft REQUIREMENTS. Hardware - The Contractor shall procure all proposed hardware equipment listed in attachment A. It is important to verify with the government that internal hardware components meet the government's expectations prior to purchasing. All connecting materials shall meet TEMPEST compliant requirements. Software - The contractor shall procure the proposed software listed in Attachment A. Software licenses shall be delivered to the COR via e-mail or standard mail in CD/DVD format. Logistics. The Contractor shall be responsible to move or rig all Sea Watch hardware to the point of installation, at the contractor's expense. 1.1 Pre-installation Services. The following services will be provided prior the installation onboard any cutter. 1.1.1 Installation Scheduling. Due to the dynamic and high intensity operations of the cutter fleet, the Contractor is expected to work closely with the COR to plan and schedule installations. For each installation the contractor will be required to participate in a site survey of the vessel to determine any configuration changes and or unique installation requirements required due to slight variations between cutters within a class. 1.1.1.1 Advance Notification. The Contractor will be required to begin installations within two (2) calendar weeks from the date of notification by the Contracting Officer. 1.1.1.2 Simultaneous, Consecutive, and "Same Trip" Installations. The Contractor shall be able to support two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor shall be able to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor shall be able to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. 1.1.2 Site Survey - For each installation the contractor shall participate in a site survey of the vessel to determine any configuration changes and or unique installation circumstances required due to slight variations between cutters within a class. Site Surveys will be planned and conducted along with the COR or the COR's designated representative. 1.1.3 Equipment Preparation. The Contractor shall receive and store Contractor Furnished Equipment during pre-installation activities at Contractors facility. In addition, the Contractor shall minimize on-site installation time by performing the following pre-installation activities: 1.1.4 Purchasing, storing, pre-wiring, pre-connecting, and configuring Contractor provided equipment. The pre-wiring and configuring of the hardware shall be in accordance with the Government provided ships drawings and hardware configuration instructions. 1.1.5 Pre-fabricating any necessary welded metal brackets or mounting materials to be used during installation onboard the cutter. All fabricated brackets/mounts shall be painted or powder coated with a flat black colored finish per the Coatings and Color Manual (Commandant Instruction M10360.3B). 1.1.6 Contractor's facility must be located in the greater Hampton Roads area, defined by the 7 cities of Virginia Beach, Norfolk, Chesapeake, Newport News, Hampton, Portsmouth, and Suffolk. 1.1.7 HW Verification Test - Conduct an equipment pre-installation verification test at Contractor's facility in accordance with the approved test procedures. The test will consist of powering on all equipment to ensure proper boot up, an inspection of the pre-wiring, and an inspection of the hardware configuration. All electronics will be left energized for a minimum of 24 hours to ensure proper function. This test may be performed in the presence of the COR or the COR's designated representative at the Contractors' facility. 1.1.8 Computer Hard Disk Drives - Hard Drives shall be delivered to the COR NLT (21) days prior to an installation commencing. 1.1.9 Package and ship or transport all materials needed to the installation site in time to meet the COR provided installation schedule. The Contractor shall provide the COR 24 hours of advance notice of every delivery to the cutter to include the company name, delivery person(s) name(s), and phone number of the firm(s) making deliveries, otherwise access to the Coast Guard installation and cutter may be denied. No additional time or compensation will be granted to the contractor for time incurred in complying or delay resulting from failure to comply with these requirements. 2.0 Contractor's Submittals The Contractor shall submit the following prior to the commencement of task order work: 2.1.1 List of all subcontractors proposed for the work, together with the extent and character of the work to be done by each subcontractor. The Contractor shall provide this information NLT (21) days prior to an installation commencing. 2.1.2 List of NFPA certified Marine Chemists, if applicable. 2.1.3 Form OSHA 73 or other record of contractor's choice of form or format which either identifies employees designated as "competent persons" in accordance with 29 CFR 1915.7 and the date they were trained, or states that Marine Chemists will be used to perform all atmospheric testing. (Note: U.S. Department of Labor Form OSHA 73, although obsolete and no longer required to be filed with the Occupational Safety and Health Administration (OSHA) area office, remains an acceptable record keeping method for identifying & documenting employees qualified as "Competent Persons".) 2.1.4 Welders' Qualification List with welder's name, type of qualification, and date of last qualification test (if applicable). 2.1.5 MSDS for all hazardous materials used by the contractor for this work, if applicable. 2.1.6 Written description of the contractor's Inspection and Quality Control System. 2.1.7 Written installation plan. This plan shall detail the events, schedule and personnel of the installation and explain the process for overcoming changes to the schedule, problems, or other events. Along with the installation plan, the Contractor shall verify with the COR that crane services are scheduled and being provided by the government. Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation, and resolve scheduling and working arrangements with all parties involved. 3.0 Installation Activities. The following services will be completed while onboard the cutter during the installation contract. 3.1 Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation and resolve scheduling and working arrangements with all parties involved. 3.1.1 Pre-Installation Check-Off (PICO) - The Contractor shall witness and sign the condition found test of all the existing system and existing interface systems to ensure all interfaces are returned to the same condition at the completion of the installation services. The condition found test will be conducted by the ship's crew and the COR or the shipboard POC. 3.1.2 Equipment Removal - The Contractor shall identified equipment from the cutter, including any associated hardware (e.g. slides, supporting brackets, etc.) as specified by the associated drawings. The contractor shall be cautious when removing the existing system to enhance the recapitalized of removed equipment. 3.1.3 Equipment Installation - The Contractor shall install the SeaWatch system in accordance with the approved SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the referenced drawings. 3.1.5 Daily Status Reports - The contractor shall provide the COR with daily status reports during all installation activities. 4.0 Shipboard removal and installation practices. The following shipboard practices shall be followed throughout the entire removal and installation evolution. 4.1.1 Interferences. The Contractor shall perform all the necessary removal, relocation, and reinstallation of ship's structure, materials, and equipment in connection with the work. This may include the removal of electronics, machinery, piping, ducts, wiring, insulation, structure and anything else that interferes with the proper accomplishment. The fact that a particular interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change. 4.1.1.1 Handling Interferences. The Contractor shall, in the presence of the COR, operationally test each interference, prior to being disturbed or removed and report in writing any existing operational defects or deficiencies. 4.1.1.2 The Contractor shall restore interferences to their original configuration and condition, and in the presence of the COR retest for proper operation. Interferences removed that can no longer be reinstalled, shall be handed over to the cutter. 4.1.1.3 The Contractor shall restore brackets and supports for all pipes, cables, duct work, installed furniture, and equipment so as to carry the weight, prevent excessive vibration, and withstand inertial forces resulting from rolling and pitching. 4.1.1.4 Tag-Out Procedures. To prevent injury to personnel and damage to ship systems equipment the Contractor shall perform proper tag-outs. The ship's workforce will work closely with the contractor to ensure tag-outs are done in a thorough and efficient manner, as outlined below and in more detail in COMDTINST 9077.1, Equipment Tag-out Procedure. 4.1.1.5 Tag-Out. Prior to start of work, the Contractor shall notify the COR in writing of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs can be accomplished as required by COMDTINST 9077.1, Equipment Tag-out Procedure. Ship's force personnel will position equipment and install tags when tag-out of equipment, systems, circuits, components, piping, or valves are required. The Ship's Authorizing Officer (normally the Engineer of the Watch (EOW)) and a Contractor's representative shall verify that the tag-out is sufficient to prevent operation of equipment, systems, circuits, components, piping, or valves from all stations that could exercise control. Tags shall also be hung as required by COMDTINST 9077.1, Equipment Tag-out Procedure, paragraph 1.d, to control the status of non-permanent jumpers, locking devices, seals, blank flanges, relief valve gags, or similar safety devices. 4.1.6 Tag-Out Verification. The Contractor's representative shall also verify that each tag is attached to the proper component and that it is in the condition required by the tag-out record sheet. This verification shall be made by witnessing the actions of the Ship's Force member posting or checking the tags and observing devices such as valve position indicators, operating handles, etc. 4.1.7 The Contractor shall designate a representative to sign and identify his company on each ship's tag-out record sheet and tag prepared to support the contractor's work. 4.1.8 Clearing Tag-Outs. To facilitate prompt removal of tags, the Contractor shall notify the COR immediately when the contractor's work is complete and the affected system, piping, or circuit is ready for activation. Tags shall be cleared and removed in accordance with COMDTINST 9077.1, Equipment Tag-out Procedure, before the equipment is operationally tested or operated. The Ship's Authorizing Officer and a Contractor's representative shall each verify that the work necessary to clear a tag-out has been completed prior to authorizing removal of the tags. Both parties shall concur to clearing the tag-out by signing the ship's tag-out record sheet. Ship's Force personnel will remove the tags authorized for clearance. 5.0 Compartment Preservation and Cutter Protection. The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. 5.1 Compartment Preservation and Cutter Protection - The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. When the contractor enters a compartment for the accomplishment of work, the contractor is to notify the COR and jointly inspect the compartment prior to starting the work. All areas affected by the contractor's work, whether or not directly repaired or altered, shall be restored to as clean and ship shape condition on completion of the work. 5.1.2 Protective Coverings - The Contractor shall protect all machinery, equipment, deck covering, insulation, and open vent terminals exposed to dust or drifting particles resulting from wire brushing, burning, and welding shall be adequately protected with suitable fire-retardant blanket (if required due to sparks or slag), canvas, or plastic coverings. Any damage resulting from failure by the contractor to provide adequate coverings shall be repaired at the contractor's expense. It shall be the responsibility of the contractor to provide adequate protection to all deck covering in areas where the work under these specifications is being accomplished and on all main access routes to these areas. 5.1.3 Protecting Glass Surfaces - The Contractor shall ensure all glass (port lights, windows, etc.) adjacent to areas interior and exterior where burning or welding is required or accomplished shall be covered to prevent damage. 5.1.4 Ragged Edges - The Contractor shall ensure that all ragged edges or burned off edges by grinding or filing to leave a smooth finished surface. Removal of fixtures, equipment, plating, piping, and fittings shall be made clean to the root and finished off. Where pipes, cables, and fittings are removed, the hole shall be blanked off flush with welded plates of like material and thickness. 5.1.5 Fluid Containers and Piping - The Contractor shall be responsible for containment, clean up, and disposal of any fluid spilled during course of their efforts (e.g. including spills resulting from mishandling, disassembly and piping removal). 5.2 Hot Work and Welding - The Contractor shall certify that a safe atmosphere exists in and about a compartment before starting any work. NOTE: NO HOT WORK SHALL BE STARTED WITHOUT THE PERMISSION OF THE CUTTER'S OFFICER OF THE DECK (OOD). Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.1 The Contractor shall pump down, wipe up, ventilate, or take any other action required to make the compartment safe for personnel and the work to be performed. 5.2.2 The Contractor shall comply with the hot work, atmospheric testing, ventilation, and safety precaution requirements contained in 29 CFR Part 1915, "Occupational Safety and Health Standards for Shipyard Employment", and Naval Ships' Technical Manual, Chapter 074, Volume 3, Gas Free Engineering. 5.2.3 Initial gas free certification shall be conducted by a NFPA certified Marine Chemist, except in such cases where a Competent Person is authorized to conduct certification in accordance with 29 CFR 1915 (59 FR 37816 of 25 Jul 94). All tests shall be conducted with equipment meeting NFPA standards. One current copy of the Gas Free Certificate shall be given to the cutter's Engineer, a copy shall be posted on the ship's quarterdeck, and a copy shall be posted adjacent to all accesses of the space, void, tank, or area where work is being performed. Certification letter of competent person must be presented to cutter's Engineer. 5.2.4 The Contractor shall be responsible for monitoring and maintaining the "safe" condition during the entire time that work is being performed. Monitoring shall be conducted by a NFPA certified Marine Chemist or a Competent Person. As a minimum, certification shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. 5.2.5 Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.6 The Contractor shall provide all fire watch personnel and required equipment. 5.3 Scrap and Salvage - The COR shall determine which existing materials removed or disconnected are of value to the Government, though not indicated or specified for reuse in the new work. Those materials shall remain the property of the Coast Guard and shall be placed on the deck of the cutter or Government truck, or palletized and shipped by the contractor (funded by the Coast Guard) for disposition specified by the COR. However, no scrap is anticipated in this PWS. 5.3.1 The Contractor shall ensure all burned or scarred areas, new structure, or plating resulting from any work performed by the contractor shall be cleaned and repainted in accordance with this specification, the Coatings and Color Manual (Commandant Instruction M10360.3B), or vessel paint schedule in that order of priority. The COR will inspect surface preparation prior to painting to assure conformance with specifications and COMDTINST M10360.3B. The Contractor shall prime bare metal to prevent rusting. NOTE: Local volatile organic compound (VOC) restrictions may reduce the number of paint system options permitted by the Coatings and Color Manual (Commandant Instruction M10360.3B). Ensure VOC limits of painting systems used comply with local (where work is performed) requirements. 5.3.2 The Contractor shall ensure that all steel and aluminum installed under this contract shall, prior to installation, be free of mill scale and corrosion. Except where otherwise specified, all steel shall be properly primed with one liberal coat of high build epoxy primer in accordance with the Coast Guard Coatings and Color Manual (COMDTINST M10360.3B). NOTE: Contractor shall apply all coatings in strict compliance with manufacturer's application instructions. Where new paint is to be merged into the existing paint system, the contractor shall feather into the surrounding paint. The Contractor shall apply paint to surfaces only if they are dry and free of sand, dust, grease, or any foreign material. Additionally, the Contractor shall apply paint only if surface is five or more degrees F. above the dew point. Paint must have an age less than the manufacturer's recommended shelf life. 5.3.3 Existing Equipment interfaces - The legacy system, SCCS, interfaces with a variety of existing navigation sensors and communication systems. When removing SCCS, special care shall be taken to not damage or interrupt the interface systems and to preserve the interface component. 5.3.4 Label Plates and Tags - The Contractor shall provide label plates for all new or re-designated access fittings, compartments, electrical and electronic equipment and fittings, ventilation blowers and systems, valves, and any other equipment and fittings requiring them as indicated on installation drawings. The Contractor shall also provide label plates as indicated on similar listings in the ship's label plate list or as set forth in the NAVSEA S9AA0-AB-GOS-010/GSO, General Specifications for Overhaul of Surface Ships, Section 602 and MIL-DTL-15024F. Unless specifically shown otherwise on the installation drawings, the fabrication, engraving, and installation shall conform to that for existing plates aboard the cutter. In the absence of guidance regarding the inscriptions, the plates shall be engraved with the inscriptions provided by the COR. System Operational Verification Test (SOVT) The contractor shall observe while C3CEN personnel load software images on each of the major components. At the completion of the software load, C3CEN and ship's personnel shall conduct a SOVT on the system. The contractor shall observe, verify and sign off that the SOVT is completed without any system failures. The Contractor shall correct discrepancies discovered during the SOVT that are due to the Contractor's work, within one (1) day of discovery. 5.5 Post-Install Activities The Contractor shall transfer or ship, at the contractor's expense, the materials to the required disposition location as determined by the material being disposed. The transfer of materials shall be documented using Department of Defense form DD-1149, or an equivalent Contractor's form. Copies of the transfer documents will be given to the COR and the cutter. All other materials are to be disposed of locally at the Contractor's expense. 5.5.1 As-Built (Red Lined) Drawings - The Contractor shall provide to the cutter, their servicing Electronics Support Detachment (ESD) and the COR copies of the as-built drawings within ten (10) business days after the completion of the installation. The electronic drawings will be supplied to the COR via email or on CD/DVD-ROM 5.5.2 Post Installation Report: The Contractor shall provide the following information via email within 21 days following each installation: 5.5.2.1 A general description of the duration and number of workers involved with the installation. 5.5.2.2 An installation cost summary, including contractor's hardware costs, labor cost by laborer type (broken down between on-site and off-site), and unanticipated costs. 5.5.2.3 A summary of any deviations not indicated within the edited drawings. 5.5.2.4 The Contractor shall recommend design changes and installation procedures for both the Government and the contractor 5.6 Other Information. The Contractor shall provide upon request, detailed information on equipment used in the installation not specifically called for in this PWS or the drawings. That information should include product information, procurement source, and approximate unit costs. Qualifications: Qualified Personnel will be required to possess at a minimum contractor personnel must hold US citizenship and are required to possess, at a minimum, a valid in-scope national security clearance at the SECRET level. Qualified Personnel will be required to have the following knowledge, skills and abilities: ELECTRONICS TECHNICIAN MAINTENANCE II Basic and some advanced technical knowledge to solve routine problems by interpreting manufacturers' manuals or similar documents. Work requires familiarity with the interrelationships of circuits and judgment in planning work sequence, in selecting tools, testing instruments, and is reviewed for compliance with accepted practices. This technician works under immediate supervision and achieves technical guidance, as required, from supervisor or higher-level technician. ELECTRONICS TECHNICIAN MAINTENANCE III Demonstrated advanced technical knowledge to solve complex problems that typically cannot be solved solely by referencing manufacturers' manuals or similar documents. Examples of such problems include determining the location and density of circuitry, evaluating electromagnetic radiation, isolating malfunctions, and incorporating engineering; changes. Work typically requires an understanding of the interrelationships of circuits, exercising independent judgment in performing such tasks as making circuit analyses, calculating wave forms, and tracing relationships in signal flow, using complex test instruments such as high frequency pulse generators, frequency synthesizers, distortion analyzers, and complex computer control equipment. Work may be reviewed by supervisor for general compliance with accepted practices. This position may provide technical guidance to lower level technicians. Contractor personnel will be required to travel both Conus and Oconus to perform installations on USCG Cutters. A list of proposed travel is in Attachment B. Contractor Support could include tasking of two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor would have to demonstrate the ability to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor could be required to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. Prospective Contractors will also be required to provide proof of holding a current Facility Security Clearance (FCL) issued by the Defense Security Service (DSS). This should be provided on company letterhead and must include full business name and address, Data Universal Numbering System (DUNS) code, Commercial and Government Entity (CAGE) code, date FCL granted, and cognizant DSS security office address with phone number. The Place of Performance will include the Contractor's facility and onboard WLB and WPC USCG Cutters. Estimated Travel requirements are shown in Attachment B. The USCG is interested in obtaining a three-year extended warranty on all equipment furnished by the contractor. Hard drives would not be included as they would not be able to be returned once delivered to the USCG. The USCG is looking for warranty terms to commence on the date that the Coast Guard provides acceptance of the installed equipment. In the response to the RFI please provide details on what warranty terms are commercially available that could be provided by your company. Safety Requirements include the following: The Contractor shall also ensure personnel are properly protected from sensitizing agents or conditions reported by the manufacturer in their Material Safety Data Sheets (MSDS). In the event that hot work is required the Contractor shall comply with 29 CFR 1915 (59 FR 37816 of 25 Jul 94) "Gas Free Certification". The Contractor shall be responsible for monitoring and maintaining "safe" condition during the entire time work is being performed during vessel installations. A National Fire Protection Association (NFPA) certified Marine Chemist or a Competent Person shall conduct monitoring as applicable. As a minimum, tests and certifications shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. The Contractor shall ensure paints, solvents, etc., used in, on or around the cutter are used in a manner which prevents personnel exposure to concentrations of vapors exceeding Permissible Exposure Limits (PELs), or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in Occupational Safety and Health Administration (OSHA) standards. GOVERNMENT FURNISHED PROPERTY. The Government will provide crane services for SeaWatch hardware on-load to the cutters for installation and would be coordinated with the Contracting Officers Representative. The Government also reserves the right to furnish particular equipment to the contractor if available in support of this project. The proposed requirements are shown in the above sections and are in draft format. A more concise Performance work statement will be provided when the request for proposal is submitted. The Draft requirements are posted to allow prospective offerors to review and provide comments. A Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract is planned for this requirement. The Government is issuing a request for information to determine what is available in the commercial market and if this can be set aside for small business. Please note that this is a Draft. The NAICS Code for this solicitation is 541512 computer systems design services. Contractors doing business with the Government are required to register in the System for Award Management (SAM) database before they can be awarded a contract. A template containing the information for registration can be found at: https://www.sam.gov/portal/public/SAM/. Submission of Information: Interested parties are encouraged to submit a response which supports the company's claim that it presently has the technology, qualifications, experience, and capabilities to satisfy the requirements. If there are areas that your company can not meet, please identify those areas in your response along with the details of why your company can not meet the requirements. The requirements for the Installation of Sea Watch 2.0 Command and Control System are provided in draft. The Coast Guard's requirement may be refined based on knowledge gained from RFI submissions. Specifically, any interested parties are requested to provide the following information: 1. Name of Company and DUNS number 2. Point of contact and phone number 3. Size of Business according to North American Industry Classification System (NAICS) Code 541512. 4. Positive statement of your interest in this procurement as a prime contractor 5. Description of how your company is capable of meeting the requirements. a. Provide examples of demonstrated past experience with the proposed requirements and a point of contact for verification of previous work. b. Do you believe there is a better method of fulfilling this requirement? If so, provide an alternative solution. c. Provide details of how your company plans to provide warranty coverage for the hardware. What are your warranty terms, if any? What is your standard warranty practice? Can you offer an innovative warranty approach that would cover the lag time from delivery and the actual installation of the components? d. Provide information for any additional charges for special packing and packaging? e. Do you have a commercial catalog for a related group of products or services? f. Provide details of how your company would recommend obsolescence management. g. How would your company address sparing, repair and/or replacement for the Sea Watch 2.0 system. h. It is expected that SeaWatch will encounter hardware revisions during the life of the contract. What can your company offer in management of obsolescence or upgrade and or revisions to the hardware during the life of the contract? If there were any changes in the Hardware during the life of the contract the USCG would have to process any engineering change to the approved configuration. How does you company offer in the form of notification i. Provide a list of any proprietary data/components or embedded components for this product or data associated with this item. j. Existing technical documentation and brochures are welcome as attachments as well as product catalogs and price lists. k. A "commented" version of any of the documents may be returned as an attachment. l. Provide information on prior Government and commercial purchases of the same type (pricing, performance, and customer satisfaction data) m. Provide description of any built in test feature, a flow chart of the system analysis, and a list of the circuit card or assembly level bit resolution. n. What is your commercial practice for Software and Hardware upgrades? o. What is your commercial practice for Technical Support? All comments/questions/concerns are encouraged and should be sent in writing to the Contract Specialist, Katherine Kearney, at Katherine.M.Kearney@uscg.mil. Upon receiving feedback, the Coast Guard will assess all input and its impact on the development of the final specifications. Responses must be no longer than fifteen pages in length. Technical documentation, brochures, and/or a "commented" version of the DRAFT Specifications and Requirements contained in this RFI, if included, do not count in the fifteen page maximum. Submit your response by 2:00 PM EST on April 7, 2015 to the Contract Specialist, Katherine Kearney, via email at Katherine.M.Kearney@uscg.mil. Any questions regarding this RFI may be referred to Ms. Kearney via e-mail. HSCG44-16-R-RFI0005 Disclaimer and Important Notes: This posting is a Request for Information (RFI) from interested vendors and is issued solely for informational and planning purposes. This posting is not a Request for Proposals or a Request for Quotations, and it is not considered to be a commitment by the Government to award a contract nor is the Government responsible for any costs incurred in furnishing information provided under this RFI. No basis for claim against the Government shall arise as a result from a response to this RFI or Government use of any information provided. Further, the Coast Guard is not at this time seeking proposals and will not accept unsolicited proposals. No proprietary, classified, confidential, or sensitive information should be included in your response to this RFI. The Government reserves the right to use any information provided by Request for Information for Commercially Available Scalable Integrated Maritime Navigation System for Use on U.S. Coast Guard Boats and Cutters HSCG44-16-R-RFI0005 Disclaimer and Important Notes: This posting is a Request for Information (RFI) from interested vendors and is issued solely for informational and planning purposes. This posting is not a Request for Proposals or a Request for Quotations, and it is not considered to be a commitment by the Government to award a contract nor is the Government responsible for any costs incurred in furnishing information provided under this RFI. No basis for claim against the Government shall arise as a result from a response to this RFI or Government use of any information provided. Further, the Coast Guard is not at this time seeking proposals and will not accept unsolicited proposals. No proprietary, classified, confidential, or sensitive information should be included in your response to this RFI. The Government reserves the right to use any information provided by respondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses will assist the Government in determining the availability of potential solutions and commercial products in the market. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement. The USCG is looking for information in the commercial market place to determine the availability of Service-Disabled Veteran -Owned Small Business Concerns (SDVOSB) in the market place to fulfill the attached potential requirement. Please provide your Business size status as part of your response. Requirement: The Department of Homeland Security, U.S. Coast Guard, Command, Control, and Communications Engineering Center (C3CEN) has a requirement to obtain contractor technical support for the installation of SeaWatch aboard United States Coast Guard, WLB and WPC Cutters. For each install the contractor will procure Coast Guard defined hardware and software licenses. The hardware will be installed in accordance USCG supplied ship drawings. The software licenses will be supplied as Contractor Furnished Equipment to the USCG. The USCG is looking to identify service disabled veteran owned small businesses. SeaWatch is an enhanced afloat United States Coast Guard (USCG) Command and Control System (C2) that integrates navigation and tactical sensors, communications and optical surveillance systems to provide superior situational awareness of operational environment at sea. SeaWatch consists of computer hardware, software and marine navigational sensors. Seawatch C2 is used is support of USCG Cutters missions to include Search and Rescue, Enforcement of Laws and Treaties, Maritime Defense, Training, and Protection of the Marine Environment. The Contractor would be required to provide the facilities, material, equipment, and services required to meet the requirements listed below. The General Scope of this requirement is to obtain Contractor technical support services for the installation of Sea Watch aboard the WLB and WPC cutters. Installation of Sea Watch on the WLB USCG cutters include the following: The Contractor will procure Coast Guard proposed hardware and software shown in Attachment A. The preparation and installation of the SeaWatch hardware will be in accordance with the USCG SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the USCG provided drawings. The software licenses will be supplied as Contractor Furnished Equipment (CFE) to the Coast Guard. The Coast Guard will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work. Installation of Sea Watch on the WPC USCG cutters include the following: WPC - For each WPC, the contractor will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The software licenses will be supplied as Contractor Furnished Equipment (CFE). The contractor shall load software on cutters with pre-installed hardware at the Lockport, MS shipyard. In addition, the contractor shall finalize software configuration at the WPC's home port. The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work identified in this PWS unless specifically stated otherwise. The Contractor shall furnish equipment meeting the equivalent form, fit and function as indicated in attachment A. In addition, the Contractor would be required to furnish other such applicable electronic installation equipment which includes but is not limited to brackets, power cables and connectors, video cables and connectors, cable ground and bonding kits, and miscellaneous installation material such as labels, tie-wraps, and mounting hardware for installation on the WLBs. Other Requirements may include the following: Draft REQUIREMENTS. Hardware - The Contractor shall procure all proposed hardware equipment listed in attachment A. It is important to verify with the government that internal hardware components meet the government's expectations prior to purchasing. All connecting materials shall meet TEMPEST compliant requirements. Software - The contractor shall procure the proposed software listed in Attachment A. Software licenses shall be delivered to the COR via e-mail or standard mail in CD/DVD format. Logistics. The Contractor shall be responsible to move or rig all Sea Watch hardware to the point of installation, at the contractor's expense. 1.1 Pre-installation Services. The following services will be provided prior the installation onboard any cutter. 1.1.1 Installation Scheduling. Due to the dynamic and high intensity operations of the cutter fleet, the Contractor is expected to work closely with the COR to plan and schedule installations. For each installation the contractor will be required to participate in a site survey of the vessel to determine any configuration changes and or unique installation requirements required due to slight variations between cutters within a class. 1.1.1.1 Advance Notification. The Contractor will be required to begin installations within two (2) calendar weeks from the date of notification by the Contracting Officer. 1.1.1.2 Simultaneous, Consecutive, and "Same Trip" Installations. The Contractor shall be able to support two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor shall be able to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor shall be able to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. 1.1.2 Site Survey - For each installation the contractor shall participate in a site survey of the vessel to determine any configuration changes and or unique installation circumstances required due to slight variations between cutters within a class. Site Surveys will be planned and conducted along with the COR or the COR's designated representative. 1.1.3 Equipment Preparation. The Contractor shall receive and store Contractor Furnished Equipment during pre-installation activities at Contractors facility. In addition, the Contractor shall minimize on-site installation time by performing the following pre-installation activities: 1.1.4 Purchasing, storing, pre-wiring, pre-connecting, and configuring Contractor provided equipment. The pre-wiring and configuring of the hardware shall be in accordance with the Government provided ships drawings and hardware configuration instructions. 1.1.5 Pre-fabricating any necessary welded metal brackets or mounting materials to be used during installation onboard the cutter. All fabricated brackets/mounts shall be painted or powder coated with a flat black colored finish per the Coatings and Color Manual (Commandant Instruction M10360.3B). 1.1.6 Contractor's facility must be located in the greater Hampton Roads area, defined by the 7 cities of Virginia Beach, Norfolk, Chesapeake, Newport News, Hampton, Portsmouth, and Suffolk. 1.1.7 HW Verification Test - Conduct an equipment pre-installation verification test at Contractor's facility in accordance with the approved test procedures. The test will consist of powering on all equipment to ensure proper boot up, an inspection of the pre-wiring, and an inspection of the hardware configuration. All electronics will be left energized for a minimum of 24 hours to ensure proper function. This test may be performed in the presence of the COR or the COR's designated representative at the Contractors' facility. 1.1.8 Computer Hard Disk Drives - Hard Drives shall be delivered to the COR NLT (21) days prior to an installation commencing. 1.1.9 Package and ship or transport all materials needed to the installation site in time to meet the COR provided installation schedule. The Contractor shall provide the COR 24 hours of advance notice of every delivery to the cutter to include the company name, delivery person(s) name(s), and phone number of the firm(s) making deliveries, otherwise access to the Coast Guard installation and cutter may be denied. No additional time or compensation will be granted to the contractor for time incurred in complying or delay resulting from failure to comply with these requirements. 2.0 Contractor's Submittals The Contractor shall submit the following prior to the commencement of task order work: 2.1.1 List of all subcontractors proposed for the work, together with the extent and character of the work to be done by each subcontractor. The Contractor shall provide this information NLT (21) days prior to an installation commencing. 2.1.2 List of NFPA certified Marine Chemists, if applicable. 2.1.3 Form OSHA 73 or other record of contractor's choice of form or format which either identifies employees designated as "competent persons" in accordance with 29 CFR 1915.7 and the date they were trained, or states that Marine Chemists will be used to perform all atmospheric testing. (Note: U.S. Department of Labor Form OSHA 73, although obsolete and no longer required to be filed with the Occupational Safety and Health Administration (OSHA) area office, remains an acceptable record keeping method for identifying & documenting employees qualified as "Competent Persons".) 2.1.4 Welders' Qualification List with welder's name, type of qualification, and date of last qualification test (if applicable). 2.1.5 MSDS for all hazardous materials used by the contractor for this work, if applicable. 2.1.6 Written description of the contractor's Inspection and Quality Control System. 2.1.7 Written installation plan. This plan shall detail the events, schedule and personnel of the installation and explain the process for overcoming changes to the schedule, problems, or other events. Along with the installation plan, the Contractor shall verify with the COR that crane services are scheduled and being provided by the government. Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation, and resolve scheduling and working arrangements with all parties involved. 3.0 Installation Activities. The following services will be completed while onboard the cutter during the installation contract. 3.1 Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation and resolve scheduling and working arrangements with all parties involved. 3.1.1 Pre-Installation Check-Off (PICO) - The Contractor shall witness and sign the condition found test of all the existing system and existing interface systems to ensure all interfaces are returned to the same condition at the completion of the installation services. The condition found test will be conducted by the ship's crew and the COR or the shipboard POC. 3.1.2 Equipment Removal - The Contractor shall identified equipment from the cutter, including any associated hardware (e.g. slides, supporting brackets, etc.) as specified by the associated drawings. The contractor shall be cautious when removing the existing system to enhance the recapitalized of removed equipment. 3.1.3 Equipment Installation - The Contractor shall install the SeaWatch system in accordance with the approved SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the referenced drawings. 3.1.5 Daily Status Reports - The contractor shall provide the COR with daily status reports during all installation activities. 4.0 Shipboard removal and installation practices. The following shipboard practices shall be followed throughout the entire removal and installation evolution. 4.1.1 Interferences. The Contractor shall perform all the necessary removal, relocation, and reinstallation of ship's structure, materials, and equipment in connection with the work. This may include the removal of electronics, machinery, piping, ducts, wiring, insulation, structure and anything else that interferes with the proper accomplishment. The fact that a particular interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change. 4.1.1.1 Handling Interferences. The Contractor shall, in the presence of the COR, operationally test each interference, prior to being disturbed or removed and report in writing any existing operational defects or deficiencies. 4.1.1.2 The Contractor shall restore interferences to their original configuration and condition, and in the presence of the COR retest for proper operation. Interferences removed that can no longer be reinstalled, shall be handed over to the cutter. 4.1.1.3 The Contractor shall restore brackets and supports for all pipes, cables, duct work, installed furniture, and equipment so as to carry the weight, prevent excessive vibration, and withstand inertial forces resulting from rolling and pitching. 4.1.1.4 Tag-Out Procedures. To prevent injury to personnel and damage to ship systems equipment the Contractor shall perform proper tag-outs. The ship's workforce will work closely with the contractor to ensure tag-outs are done in a thorough and efficient manner, as outlined below and in more detail in COMDTINST 9077.1, Equipment Tag-out Procedure. 4.1.1.5 Tag-Out. Prior to start of work, the Contractor shall notify the COR in writing of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs can be accomplished as required by COMDTINST 9077.1, Equipment Tag-out Procedure. Ship's force personnel will position equipment and install tags when tag-out of equipment, systems, circuits, components, piping, or valves are required. The Ship's Authorizing Officer (normally the Engineer of the Watch (EOW)) and a Contractor's representative shall verify that the tag-out is sufficient to prevent operation of equipment, systems, circuits, components, piping, or valves from all stations that could exercise control. Tags shall also be hung as required by COMDTINST 9077.1, Equipment Tag-out Procedure, paragraph 1.d, to control the status of non-permanent jumpers, locking devices, seals, blank flanges, relief valve gags, or similar safety devices. 4.1.6 Tag-Out Verification. The Contractor's representative shall also verify that each tag is attached to the proper component and that it is in the condition required by the tag-out record sheet. This verification shall be made by witnessing the actions of the Ship's Force member posting or checking the tags and observing devices such as valve position indicators, operating handles, etc. 4.1.7 The Contractor shall designate a representative to sign and identify his company on each ship's tag-out record sheet and tag prepared to support the contractor's work. 4.1.8 Clearing Tag-Outs. To facilitate prompt removal of tags, the Contractor shall notify the COR immediately when the contractor's work is complete and the affected system, piping, or circuit is ready for activation. Tags shall be cleared and removed in accordance with COMDTINST 9077.1, Equipment Tag-out Procedure, before the equipment is operationally tested or operated. The Ship's Authorizing Officer and a Contractor's representative shall each verify that the work necessary to clear a tag-out has been completed prior to authorizing removal of the tags. Both parties shall concur to clearing the tag-out by signing the ship's tag-out record sheet. Ship's Force personnel will remove the tags authorized for clearance. 5.0 Compartment Preservation and Cutter Protection. The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. 5.1 Compartment Preservation and Cutter Protection - The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. When the contractor enters a compartment for the accomplishment of work, the contractor is to notify the COR and jointly inspect the compartment prior to starting the work. All areas affected by the contractor's work, whether or not directly repaired or altered, shall be restored to as clean and ship shape condition on completion of the work. 5.1.2 Protective Coverings - The Contractor shall protect all machinery, equipment, deck covering, insulation, and open vent terminals exposed to dust or drifting particles resulting from wire brushing, burning, and welding shall be adequately protected with suitable fire-retardant blanket (if required due to sparks or slag), canvas, or plastic coverings. Any damage resulting from failure by the contractor to provide adequate coverings shall be repaired at the contractor's expense. It shall be the responsibility of the contractor to provide adequate protection to all deck covering in areas where the work under these specifications is being accomplished and on all main access routes to these areas. 5.1.3 Protecting Glass Surfaces - The Contractor shall ensure all glass (port lights, windows, etc.) adjacent to areas interior and exterior where burning or welding is required or accomplished shall be covered to prevent damage. 5.1.4 Ragged Edges - The Contractor shall ensure that all ragged edges or burned off edges by grinding or filing to leave a smooth finished surface. Removal of fixtures, equipment, plating, piping, and fittings shall be made clean to the root and finished off. Where pipes, cables, and fittings are removed, the hole shall be blanked off flush with welded plates of like material and thickness. 5.1.5 Fluid Containers and Piping - The Contractor shall be responsible for containment, clean up, and disposal of any fluid spilled during course of their efforts (e.g. including spills resulting from mishandling, disassembly and piping removal). 5.2 Hot Work and Welding - The Contractor shall certify that a safe atmosphere exists in and about a compartment before starting any work. NOTE: NO HOT WORK SHALL BE STARTED WITHOUT THE PERMISSION OF THE CUTTER'S OFFICER OF THE DECK (OOD). Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.1 The Contractor shall pump down, wipe up, ventilate, or take any other action required to make the compartment safe for personnel and the work to be performed. 5.2.2 The Contractor shall comply with the hot work, atmospheric testing, ventilation, and safety precaution requirements contained in 29 CFR Part 1915, "Occupational Safety and Health Standards for Shipyard Employment", and Naval Ships' Technical Manual, Chapter 074, Volume 3, Gas Free Engineering. 5.2.3 Initial gas free certification shall be conducted by a NFPA certified Marine Chemist, except in such cases where a Competent Person is authorized to conduct certification in accordance with 29 CFR 1915 (59 FR 37816 of 25 Jul 94). All tests shall be conducted with equipment meeting NFPA standards. One current copy of the Gas Free Certificate shall be given to the cutter's Engineer, a copy shall be posted on the ship's quarterdeck, and a copy shall be posted adjacent to all accesses of the space, void, tank, or area where work is being performed. Certification letter of competent person must be presented to cutter's Engineer. 5.2.4 The Contractor shall be responsible for monitoring and maintaining the "safe" condition during the entire time that work is being performed. Monitoring shall be conducted by a NFPA certified Marine Chemist or a Competent Person. As a minimum, certification shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. 5.2.5 Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.6 The Contractor shall provide all fire watch personnel and required equipment. 5.3 Scrap and Salvage - The COR shall determine which existing materials removed or disconnected are of value to the Government, though not indicated or specified for reuse in the new work. Those materials shall remain the property of the Coast Guard and shall be placed on the deck of the cutter or Government truck, or palletized and shipped by the contractor (funded by the Coast Guard) for disposition specified by the COR. However, no scrap is anticipated in this PWS. 5.3.1 The Contractor shall ensure all burned or scarred areas, new structure, or plating resulting from any work performed by the contractor shall be cleaned and repainted in accordance with this specification, the Coatings and Color Manual (Commandant Instruction M10360.3B), or vessel paint schedule in that order of priority. The COR will inspect surface preparation prior to painting to assure conformance with specifications and COMDTINST M10360.3B. The Contractor shall prime bare metal to prevent rusting. NOTE: Local volatile organic compound (VOC) restrictions may reduce the number of paint system options permitted by the Coatings and Color Manual (Commandant Instruction M10360.3B). Ensure VOC limits of painting systems used comply with local (where work is performed) requirements. 5.3.2 The Contractor shall ensure that all steel and aluminum installed under this contract shall, prior to installation, be free of mill scale and corrosion. Except where otherwise specified, all steel shall be properly primed with one liberal coat of high build epoxy primer in accordance with the Coast Guard Coatings and Color Manual (COMDTINST M10360.3B). NOTE: Contractor shall apply all coatings in strict compliance with manufacturer's application instructions. Where new paint is to be merged into the existing paint system, the contractor shall feather into the surrounding paint. The Contractor shall apply paint to surfaces only if they are dry and free of sand, dust, grease, or any foreign material. Additionally, the Contractor shall apply paint only if surface is five or more degrees F. above the dew point. Paint must have an age less than the manufacturer's recommended shelf life. 5.3.3 Existing Equipment interfaces - The legacy system, SCCS, interfaces with a variety of existing navigation sensors and communication systems. When removing SCCS, special care shall be taken to not damage or interrupt the interface systems and to preserve the interface component. 5.3.4 Label Plates and Tags - The Contractor shall provide label plates for all new or re-designated access fittings, compartments, electrical and electronic equipment and fittings, ventilation blowers and systems, valves, and any other equipment and fittings requiring them as indicated on installation drawings. The Contractor shall also provide label plates as indicated on similar listings in the ship's label plate list or as set forth in the NAVSEA S9AA0-AB-GOS-010/GSO, General Specifications for Overhaul of Surface Ships, Section 602 and MIL-DTL-15024F. Unless specifically shown otherwise on the installation drawings, the fabrication, engraving, and installation shall conform to that for existing plates aboard the cutter. In the absence of guidance regarding the inscriptions, the plates shall be engraved with the inscriptions provided by the COR. System Operational Verification Test (SOVT) The contractor shall observe while C3CEN personnel load software images on each of the major components. At the completion of the software load, C3CEN and ship's personnel shall conduct a SOVT on the system. The contractor shall observe, verify and sign off that the SOVT is completed without any system failures. The Contractor shall correct discrepancies discovered during the SOVT that are due to the Contractor's work, within one (1) day of discovery. 5.5 Post-Install Activities The Contractor shall transfer or ship, at the contractor's expense, the materials to the required disposition location as determined by the material being disposed. The transfer of materials shall be documented using Department of Defense form DD-1149, or an equivalent Contractor's form. Copies of the transfer documents will be given to the COR and the cutter. All other materials are to be disposed of locally at the Contractor's expense. 5.5.1 As-Built (Red Lined) Drawings - The Contractor shall provide to the cutter, their servicing Electronics Support Detachment (ESD) and the COR copies of the as-built drawings within ten (10) business days after the completion of the installation. The electronic drawings will be supplied to the COR via email or on CD/DVD-ROM 5.5.2 Post Installation Report: The Contractor shall provide the following information via email within 21 days following each installation: 5.5.2.1 A general description of the duration and number of workers involved with the installation. 5.5.2.2 An installation cost summary, including contractor's hardware costs, labor cost by laborer type (broken down between on-site and off-site), and unanticipated costs. 5.5.2.3 A summary of any deviations not indicated within the edited drawings. 5.5.2.4 The Contractor shall recommend design changes and installation procedures for both the Government and the contractor 5.6 Other Information. The Contractor shall provide upon request, detailed information on equipment used in the installation not specifically called for in this PWS or the drawings. That information should include product information, procurement source, and approximate unit costs. Qualifications: Qualified Personnel will be required to possess at a minimum contractor personnel must hold US citizenship and are required to possess, at a minimum, a valid in-scope national security clearance at the SECRET level. Qualified Personnel will be required to have the following knowledge, skills and abilities: ELECTRONICS TECHNICIAN MAINTENANCE II Basic and some advanced technical knowledge to solve routine problems by interpreting manufacturers' manuals or similar documents. Work requires familiarity with the interrelationships of circuits and judgment in planning work sequence, in selecting tools, testing instruments, and is reviewed for compliance with accepted practices. This technician works under immediate supervision and achieves technical guidance, as required, from supervisor or higher-level technician. ELECTRONICS TECHNICIAN MAINTENANCE III Demonstrated advanced technical knowledge to solve complex problems that typically cannot be solved solely by referencing manufacturers' manuals or similar documents. Examples of such problems include determining the location and density of circuitry, evaluating electromagnetic radiation, isolating malfunctions, and incorporating engineering; changes. Work typically requires an understanding of the interrelationships of circuits, exercising independent judgment in performing such tasks as making circuit analyses, calculating wave forms, and tracing relationships in signal flow, using complex test instruments such as high frequency pulse generators, frequency synthesizers, distortion analyzers, and complex computer control equipment. Work may be reviewed by supervisor for general compliance with accepted practices. This position may provide technical guidance to lower level technicians. Contractor personnel will be required to travel both Conus and Oconus to perform installations on USCG Cutters. A list of proposed travel is in Attachment B. Contractor Support could include tasking of two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor would have to demonstrate the ability to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor could be required to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. Prospective Contractors will also be required to provide proof of holding a current Facility Security Clearance (FCL) issued by the Defense Security Service (DSS). This should be provided on company letterhead and must include full business name and address, Data Universal Numbering System (DUNS) code, Commercial and Government Entity (CAGE) code, date FCL granted, and cognizant DSS security office address with phone number. The Place of Performance will include the Contractor's facility and onboard WLB and WPC USCG Cutters. Estimated Travel requirements are shown in Attachment B. The USCG is interested in obtaining a three-year extended warranty on all equipment furnished by the contractor. Hard drives would not be included as they would not be able to be returned once delivered to the USCG. The USCG is looking for warranty terms to commence on the date that the Coast Guard provides acceptance of the installed equipment. In the response to the RFI please provide details on what warranty terms are commercially available that could be provided by your company. Safety Requirements include the following: The Contractor shall also ensure personnel are properly protected from sensitizing agents or conditions reported by the manufacturer in their Material Safety Data Sheets (MSDS). In the event that hot work is required the Contractor shall comply with 29 CFR 1915 (59 FR 37816 of 25 Jul 94) "Gas Free Certification". The Contractor shall be responsible for monitoring and maintaining "safe" condition during the entire time work is being performed during vessel installations. A National Fire Protection Association (NFPA) certified Marine Chemist or a Competent Person shall conduct monitoring as applicable. As a minimum, tests and certifications shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. The Contractor shall ensure paints, solvents, etc., used in, on or around the cutter are used in a manner which prevents personnel exposure to concentrations of vapors exceeding Permissible Exposure Limits (PELs), or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in Occupational Safety and Health Administration (OSHA) standards. GOVERNMENT FURNISHED PROPERTY. The Government will provide crane services for SeaWatch hardware on-load to the cutters for installation and would be coordinated with the Contracting Officers Representative. The Government also reserves the right to furnish particular equipment to the contractor if available in support of this project. The proposed requirements are shown in the above sections and are in draft format. A more concise Performance work statement will be provided when the request for proposal is submitted. The Draft requirements are posted to allow prospective offerors to review and provide comments. A Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract is planned for this requirement. The Government is issuing a request for information to determine what is available in the commercial market and if this can be set aside for small business. Please note that this is a Draft. The NAICS Code for this solicitation is 541512 computer systems design services. Contractors doing business with the Government are required to register in the System for Award Management (SAM) database before they can be awarded a contract. A template containing the information for registration can be found at: https://www.sam.gov/portal/public/SAM/. Submission of Information: Interested parties are encouraged to submit a response which supports the company's claim that it presently has the technology, qualifications, experience, and capabilities to satisfy the requirements. If there are areas that your company can not meet, please identify those areas in your response along with the details of why your company can not meet the requirements. The requirements for the Installation of Sea Watch 2.0 Command and Control System are provided in draft. The Coast Guard's requirement may be refined based on knowledge gained from RFI submissions. Specifically, any interested parties are requested to provide the following information: 1. Name of Company and DUNS number 2. Point of contact and phone number 3. Size of Business according to North American Industry Classification System (NAICS) Code 541512. 4. Positive statement of your interest in this procurement as a prime contractor 5. Description of how your company is capable of meeting the requirements. a. Provide examples of demonstrated past experience with the proposed requirements and a point of contact for verification of previous work. b. Do you believe there is a better method of fulfilling this requirement? If so, provide an alternative solution. c. Provide details of how your company plans to provide warranty coverage for the hardware. What are your warranty terms, if any? What is your standard warranty practice? Can you offer an innovative warranty approach that would cover the lag time from delivery and the actual installation of the components? d. Provide information for any additional charges for special packing and packaging? e. Do you have a commercial catalog for a related group of products or services? f. Provide details of how your company would recommend obsolescence management. g. How would your company address sparing, repair and/or replacement for the Sea Watch 2.0 system. h. It is expected that SeaWatch will encounter hardware revisions during the life of the contract. What can your company offer in management of obsolescence or upgrade and or revisions to the hardware during the life of the contract? If there were any changes in the Hardware during the life of the contract the USCG would have to process any engineering change to the approved configuration. How does you company offer in the form of notification i. Provide a list of any proprietary data/components or embedded components for this product or data associated with this item. j. Existing technical documentation and brochures are welcome as attachments as well as product catalogs and price lists. k. A "commented" version of any of the documents may be returned as an attachment. l. Provide information on prior Government and commercial purchases of the same type (pricing, performance, and customer satisfaction data) m. Provide description of any built in test feature, a flow chart of the system analysis, and a list of the circuit card or assembly level bit resolution. n. What is your commercial practice for Software and Hardware upgrades? o. What is your commercial practice for Technical Support? All comments/questions/concerns are encouraged and should be sent in writing to the Contract Specialist, Katherine Kearney, at Katherine.M.Kearney@uscg.mil. Upon receiving feedback, the Coast Guard will assess all input and its impact on the development of the final specifications. Responses must be no longer than fifteen pages in length. Technical documentation, brochures, and/or a "commented" version of the DRAFT Specifications and Requirements contained in this RFI, if included, do not count in the fifteen page maximum. Submit your response by 2:00 PM EST on April 7, 2015 to the Contract Specialist, Katherine Kearney, via email at Katherine.M.Kearney@uscg.mil. Any questions regarding this RFI may be referred to Ms. Kearney via e-mail. espondents for any purpose deemed necessary and legally appropriate, including using technical information provided by respondents in any resultant solicitation. Responses will assist the Government in determining the availability of potential solutions and commercial products in the market. At this time no solicitation exists; therefore, do Not Request a Copy of the Solicitation. It is the responsibility of the potential offerors to monitor this site for additional information pertaining to this requirement. The USCG is looking for information in the commercial market place to determine the availability of Service-Disabled Veteran -Owned Small Business Concerns (SDVOSB) in the market place to fulfill the attached potential requirement. Please provide your Business size status as part of your response. Requirement: The Department of Homeland Security, U.S. Coast Guard, Command, Control, and Communications Engineering Center (C3CEN) has a requirement to obtain contractor technical support for the installation of SeaWatch aboard United States Coast Guard, WLB and WPC Cutters. For each install the contractor will procure Coast Guard defined hardware and software licenses. The hardware will be installed in accordance USCG supplied ship drawings. The software licenses will be supplied as Contractor Furnished Equipment to the USCG. The USCG is looking to identify service disabled veteran owned small businesses. SeaWatch is an enhanced afloat United States Coast Guard (USCG) Command and Control System (C2) that integrates navigation and tactical sensors, communications and optical surveillance systems to provide superior situational awareness of operational environment at sea. SeaWatch consists of computer hardware, software and marine navigational sensors. Seawatch C2 is used is support of USCG Cutters missions to include Search and Rescue, Enforcement of Laws and Treaties, Maritime Defense, Training, and Protection of the Marine Environment. The Contractor would be required to provide the facilities, material, equipment, and services required to meet the requirements listed below. The General Scope of this requirement is to obtain Contractor technical support services for the installation of Sea Watch aboard the WLB and WPC cutters. Installation of Sea Watch on the WLB USCG cutters include the following: The Contractor will procure Coast Guard proposed hardware and software shown in Attachment A. The preparation and installation of the SeaWatch hardware will be in accordance with the USCG SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the USCG provided drawings. The software licenses will be supplied as Contractor Furnished Equipment (CFE) to the Coast Guard. The Coast Guard will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work. Installation of Sea Watch on the WPC USCG cutters include the following: WPC - For each WPC, the contractor will load the SeaWatch software and perform the System Operational Verification Testing (SOVT). The software licenses will be supplied as Contractor Furnished Equipment (CFE). The contractor shall load software on cutters with pre-installed hardware at the Lockport, MS shipyard. In addition, the contractor shall finalize software configuration at the WPC's home port. The contractor shall provide all labor, materials, tools, supervision, and management required to perform the work identified in this PWS unless specifically stated otherwise. The Contractor shall furnish equipment meeting the equivalent form, fit and function as indicated in attachment A. In addition, the Contractor would be required to furnish other such applicable electronic installation equipment which includes but is not limited to brackets, power cables and connectors, video cables and connectors, cable ground and bonding kits, and miscellaneous installation material such as labels, tie-wraps, and mounting hardware for installation on the WLBs. Other Requirements may include the following: Draft REQUIREMENTS. Hardware - The Contractor shall procure all proposed hardware equipment listed in attachment A. It is important to verify with the government that internal hardware components meet the government's expectations prior to purchasing. All connecting materials shall meet TEMPEST compliant requirements. Software - The contractor shall procure the proposed software listed in Attachment A. Software licenses shall be delivered to the COR via e-mail or standard mail in CD/DVD format. Logistics. The Contractor shall be responsible to move or rig all Sea Watch hardware from the staging site to the point of installation, at the contractor's expense. 1.1 Pre-installation Services. The following services will be provided prior the installation onboard any cutter. 1.1.1 Installation Scheduling. Due to the dynamic and high intensity operations of the cutter fleet, the Contractor is expected to work closely with the COR to plan and schedule installations. For each installation the contractor will be required to participate in a site survey of the vessel to determine any configuration changes and or unique installation requirements required due to slight variations between cutters within a class. 1.1.1.1 Advance Notification. The Contractor will be required to begin installations within two (2) calendar weeks from the date of notification by the Contracting Officer. 1.1.1.2 Simultaneous, Consecutive, and "Same Trip" Installations. The Contractor shall be able to support two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor shall be able to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor shall be able to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. 1.1.2 Site Survey - For each installation the contractor shall participate in a site survey of the vessel to determine any configuration changes and or unique installation circumstances required due to slight variations between cutters within a class. Site Surveys will be planned and conducted along with the COR or the COR's designated representative. 1.1.3 Equipment Preparation. The Contractor shall receive and store Contractor Furnished Equipment during pre-installation activities at Contractors facility. In addition, the Contractor shall minimize on-site installation time by performing the following pre-staging activities: 1.1.4 Purchasing, storing, pre-wiring, pre-connecting, and configuring Contractor provided equipment. The pre-wiring and configuring of the hardware shall be in accordance with the Government provided ships drawings and hardware configuration instructions. 1.1.5 Pre-fabricating any necessary welded metal brackets or mounting materials to be used during installation onboard the cutter. All fabricated brackets/mounts shall be painted or powder coated with a flat black colored finish per the Coatings and Color Manual (Commandant Instruction M10360.3B). 1.1.6 Contractor's facility and/or staging site which must be located in the greater Hampton Roads area, defined by the 7 cities of Virginia Beach, Norfolk, Chesapeake, Newport News, Hampton, Portsmouth, and Suffolk. 1.1.7 HW Verification Test - Conduct an equipment pre-installation verification test at Contractor's facility in accordance with the approved test procedures. The test will consist of powering on all equipment to ensure proper boot up, an inspection of the pre-wiring, and an inspection of the hardware configuration. All electronics will be left energized for a minimum of 24 hours to ensure proper function. This test may be performed in the presence of the COR or the COR's designated representative at the Contractors' facility. 1.1.8 Computer Hard Disk Drives - Hard Drives shall be delivered to the COR NLT (21) days prior to an installation commencing. 1.1.9 Package and ship or transport all materials needed to the installation site in time to meet the COR provided installation schedule. The Contractor shall provide the COR 24 hours of advance notice of every delivery to the cutter to include the company name, delivery person(s) name(s), and phone number of the firm(s) making deliveries, otherwise access to the Coast Guard installation and cutter may be denied. No additional time or compensation will be granted to the contractor for time incurred in complying or delay resulting from failure to comply with these requirements. 2.0 Contractor's Submittals The Contractor shall submit the following prior to the commencement of task order work: 2.1.1 List of all subcontractors proposed for the work, together with the extent and character of the work to be done by each subcontractor. The Contractor shall provide this information NLT (21) days prior to an installation commencing. 2.1.2 List of NFPA certified Marine Chemists, if applicable. 2.1.3 Form OSHA 73 or other record of contractor's choice of form or format which either identifies employees designated as "competent persons" in accordance with 29 CFR 1915.7 and the date they were trained, or states that Marine Chemists will be used to perform all atmospheric testing. (Note: U.S. Department of Labor Form OSHA 73, although obsolete and no longer required to be filed with the Occupational Safety and Health Administration (OSHA) area office, remains an acceptable record keeping method for identifying & documenting employees qualified as "Competent Persons".) 2.1.4 Welders' Qualification List with welder's name, type of qualification, and date of last qualification test (if applicable). 2.1.5 MSDS for all hazardous materials used by the contractor for this work, if applicable. 2.1.6 Written description of the contractor's Inspection and Quality Control System. 2.1.7 Written installation plan. This plan shall detail the events, schedule and personnel of the installation and explain the process for overcoming changes to the schedule, problems, or other events. Along with the installation plan, the Contractor shall verify with the COR that crane services are scheduled and being provided by the government. Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation, and resolve scheduling and working arrangements with all parties involved. 3.0 Installation Activities. The following services will be completed while onboard the cutter during the installation contract. 3.1 Arrival Meeting - Prior to the start of any installation, the contractor shall meet with the COR and cutter representatives on the cutter. The contractor shall present their plan for installation and resolve scheduling and working arrangements with all parties involved. 3.1.1 Pre-Installation Check-Off (PICO) - The Contractor shall witness and sign the condition found test of all the existing system and existing interface systems to ensure all interfaces are returned to the same condition at the completion of the installation services. The condition found test will be conducted by the ship's crew and the COR or the shipboard POC. 3.1.2 Equipment Removal - The Contractor shall identified equipment from the cutter, including any associated hardware (e.g. slides, supporting brackets, etc.) as specified by the associated drawings. The contractor shall be cautious when removing the existing system to enhance the recapitalized of removed equipment. 3.1.3 Equipment Installation - The Contractor shall install the SeaWatch system in accordance with the approved SOW/PWS, the approved Coast Guard Time Compliant Technical Order (TCTO), and the referenced drawings. 3.1.5 Daily Status Reports - The contractor shall provide the COR with daily status reports during all installation activities. 4.0 Shipboard removal and installation practices. The following shipboard practices shall be followed throughout the entire removal and installation evolution. 4.1.1 Interferences. The Contractor shall perform all the necessary removal, relocation, and reinstallation of ship's structure, materials, and equipment in connection with the work. This may include the removal of electronics, machinery, piping, ducts, wiring, insulation, structure and anything else that interferes with the proper accomplishment. The fact that a particular interference is not shown on a plan or specifically identified in the specification item is not justification for a contract change. 4.1.1.1 Handling Interferences. The Contractor shall, in the presence of the COR, operationally test each interference, prior to being disturbed or removed and report in writing any existing operational defects or deficiencies. 4.1.1.2 The Contractor shall restore interferences to their original configuration and condition, and in the presence of the COR retest for proper operation. Interferences removed that can no longer be reinstalled, shall be handed over to the cutter. 4.1.1.3 The Contractor shall restore brackets and supports for all pipes, cables, duct work, installed furniture, and equipment so as to carry the weight, prevent excessive vibration, and withstand inertial forces resulting from rolling and pitching. 4.1.1.4 Tag-Out Procedures. To prevent injury to personnel and damage to ship systems equipment the Contractor shall perform proper tag-outs. The ship's workforce will work closely with the contractor to ensure tag-outs are done in a thorough and efficient manner, as outlined below and in more detail in COMDTINST 9077.1, Equipment Tag-out Procedure. 4.1.1.5 Tag-Out. Prior to start of work, the Contractor shall notify the COR in writing of equipment, systems, circuits, components, piping, and valves that require isolation so that tag-outs can be accomplished as required by COMDTINST 9077.1, Equipment Tag-out Procedure. Ship's force personnel will position equipment and install tags when tag-out of equipment, systems, circuits, components, piping, or valves are required. The Ship's Authorizing Officer (normally the Engineer of the Watch (EOW)) and a Contractor's representative shall verify that the tag-out is sufficient to prevent operation of equipment, systems, circuits, components, piping, or valves from all stations that could exercise control. Tags shall also be hung as required by COMDTINST 9077.1, Equipment Tag-out Procedure, paragraph 1.d, to control the status of non-permanent jumpers, locking devices, seals, blank flanges, relief valve gags, or similar safety devices. 4.1.6 Tag-Out Verification. The Contractor's representative shall also verify that each tag is attached to the proper component and that it is in the condition required by the tag-out record sheet. This verification shall be made by witnessing the actions of the Ship's Force member posting or checking the tags and observing devices such as valve position indicators, operating handles, etc. 4.1.7 The Contractor shall designate a representative to sign and identify his company on each ship's tag-out record sheet and tag prepared to support the contractor's work. 4.1.8 Clearing Tag-Outs. To facilitate prompt removal of tags, the Contractor shall notify the COR immediately when the contractor's work is complete and the affected system, piping, or circuit is ready for activation. Tags shall be cleared and removed in accordance with COMDTINST 9077.1, Equipment Tag-out Procedure, before the equipment is operationally tested or operated. The Ship's Authorizing Officer and a Contractor's representative shall each verify that the work necessary to clear a tag-out has been completed prior to authorizing removal of the tags. Both parties shall concur to clearing the tag-out by signing the ship's tag-out record sheet. Ship's Force personnel will remove the tags authorized for clearance. 5.0 Compartment Preservation and Cutter Protection. The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. 5.1 Compartment Preservation and Cutter Protection - The Contractor shall be responsible to provide adequate protection to the cutter or any government property in areas where the work under these specifications is to be accomplished. The Contractor at no charge to the government shall repair any damage resulting from the contractor's failure to adequately protect the cutter or Government property. When the contractor enters a compartment for the accomplishment of work, the contractor is to notify the COR and jointly inspect the compartment prior to starting the work. All areas affected by the contractor's work, whether or not directly repaired or altered, shall be restored to as clean and ship shape condition on completion of the work. 5.1.2 Protective Coverings - The Contractor shall protect all machinery, equipment, deck covering, insulation, and open vent terminals exposed to dust or drifting particles resulting from wire brushing, burning, and welding shall be adequately protected with suitable fire-retardant blanket (if required due to sparks or slag), canvas, or plastic coverings. Any damage resulting from failure by the contractor to provide adequate coverings shall be repaired at the contractor's expense. It shall be the responsibility of the contractor to provide adequate protection to all deck covering in areas where the work under these specifications is being accomplished and on all main access routes to these areas. 5.1.3 Protecting Glass Surfaces - The Contractor shall ensure all glass (port lights, windows, etc.) adjacent to areas interior and exterior where burning or welding is required or accomplished shall be covered to prevent damage. 5.1.4 Ragged Edges - The Contractor shall ensure that all ragged edges or burned off edges by grinding or filing to leave a smooth finished surface. Removal of fixtures, equipment, plating, piping, and fittings shall be made clean to the root and finished off. Where pipes, cables, and fittings are removed, the hole shall be blanked off flush with welded plates of like material and thickness. 5.1.5 Fluid Containers and Piping - The Contractor shall be responsible for containment, clean up, and disposal of any fluid spilled during course of their efforts (e.g. including spills resulting from mishandling, disassembly and piping removal). 5.2 Hot Work and Welding - The Contractor shall certify that a safe atmosphere exists in and about a compartment before starting any work. NOTE: NO HOT WORK SHALL BE STARTED WITHOUT THE PERMISSION OF THE CUTTER'S OFFICER OF THE DECK (OOD). Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.1 The Contractor shall pump down, wipe up, ventilate, or take any other action required to make the compartment safe for personnel and the work to be performed. 5.2.2 The Contractor shall comply with the hot work, atmospheric testing, ventilation, and safety precaution requirements contained in 29 CFR Part 1915, "Occupational Safety and Health Standards for Shipyard Employment", and Naval Ships' Technical Manual, Chapter 074, Volume 3, Gas Free Engineering. 5.2.3 Initial gas free certification shall be conducted by a NFPA certified Marine Chemist, except in such cases where a Competent Person is authorized to conduct certification in accordance with 29 CFR 1915 (59 FR 37816 of 25 Jul 94). All tests shall be conducted with equipment meeting NFPA standards. One current copy of the Gas Free Certificate shall be given to the cutter's Engineer, a copy shall be posted on the ship's quarterdeck, and a copy shall be posted adjacent to all accesses of the space, void, tank, or area where work is being performed. Certification letter of competent person must be presented to cutter's Engineer. 5.2.4 The Contractor shall be responsible for monitoring and maintaining the "safe" condition during the entire time that work is being performed. Monitoring shall be conducted by a NFPA certified Marine Chemist or a Competent Person. As a minimum, certification shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. 5.2.5 Permission to proceed with hot work shall be requested at least 24 hours in advance of planned hot work. The cutter's Quarterdeck Watch usually maintains a hot work log to ensure the OOD knows of ongoing work that can affect the safety of the cutter, where the hot work is taking place, and whether a gas-free certificate is required. 5.2.6 The Contractor shall provide all fire watch personnel and required equipment. 5.3 Scrap and Salvage - The COR shall determine which existing materials removed or disconnected are of value to the Government, though not indicated or specified for reuse in the new work. Those materials shall remain the property of the Coast Guard and shall be placed on the deck of the cutter or Government truck, or palletized and shipped by the contractor (funded by the Coast Guard) for disposition specified by the COR. However, no scrap is anticipated in this PWS. 5.3.1 The Contractor shall ensure all burned or scarred areas, new structure, or plating resulting from any work performed by the contractor shall be cleaned and repainted in accordance with this specification, the Coatings and Color Manual (Commandant Instruction M10360.3B), or vessel paint schedule in that order of priority. The COR will inspect surface preparation prior to painting to assure conformance with specifications and COMDTINST M10360.3B. The Contractor shall prime bare metal to prevent rusting. NOTE: Local volatile organic compound (VOC) restrictions may reduce the number of paint system options permitted by the Coatings and Color Manual (Commandant Instruction M10360.3B). Ensure VOC limits of painting systems used comply with local (where work is performed) requirements. 5.3.2 The Contractor shall ensure that all steel and aluminum installed under this contract shall, prior to installation, be free of mill scale and corrosion. Except where otherwise specified, all steel shall be properly primed with one liberal coat of high build epoxy primer in accordance with the Coast Guard Coatings and Color Manual (COMDTINST M10360.3B). NOTE: Contractor shall apply all coatings in strict compliance with manufacturer's application instructions. Where new paint is to be merged into the existing paint system, the contractor shall feather into the surrounding paint. The Contractor shall apply paint to surfaces only if they are dry and free of sand, dust, grease, or any foreign material. Additionally, the Contractor shall apply paint only if surface is five or more degrees F. above the dew point. Paint must have an age less than the manufacturer's recommended shelf life. 5.3.3 Existing Equipment interfaces - The legacy system, SCCS, interfaces with a variety of existing navigation sensors and communication systems. When removing SCCS, special care shall be taken to not damage or interrupt the interface systems and to preserve the interface component. 5.3.4 Label Plates and Tags - The Contractor shall provide label plates for all new or re-designated access fittings, compartments, electrical and electronic equipment and fittings, ventilation blowers and systems, valves, and any other equipment and fittings requiring them as indicated on installation drawings. The Contractor shall also provide label plates as indicated on similar listings in the ship's label plate list or as set forth in the NAVSEA S9AA0-AB-GOS-010/GSO, General Specifications for Overhaul of Surface Ships, Section 602 and MIL-DTL-15024F. Unless specifically shown otherwise on the installation drawings, the fabrication, engraving, and installation shall conform to that for existing plates aboard the cutter. In the absence of guidance regarding the inscriptions, the plates shall be engraved with the inscriptions provided by the COR. System Operational Verification Test (SOVT) The contractor shall observe while C3CEN personnel load software images on each of the major components. At the completion of the software load, C3CEN and ship's personnel shall conduct a SOVT on the system. The contractor shall observe, verify and sign off that the SOVT is completed without any system failures. The Contractor shall correct discrepancies discovered during the SOVT that are due to the Contractor's work, within one (1) day of discovery. 5.5 Post-Install Activities The Contractor shall transfer or ship, at the contractor's expense, the materials to the required disposition location as determined by the material being disposed. The transfer of materials shall be documented using Department of Defense form DD-1149, or an equivalent Contractor's form. Copies of the transfer documents will be given to the COR and the cutter. All other materials are to be disposed of locally at the Contractor's expense. 5.5.1 As-Built (Red Lined) Drawings - The Contractor shall provide to the cutter, their servicing Electronics Support Detachment (ESD) and the COR copies of the as-built drawings within ten (10) business days after the completion of the installation. The electronic drawings will be supplied to the COR via email or on CD/DVD-ROM 5.5.2 Post Installation Report: The Contractor shall provide the following information via email within 21 days following each installation: 5.5.2.1 A general description of the duration and number of workers involved with the installation. 5.5.2.2 An installation cost summary, including contractor's hardware costs, labor cost by laborer type (broken down between on-site and off-site), and unanticipated costs. 5.5.2.3 A summary of any deviations not indicated within the edited drawings. 5.5.2.4 The Contractor shall recommend design changes and installation procedures for both the Government and the contractor 5.6 Other Information. The Contractor shall provide upon request, detailed information on equipment used in the installation not specifically called for in this PWS or the drawings. That information should include product information, procurement source, and approximate unit costs. Qualifications: Qualified Personnel will be required to possess at a minimum contractor personnel must hold US citizenship and are required to possess, at a minimum, a valid in-scope national security clearance at the SECRET level. Qualified Personnel will be required to have the following knowledge, skills and abilities: ELECTRONICS TECHNICIAN MAINTENANCE II Basic and some advanced technical knowledge to solve routine problems by interpreting manufacturers' manuals or similar documents. Work requires familiarity with the interrelationships of circuits and judgment in planning work sequence, in selecting tools, testing instruments, and is reviewed for compliance with accepted practices. This technician works under immediate supervision and achieves technical guidance, as required, from supervisor or higher-level technician. ELECTRONICS TECHNICIAN MAINTENANCE III Demonstrated advanced technical knowledge to solve complex problems that typically cannot be solved solely by referencing manufacturers' manuals or similar documents. Examples of such problems include determining the location and density of circuitry, evaluating electromagnetic radiation, isolating malfunctions, and incorporating engineering; changes. Work typically requires an understanding of the interrelationships of circuits, exercising independent judgment in performing such tasks as making circuit analyses, calculating wave forms, and tracing relationships in signal flow, using complex test instruments such as high frequency pulse generators, frequency synthesizers, distortion analyzers, and complex computer control equipment. Work may be reviewed by supervisor for general compliance with accepted practices. This position may provide technical guidance to lower level technicians. Contractor personnel will be required to travel both Conus and Oconus to perform installations on USCG Cutters. A list of proposed travel is in Attachment B. Contractor Support could include tasking of two simultaneous installations in either the same or different locations. The Government will attempt to maximize the number of installations at a particular location. The Contractor would have to demonstrate the ability to perform at least two (2) consecutive or simultaneous installations at the same location without interruption. In addition, the Contractor could be required to perform at least four (4) installations within the same trip. As a "Same Trip" example, the Contractor shall be able to sustain installations at all Alaska, Hawaii and Guam, Washington and Oregon, or California home ported cutters consecutively. Prospective Contractors will also be required to provide proof of holding a current Facility Security Clearance (FCL) issued by the Defense Security Service (DSS). This should be provided on company letterhead and must include full business name and address, Data Universal Numbering System (DUNS) code, Commercial and Government Entity (CAGE) code, date FCL granted, and cognizant DSS security office address with phone number. The Place of Performance will include the Contractor's facility and onboard WLB and WPC USCG Cutters. Estimated Travel requirements are shown in Attachment B. The USCG is interested in obtaining a three-year extended warranty on all equipment furnished by the contractor. Hard drives would not be included as they would not be able to be returned once delivered to the USCG. The USCG is looking for warranty terms to commence on the date that the Coast Guard provides acceptance of the installed equipment. In the response to the RFI please provide details on what warranty terms are commercially available that could be provided by your company. Safety Requirements include the following: The Contractor shall also ensure personnel are properly protected from sensitizing agents or conditions reported by the manufacturer in their Material Safety Data Sheets (MSDS). In the event that hot work is required the Contractor shall comply with 29 CFR 1915 (59 FR 37816 of 25 Jul 94) "Gas Free Certification". The Contractor shall be responsible for monitoring and maintaining "safe" condition during the entire time work is being performed during vessel installations. A National Fire Protection Association (NFPA) certified Marine Chemist or a Competent Person shall conduct monitoring as applicable. As a minimum, tests and certifications shall be made before each work shift or daily, whichever is more frequent, and duly recorded on all required certificates. The Contractor shall ensure paints, solvents, etc., used in, on or around the cutter are used in a manner which prevents personnel exposure to concentrations of vapors exceeding Permissible Exposure Limits (PELs), or Threshold Limit Values (TLVs) for chemicals for which PELs are not listed in Occupational Safety and Health Administration (OSHA) standards. GOVERNMENT FURNISHED PROPERTY. The Government will provide crane services for SeaWatch hardware on-load to the cutters for installation and would be coordinated with the Contracting Officers Representative. The Government also reserves the right to furnish particular equipment to the contractor if available in support of this project. The proposed requirements are shown in the above sections and are in draft format. A more concise Performance work statement will be provided when the request for proposal is submitted. The Draft requirements are posted to allow prospective offerors to review and provide comments. A Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) contract is planned for this requirement. The Government is issuing a request for information to determine what is available in the commercial market and if this can be set aside for small business. Please note that this is a Draft. The NAICS Code for this solicitation is 541512 computer systems design services. Contractors doing business with the Government are required to register in the System for Award Management (SAM) database before they can be awarded a contract. A template containing the information for registration can be found at: https://www.sam.gov/portal/public/SAM/. Submission of Information: Interested parties are encouraged to submit a response which supports the company's claim that it presently has the technology, qualifications, experience, and capabilities to satisfy the requirements. If there are areas that your company can not meet, please identify those areas in your response along with the details of why your company can not meet the requirements. The requirements for the Installation of Sea Watch 2.0 Command and Control System are provided in draft. The Coast Guard's requirement may be refined based on knowledge gained from RFI submissions. Specifically, any interested parties are requested to provide the following information: 1. Name of Company and DUNS number 2. Point of contact and phone number 3. Size of Business according to North American Industry Classification System (NAICS) Code 541512. 4. Positive statement of your interest in this procurement as a prime contractor 5. Description of how your company is capable of meeting the requirements. a. Provide examples of demonstrated past experience with the proposed requirements and a point of contact for verification of previous work. b. Do you believe there is a better method of fulfilling this requirement? If so, provide an alternative solution. c. Provide details of how your company plans to provide warraenty coverage for the hardware. What are your warranty terms, if any? What is your standard warranty practice? Can you offer an innovative warranty approach that would cover the lag time from delivery and the actual installation of the components? d. Provide information for any additional charges for special packing and packaging? e. Do you have a commercial catalog for a related group of products or services? f. Provide details of how your company would recommend obsolescence management. g. How would your company address sparing, repair and/or replacement for the Sea Watch 2.0 system. h. It is expected that SeaWatch will encounter hardware revisions during the life of the contract. What can your company offer in management of obsolescence or upgrade and or revisions to the hardware during the life of the contract? If there were any changes in the Hardware during the life of the contract the USCG would have to process any engineering change to the approved configuration. How does you company offer in the form of notification i. Provide a list of any proprietary data/components or embedded components for this product or data associated with this item. j. Existing technical documentation and brochures are welcome as attachments as well as product catalogs and price lists. k. A "commented" version of the of any of the documents may be returned as an attachment. l. Provide information on prior Government and commercial purchases of the same type (pricing, performance, and customer satisfaction data) m. Provide description of any built in test feature, a flow chart of the system analysis, and a list of the circuit card or assembly level bit resolution. n. What is your commercial practice for Software and Hardware upgrades? o. What is your commercial practice for Technical Support? All comments/questions/concerns are encouraged and should be sent in writing to the Contract Specialist, Katherine Kearney, at Katherine.M.Kearney@uscg.mil. Upon receiving feedback, the Coast Guard will assess all input and its impact on the development of the final specifications. Responses must be no longer than fifteen pages in length. Technical documentation, brochures, and/or a "commented" version of the DRAFT Specifications and Requirements contained in this RFI, if included, do not count in the fifteen page maximum. Submit your response by 2:00 PM EST on April 11, 2015 to the Contract Specialist, Katherine Kearney, via email at Katherine.M.Kearney@uscg.mil. Any questions regarding this RFI may be referred to Ms. Kearney via e-mail.
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