SOLICITATION NOTICE
V -- Yellow Ribbon Event Dalles - Solicitation PDF
- Notice Date
- 4/8/2016
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Oregon, Attn: USPFO-P, PO Box 14840, Salem, Oregon, 97309-5008
- ZIP Code
- 97309-5008
- Solicitation Number
- 10836198
- Archive Date
- 5/17/2016
- Point of Contact
- Richard Harvey, Phone: 503-584-3773
- E-Mail Address
-
richard.a.harvey5.mil@mail.mil
(richard.a.harvey5.mil@mail.mil)
- Small Business Set-Aside
- Total Small Business
- Description
- Solicitation Solicitation # 10288131 Action Code: Combined Synopsis/ Solicitation Notice Class Code: V - Transportation, Travel and Relocation Services Subject: Yellow Ribbon Program Solicitation Number: 10836198 Posted date: April 8th 2016 Response due Date and Time: May 2nd, 2016 at 2:00 PM PST Set Aside: Total Small Business Contracting Office Address: United States Property and Fiscal Office ATTN: USPFO-P, 1776 Militia Way/PO Box 14350 Salem, Oregon 97309-5047 Place of Performance: TBD Within 50 Mile Radius of Dalles OR, 97508 Information to Offerors All firm-fixed pricing shall include FOB Destination. If you have any questions or concerns regarding this Request for Quote (RFQ), please contact Richard Harvey at 503-584-3773 or at email: richard.a.harvey5.mil@mail.mil. To ensure receipt of your quote, please send quote to CPT Richard Harvey SAM vendor registration is required. Please visit www.sam.gov. Step-by-step information on how to register is detailed on the website. Lack of registration in the SAM database will make an offeror ineligible for award. Offerors must be actively registered on the Systems for Award Management database (SAM). Information concerning SAM requirements may be viewed via the Internet at https://www.sam.gov/portal/public/SAM/ or by calling the SAM Registration Center at 866-606-8220. Only contractors who are registered in the Systems for Award Management (SAM) can be awarded a contract. Offerors must have electronic funds transfer (EFT) capability. Offerors' proposals shall be valid for a minimum of 30 days to be acknowledged in the offerors' proposal. Contractors must be actively registered with Wide Area Work Flow (WAWF) at http://wawf.eb.mil. Clauses may be accessed electronically in full text through http://farsite.hill.af.mil Please review FAR clause 52.229-3 for any exemptions in Federal, State and Local Taxes and their applicability pertaining to your quote for this RFQ. PRICES QUOTED MUST BE VALID FOR 30 DAYS. PLEASE PRICE IN YOUR QUOTE INTO CLIN's 0001, 0002, 0003, 0004, 0005, 0006, 0007 FOB Destination TO: Oregon Army National Guard Please return this page and provide the following information. Contact Person: ________________________________________________________ E-mail Address: ________________________________________________________ Telephone: ____________________________________________________________ DUNS Number: _________________________________________ CAGE Code: ________________________________________ Federal Tax ID Number _____________________________________________ Requirements for your Quote Please submit a quote on your company letterhead showing a price per contract line item (CLIN) with a total price at the bottom. Include the following information on your quote: Cage code, Tax ID number, company name, phone number, contact, and email. You may also fill out the PDF version posted on FBO and return along with the before mentioned information and any other information required in the Performance Work Statement (PWS) of this informal solicitation with a total provided at the bottom of the PWS under TOTAL CLIN 0001-0007. The award will only be made to an offeror that is all-inclusive of the requirements on this solicitation. Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation is 10836198 and is issued as a Request for Quote (RFQ). Request for Quotes are due by 2 May 2016, 2:00 p.m. (PST). The RFQ will result in a firm fixed price contract. This solicitation is 100% set-aside for small businesses. Statement of Work Oregon Army National Guard Service Member and Family Support Event VENUE REQUIREMENTS Location: The Dalles, Oregon (50 mile radius) Date: Saturday, 9 July 2015 - Sunday, 10 July 2015 Time: SAT 1400-2400, SUN 2400-1300 Conference Space Main Conference Room and Designated Areas. CLIN 0001 _______________________ (FFP) Saturday, 9 July 2015: - 1 designated area outside of the main conference room for registration (hours 1400-1600) - 1 main conference room to comfortably accommodate 50 adults and 40 children in round seating for dinner service (hours 1800-1900) - 1 main conference room to comfortably accommodate 50 adults and 40 children in theater seating (hours 1500-2400) - 1 main conference room to comfortably accommodate 50 adults and 40 children in overnight stay per family campout (hours 2400-till Sunday morning) Sunday, 10 July 2015: - 1 designated area outside of the main conference room for registration (hours 0700-0900) - 1 main conference room to comfortably accommodate 50 adults and 40 children in table setting for breakfast service (hours 0800-0900) - 1 main conference room to comfortably accommodate 50 adults in theater setting (hours 2400-1300) Breakout Conference Rooms CLIN 0002 _______________________ (FFP) Saturday, 9 July 2015: - 2 breakout conference rooms to comfortably accommodate 25 adults each (hours 1500-2400) - 2 breakout conference rooms to comfortably accommodate 20 children each (hours 1500-2400) Sunday, 10 July 2015: - 2 breakout conference rooms to comfortably accommodate 20 children each (hours 0900-1300) Outside Common Area CLIN 0003 _______________________ (FFP) Saturday, 9 July 2015: - 1 outside common area to accommodate 50 adults (1500-2200) Sunday, 10 July 2015: - 1 outside common area to accommodate 50 adults (0900-1300) Audio Visual Equipment CLIN 0004 _______________________ (FFP) Saturday, 9 July 2015: - Audio visual package will be included in main conference room and breakout conference rooms to include: projector, projector screen, 2 wireless microphones, sound patch, laptop computer and whatever might be necessary for A/V presentations. - Educational programming for 50 adults and 40 children. The purpose of this equipment is for educational programming: learn new information or gain a new skill (hours 1900-2200) Sunday, 10 July 2015: - Audio visual package will be included in main conference room and breakout conference rooms to include: projector, projector screen, 2 wireless microphones, sound patch, laptop computer and whatever might be necessary for A/V presentations. - Educational programming for 50 adults and 40 children. The purpose of this equipment is for educational programming: learn new information or gain a new skill (hours 1900-2200) Tables and Chairs CLIN 0005 _______________________ (FFP) Saturday, 9 July 2015: - 15 tables and 30 chairs set up for vendors preferably outside of the main conference room in the hallway. If a hallway space is not available, a lobby area will be suffice as long as it will comfortably accommodate the vendors and be easily accessible from main conference room. - Wi-Fi will be readily available throughout conference times and areas. - All conference and childcare rooms must be indoors unless specifically requested otherwise. Sunday, 10 July 2015: - 15 tables and 30 chairs set up for vendors preferably outside of the main conference room in the hallway. If a hallway space is not available, a lobby area will be suffice as long as it will comfortably accommodate the vendors and be easily accessible from main conference room. - Wi-Fi will be readily available throughout conference times and areas. - All conference and childcare rooms must be indoors unless specifically requested otherwise. Lodging Lodging is not included in this RFQ, guests will sleep in the venue space provided on a voluntarily basis. Catering Catering CLIN 0006 _______________________ (FFP) Saturday, 9 July 2015: - Buffet style dinner for 50 adults. Please provide menu options for meals at or below per diem rate of $23 per person. To be delivered no later than 1800 hours. *Vegetarian and gluten free options required Sunday, 10 July 2015: - Buffet style breakfast for 50 adults. Please provide menu options for meals at or below per diem rate of $11 per person. To be delivered no later than 0815 hours. - 50 sack lunches for adults. Please provide menu options for meals at or below per diem rate of $12 per person. To be delivered no later than 1200 hours. Children's Meals Children's Meals CLIN 0007 _______________________ (FFP) Saturday, 9 July 2015: - Afternoon snack for 40 children. Please provide menu options based on the youth menu examples below. Afternoon snack to be delivered no later than 1500 hours. - Buffet style dinner for 40 children. Please provide menu options for meals at or below per diem rate of $23 per person. To be delivered no later than 1800 hours. Sunday, 10 July 2015: - Buffet style breakfast for 40 children. Please provide menu options for meals at or below per diem rate of $11 per person. To be delivered no later than 0815 hours. - Morning snack for 40 children. Please provide menu options based on the youth menu examples below. Afternoon snack to be delivered no later than 1030 hours. - 40 sack lunches for children. Please provide menu options for meals at or below per diem rate of $12 per person. To be delivered no later than 1200 hours. Approved youth menu Examples: AM Snack with Water - Examples Listed Below 1. Goldfish crackers with apple slices 2. String cheese with fruit Lunch - Examples Listed Below 1. Chicken Wrap, bag of chips (baked preferred), fresh fruit (no grapes or strawberries), cookie or pudding cup, choice of white or chocolate milk 2. Taco Bar, Tortilla chips, salsa, fresh fruit (no grapes or strawberries), cookie or pudding cup, choice of white or chocolate milk 3. Pasta Bar, steamed veggies, fresh fruit (no grapes or strawberries), cookie or pudding cup, choice of white or chocolate milk PM Snack served with 100% juice box (apple, orange, other) - Examples Listed Below (Must be different then AM Snack) 1. Pretzels with raisins 2. Goldfish crackers with apple slices 3. String cheese with fruit ** Special Requirements** Due to allergies and special needs, the following items will NOT be approved: 1. Nuts or seeds of any kind (peanut butter, 7 grain bread, etc.) 2. Strawberries 3. Grapes 4. Hot dogs *Vegetarian and gluten free options required Additional Requirements - All venue space must be located on the same property. - Cost will be inclusive of all taxes and service charges. - All set up and break down of tables, chairs, equipment and meals will be completed by venue staff. - Upon contract award all meal times and menu items will be solidified and approved. - Exclusive use of the facility from Saturday 9 July 2015 hours 1800 to Sunday 10 July 2015 hours 0800, for security reasons. The Oregon Army National Guard would like the flexibility to increase or decrease the quantities of rooms or catered meals within 10% of the number requested. Within your quote please provide a cutoff date for adjustments. TOTAL CLIN 0001-0007 _______________________ (FFP) Basis for Award The Government will award one contract resulting from this solicitation in accordance with FAR 13.106 to the responsible offeror conforming to all requirements in this solicitation and quoting the lowest price offeror. It is also required that you provide adequate technical documentation as required by the Performance Work Statement in this solicitation to determine you are capable of providing this service. Technical Pamphlets and Past Performance evaluations from previous work with the government will also be accepted for technical acceptance. WD 05-2441 (Rev.-17) was first posted on www.wdol.gov on 01/05/2016 ************************************************************************************ REGISTER OF WAGE DETERMINATIONS UNDER | U.S. DEPARTMENT OF LABOR THE SERVICE CONTRACT ACT | EMPLOYMENT STANDARDS ADMINISTRATION By direction of the Secretary of Labor | WAGE AND HOUR DIVISION | WASHINGTON D.C. 20210 | | | | Wage Determination No.: 2005-2441 Daniel W. Simms Division of | Revision No.: 17 Director Wage Determinations| Date Of Revision: 12/29/2015 _______________________________________|____________________________________________ Note: Under Executive Order (EO) 13658, an hourly minimum wage of $10.15 for calendar year 2016 applies to all contracts subject to the Service Contract Act for which the solicitation was issued on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.15 per hour (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract in calendar year 2016. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. ____________________________________________________________________________________ States: Oregon, Washington Area: Oregon Counties of Clackamas, Clatsop, Columbia, Gilliam, Hood River, Marion, Multnomah, Polk, Sherman, Tillamook, Wasco, Washington, Yamhill Washington Counties of Clark, Cowlitz, Klickitat, Pacific, Skamania, Wahkiakum ____________________________________________________________________________________ **Fringe Benefits Required Follow the Occupational Listing** OCCUPATION CODE - TITLE RATE 01000 - Administrative Support And Clerical Occupations 01111 - General Clerk I 12.67 01112 - General Clerk II 13.82 01113 - General Clerk III 17.33 01120 - Housing Referral Assistant 20.42 01141 - Messenger Courier 14.12 01191 - Order Clerk I 13.02 01192 - Order Clerk II 15.03 01261 - Personnel Assistant (Employment) I 15.71 01262 - Personnel Assistant (Employment) II 19.59 01263 - Personnel Assistant (Employment) III 20.55 01270 - Production Control Clerk 20.55 01280 - Receptionist 14.41 01290 - Rental Clerk 15.98 01300 - Scheduler, Maintenance 16.38 01311 - Secretary I 16.38 01312 - Secretary II 18.32 01313 - Secretary III 20.42 01320 - Service Order Dispatcher 17.40 01410 - Supply Technician 22.62 01420 - Survey Worker 19.88 01531 - Travel Clerk I 13.44 01532 - Travel Clerk II 16.64 01533 - Travel Clerk III 15.76 07000 - Food Preparation And Service Occupations 07010 - Baker 12.61 07041 - Cook I 12.86 07042 - Cook II 14.31 07070 - Dishwasher 9.16 07130 - Food Service Worker 10.57 07210 - Meat Cutter 16.19 07260 - Waiter/Waitress 10.50 11000 - General Services And Support Occupations 11030 - Cleaner, Vehicles 10.61 11060 - Elevator Operator 11.77 11090 - Gardener 15.07 11122 - Housekeeping Aide 12.06 11150 - Janitor 12.06 11210 - Laborer, Grounds Maintenance 11.96 11240 - Maid or Houseman 11.47 11260 - Pruner 10.96 11270 - Tractor Operator 14.58 11330 - Trail Maintenance Worker 11.96 11360 - Window Cleaner 13.16 21020 - Forklift Operator 14.89 21030 - Material Coordinator 19.68 21040 - Material Expediter 19.68 21050 - Material Handling Laborer 13.22 21071 - Order Filler 13.60 21080 - Production Line Worker (Food Processing) 14.89 21110 - Shipping Packer 14.37 21130 - Shipping/Receiving Clerk 14.37 21140 - Store Worker I 12.70 21150 - Stock Clerk 16.70 21210 - Tools And Parts Attendant 14.89 21410 - Warehouse Specialist 14.89 ALL OCCUPATIONS LISTED ABOVE RECEIVE THE FOLLOWING BENEFITS: HEALTH & WELFARE: $4.27 per hour or $170.80 per week or $740.13 per month VACATION: 2 weeks paid vacation after 1 year of service with a contractor or successor; 3 weeks after 5 years, and 4 weeks after 15 years. Length of service includes the whole span of continuous service with the present contractor or successor, wherever employed, and with the predecessor contractors in the performance of similar work at the same Federal facility. (Reg. 29 CFR 4.173) HOLIDAYS: A minimum of ten paid holidays per year, New Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans' Day, Thanksgiving Day, and Christmas Day. (A contractor may substitute for any of the named holidays another day off with pay in accordance with a plan communicated to the employees involved.) (See 29 CFR 4174) ** UNIFORM ALLOWANCE ** If employees are required to wear uniforms in the performance of this contract (either by the terms of the Government contract, by the employer, by the state or local law, etc.), the cost of furnishing such uniforms and maintaining (by laundering or dry cleaning) such uniforms is an expense that may not be borne by an employee where such cost reduces the hourly rate below that required by the wage determination. The Department of Labor will accept payment in accordance with the following standards as compliance: The contractor or subcontractor is required to furnish all employees with an adequate number of uniforms without cost or to reimburse employees for the actual cost of the uniforms. In addition, where uniform cleaning and maintenance is made the responsibility of the employee, all contractors and subcontractors subject to this wage determination shall (in the absence of a bona fide collective bargaining agreement providing for a different amount, or the furnishing of contrary affirmative proof as to the actual cost), reimburse all employees for such cleaning and maintenance at a rate of $3.35 per week (or $.67 cents per day). However, in those instances where the uniforms furnished are made of "wash and wear" materials, may be routinely washed and dried with other personal garments, and do not require any special treatment such as dry cleaning, daily washing, or commercial laundering in order to meet the cleanliness or appearance standards set by the terms of the Government contract, by the contractor, by law, or by the nature of the work, there is no requirement that employees be reimbursed for uniform maintenance costs. The duties of employees under job titles listed are those described in the "Service Contract Act Directory of Occupations", Fifth Edition, April 2006, unless otherwise indicated. Copies of the Directory are available on the Internet. A links to the Directory may be found on the WHD home page at http://www.dol. gov/esa/whd/ or through the Wage Determinations On-Line (WDOL) Web site at http://wdol.gov/. REQUEST FOR AUTHORIZATION OF ADDITIONAL CLASSIFICATION AND WAGE RATE {Standard Form 1444 (SF 1444)} Conformance Process: The contracting officer shall require that any class of service employee which is not listed herein and which is to be employed under the contract (i.e., the work to be performed is not performed by any classification listed in the wage determination), be classified by the contractor so as to provide a reasonable relationship (i.e., appropriate level of skill comparison) between such unlisted classifications and the classifications listed in the wage determination. Such conformed classes of employees shall be paid the monetary wages and furnished the fringe benefits as are determined. Such conforming process shall be initiated by the contractor prior to the performance of contract work by such unlisted class(es) of employees. The conformed classification, wage rate, and/or fringe benefits shall be retroactive to the commencement date of the contract. {See Section 4.6 (C)(vi)} When multiple wage determinations are included in a contract, a separate SF 1444 should be prepared for each wage determination to which a class(es) is to be conformed. The process for preparing a conformance request is as follows: 1) When preparing the bid, the contractor identifies the need for a conformed occupation(s) and computes a proposed rate(s). 2) After contract award, the contractor prepares a written report listing in order proposed classification title(s), a Federal grade equivalency (FGE) for each proposed classification(s), job description(s), and rationale for proposed wage rate(s), including information regarding the agreement or disagreement of the authorized representative of the employees involved, or where there is no authorized representative, the employees themselves. This report should be submitted to the contracting officer no later than 30 days after such unlisted class(es) of employees performs any contract work. 3) The contracting officer reviews the proposed action and promptly submits a report of the action, together with the agency's recommendations and pertinent information including the position of the contractor and the employees, to the Wage and Hour Division, Employment Standards Administration, U.S. Department of Labor, for review. (See section 4.6(b)(2) of Regulations 29 CFR Part 4). 4) Within 30 days of receipt, the Wage and Hour Division approves, modifies, or disapproves the action via transmittal to the agency contracting officer, or notifies the contracting officer that additional time will be required to process the request. 5) The contracting officer transmits the Wage and Hour decision to the contractor. 6) The contractor informs the affected employees. Information required by the Regulations must be submitted on SF 1444 or bond paper. When preparing a conformance request, the "Service Contract Act Directory of Occupations" (the Directory) should be used to compare job definitions to insure that duties requested are not performed by a classification already listed in the wage determination. Remember, it is not the job title, but the required tasks that determine whether a class is included in an established wage determination. Conformances may not be used to artificially split, combine, or subdivide classifications listed in the wage determination. Provisions and Clauses NOTE: These are Required Informal Solicitation provisions and clauses, additional ones may be added at award pertaining to the individual contract awarded. FAR 52.204-7, Systems for Award Management. FAR 52.212-1, Instructions to Offerors-Commercial. FAR 52.212-2, Evaluation-Commercial Items Evaluation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, lowest price of all item "all or none". FAR 52.212-3, Offerors Representation and Certifications Commercial Item or complete electronic annual representations and certifications via the System for Award Management (SAM). FAR 52.212-4, Contract Terms and Condition-Commercial Items. FAR 52.212-5, (DEV) Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Item are incorporated by reference, however, for paragraphs (b) and (c) the following clauses apply. FAR 52.222-21, Prohibition Of Segregated Facilities. FAR 52.222-26, Equal Opportunity. FAR 52.222-35, Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era. FAR 52.222-36, Affirmative Action for Workers With Disabilities. FAR 52.222-37, Employment Reports On Disabled Veterans And Veterans Of The Vietnam Era. FAR 52.222-41, Service Contract Act of 1965. FAR 52.222-44, Fair Labor Standards act and Service Contract Act-Price adjustment. FAR 52.222-54, Employment Eligibility Verification. FAR 52.228-5, Insurance-Work on a government Installation. FAR 52.232-33, Payment by Electronic Funds Transfer--System for Award Management. FAR 52.232-36, Payment by Third Party. FAR 52. 211-17, Delivery of Excess Quantities (for multiple quantities). FAR 52.219-6, Notice of Total Small Business Set-Aside (if applicable). FAR 52.219-28, Post Award Small Business Representation (if applicable). FAR 52.222-50, Combating Trafficking in Persons. FAR 52.225-13, Restrictions on Certain Foreign Purchases. FAR 52.253-1, Computer Generated Forms (when contractor is required to submit data). DFARS 252.211-7003, Item Identification and Valuation. DFARS 252.212-7000, Offeror Representations and Certifications - Commercial Items. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. DFARS 252.225-7000, Buy American Act (BAA) - Balance of Payments Program Certificate (when applicable). DFARS 252-225.7001, BAA - Balance of Payments Program (when applicable). DFARS 252.225-7002, Qualifying Country Sources as Subcontractors. DFARS 252.225-7012, Preference for Certain Domestic Commodities. DFARS 252.232-7003, Electronic Submission of Payment Requests. DFARS 252.243-7002, Request for Equitable Adjustment (when applicable). DFARS 252.246-7000, Material Inspection And Receiving Report. DFARS 252.247-7023, Transportation of Supplies by Sea, Alternate III. DFARS 252.215-7008, Only One Offer. DFARS 252.209-7993, Representation by Corporations Regarding an Unpaid Delinquent Tax Liability or a Felony Conviction under any Federal Law- Fiscal Year 2014 Appropriations. DFARS 252.232-7006, Wide Area Workflow Payment Instructions. DFARS 252.204-7012, Safeguarding Unclassified Controlled Technical Information. This announcement is the solicitation will result in a firm fixed-price contract.
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