MODIFICATION
V -- 2016 IHS National Combined Councils (NCC) Meeting - Solicitation 1
- Notice Date
- 4/12/2016
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Health and Human Services, Indian Health Service, Phoenix Area Office, 40 N Central Avenue, Phoenix, Arizona, 85004-4424
- ZIP Code
- 85004-4424
- Solicitation Number
- 16-247-SOL-00037
- Archive Date
- 5/5/2016
- Point of Contact
- Joshua L Pearlman, Phone: 6023645022
- E-Mail Address
-
joshua.pearlman@ihs.gov
(joshua.pearlman@ihs.gov)
- Small Business Set-Aside
- N/A
- Description
- Solicitation Package Indian Health Service (IHS) - Phoenix Area Office (PAO), 40 North Central Ave., Phoenix, Arizona 85004-4424 has a requirement for lodging, parking, and meeting space on June 20-23, 2016 for a location in San Diego, California. Proposed hotel location must be within 10 miles driving distance from the San Diego International Airport: San Diego International Airport 3225 N Harbor Dr San Diego, CA 92101 Proposed location must be within walking distance of local amenities and public transportation. The contractor must be able to provide all requirements specified for conference needs below. Rooms provided for lodging shall be private rooms with adequate toilet facilities. Audio/visual support for equipment setup will be required. The hotel must provide lodging rates within the Government per diem rate or lower for the area. Government travelers will be checking in on June 19, 2016 and checking out on June 24, 2016. IHS - PAO Acquisition Management reserves the right to conduct an on-site inspection of offered facilities. Each conference attendee will be responsible for calling the hotel and making their own reservations and securing the reservation on their own credit card. The hotel should provide a cutoff date by which the reservations must be made to avoid paying for rooms not reserved for the conference dates. Contractor shall release rooms at a date and time most advantageous to the Government. Contractor shall clearly state on what date the rooms will be released from the reservation block. To be eligible for award under this solicitation, the hotel facility shall be listed with its current status on the System for Award Management (www.sam.gov), be FEMA approved, be compliant with the requirements of the Hotel and Motel Fire Safety Act of 1990 (Public Law 101-391) (15 U.S.C 2201 et. seq) and is listed on the U.S. Fire Administration Hotel and Motel National Master List found at (www.usfa.fema.gov/hotel/search.cfm). Offers proposing facilities that are not listed will be rejected as technically unacceptable. In addition, the offeror's facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12010 et. seq.). Hotel must be able to accommodate any special requirements associated with the aforementioned acts. The facility must have a 3 Diamond AAA rating or better (according to the AAA Diamond Ratings System). The Government will only pay for actual rooms used. The Government is not responsible for long-distance phone calls, movie rentals, internet fees and room service charges. Additionally, potential contractors are notified that the Government shall not authorize or release payment for any food or beverage under this potential Contract or provided purchase order. Awarded contractor agrees to receive and store conference items one week prior to arrival. If the selected contractor must accommodate the lodging rooms at multiple hotels this must be identified in their proposal and coordinated with the Government before the conference date. All offers must either be accompanied by Representations and Certifications and the offeror must be currently registered in the System for Award Management (https://www.sam.gov) The preferred dates are June 20 - 23, 2016. Alternate dates for consideration are June 27 - June 30, 2016. If offeror is proposing the alternate set of dates then that must be clearly stated in all proposal paperwork that the alternate dates have been proposed. CLIN 0001 Sunday June 19, 2016 $ Maximum 300 lodging rooms for night of 06/19/2016, non-smoking, one king bed, two double beds, or two queen beds. CLIN 0002 Monday June 20, 2016 $ 1:00 pm to 6:00 pm General Session Room to accommodate 300 attendees. Theater style seating or suitable alternative at discretion of Government. CLIN 0003 Monday June 20, 2016 $ 7:00 am to 5:00 pm Four (4) Registration Tables - Outside General Session Room 2 Chairs per table, Waste basket, phone for complimentary for local calls Event Signage (Indian Health Service (IHS) National Combined Councils Meeting) CLIN 0004 Monday June 20, 2016 $ 11:00 am to 7:00 pm One (1) Conference Committee Board / Storage Room - Boardroom style seating for 15 to be strategically located near the general session room. Wi-Fi to be included and available. CLIN 0005 Monday June 20, 2016 $ • Audio Visual Requirement in the General Session Room to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o Head Table (on riser), four chairs o Two (2) standard wired microphones on stands for placement in seating area for question and answers by audience o Two (2) 10' x 10' AV Screens o Two (2) video projectors with computer interface. Projectors on stand with draping. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup at podium and attached to house audio. o Ethernet internet access to podium on riser for presenters o Conference line with polycom phone, upon request o On-site technician to support and operate AV equipment during conference CLIN 0006 Monday June 20, 2016 $ Maximum 300 lodging rooms for night of 06/20/2016, non-smoking, one king bed, two double beds, or two queen beds. CLIN 0007 Tuesday June 21, 2016 $ 8:00 am to 2:00 pm General Session Room to accommodate 300 attendees. Theater style seating or suitable alternative at discretion of Government. CLIN 0008 Tuesday June 21, 2016 $ 7:00 am to 8:00 pm One (1) Conference Committee Board / Storage Room - Boardroom style seating for 15 to be strategically located near the general session room. Wi-Fi to be included and available. CLIN 0009 Tuesday June 21, 2016 $ 10:30 am to 6:00 pm Six (6) Breakout Rooms. Open square seating or suitable alternative at discretion of Government to accommodate 50 attendees each. CLIN 0010 Tuesday June 21, 2016 $ • Audio Visual Requirement in the General Session Room to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o Head Table (on riser), four chairs o Two (2) standard wired microphones on stands for placement in seating area for question and answers by audience o Two (2) 10' x 10' AV Screens o Two (2) video projectors with computer interface. Projectors on stand with draping. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup at podium and attached to house audio. o Ethernet internet access to podium on riser for presenters o Conference line with polycom phone, upon request On-site technician to support and operate AV equipment during conference CLIN 0011 Tuesday June 21, 2016 $ • Audio Visual Requirement in the Breakout Session Rooms to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o One (1) 8' x 8' AV Screen o One (1) video projector with computer interface. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup and attached to house audio. o Ethernet internet access available On-site technician to support and operate AV equipment during conference CLIN 0012 Tuesday June 21, 2016 $ Maximum 300 lodging rooms for night of 06/21/2016, non-smoking, one king bed, two double beds, or two queen beds. CLIN 0013 Wednesday June 22, 2016 $ 8:00 am to 2:00 pm General Session Room to accommodate 300 attendees. Theater style seating or suitable alternative at discretion of Government. CLIN 0014 Wednesday June 22, 2016 $ 10:30 am to 3:45 pm Six (6) Breakout Rooms. Open square seating or suitable alternative at discretion of Government to accommodate 50 attendees each. CLIN 0015 Wednesday June 22, 2016 $ 4:00 pm to 6:00 pm Nine (9) Breakout Rooms. Hollow square seating or suitable alternative at discretion of Government to accommodate 40 attendees each. CLIN 0016 Wednesday June 22, 2016 $ • Audio Visual Requirement in the General Session Room to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o Head Table (on riser), four chairs o Two (2) standard wired microphones on stands for placement in seating area for question and answers by audience o Two (2) 10' x 10' AV Screens o Two (2) video projectors with computer interface. Projectors on stand with draping. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup at podium and attached to house audio. o Ethernet internet access to podium on riser for presenters o Conference line with polycom phone, upon request On-site technician to support and operate AV equipment during conference CLIN 0017 Wednesday June 22, 2016 $ • Audio Visual Requirement in the Breakout Session Rooms (Morning) to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o One (1) 8' x 8' AV Screen o One (1) video projector with computer interface. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup and attached to house audio. o Ethernet internet access available On-site technician to support and operate AV equipment during conference CLIN 0018 Wednesday June 22, 2016 $ • Audio Visual Requirement in the Breakout Session Rooms (Afternoon; 4:00pm to 6:00pm) to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o One (1) 8' x 8' AV Screen o One (1) video projector with computer interface. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup and attached to house audio. o Three (3) additional power strips to accommodate participants in hollow square o Conference line w/ polycom phone (upon request) o Ethernet internet access available On-site technician to support and operate AV equipment during conference CLIN 0019 Wednesday June 22, 2016 $ Maximum 300 lodging rooms for night of 06/22/2016, non-smoking, one king bed, two double beds, or two queen beds. CLIN 0020 Thursday June 23, 2016 $ 2:00 pm to 4:00 pm General Session Room to accommodate 300 attendees. Theater style seating or suitable alternative at discretion of Government. CLIN 0021 Thursday June 23, 2016 $ 8:00 am to 2:00 pm Nine (9) Breakout Rooms. Hollow square seating or suitable alternative at discretion of Government to accommodate 40 attendees each. CLIN 0022 Thursday June 23, 2016 $ • Audio Visual Requirement in the General Session Room to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o Head Table (on riser), four chairs o Two (2) standard wired microphones on stands for placement in seating area for question and answers by audience o Two (2) 10' x 10' AV Screens o Two (2) video projectors with computer interface. Projectors on stand with draping. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup at podium and attached to house audio. o Ethernet internet access to podium on riser for presenters o Conference line with polycom phone, upon request On-site technician to support and operate AV equipment during conference CLIN 0023 Thursday June 23, 2016 $ • Audio Visual Requirement in the Breakout Session Rooms to include: o One (1) podium with microphone o One (1) small AV table at front of room o Power strip and outlet availability near podium o One (1) 8' x 8' AV Screen o One (1) video projector with computer interface. o One (1) Windows based PC with CD/DVD, Internet and USB data capabilities. PC to be setup and attached to house audio. o Three (3) additional power strips to accommodate participants in hollow square o Conference line w/ polycom phone (upon request) o Ethernet internet access available On-site technician to support and operate AV equipment during conference CLIN 0024 Thursday June 23, 2016 $ Maximum 300 lodging rooms for night of 06/23/2016, non-smoking, one king bed, two double beds, or two queen beds.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/IHS/IHS-PHOENIX/16-247-SOL-00037/listing.html)
- Place of Performance
- Address: San Diego, California, United States
- Record
- SN04081751-W 20160414/160413000818-f24ed7f6a26783e35c79381bc77b2c42 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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