Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF APRIL 20, 2016 FBO #5262
DOCUMENT

J -- 598-16-2-8723-1102 STERIS STERILIZATION UNIT MAINTENANCE - Attachment

Notice Date

4/18/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;NCO 16;Central Arkansas Veterans HCS;2200 Fort Roots Drive, Bldg 41, Room 200;North Little Rock AR 72114 1706
 

Solicitation Number

VA25616R0598
 

Response Due

5/2/2016
 

Archive Date

7/1/2016
 

Point of Contact

Duane Bell
 

Small Business Set-Aside

N/A
 

Description

PLEASE READ THE ENTIRE SOLICITATION: Offerors must complete and return all information as designated in 52.212-1, INSTRUCTIONS TO OFFERORS. Also comply with VHA Directives 6500.6, 6550 and MDs2 (attached) of the solicitation. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will NOT be issued. The simplified acquisition procedures of FAR Part 13 will be used in conjunction with commercial items procedures of FAR Part 12. Solicitation #RFQ VA256-16-R-0598 The solicitation number VA256-16-R-0598 is being issued as a Request for Proposal (RFP). This procurement request is for a "Maintenance Contract for the Steris Sterilization units". This procurement is solicited as "Unrestricted". The North American Industry Classification System (NAICS) code for this procurement is 811219; the business size standard is $20.5 million. The DUNS Number, the Small Business determination and tax identification numbers shall be submitted with quotes. Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-85 effective April 6, 2016. All 'questions' pertaining to this solicitation must be submitted by 11:00AM Central Time, Friday, April 22, 2016. Send all questions electronically to duane.bell@va.gov Only electronic offers will be accepted. Offers must be submitted to duane.bell@va.gov NO LATER THAN: Monday, May 2, 2016, by 11:00 AM Central Time. NOTE - File size shall not be larger than 3GB. INSTRUCTIONS TO OFFERORS This solicitation is advertised as a LPTA. An offer shall be considered complete if it includes the technical capability, price quote and the required documentation in accordance with Instructions to Offerors reference 52.212-3. Offers that fail to furnish the required documentation may be excluded from consideration. As a minimum, offers must include- 1.A Technical Description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation's Scope of Work. This may include certified/trained personnel, materials, equipment and other services including lodging, travel and meals necessary to perform periodic inspections and maintenance on the CAVHS Steris Sterilization units. Complete 'Technical Capability' will be considered and evaluated. 2.The contractor for this work is required to provide Steris licensed and or certified personnel to perform the maintenance of this equipment. 3.Offerors MUST return provision 52.212-3 with their proposal. Offerors may either (1) complete all relevant portions of the provision or (2) complete paragraph (b) of the provision, and indicate that it has completed official Representations and Certifications (Reps and Certs) online at https://SAM.gov 4.Offerors must submit three examples of past work experience involving the maintenance and repair of Steris manufactured equipment. 5.If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. 6.Provide your Name and Contact Information: i.e. - Phone number, Fax number and email address. 7.Mailing Address or the Remit to address if different than the mailing address. 8.Submit acknowledgments to all Solicitation Amendments. 9.Include the time specified in the solicitation for receipt of offers; 10.Include the Solicitation Number 11.NAICS Code 12.DUNS number. 13.Small Business Determination (if applicable). 14.Tax Identification Number (TIN). EVALUATION FACTORS: a.Technical Capability Statement - NOTE: Maintenance Personnel must be licensed and/or authorized by the Steris Corporation to perform Maintenance services or repairs of Steris Manufactured equipment. b.Experience c.Past Performance (3 samples) d.Price (quote) Additionally: "Technical Capability will outweigh Past Performance, Price and experience "Past Performance will outweigh Price and Experience "Experience will outweigh Price "Price is the final and defining consideration Central Arkansas Veterans Healthcare System Statement of Work (SOW) A. GENERAL GUIDANCE 1. Title of Project: Maintenance Contract for the Steris Sterilization units (Ethylene Oxide (EtO) gas sterilizer 1 each and Reliance Synergy washer/disinfector 3 each) located at the Central Arkansas Veterans Healthcare System (CAVHS) in Little Rock and North Little Rock, AR. 2. Scope of Work: The contractor shall furnish certified/trained personnel, materials, equipment and services including lodging, travel and meals necessary to perform periodic inspections and maintenance on the CAVHS Steris Sterilization units mentioned above in paragraph 1, to include calibrating, adjusting, and replacement of worn or defective parts, and troubleshooting. All equipment servicing and repair shall be performed in accordance with the manufactures guidelines and will be done in accordance with industry standard practices. The contractor shall provide documentation of completed periodic inspections within 24-hours of inspection completion date. All necessary documentation both electronically and manually that meet regulatory guidelines (Joint Commission) must be made available 24/7. The contractor shall provide on-site service Monday through Friday between 8:00am - 5:00pm (except for Federal Holidays) and within 24-hours of a service call being placed. The service call center must be available to be contacted 24/7 (including weekends) and be able to speak with a live person in the event of after hour instances and equipment downtime. The Contractor shall provide all parts and labor for service calls. The Contractor shall perform recall alert repairs within 48-hours of notification and provide same-day emergency service for the Steris Sterilization units if the need is required. All parts required to repair the Steris Sterilization units must be OEM genuine replacement parts, no after-market parts will be accepted. Maintenance and/or repairs performed and not covered under this contract must be pre-approved by the Contracting Officer (CO). Failure to obtain prior authorization will result in non-payment of charges incurred. The contract employees must be factory trained and certified to perform maintenance and inspections on the Steris Sterilization units mentioned above in paragraph 1 owned by CAVHS. Due to the critical nature of these units and their functions, the contractor must submit adequate documentation that the contract employees are factory trained and certified. In addition, since CAVHS only have 4 each of these life-threatening units it is highly recommended that the contractor is able to support remote access for troubleshooting situations and assist the Engineering technicians in urgent circumstances. Lastly, when the units in question from paragraph 1 above require software updates or updated parts based on technological progress, the contractor shall provide them with no additional cost to CAVHS. 3. Background: The purpose of this contract is to provide maintenance and repairs on the Steris Sterilization units listed below and owned by CAVHS. The Contractor shall provide all parts, labor, materials, travel and supervision necessary to perform periodic inspections, maintenance, and emergency service to maintain the government-owned Steris Sterilization units in good operating condition. Description & ModelSerial NumberLocation Ethylene Oxide (EtO) / 3017032 46 0922CAVHS Little Rock (JLM) Reliance Synergy washer/disinfector 361 520 7005CAVHS Little Rock (JLM) Reliance Synergy washer/disinfector 362 660 9009CAVHS Little Rock (JLM) Reliance Synergy washer/disinfector 362 660 9008CAVHS North Little Rock 4. Performance Period: Base plus 4 year contract 5. Type of Contract: Firm Fixed Price. B. CONTRACT AWARD MEETING The contractor shall not commence performance of the tasks identified in this SOW until the Contracting Officer (CO) has conducted a post-award conference, or has advised the contractor that a post-award conference has been waived. C. GENERAL REQUIREMENTS 1. Contract employees must report to Engineering/Equipment Repair (Building 115) and sign-in upon arrival and sign-out upon departure. 2. Contractor shall provide comprehensive service which includes parts and labor to perform repairs and scheduled Preventative Maintenance (PM) in accordance with manufacturer's instructions. 3. Technical Support service for equipment for the term of the Agreement to include unlimited calls to the service hotline. Calls related to equipment under contract shall be given priority over non-contracted equipment. 4. All repair parts installed on the equipment must be manufactured by the equipment manufacturer or approved by the equipment manufacturer for use on the equipment. The use of non-OEM is not authorized. 5. Recall Alerts - the Contractor shall provide recall alert monitoring and notification service for the listed equipment and send the information to the COR. 6. The Contractor shall provide the following response times for routine and unscheduled service calls: Requests for routine service shall be responded to within (24) hours. Requests for technical telephone support shall be responded to within (2) hours; Requests for unscheduled repairs shall be responded to within (4) hours of initial phone contact and contractor must be on-site within (24) hours during normal working hours; and same-day service for emergency repairs. D. SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES TASK ONE: Provide contract employees who are factory trained and certified to maintain and repair the Steris Sterilization units owned by CAVHS. DELIVERABLE ONE: Provide factory trained and certified employees. TASK TWO: Maintain the CAVHS Steris Sterilization units as directed in the manufacturer's instructions. DELIVERABLE TWO: Maintain the Steris Sterilization units, to include cleaning, calibrating, adjusting, and replacement of worn or defective parts, and troubleshooting. TASK THREE: Perform services and respond to non-recurring maintenance requests and emergencies as defined in the SOW. DELIVERABLE THREE: Respond to requests for routine service within (24) hours. Requests for technical telephone support shall be responded to within (2) hours; Requests for unscheduled repairs shall be responded to within (4) hours of initial phone contact from CAVHS and contractor must be on-site within (24) hours during normal working hours; and same-day service for emergency repairs. E. EVALUATED ADDITIONAL FEATURES 1. Equipment must be maintained to meet the following performance standards: a. A Field Service Report (FSR) must be generated and a copy given to CAVHS Contracting Officer's Representative (COR) or designee after each episode of scheduled or emergency maintenance. It is preferred that this be provided electronically if possible. b. PM's shall be conducted to meet Manufacturer's requirements for inspecting, part replacement, part rebuilding, and verifying the proper calibration and settings of the listed equipment. c. PM frequency shall meet the Manufacturer's requirements. F. SCHEDULE FOR SERVICES/PRICING SCHEDULE 1. Hours of Operation: The contractor shall provide on-site service Monday through Friday between 8:00am - 4:00pm (except for Federal Holidays). Requests for routine service shall be responded to within (24) hours. Requests for technical telephone support shall be responded to within (2) hours; Requests for unscheduled repairs shall be responded to within (4) hours of initial phone contact from CAVHS and contractor must be on-site within (24) hours during normal working hours; and same-day service for emergency repairs. G. CHANGES TO THE STATEMENT OF WORK The CO is the only individual authorized to approve changes or modify any of the requirements under this contract. The Contractor shall communicate with the Contracting Officer's Representative (COR) on all matters pertaining to contract administration. The COR is designated to represent the CO in furnishing technical guidance and advice regarding the work being performed under this contract. The foregoing is not to be construed as authorization to interpret or furnish advice and information to the Contractor relative to the financial or legal aspects of the contract. Enforcement of these segments is vested in and is the responsibility of the CO. Only the CO is authorized to make commitments or issue changes affecting price, quantity or performance of this contract. In the event the Contractor effects any such change at the direction of any person other than the CO, the change shall be considered to have been made without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof. H. REPORTING REQUIREMENTS The Contractor shall provide the COR with the following complete and accurate reports: Type of ReportDue Completion of PM'sWithin 24-hours of PM's being completed Field Service ReportAfter maintenance completed I. TRAVEL N/A J. GOVERNMENT RESPONSIBILITIES 1. The government shall provide the contractor access to the equipment in a timely manner as to not cause any undue delay in servicing or repairing of the equipment. K. CONTRACTOR EXPERIENCE AND/OR REQUIREMENTS 1.Contract employees shall be factory trained and certified at maintaining and repairing Steris Sterilization units and its components of the type belonging to CAVHS. The CO or COR may request proof of this certification prior to authorizing contract employees to service the equipment. 2. Contractor employees shall have safety training, either on-the-job or classroom type training, in the electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S - Electrical, and the NFPA 70E - Standard for Electrical Safety in the Workplace. The CO or COR may request training certificates to validate training completion. If no training certificates are available the Contractor shall certify, in writing, that contract employees have met the requirements upon request by the CO or COR. 3. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. 4. Contractor shall supply contract employees with applicable maintenance and/or repair manuals. ------------END OF STATEMENT OF WORK------------- A.2 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449, block 18A.) 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: b. GOVERNMENT: Contracting Officer 00598 - Bailey M. Long Department of Veterans Affairs NCO16 Central Arkansas Veterans HCS 2200 Fort Roots Drive, Bldg 41, Room 200 North Little Rock AR 72114 1706 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X]52.232-34, Payment by Electronic Funds Transfer-Other Than System For Award Management, or 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly[X] 4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests. Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714 9971 ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NODATE A.3 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBERDESCRIPTION OF SUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001Base Year: Perform preventive maintenance on (2) each Reliance Synergy Washer/Disinfector. SN: 3615207005, SN: 3266609009. Contract Period: Base POP Begin: 05-20-2016 POP End: 05-19-2017 1.00JB____________________________________ 0002Base Year: Perform preventive maintenance on (1) each Synergy Washer/Disinfector. SN: 3626609008 Contract Period: Base POP Begin: 05-20-2016 POP End: 05-19-2017 1.00JB____________________________________ 0003Base year: Perform Preventive Maintenance on (1) each 100% EtO Gas Sterilizer. SN: 032460922. Contract Period: Base POP Begin: 05-20-2016 POP End: 05-19-2017 1.00JB____________________________________ 1001Option year 1- Perform preventative maintenance on (2) each Reliance Synergy Washer/Disinfector. SN: 3615207005, SN: 3266609009 Contract Period: Option 1 POP Begin: 05-20-2017 POP End: 05-19-2018 1.00JB____________________________________ 1002Option year 1: Perform preventive maintenance on (1) each Synergy Washer/Disinfector. SN: 3626609008 Contract Period: Option 1 POP Begin: 05-20-2017 POP End: 05-19-2018 1.00JB____________________________________ 1003Option year 1: Perform preventative maintenance on (1) each 100% EtO Gas Sterilizer Contract Period: Option 1 POP Begin: 05-20-2017 POP End: 05-19-2018 1.00JB____________________________________ 2001Option year 2: Perform preventive maintenance on (2) each Reliance Synergy Washer/Disinfector. SN: 3615207005, SN: 3266609009. Contract Period: Option 2 POP Begin: 05-20-2018 POP End: 05-19-2019 1.00JB____________________________________ 2002Option year 2: Perform preventive maintenance on (1) Synergy Washer/Disinfector. SN:3626609008 Contract Period: Option 2 POP Begin: 05-20-2018 POP End: 05-19-2019 1.00JB____________________________________ 2003Option year 2: Perform preventive maintenance on (1) each 100% EtO Gas Sterilizer. SN:032460922. Contract Period: Option 2 POP Begin: 05-20-2018 POP End: 05-19-2019 1.00JB____________________________________ 3001Option year 3: Perform preventive maintenance on (2) each Reliance Synergy Washer/Disinfector. SN: 3615207005, SN: 3266609009. Contract Period: Option 3 POP Begin: 05-20-2019 POP End: 05-19-2020 1.00JB____________________________________ 3002Option year 3: Perform preventive maintenance on (1) each Synergy Washer/Disinfector SN: 3626609008. Contract Period: Option 3 POP Begin: 05-20-2019 POP End: 05-19-2020 1.00JB____________________________________ 3003Option year 3: Perform preventive maintenance on (1) each 100% EtO Gas Sterilizer. SN: 032460922. Contract Period: Option 3 POP Begin: 05-20-2019 POP End: 05-19-2020 1.00JB____________________________________ 4001Option year 4: Perform preventive maintenance on (2) each Reliance Synergy Washer/Disinfector. SN: 3615207005, SN: 3266609009. Contract Period: Option 4 POP Begin: 05-20-2020 POP End: 05-19-2021 1.00JB____________________________________ 4002Option year 4: Perform preventive maintenance on (1) each Synergy Washer/Disinfector SN: 3626609008. Contract Period: Option 4 POP Begin: 05-20-2020 POP End: 05-19-2021 1.00JB____________________________________ 4003Option year 4: Perform preventive maintenance on (1) each 100% EtO Gas sterilizer. SN: 032460922. Contract Period: Option 4 POP Begin: 05-20-2020 POP End: 05-19-2021 1.00JB____________________________________ GRAND TOTAL__________________ A.4 DELIVERY SCHEDULE ITEM NUMBERQUANTITYDELIVERY DATE 00011.00 00021.00 00031.00 10011.00 10021.00 10031.00 20011.00 20021.00 20031.00 30011.00 30021.00 30031.00 40011.00 40021.00 40031.00 SECTION C - CONTRACT CLAUSES C.3 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS-COMMERCIAL ITEMS (FEB 2016) (a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: (1) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015). (2) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). (3) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (OCT 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note). [X] (8) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (OCT 2015) (31 U.S.C. 6101 note). [X] (12)(i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). [X] (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C 632(a)(2)). [X] (25) 52.222-3, Convict Labor (June 2003) (E.O. 11755). [X] (27) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (28) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). [X] (29) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). [X] (30) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). [X] (31) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). [X] (33)(i) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). [X] (40) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) [X] (41) 52.225-1, Buy American-Supplies (MAY 2014) (41 U.S.C. chapter 83). [X] (44) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [X] (50) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). [X] (51) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items: [X] (2) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). [X] (3) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). Employee ClassMonetary Wage-Fringe Benefits [X] (4) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (8) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658). (d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records-Negotiation. (1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor's directly pertinent records involving transactions related to this contract. (2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved. (3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law. (e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause- (i) 52.203-13, Contractor Code of Business Ethics and Conduct (OCT 2015) (41 U.S.C. 3509). (ii) 52.219-8, Utilization of Small Business Concerns (OCT 2014) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $700,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities. (iii) 52.222-17, Nondisplacement of Qualified Workers (MAY 2014) (E.O. 13495). Flow down required in accordance with paragraph (l) of FAR clause 52.222-17. (iv) 52.222-21, Prohibition of Segregated Facilities (APR 2015). (v) 52.222-26, Equal Opportunity (APR 2015) (E.O. 11246). (vi) 52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212). (vii) 52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793). (viii) 52.222-37, Employment Reports on Veterans (FEB 2016) (38 U.S.C. 4212). (ix) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40. (x) 52.222-41, Service Contract Labor Standards (MAY 2014) (41 U.S.C. chapter 67). (xi)(A) 52.222-50, Combating Trafficking in Persons (MAR 2015) (22 U.S.C. chapter 78 and E.O. 13627). (B) Alternate I (MAR 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627). (xii) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (MAY 2014) (41 U.S.C. chapter 67). (xiii) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (MAY 2014) (41 U.S.C. chapter 67). (xiv) 52.222-54, Employment Eligibility Verification (OCT 2015) (E. O. 12989). (xv) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015) (E.O. 13658). (xvi) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Jul 2013) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302 Note). (xvii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (MAY 2014) (42 U.S.C. 1792). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6. (xviii) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx. 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64. (2) While not required, the Contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations. (End of Clause) C.4 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days ; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed Base year plus four (4) additional years (base plus 4). (End of Clause) C.5 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Clause) C.6 VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of ARKANSAS. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) C.7 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2012) (a) Definitions. As used in this clause- (1) Contract financing payment has the meaning given in FAR 32.001. (2) Designated agency office has the meaning given in 5 CFR 1315.2(m). (3) Electronic form means an automated system transmitting information electronically according to the Accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests. (4) Invoice payment has the meaning given in FAR 32.001. (5) Payment request means any request for contract financing payment or invoice payment submitted by the contractor under this contract. (b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Government-wide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required. (c) Data transmission. A contractor must ensure that the data transmission method and format are through one of the following: (1) VA's Electronic Invoice Presentment and Payment System. (See Web site at http://www.fsc.va.gov/einvoice.asp.) (2) Any system that conforms to the X12 electronic data interchange (EDI) formats established by the Accredited Standards Center (ASC) and chartered by the American National Standards Institute (ANSI). The X12 EDI Web site (http://www.x12.org) includes additional information on EDI 810 and 811 formats. (d) Invoice requirements. Invoices shall comply with FAR 32.905. (e) Exceptions. If, based on one of the circumstances below, the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States Postal Service to the designated agency office. Submission of payment requests by mail may be required for: (1) Awards made to foreign vendors for work performed outside the United States; (2) Classified contracts or purchases when electronic submission and processing of payment requests could compromise the safeguarding of classified or privacy information; (3) Contracts awarded by contracting officers in the conduct of emergency operations, such as responses to national emergencies; (4) Solicitations or contracts in which the designated agency office is a VA entity other than the VA Financial Services Center in Austin, Texas; or (5) Solicitations or contracts in which the VA designated agency office does not have electronic invoicing capability as described above. (End of Clause) SECTION D - CONTRACT PROVISIONS: D.1 52.212-2 EVALUATION-COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) D.2 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (FEB 2016) ALTERNATE I (OCT 2014) The offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (q) of this provision. (b)(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the SAM website. (2) The offeror has completed the annual representations and certifications electronically via the SAM website access through http://www.acquisition.gov. After reviewing the SAM database information, the offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs. (End of Provision) D.3 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (JAN 2008) The supplies or equipment required by this invitation for bid or request for proposal must conform to the standards of the and as to. The successful bidder or offeror will be required to submit proof that the item(s) he/she furnishes conforms to this requirement. This proof may be in the form of a label or seal affixed to the equipment or supplies, warranting that they have been tested in accordance with and conform to the specified standards. Proof may also be furnished in the form of a certificate from one of the above listed organizations certifying that the item(s) furnished have been tested in accordance with and conform to the specified standards. (End of Provision) D.4 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED BY REFERENCE (JAN 2008) The following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer. [Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.] (End of Provision) D.5 VAAR 852.273-74 AWARD WITHOUT EXCHANGES (JAN 2003) The Government intends to evaluate proposals and award a contract without exchanges with offerors. Therefore, each initial offer should contain the offeror's best terms from a cost or price and technical standpoint. However, the Government reserves the right to conduct exchanges if later determined by the contracting officer to be necessary. (End of Provision) D.6 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/ (End of Provision) FAR NumberTitleDate 52.204-9PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNELJAN 2011 52.217-8OPTION TO EXTEND SERVICESNOV 1999 52.237-3CONTINUITY OF SERVICESJAN 1991
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VACAHCS598/VACAHCS598/VA25616R0598/listing.html)
 

Document(s)

Attachment
 

File Name: VA256-16-R-0598 VA256-16-R-0598_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2678699&FileName=VA256-16-R-0598-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2678699&FileName=VA256-16-R-0598-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: VISN 16 Network Contracting Activity;2200 Fort Roots Drive;Bldg. 41, Room 219;North Little Rock, Arkansas

Zip Code: 72114-1709
 

Record

SN04087648-W 20160420/160418234815-85d69491d615abe7681db35369cc9c61 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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