Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 20, 2016 FBO #5292
DOCUMENT

J -- NTX Sterilizer Maintenance - Attachment

Notice Date

5/18/2016
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;North Texas Veterans Health Care Center;VISN 17 Network Contracting Activity;4500 S. Lancaster Road;Dallas TX 75216
 

ZIP Code

75216
 

Solicitation Number

VA25716Q1106
 

Response Due

5/27/2016
 

Archive Date

7/26/2016
 

Point of Contact

DANISE BURT
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisitions Regulation (FAR) format in Subpart 12.6., as supplemented with additional information included in this notice. This announcement constitutes the only solicitation proposal are being requested and a written solicitation will not be issued. This requirement is being issued in conjunction with FAR part 12 Simplified Acquisition Procedures and FAR 13.5 Simplified Procedured for Certain Commercial Items. The solicitation number is VA257-16-Q-1106. This solicitation is issued as a Request for Quote (RFQ). It is the offeror's responsibility to monitor FedBizOpps.Gov for the release of any information related to the acquisition, e.g. questions and answers, amendments, award notice, etc. All responsible sources may submit an offer, which if timely received, shall be considered. The offer must reference the solicitation number VA257-16-Q-1106 THE OFFER ARE DUE BY EMAIL ONLY, to the point of contact listed below on or before May 27, 2016 at 9:00 am central time. Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions Please confirm that your company is OEM or authorized OEM distributor Point of Contact: Danise Burt 972-708-0814 Danised.burt@va.gov The Department of Veteran Affairs VISN 17, in accordance with FAR 6.203.1 (only one responsible source and no other supplies or services wills satisfy agency requirements) intend to solicit and negotiate on a sole source basis with Steris Corporation for Preventative maintenance for attached scope of work. NAICS 811219 applies. The contractors shall provide a preventative maintenance agreement for sterilizer and the listed of equipment attached located at the Dallas Texas, VA Medical Center for the period June 1, 2016 through September 30, 2016 with two (2) one (1) Year option Periods. The government believes that only one (1) responsible source can provide the supplies/services that will satisfy all of the agency requirements. A determination not to compete is solely within the discretion of the Government, Any response to this notice must show clear and convincing evidence that competition would be advantageous to the Government, The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-85 dated December 4, 2015. The associated North American Industry Classification System (NAICS) code is 811219-Other Electronic and Precision Equipment Repair and Maintenance; Small Business Sixe Standard is 500 employees/ This RFQ is issued as full and open competition. STATEMENT OF WORK DESCRIPTION/SPECIFICATIONS/WORK STATEMENT- STERIS Sterilizers 1.Scope of Work: The contractor shall provide all labor, supervision and all other resources required to perform annual preventive maintenance (PM) procedures during the contract year as arranged with the COR. Preventive maintenance procedures shall be in accordance with the published preventive maintenance manuals for the equipment listed in the schedule. The Contractor shall utilize the Original Equipment Manufacturer's established procedures and checklists, (or Contractor-supplied equivalent satisfactory to the COR). A Field Service Report shall be supplied to the COR at the completion of each preventive maintenance procedure. Preventive maintenance procedures shall include, but are not limited to, the following: a.Cleaning of equipment (not housekeeping). b.Completing Original Equipment Manufacturer field service updates for operational and reliability engineering change notices. c.Aligning, calibrating and lubricating the equipment. d.Performing remedial maintenance of non-emergent nature. e.Testing and replacing faulty and worn parts. f.Inspecting/replacing electrical wiring and cables for wear and fraying. g.Inspecting all mechanical components including, but not limited to, cables and mounting hardware, chains, belts, bearings and tracks, interlocks, clutches, and motors for mechanical integrity, safety, and performance to Original Equipment Manufacturer specifications. h.Returning the equipment to operating condition defined in the Original Equipment Manufacturer specifications. i.Replacing any Original Equipment Manufacturer labels, decals, and/or warning tags that are not legible. j.Providing documentation of services performed. 2.BACKGROUND: The sterilizers are used for sterilizing instruments and equipment for clinical use. 3.SCHEDULED MAINTENANCE PROCEDURES: Contractor must provide Engineering Service with a written description of the procedures to be performed on each equipment item. The description must be provided in sufficient detail so as to be acceptable to the field inspectors of The Joint Commission. This shall be provided within 30 days of award of contract. a.All equipment covered under this contract will receive preventative maintenance in accordance with manufacturer's specifications. b.All scheduled preventive maintenance performed, shall be accompanied by a technician's work-order, describing in detail, all work that has been done, including parts used, and P/N's (part numbers). 4.PERIOD OF PERFORMANCE: Period of performance shall be from June 1, 2016 through September 30, 2016 plus two (2) option years. 5.SCHEDULING ARRANGEMENTS: Vendor will provide technical telephone support, 24 hours a day, seven days a week. Except by special alternative arrangement, scheduled maintenance will be provided only during Contractor's normal working hours (8:00 a.m. to 5:00 p.m., Monday thru Friday, (excluding holidays) local site time. The Contractor must provide the COTR with a statement describing an acceptable arrangement for notifying the VANTHCS when equipment should be made available for servicing. This shall be provided within 30 days of contract award. 6.REPAIR SERVICES: This arrangement will include unlimited emergency repair and call-back repair services. The contractor will provide on-site, Monday through Friday, 8:00am to 5:00pm, (excluding holidays) emergency repair service for urgently needed equipment. This will include all necessary parts, labor, travel and materials to maintain and repair all equipment included in on the contract. The Contractor will provide a commercial and toll-free telephone number for standard and/or emergency assistance, twenty-four (24) hours a day, seven (7) days a week. Contractor will repair all listed equipment with manufacturer's recommended parts and services. The contractor may elect to either repair or replace failed components of all Steris Corp. equipment. The contractor shall initiate corrective maintenance when equipment defects are discovered as a result of performing preventive maintenance. Upon receiving a trouble-call from the VANTHCS, the contractor shall make a return telephone call within one hour after notification by customer. Provide onsite support within 24 hours of notification by customer, if the service issue cannot be resolved remotely. Vendor will provide next-day parts delivery. a.The contractor will restore the equipment to FULL PERFORMANCE within twenty-four (24) hours of the original call. "FULL PERFORMANCE" means that all defective parts have been replaced with parts equivalent to or better than the original manufacturer's parts and that the instrument meets or exceeds the manufacturer's original performance specifications. It is acceptable to provide loaner equipment for equipment that cannot be repaired within this time frame. b.If at any time during the performance of this contract, the service or material is not covered under this contract and is therefore chargeable, the Contractor shall acquire approval from the Contracting Officer and Contracting Officer's Technical Representative (COTR), and should withhold further performance of service pending approval. Under normal circumstances, a purchase order would have to be issued for such charges. The Contractor shall contact Engineering Service to initiate the process to issue a purchase order. 7.Evaluation Criteria: Technical expertise - 40% Past performance - 40% Cost - 20% 8.DOCUMENTATION: Contractor will provide the Engineering COR with individual written reports which describe the maintenance and repair service performed on the equipment in sufficient detail so as to be acceptable by field inspectors of The Joint Commission. This shall include a list of all parts replaced, all service performed as well as a statement that the equipment is operating per manufacturer's specifications after repair. The service report will be signed by the Contractor's service technician and by a designated VANTHCS personnel. A copy will be given to the VANTHCS for their internal records. a.Prior to award, bidder must have a facility to include personnel, test equipment, parts inventory, STEMS CORP. training certificates, licenses and technical documentation available for inspection by VA Medical Center personnel and be able to show written evidence to technical qualifications of personnel, test equipment (and calibration documentation) licenses and availability of parts. Parts availability must be written documentation from either the equipment manufacturer or authorized parts supplier. In either case, bidder must be able to show the availability of parts to him/her within 24 hours after initial call. For contracts for maintenance and repair services from other than the original manufacturer or a designated representative, the Contractor will be fully responsible for obtaining all technical documentation necessary to fulfill contractual obligations. b.The Contractor warrants that the services to be performed under this contract will be performed in a good workmanship manner and shall conform to the standards of the industry. This warranty is given expressly and in place of all other warranties, expressed or implied, statutory or otherwise, and is the only warranty given by the Contractor. c.Warranty items that expire during the contract period will be added to the contract as appropriate. 9.NEGLIGENCE CLAUSE: When services and parts are required as a result of accident, abuse, misuse or negligence by other than the Contractor or his representative, and are not included as a part of PM inspection or service calls, such needs will be reported to the Contracting Officer's Representative along with estimates of charges. The Contracting Officer and Representative will evaluate these needs and authorize appropriate action. The parts will be installed under the terms of the contact and each invoice is to include a legible itemized list of labor charges and parts costs. The government will incur no charges for service and parts including glassware due to accident, abuse, misuse or negligence by the contractor or his representative. 10.FAILURE TO RESTORE THE FULL PERFOMANCE: For failure to restore equipment to full performance within forty-eight (48) hours of original service call, a deduction of one month's rate will be taken. This penalty will be waived under unusual or extraordinary circumstances at the decision of the VA. 11. END OF CONTRACT: Contractor guarantees that all equipment covered in this contract shall meet or exceed manufacturer's performance specifications at the contract expiration date. At the end of the contract term and within the two weeks following the award to the new Contractor, there will be a final inspection of all equipment at which the Contractor, the new Contractor and the Contracting Officer's Representative will be present. Any deficiencies noted will be the responsibility of the previous Contractor and shall be corrected by the terms of this contract. 12.Information Systems Officer, Information Protection: The contractor will not have access to VA Desktop computers nor will they have access to online resources belonging to the government while conducting services. The COR and the Contractor will assure that- a.No other information except what is in this contract will be shared with the contractor in any follow up communication. b.None of the information in this contract includes Protected Health Information (PHI) or Individually Identifiable Information (III). 12.Privacy Officer: The contractor will not have access to Patient Health Information (PHI) nor will they have the capability of accessing patient information during the services provided to the VA. 13.Records Management: a.Citations to pertinent laws, codes and regulations such as 4 U.S.C. Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. b.Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in public interest. c.Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government 'IT' equipment and/or Government records. d.Contractor shall not retain, use, sell or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. e.Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS10-1. f.The Government Agency owns the rights to all data/records produced as part of this contract. g.The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation crated as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. h.Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [drat, final, etc.]. i.No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. j.Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Post -warranty service agreement (Preventative maintenance and corrective repairs) shall, at a minimum include the following; -Minimum of one (1) planned preventative maintenance visit per contract period -Unlimited phone and email support during the contract normal operating hours. -Preventative maintenance shall include all labor, travel, and parts (except consumables); parts (except consumables); parts (except consumables): provide service response time in quote. -Pricing shall be inclusive of all labor, travel, replacement parts components, subassemblies, etc -Performance by formally trained and certified technicians/engineers, following Original Equipment Manufacturer (OEM) specifications, manual, and service bulletins, using the OEM replacement parts, components, subassemblies, etc. -Access by the VHA the Contract Representative (COR) and system operator personnel to the manufacturer's call center for technical assistant which is staffed by senior engineers to provide a high level of expertise for troubleshooting the instruments. -System software and firm ware updates required for reliability improvement and correction of any defects; Service Record and Reports: The contractors shall, commensurate with the completion of each service call or preventative maintenance visit, provide the end-user of the equipment and the contractor officer with a copy of the field service report/ticket identifying the equipment name, manufacturer, model number and serial number of the equipment being serviced. Repaired and detailing the reason for the service call, a detailed description of the work performed, the test instruments or other equipment used to affect the repair of otherwise perform the service the names(s) and the contact information of the technician who performed the repair/service, and for information purpose, the on-site hours expended and parts/component replaced. Period of performance: FOB Point Destination. All items shall include shipping, handling, in-side delivery, installation and training to the destination herein. Delivery/installation date is with 60 calendars days after receipt of order. Point of delivery for this requirement will be the Department of Veteran Affairs, North Dallas VA Healthcare System, Research Department, 4500 S Lancaster Road, Dallas Texas 75216. Warranty and preventative maintenance and repairs visits shall not be schedule during Federal Holidays or Federal Closures as determined by Executive Orders or WWW.OPM.GOV. Federal holidays are as follows. New Year's Day Martin Luther King Jr Washington's Birthday Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day Solicitation provision: Contract Type: Commercial Item-Firm Fixed Price FAR Provision 52.252-1 Provision Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquistion.gov/far https://www.dhhs.gov/asfr/ogapa/acquistionpolicies.html The provision as FAR 52.212-1 Instruction to Offers-Commercial Items (OCT2015) applies to this solicitation. The following addenda have been added to the provision: Addendum Paragraph (b) Technical acceptability: will be determined by review of information submitted by the offeror which must provide sufficient technical information necessary for the Government to conclusively determine that the offered items, components, and services meet or exceed the technical l requirement identified above. Offerors shall specifically address the performance specification and support same with submitted technical specification, descriptive material, literature, brochures scientific publication where propose solution has been used for same or similar purpose, and other information which demonstrates the capability of the offered solution at meeting or exceeding the state needs of the VHA. Prices: provide detailed price quotes for each items/component proposed to meet the schedule pf items. Include the firm's DUNS number with quote. The post-warranty maintenance periods will not be funded at the time of equipment purchase, if exercised, funding will be obligate individually for additional years required. The government is not responsible for locating or securing any information, which is not identified in the proposal however the Government reserves the right to obtain information for use the in the evaluation from any and all sources including sources outside the Government. A.Service Contract Act Exemption This solicitation is being issued under the premise that the contractor will certify that the post warranty maintence/repair service are exempt from the Service Contract Act then Clause 52.222-51 will flow per usual from this solicitation to the resulting order. Offeror shall complete the certification as applicable in the provision at FAR provision 52.212-3(k) or FAR 52.222-48 (see below) for the application of the Service Contract Act (SCA). The offeror must certify that the maintenance 'service it will propose to fulfil this requirement is exempt from the Service Act per condition set forth in FAR 22.1003-4 ©. If the positive certification is provided the FAR Clause at 52.222-41, 52.222-46 and 52.222-43 shall be incorporated and the applicable SCA wage determinations at the delivery; location shall become part in any resultant contract Wage Determination NO: 2005-2035, Rev 17, dated 07/08/2016 which can be found at: http://www.wdol.gov/wdol/scafiles/std/05-2035.txt?v=17. 52.222-48 -- Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment -- Certification. As prescribed in 22.1006(e)(1), insert the following provision: Exemption From Application Of The Service Contract Labor Standards to Contracts for Maintenance, Calibration, Or Repair Of Certain Equipment -- Certification (May 2014) (a) The offeror shall check the following certification: CERTIFICATION The offeror [ ] does [ ] does not certify that- (1) The items of equipment to be serviced under this contract are used regularly for other than Government purposes, and are sold or traded by the offeror (or subcontractor in the case of an exempt subcontractor) in substantial quantities to the general public in the course of normal business operations; (2) The services will be furnished at prices which are, or are based on, established catalog or market prices for the maintenance, calibration, or repair of equipment. (i) An "established catalog price" is a price included in a catalog, price list, schedule, or other form that is regularly maintained by the manufacturer or the offeror, is either published or otherwise available for inspection by customers, and states prices at which sales currently, or were last, made to a significant number of buyers constituting the general public. (ii) An "established market price" is a current price, established in the usual course of trade between buyers and sellers free to bargain, which can be substantiated from sources independent of the manufacturer or offeror; and (3) The compensation (wage and fringe benefits) plan for all service employees performing work under the contract are the same as that used for these employees and equivalent employees servicing the same equipment of commercial customers. (b) Certification by the offeror as to its compliance with respect to the contract also constitutes its certification as to compliance by its subcontractor if it subcontracts out the exempt services. If the offeror certifies to the conditions in paragraph (a) of this provision, and the Contracting Officer determines in accordance with FAR 22.1003-4(c)(3) that the Service Contract Labor Standards statute- (1) Will not apply to this offeror, then the Service Contract Labor Standards clause in this solicitation will not be included in any resultant contract to this offeror; or (2) Will apply to this offeror, then the clause at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, in this solicitation will not be included in any resultant contract awarded to this offeror, and the offeror may be provided an opportunity to submit a new offer on that basis. (c) If the offeror does not certify to the conditions in paragraph (a) of this provision- (1) The clause in this solicitation at 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements, will not be included in any resultant contract awarded to this offeror; and (2) The offeror shall notify the Contracting Officer as soon as possible, if the Contracting Officer did not attach a Service Contract Labor Standards wage determination to the solicitation. (d) The Contracting Officer may not make an award to the offeror, if the offeror fails to execute the certification in paragraph (a) of this provision or to contact the Contracting Officer as required in paragraph (c) of this provision. TPerformance requirements; 4. Performance Period: All equipment shall be delivered and installed within 5 calendar days of award, unless otherwise specified. 5. Type of Contract: This is a Firm Fixed Contract. B. GENERAL REQUIREMENTS 1. All written deliverables (if necessary) shall be phrased in layperson language. Statistical and other technical terminology shall not be used without providing a glossary of terms. 2. Where a written milestone deliverable is required in draft form, the VA will complete their review of the draft deliverable within 15 calendar days from the date of receipt. The contractor shall have 15 calendar days to deliver the final deliverable from date of receipt of the Government's comments. C. SCHEDULE FOR EQUIPMENT DELIVERY 1. The contractor shall provide the CO and COR with the following deliverables: oApproximate scheduled date for equipment delivery oApproximate date for technical installation and set-up oApproximate date for user training 2. If for any reason any deliverable cannot be delivered within the scheduled time frame, the contractor is required to explain why in writing to the CO, including a firm commitment of when the work shall be completed. This notice to the CO shall cite the reasons for the delay, and the impact on the overall project. The CO will then review the facts and issue a response, in accordance with applicable regulations. D. CHANGES TO STATEMENT OF WORK Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor. E. RECORDS MANAGEMENT 1.Citations to pertinent laws, codes and regulations such as 44 U.S.C Chapter 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2.Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3.Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government 'IT' equipment and/or Government records. 4.Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5.Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract or identified in the RCS 10-1. 6.The Government Agency owns the rights to all data/records produced as part of this contract. 7.The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8.Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. 9.No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10.Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. F. TRAVEL There is no travel being requested for this contract. G. GOVERNMENT RESPONSIBILITIES: The Government shall render timely payment to all accurate invoices submitted to the Department of Veteran Affairs-Invoice Payment Processing System (IPPS), within 30 business days. H. CONTRACTOR EXPERIENCE REQUIREMENTS The government will determine on a SR basis what positions are considered key personnel. The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated. If a key person becomes unavailable to complete the SR, the proposed Substitutions of key personnel shall be made only as approved directed by the Contracting Officer and the COTR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications for the COTR and all other direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, HES/HIS reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth in the TLO. Team personnel proposed by the contractor should possess some of the following knowledge and/or skills: The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COTR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel an d will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COTR and Project Manager/Task Manager when personnel are removed from the contract for any reason. The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the Contracting Officer that the employee's performance is unsatisfactory. All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons. oThe contractor must inform the VHA COTR and Project Manager/Task Manager when personnel are removed from the contract for any reason. oIf a key person becomes unavailable to complete the SR, proposed Substitutions of key personnel shall be made only if approved by the COTR and Project Manager. oThe contractor shall submit a resume of qualifications to the COTR for all direct employees proposed for the project. All Contractor employees will be approved by the COTR prior to bringing on duty. I. CONFIDENTIALITY AND NONDISCLOSURE It is agreed that: 1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. 2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. 3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO. J. CONTRACTOR PERSONNEL SECURITY REQUIREMENTS All contractor employees who require access to the Department of Veterans Affairs' computer systems shall be the subject of a background investigation and must receive a favorable adjudication from the VA Office of Security and Law Enforcement prior to contract performance. This requirement is applicable to subcontractor personnel requiring the same access. 1.Position Sensitivity - The position sensitivity has been designated as Low Risk. 2.Background Investigation - The level of background investigation commensurate with the required level of access is Minimum. 3.Contractor Responsibilities a.The contractor shall prescreen all personnel requiring access to the computer systems to ensure they maintain a U.S. citizenship, and are able to read, write, speak and understand the English language. b.The contractor shall submit or have their employees submit the required forms (SF 86 or SF 85P, SF 85P-S, FD 258, Contractor Fingerprint Chart, VA Form 0710, Authority for Release of Information Form, and Optional Forms 306 and 612) to the VA Office of Security and Law Enforcement within 30 days of receipt. c.The contractor, when notified of an unfavorable determination by the Government, shall withdraw the affected employee from working under the contract. d.Failure to comply with contractor personnel security requirements may result in termination of the contract for default. K. Government Responsibilities a.The VA Office of Security and Law Enforcement will provide the necessary forms to the contractor, or to the contractor's employees, after receiving a list of names and addresses. b.Upon receipt, the VA Office of Security and Law Enforcement will review completed forms for accuracy, and forward the forms to the office of Personnel Management (OPM) to conduct background investigations. c.The VA Office of Security and Law Enforcement will notify the CO, and contractor, of adjudication results received from OMB. d.Upon being notified about a favorable determination, the CO may issue a notice to proceed to the contractor. -
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VANTHCS/VANTHCS/VA25716Q1106/listing.html)
 

Document(s)

Attachment
 

File Name: VA257-16-Q-1106 VA257-16-Q-1106.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2742555&FileName=VA257-16-Q-1106-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2742555&FileName=VA257-16-Q-1106-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: DEPARTMENT OF VETERAN AFFAIRS;4500 S LANCASTER DRIVE;DALLAS REXAS

Zip Code: 75216
 

Record

SN04121042-W 20160520/160518234619-99868ab8c59be67103d720936dae9d50 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |