Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 22, 2016 FBO #5294
DOCUMENT

R -- 618-16-3-6977-0138 Construction Online Document Project Collaboration System Service Minneapolis / VISN 23 - Attachment

Notice Date

5/20/2016
 

Notice Type

Attachment
 

NAICS

518210 — Data Processing, Hosting, and Related Services
 

Contracting Office

Department of Veterans Affairs;VA Black Hills HCS;Fort Meade Campus;113 Comanche Rd.;Fort Meade SD 57741
 

ZIP Code

57741
 

Solicitation Number

VA26316Q0482
 

Archive Date

7/6/2016
 

Point of Contact

Angela Beck
 

Small Business Set-Aside

N/A
 

Award Number

TBD
 

Award Date

6/6/2016
 

Description

LIMITED SOURCES JUSTIFICATION ORDER >$150,000 FAR PART 8.405-6 2237 Transaction # or Vista Equipment Transaction #: 618-16-3-6977-0138 This acquisition is conducted under the authority of the Multiple Award Schedule Program. The material or service listed in par. 3 below is sole source, therefore, consideration of the number of contractors required by FAR Subpart 8.4 - Federal Supply Schedules, is precluded for the reasons indicated below. Restricted to the following source: Manufacturer/Contractor: Textura Corporation Manufacturer/Contractor POC & phone number: Andrew Denney, Phone: 678-300-7054______ Mfgr/Contractor Address: 1405 Lake Cook Road, Deerfield, IL 60015_________________________ Dealer/Rep address/phone number: Andrew Denney, Phone: 678-300-7054 X The requested material or service represents the minimum requirements of the Government. (1) AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs Minneapolis, NCO23__________ VISN: VISN 23 (2) NATURE AND/OR DESCRIPTION OF ACTION BEING APPROVED: Service provided shall be a collaborative, online construction documentation management system to support VISN 23 Capital Asset Management, Planning, and Facilities Engineering. (3)(a)A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO MEET THE AGENCY'S NEED: Services shall include an easy-to-use, online solution that will allow design and construction project participants to securely exchange, review, and archive project information in a centralized, cloud-accessible location. The online solution shall provide document logging and tracking, version histories, schedules, and reminders. Listed are the required service elements: 1.Provide comprehensive, secure online system for electronically exchanging, reviewing, logging, and archiving construction submittals, Requests for Information, and other communications with all parties in the design and construction process. 2.System shall provide for easy mark-ups of documents. System shall include automatic flattening of PDF annotations so that there can be no unauthorized changes. 3.System shall provide centralized system that will easily track project progress, allow efficient transfer of documents between the team, and provide automatic reminders of work in queue. Documents may include daily logs, schedules, submittals, designs, specifications, LEED submittals, supplemental instructions, changes, photos, test reports, meeting minutes, etc. System shall include an easy-to-read submittal log that tracks upload dates, reviews, etc. 4.System shall provide transparency by allowing all team members to view and monitor project activities, access project information at any time, and provide for step-by-step version history. 5.Provide a simple platform to upload elements of work and required items from design and/or construction documents. 6.Provide complete and comprehensive assistance with work flow settings. 7.System shall be capable of generating comprehensive reports for status and history of all documentation, reviews, approvals, etc. 8. System shall have an easily searchable archive. At the end of the project, all documents shall be archived on a CD or DVD, as directed by VHA project manager. 9.System shall have easily configurable administrative and security settings. Security shall include secure data centers, protection with dedicated firewalls, 256-bit SSL encryption, and SHA-1 password-protected authentication. System shall be backed up and ensure redundancy so that data cannot be lost. 10.Service provider shall be responsible for complete maintenance of the system. (b)ESTIMATED DOLLAR VALUE: Between $250,000 and $500,000 (c)REQUIRED DELIVERY DATE: 9/28/16 (4)IDENTIFICATION OF THE JUSTIFICATION RATIONALE (SEE FAR 8.405-6), AND IF APPLICABLE, A DEMONSTRATION OF THE PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE THE REQUIRED SUPPLY OR SERVICE. XThe new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. The original order was was posted to ebuy and was competed on GSA. It was a Federal Supply buy, Contract # GS-35F-507BA, transaction order # VA263-15-F-0950. The obligation was made on 9/28/15 and signed by Contracting Officer, Sharon Spohn. There are already several projects underway on Textura's Submittal Exchange service. It would be prudent to continue to use the existing subscription services so that these projects don't have to be pulled off of one contract and added to another. It would create significant confusion and may result in design and/or construction delays that would cost VHA additional dollars. Additionally, another important consideration when purchasing any kind of construction management system is the implementation plan. Every user will need to be trained on the product, and often the adoption may be met with some kind of resistance from people who are comfortable doing things the old way. Textura's Submittal Exchange has already been adopted at every station in the VISN and is used by Contracting Officers, CORs, Contractors, Subcontractors, and Architect-Engineering firms throughout VISN 23. They have all gone through the training process and had accounts/passwords set up in Submittal Exchange. It would be extremely challenging to roll-out a new, untested product when all the groundwork has already been completed for Textura's Submittal Exchange product. CONTRACT ADMINISTRATOR: Andrew Denney Phone: 678-743-1449 Fax: 515-457-2161 Email: andrew.denney@texturacorp.com Contract Number: GS-35F-507BA Period Covered by Contract: September 10, 2014 through September 9, 2019 (5) DESCRIBE WHY YOU BELIEVE THE ORDER REPRESENTS THE BEST VALUE CONSISTENT WITH FAR 8.4 TO AID THE CONTRACTING OFFICER IN MAKING THIS BEST VALUE DETERMINATION: Submittal Exchange has a competitive, scalable cost, based on construction project cost, so it's easy to use per project and not per office or per seat. Submittal Exchange offers bundled pricing commercially for Greengrade and Submittal Exchange subscription services. This bundled option can be purchased by the Government at a 25% discount. (6) DESCRIBE THE MARKET RESEARCH CONDUCTED AMONG SCHEDULE HOLDERS AND THE RESULTS OR A STATEMENT OF THE REASON MARKET RESEARCH WAS NOT CONDUCTED: There are several similar programs available commercially; however, it's not clear which of these are available on the Federal Supply Schedule. Textura Corporation offers Submittal Exchange as a Cloud Software by way of a Service (SaaS) arrangement. Using this type of service, multiple users can access the software and application for Submittal Exchange from anywhere and reduce maintenance, infrastructure, and software upgrade costs. The service is offered on the Federal Supply Schedule under 132-52 Electronic Commerce and Subscription Services. Some of the similar projects commercially available (not available on FSS) are Newforma, Buzzsaw, and Procore Construction Software. An RFI/Sources Sought notice was posted to GSA e-Buy on 4/4/2016 for 1 month (deadline to respond 5/2/2016) to seek out Contractors who could fulfill the procurement. Of six companies on the GSA-FSS who reviewed the notice, four left no comment or response, one left a comment stating they could not fulfill the requirements, and one responded affirmatively that they can fulfill the requirement (the current Contractor, Textura Corporation). The Service Line spoke with Capital Asset Managers from other VISNs and Capital Support Engineers who had used Newforma in past. They shared that Submittal Exchange would likely be a better fit for the type and size of projects that are managed at station level. SubmittalExchange is easy to use, and fast. Unlike most extranet programs tested and used, SubmittalExchange does not incur a significant administrative penalty cost in terms of time. Their pricing model is also very well suited to our type of industry. (7) ANY OTHER FACTS SUPPORTING THE JUSTIFICATION: Submittal Exchange is a collaborative online system that improves communications and processes related to exchanging, reviewing and archiving construction submittals, RFIs and other construction communications. Submittal Exchange is available on AWS GovCloud (US) which offers increased security for construction project communication. Submittal Exchange was also recently awarded the GSA IT Schedule 70, commonly referred to as "Schedule 70." Schedule 70 is the largest, most widely-used acquisition vehicle in the federal government, providing access to products and services from more than 5,000 certified partners. Textura is listed on the GSA Schedule under the contract number GS-35F-507BA. Submittal Exchange is provided under Special Item Number (SIN) 132-52. (8) A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE: N/A. (9) REQUIREMENTS CERTIFICATION: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4. (This signature is the requestor's supervisor, fund control point official, chief of service or someone with responsibility and accountability.) 5/20/16 SIGNATUREDATE Cynthia A. DoolittleVISN 23 Capital Assets ManagerEngineering NAMETITLESERVICE LINE/SECTION VA Minneapolis HCS FACILITY (10) APPROVALS IN ACCORDANCE WITH THE VHAPM, Volume 6, Chapter VI: OFOC SOP:(Branch Chief) a. CONTRACTING OFFICER'S CERTIFICATION (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. 5/20/2016 CONTRACTING OFFICER'S SIGNATUREDATE ANGELA G. BECK, CONTRACTING OFFICER Black Hills, NCO 23________________ NAME AND TITLEFACILITY b. Director of Contracting/Branch Chief: I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. 5/20/2016 SIGNATUREDATE JONATHAN L. ALLEN, BRANCH CHIEF NAME NCO/PCO X Director of Contracting
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VABHHCS568/VABHHCS568/VA26316Q0482/listing.html)
 

Document(s)

Attachment
 

File Name: VA263-16-Q-0482 VA263-16-Q-0482_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2747626&FileName=VA263-16-Q-0482-000.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=2747626&FileName=VA263-16-Q-0482-000.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN04124413-W 20160522/160520234542-8069482e1588572a1f2e8bef05193225 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's FBO Daily Index Page |