Loren Data's SAM Daily™

FBO DAILY - FEDBIZOPPS ISSUE OF MAY 25, 2016 FBO #5297
SOLICITATION NOTICE

J -- Repair of Electronic Components - Statement of Work - Sole Source Justification

Notice Date

5/23/2016
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

334515 — Instrument Manufacturing for Measuring and Testing Electricity and Electrical Signals
 

Contracting Office

Department of Homeland Security, United States Coast Guard (USCG), C4IT (C3CEN), Coast Guard Blvd, Portsmouth, Virginia, 23703, United States
 

ZIP Code

23703
 

Solicitation Number

HSCG44-16-Q-001031
 

Archive Date

6/15/2016
 

Point of Contact

James A Lassiter, Phone: (757)686-2149
 

E-Mail Address

james.a.lassiter@uscg.mil
(james.a.lassiter@uscg.mil)
 

Small Business Set-Aside

N/A
 

Description

Sole Source Justification Statement of Work R-400-229-L This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplement with additional information in this notice. This announcement constitutes the ONLY solicitation and no other solicitation document will be issued. This solicitation is issued as a Request for Quote number RFQ HSCG44-16-Q-001031. This number is for tracking purposes only. Solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-70. This procurement will be processed in accordance with FAR Parts 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures. The North American Industry Classification System (NAICS) is 334515. The SBA size standard is 750 employees. Due to this Acquisition being considered to be a Sole Source Procurement it is not anticipated that the Contracting Officer will receive two (2) or more Offers from qualified Small Business Concerns; therefore in accordance with FAR 19.502-2(a), This IS NOT A Small Business Set-A-Side. All Items used in the Repairs are to be NEW ITEMS. Used or Refurbished are NOT acceptable and will not be considered for Award. The USCG Command, Control and Communications Engineering Center (C3CEN) Portsmouth, Virginia 23703, intends to purchase on a non-competitive basis by awarding a Firm Fixed Price Purchase Order Contract to: Nautel Maine Inc for Open and Inspection and the Repair of: ten (10) each Interface PCB, PN: NAPI-09A, NSN: 5998-01-379-4537, six (6) each Power Module, PN: NAP03/02, NSN: 5998-01-379-0572, and four (4) each Electronic Chassis Assembly, PN: NATE37B/01, NSN: 5975-01-375-3154. See attached Repair of Electronic Equipment and Modules Statement of Work (SOW) labeled R-400-299-L, and Open Inspect Report (OIR). See attached Sole Source Justification document. The Government intends to solicit and negotiate with only one source under the authority of FAR 6.302.1 and 13.106-1(b). Interested persons/parties may indentify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals. However, all proposals received within five (5) days after date of publication of this synopsis/solicitation will be considered by the Government. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement, and for informational purposes. The contractor for this proposed Sole Source contract is: Nautel Maine Inc, 201 Target Industrial Circle, Bangor, ME 04401-5719; Cage Code 57655. A current System for Award Management (SAM) Data Search was conducted on this Contractor by the Contracting Officer. This Contractor is current/active in SAM and does not have any active Exclusions. Data Search date: 16 May 2016. This is a Sole Source Procurement. See attached JOTFOC Document below. The government intends to award a contract resulting from this solicitation to the responsible bidder proposal conforming to the solicitation which will be most advantageous and Best Value to the Government, price and other factors considered. *PLEASE NOTE* Interested Offeror's are to provide Firm Fixed Price Proposals with Delivery Information by May/31/2016 @ 7:00 am est. Delivery Information is to include the Shipping Terms the Offeror is proposing, FOB Origin or FOB Destination. Destination is preferred by USCG/Government. If proposing FOB Origin, provide Shipping cost as a separate line item. Price Proposals must be submitted on company letterhead stationery and must include the following information: (1) Unit Price for Open Inspect Report for ten Interface PCB, six Power modules, and four Electronic Chassis Assembly, (2) Extended Price, (3) Delivery Terms, (4) Payment Terms and discount offered for prompt payment. Email quotes are acceptable and may be emailed to the POC Jim Lassiter, Contracting Officer, James.A.Lassiter@uscg.mil INSPECTION AND ACCEPTANCE: The Contractor shall only tender for acceptance those Items that conform to the requirements of this Order/Contract. The Government/USCG reserves the right to Inspect or Test any Supplies or Services that have been tendered for Acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming Services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government/USCG may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights- (1) Within a reasonable time after the defect was discovered or should have been discovered; and (2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item. Final Inspection and Acceptance will be performed by Gov/USCG Authorized Personnel at the point and location of Destination as stated on the Order/Contract, unless otherwise stated on the Order/Contract. PLEASE NOTE: 1-The Contractor shall provide a Firm Fixed Price for the Open and Inspection of the Items listed below in the Schedule B, and the Open Inspect Report OIR is to be completed per Item. 2-After award and Open and Inspection completed, the Contractor shall provide a Firm Fixed Price for the Repair of each of the Items listed below in the Schedule B, IAW the attached Statement of Work. 3-For the Firm Fixed Price for the Repair work it is understood that repair unit cost may differ for identical Line Item items, the Contractor shall give separate Repair cost breakdown per Item for Evaluation purposes. 4-It is anticipated to Award this Purchase Order Contract for the Value of the Open and Inspection Cost ONLY, then the Purchase Order Contract will be Modified to Incorporate the Firm Fixed Price Repair Cost of the Items if is determined to be in the Governments Best Interest to Repair the items, each item will be Evaluated separately on a case-by-case basis. SCHEDULE B: Line Item 1: OIR of ten (10) Interface PCB, PN: NAPI-09A, NSN: 5998-01-379-4537 Firm Fixed Price to conduct Open and Inspection of 10 each______________ Line Item 1A: Repair of ten (10) Interface PCB, PN: NAPI-09A, NSN: 5998-01-379-4537 Firm Fixed Price of Repair of 10 each ______________ Line Item 2: OIR of six (6) Power Module, PN: NAP03/02, NSN: 5998-01-379-0572 Firm Fixed Price to conduct Open and Inspection of 6 each______________ Line Item 2A: Repair of six (6) Power Module, PN: NAP03/02, NSN: 5998-01-379-0572 Firm Fixed Price for Repair of 6 each ______________ Line Item 3: OIR of four (4) Electronic Chassis Assembly, PN: NATE37B/01, NSN: 5975-01-375-3154 Firm Fixed Price to conduct Open and Inspection of 4 each______________ Line Item 3A: Repair of four (4) Electronic Chassis Assembly, PN: NATE37B/01, NSN: 5975-01-375-3154 Firm Fixed Price for Repair of 4 each ______________ Delivery Terms: Estimated Time of Completion: 60 days from receipt of item. PACKING/SHIPPING INSTRUCTION PREPARATION FOR DELIVERY All material shipped to the U.S. Coast Guard Surface Forces Logistics Center, Baltimore, Maryland must be accompanied by an itemized packing list securely attached to the outside of the package. All packing lists shall cite the Purchase Order Number with the package in such a manner as to provide identification. Material shall be packed for shipment in such a manner as to afford adequate protection to the item against corrosion, deterioration, and physical damage during shipment from the supply source to Engineering Logistic Center locations. Package shall also provide adequate protection for warehouse storage and multiple shipments. All packages shall have the Purchase Order Number, Stock Number (if applicable), Vendor name and Part Number clearly marked on the exterior of the package. All deliveries are to be made Monday through Friday between the hours of 7:00 A.M. and 1:00 P.M. USCG /ELC SP-PP&M-00l DATED 05/95 REVISION D 10/00 PRESERVATION, PACKAGING, MARKING and BAR-CODING. PRESERVATION: Each component that makes up one each of any contract line item (CLIN) shall be preserved in accordance with ASTM-D-3951. PACKAGING: Each component shall be packed individually in its'own container to meet the requirements of ASTM-D-3951. This package shall be considered a unit pack. This unit pack shall meet the requirements of a shipping container. UNITIZATION: Unit packs can be unitized as specified in ASTM-D 3951. MARKING: Marking shall be clear, legible, permanent and in English. a.UNIT PACKAGES: Shall be marked as specified herein. National Stock Number/ Activity Control Number. Item Name Part Number (as shipped) Purchase Order / Contract Number Date of Manufacturer/Repair Quantity & Unit of Issue (i.e. 1-EA) Hazardous Material Marking (As required in Code of Federal Regulations (CFR) section 4). Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.) Propellant Chemical Name (Aerosol Containers only). a. UNITIZATION: If unitization is used as the final shipping container the unitized pack for one stock number shall be marked as specified below, see Single Stock Number. If there are multiple stock numbers involved see, Multiple Stock Numbers herein. For no reason shall more then one order be unitized together. Single Stock Number National Stock Number/ Activity Control Number. Purchase Order / Contract Number The Words: COAST GUARD ELC MATERIAL CONDITION (A). Quantity & Unit of Issue (i.e. 1-EA) Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4). Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.). The Words: COAST GUARD ELC MATERIAL, MULTIPACK Multiple Stock Numbers ALL National Stock Numbers/ Activity Control Numbers. Purchase Order / Contract Number The Words: COAST GUARD ELC MATERIAL, CONDITION (A). Quantity & Unit of Issue (i.e. 1-EA) Hazardous Material Marking (If needed and as required in Code of Federal Regulations (CFR) section 4). Flash Point (If item is a liquid with a flash point of 93.3 degrees C (200 Degrees F) or less.). The Words: COAST GUARD ELC MATERIAL, MULTIPACK BAR CODING: All bar coding required herein shall be Code 39, also called Code 3 of 9 in accordance with ANSI/AIM BC1. ALL Stock numbered items shall be bar coded. a. The standard marking required in MARKING for all packaging configurations can be applied separately or as part of the Bar Code Label. If the latter option is used the label size shall be adjusted appropriately. b. The stock number or numbers, and purchase order / contract number shall be bar coded with Human Readable Interpretation (HRI) immediately below the bar coding on unit and unitized packs. c. All HRI shall be placed below its associated bar code. The label shall be intended for long term indoor applications where the labels will endure intermittent outdoor exposure. Each label shall be for porous surfaces and consist of paper without plastic laminate. Specifications cited in this order may be obtained from: For Specifications from the US Government contact: STANDARDIZATION DOCUMENTS ORDER DESK BUILDING 4D, SECTION D 700 ROBBINS AVE. PHILADELPHIA, PA 19111-5094 TELEX #: 834295 WESTERN UNION #: 710-670-1685 TELEPHONE #: (215) 697-3321 (EXPRESS SHIPMENT PICKUP) TELEPHONE ORDER ENTRY SYSTEM (TOES)#: (215) 697-1187 through and including (215) 697-1197. For Specifications from Commercial sources contact: American Society for Testing and Materials (ASTM) 100 Barr Harbor Drive West Conshocken, PA 19428-2959 Phone: 610-832-9500 Fax: 610-832-9555 American National Standards Institute (ANSI) 25 West 43rd Street 4th Floor New York, N.Y. 10036 Phone: 212-642-4900 AIM-USA 634 Alpha Drive Pittsburgh Pa. 15238-2802 Phone 412-963-8588 Fax 412-963-8753 Note: FOB Destination pricing is preferred, however, if you prefer to quote FOB Origin pricing please use the following instructions. FAR Clause 52.247-65 - F.O.B. - Origin, Prepaid Freight - Small Package Shipments is included by reference. Shipments - FOB Origin: You are hereby authorized to prepay transportation charges under this order provided that the cost of such transportation does not exceed $250.00. The actual cost of transportation charges, not to exceed the about amount, shall be added to your invoice as a separate line item. Receipted freight bills are not required for transportation charges of $100.00 or less. Prepaid transportation charges greater than $100.00 but less than $250.00 SHALL be supported by paid freight, express, or parcel post receipts. In the event the transportation charges will exceed $250.00, you are required to contact the Contracting Officer to obtain a Government Bill of Lading ten (10) days PRIOR to shipment. Information to be provided: 1. Purchase Order Number 2. Item identification/description (NMFC item number and classification if possible) 3. Individual and total weight 4. Individual dimensions and total cubic feet 5. Total number of pieces 6. Total dollar value 7. Other pertinent data or special instructions PROVISIONS / CLAUSES • The Following FAR Provisions apply to this Acquisition: FAR 52.212-1 -- Instructions to Offerors -- Commercial Items (OCT 2015) FAR 52.212-2 -- Evaluation -- Commercial Items (OCT 2014). Award will be made to the Offeror proposing the Best Value to the Government considering specification, price, delivery, past performance and quality. FAR 52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Aug 2013) to include Alt I (OCT 2014). An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the System for Award Management (SAM) website, the offeror shall complete only paragraphs (c) through (o) of this provision. FAR 52.212-4 -- Contract Terms and Conditions -- Commercial Items (MAY 2015) FAR 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (MAR 2016) FAR 52.252-2 -- Clauses Incorporated by Reference (FEB 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 System for Award Management (Jul 2013). Contractors are located and identified in SAM by their DUNS number. To facilitate payment via Electronic Funds Transfer - contractors should be registered in SAM. A DUNS number can be obtained via www.dnb.com and SAM registration can be obtained via www.sam.gov. • The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded Contract. FAR 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Oct 2015) (Pub. L. 109-282) (31 U.S.C. 6101 note) FAR 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Oct 2015) (31 U.S.C. 6101 note). FAR 52.219-28, Post Award Small Business Program Representation (Jul 2013) (15 U.S.C. 632(a)(2)). FAR 52.222-3, Convict Labor (June 2003) (E.O. 11755). FAR 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Feb 2016) (E.O. 13126). FAR 52.222-21, Prohibition of Segregated Facilities (Apr 2015). FAR 52.222-26, Equal Opportunity (Apr 2015) (E.O. 11246). FAR 52.222-36, Affirmative Action for Workers with Disabilities (Jul 2014) (29 U.S.C. 793). FAR 52.222-50, Combating Trafficking in Persons (Mar 2015) (22 U.S.C. chapter 78 and E.O. 13627). FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Aug 2011) (E.O. 13513). FAR 52.225-1, Buy American--Supplies (May 2014) (41 U.S.C. chapter 83). FAR 52.225-3, Buy American--Free Trade Agreements--Israeli Trade Act (May 2014) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43). FAR 52.225-13, Restriction on Certain Foreign Purchases (Jun 2008) (E.O.'s proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). FAR 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Jul 2013) (31 U.S.C. 3332). FAR 52.233-3, Protest after Award (Aug. 1996). FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004). FAR 52.247-32 -- F.o.b. -- Origin, Freight Prepaid (Feb 2006) FAR 52.247-34 -- F.o.b. - Destination (Nov 1991) • The above/following clauses are incorporated by reference, entire clause(s) available at https://www.acquisition.gov/far • The Following DHS Acquisition Regulations/ Clauses apply to this Solicitation: 3052.209-70 Prohibition on contracts with corporate expatriates As prescribed at (HSAR) 48 CFR 3009.108-7005, insert the following clause: PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUN 2006) (a) Prohibitions. Section 835 of the Homeland Security Act, 6 U.S.C. 395, prohibits the Department of Homeland Security from entering into any contract with a foreign incorporated entity which is treated as an inverted domestic corporation as defined in this clause, or with any subsidiary of such an entity. The Secretary shall waive the prohibition with respect to any specific contract if the Secretary determines that the waiver is required in the interest of national security. (b) Definitions. As used in this clause: Expanded Affiliated Group means an affiliated group as defined in section 1504(a) of the Internal Revenue Code of 1986 (without regard to section 1504(b) of such Code), except that section 1504 of such Code shall be applied by substituting `more than 50 percent' for `at least 80 percent' each place it appears. Foreign Incorporated Entity means any entity which is, or but for subsection (b) of section 835 of the Homeland Security Act, 6 U.S.C. 395, would be, treated as a foreign corporation for purposes of the Internal Revenue Code of 1986. Inverted Domestic Corporation. A foreign incorporated entity shall be treated as an inverted domestic corporation if, pursuant to a plan (or a series of related transactions)- (1) The entity completes the direct or indirect acquisition of substantially all of the properties held directly or indirectly by a domestic corporation or substantially all of the properties constituting a trade or business of a domestic partnership; (2) After the acquisition at least 80 percent of the stock (by vote or value) of the entity is held- (i) In the case of an acquisition with respect to a domestic corporation, by former shareholders of the domestic corporation by reason of holding stock in the domestic corporation; or (ii) In the case of an acquisition with respect to a domestic partnership, by former partners of the domestic partnership by reason of holding a capital or profits interest in the domestic partnership; and (3) The expanded affiliated group which after the acquisition includes the entity does not have substantial business activities in the foreign country in which or under the law of which the entity is created or organized when compared to the total business activities of such expanded affiliated group. Person, domestic, and foreign have the meanings given such terms by paragraphs (1), (4), and (5) of section 7701(a) of the Internal Revenue Code of 1986, respectively. (c) Special rules. The following definitions and special rules shall apply when determining whether a foreign incorporated entity should be treated as an inverted domestic corporation. (1) Certain stock disregarded. For the purpose of treating a foreign incorporated entity as an inverted domestic corporation these shall not be taken into account in determining ownership: (i) Stock held by members of the expanded affiliated group which includes the foreign incorporated entity; or (ii) Stock of such entity which is sold in a public offering related to an acquisition described in section 835(b)(1) of the Homeland Security Act, 6 U.S.C. 395(b)(1). (2) Plan deemed in certain cases. If a foreign incorporated entity acquires directly or indirectly substantially all of the properties of a domestic corporation or partnership during the 4-year period beginning on the date which is 2 years before the ownership requirements of subsection (b)(2) are met, such actions shall be treated as pursuant to a plan. (3) Certain transfers disregarded. The transfer of properties or liabilities (including by contribution or distribution) shall be disregarded if such transfers are part of a plan a principal purpose of which is to avoid the purposes of this section. (d) Special rule for related partnerships. For purposes of applying section 835(b) of the Homeland Security Act, 6 U.S.C. 395(b) to the acquisition of a domestic partnership, except as provided in regulations, all domestic partnerships which are under common control (within the meaning of section 482 of the Internal Revenue Code of 1986) shall be treated as a partnership. (e) Treatment of Certain Rights. (1) Certain rights shall be treated as stocks to the extent necessary to reflect the present value of all equitable interests incident to the transaction, as follows: (i) warrants; (ii) options; (iii) contracts to acquire stock; (iv) convertible debt instruments; and (v) others similar interests. (2) Rights labeled as stocks shall not be treated as stocks whenever it is deemed appropriate to do so to reflect the present value of the transaction or to disregard transactions whose recognition would defeat the purpose of Section 835. (f) Disclosure. The offeror under this solicitation represents that [Check one]: __ it is not a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003; __ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it has submitted a request for waiver pursuant to 3009.108-7004, which has not been denied; or __ it is a foreign incorporated entity that should be treated as an inverted domestic corporation pursuant to the criteria of (HSAR) 48 CFR 3009.108-7001 through 3009.108-7003, but it plans to submit a request for waiver pursuant to 3009.108-7004. (g) A copy of the approved waiver, if a waiver has already been granted, or the waiver request, if a waiver has been applied for, shall be attached to the bid or proposal. (End of clause) NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, System for Award Management (Jul 2013) and FAR Provision 52.204-8, Annual Representations and Certifications (Feb 2016). In accordance with FAR 4.1201 (a) Prospective contractors shall complete electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov as a part of required registration. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies.
 

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Record

SN04126271-W 20160525/160523234906-2c7ac9f4355a72ac8a90db0f0fdfff86 (fbodaily.com)
 

Source

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