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FBO DAILY - FEDBIZOPPS ISSUE OF MAY 26, 2016 FBO #5298
SOLICITATION NOTICE

R -- Implementation of religious ministry program.

Notice Date
5/24/2016
 
Notice Type
Combined Synopsis/Solicitation
 
NAICS
813110 — Religious Organizations
 
Contracting Office
N68836 NAVSUP Fleet Logistics Center Jacksonville Mayport Office Bldg. 191, Naval Station Mayport Fleet Contracting Center Mayport, FL
 
ZIP Code
00000
 
Solicitation Number
N6883616T0262
 
Response Due
5/31/2016
 
Archive Date
6/15/2016
 
Point of Contact
Miguel Rivera 904-270-7179 Please email all questions to:
 
E-Mail Address
.e.rivera1@navy.mil
 
Small Business Set-Aside
Total Small Business
 
Description
Performance Work Statement 1.0 SCOPE The Commander Naval Region Southeast is requesting contract services through NAVSUP Fleet Logistics Center (FLC) Jacksonville FL for Ecumenical Youth Outreach Worker (EYOW) services that shall consist of the development and implementation of religious youth ministries for the middle school and high school youth communities for the following location: Naval Station (NS) Mayport, FL. The Contractor shall provide all employees, non-personal services, and materials (except as otherwise provided for in this contract) and shall develop and implement senior high (grades 9-12) and middle school (grades 6-8) youth outreach organization and direction, adult volunteer development and training, parent support group coordination, planning meetings, reports, and senior high and middle school leadership training retreats in support of each above-named communities. Hereafter, when referring to activities which take place at one of the specific installations named above, the term Contractor shall be inclusive of the Contractor s employees and/or subcontractors. The Contractor shall perform the following tasks (specific requirements delineated in para. 2.0): a.Develop and direct a senior high (grades 9-12) youth outreach organization b.Develop and direct a middle school (grades 6-8) youth outreach organization c.Develop and direct senior high leadership training retreats in support respective locations d.Develop and direct senior high leadership training retreats in support respective locations e.Develop and direct adult volunteer training, parent support group coordination, and planning meetings f.Submit monthly reports to respective Command Chaplain 1.1 Place of Performance: Naval Station (NS) Mayport, FL; Note: The Contractor support under this contract shall be provided in the following settings: Office, classrooms, chapel, (local Jacksonville area) and retreat facilities within 500 miles of the respective location. 1.2 Period of Performance: May 15, 2016 through May 14, 2017 1.3 Hours of Operation: Chapel hours are Monday through Friday between the hours of 7:30 am to 4:00 pm. The work week for Ecumenical Youth Outreach Worker (EYOW) services will include weekends and evenings as much of the work involves direct interaction with school-aged youths and will take place after normal school hours. No additional compensation or overtime shall be provided to work outside of Chapel hours. This contract is for a full-time work-week, 40 hours per week, at Naval Station Mayport, Florida. 1.4 Limitations: The US Navy Chaplain Corps supports religious pluralism and provides for the free exercise of religion. The Contractor shall provide an ecumenical Christian program in an atmosphere of religious sensitivity to all youth participating in the program. The sensitivity does not limit youth from sharing their faith, moral values, religion, or any other issues. However, the Contractor shall ensure that no effort or coercion for the youth to conform to a particular religious denomination or faith group shall be manifested directly or indirectly by any staff member or volunteer. Proper respect for all religious faith groups shall be maintained. 1.5 Cost: The contract award amount will be for an all-inclusive contract that covers all costs associated with the development and implementation of a religious youth ministry for middle and senior high school youth at Naval Station Mayport to include all personnel costs (i.e. EYOW), all training, all programming, all activities, and all event costs, plus all food and snacks for fellowship, and all transportation costs. All planning, logistical, advertising, coordination, travel, and event costs for any event, retreat, meeting, project, and/or program within the scope and requirement of this contract shall be at no additional cost to the Government. 2.0 SPECIFIC REQUIREMENTS 2.1. Program Development: The Contractor shall develop a program that is designed to meet the community needs based on the Performance Work Statement requirements to ensure an effective youth program. All planning, logistical, advertising, coordination, travel, and event costs for any event, retreat, meeting, project, and/or program within the scope and requirement of this contract shall be at no additional cost to the Government (see Section 1.5). This program shall address the following areas: a.An annual calendar of events to establish planning b.An annual budget estimate for each scheduled activity c.A core curriculum developing social, ethical, and religious topics to develop life skills d.Appropriate advertising of weekly, monthly, and special events e.Properly screen and train adult and youth leaders f.Database of parents/participants g.Summer youth events h.Military installation and community service projects The Contractor shall provide guidance for youth with regard to their spiritual development, programs, and activities. The Contractor shall maintain sensitivity with respect to all faith groups. The program shall have Christian content and be structured so that youth shall meet, learn, and grow in spiritual and ethical values, character building, social issues awareness, and life-style choices. The Contractor shall ensure all activities are coordinated with the respective installation s Command Chaplain. The Contractor shall submit in writing all planning items listed above to the respective Command Chaplains for approval no later than the 5th day of the second month after the effective date of the contract. No advertisement of proposed event or activity, either printed or verbal, shall be released until approved by the respective Command Chaplain. Plans shall include the following events at a minimum: 1.Senior High Youth Meetings: The Contractor shall conduct an estimate of 36 weekly senior high school (9-12th grades) youth meetings. Each meeting shall last at least one (1) hour, and shall have a Christ-centered content and be structured so that youth shall meet, learn, and develop spiritual and ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small group meetings, day events, and retreats. 2.Senior High Small Group Meetings: The Contractor shall conduct an estimate of 36 weekly small group meetings. Each meeting shall be with senior high students (9-12th grades) and shall last at least one (1) hour. 3.Senior High Day Events: The Contractor shall conduct an estimate of three (3) all day senior high day activities for senior high (9-12th grades) youth. Advance notice of one (1) month shall be given to the Command Chaplain if additional logistic support is required. 4.Senior High Leadership Retreat: The Contractor shall develop, coordinate, and implement an estimate of one (1) annual weekend retreat (for example: Friday afternoon to Sunday afternoon) that shall enable the students to: fellowship, share experiences and struggles with other teens, be given appropriate religious guidance and instruction, and be taught about character building and leadership development. 5.Senior High Service Project: The Contractor shall plan, coordinate, and conduct a service project. A multi-day, off base service project may be considered upon the approval of the respective Command Chaplain. 6.Middle School Youth Meetings: The Contractor shall conduct an estimate of 24 weekly middle school (7-8th grades) youth meetings. Each meeting shall last at least one (1) hour, and shall have a Christ-centered content and be structured so that youth shall meet, learn, develop spiritual, ethical values, character building, social issues awareness, and life-style choices. The same emphasis shall be applied to the small-group meetings, day events, and retreats. 7.Middle School Small Group Meetings: The Contractor shall conduct an estimate of 24 weekly small group meetings. Each meeting shall be with middle school students (6-8th grades) and shall last at least one (1) hour. All planning, advertising, and coordination for this shall be at no additional cost to the Government. 8.Middle School Day Events: The Contractor shall conduct an estimate of three (3) all day middle school day activities for middle school (7-8th grades). Advance notice of one (1) month shall be given to the Command Chaplain if additional logistic support is required. 9.Middle School Leadership Retreat: The Contractor shall develop, coordinate, and implement an estimate of one (1) annual weekend retreat (for example: Friday afternoon to Sunday afternoon) that shall enable students to: fellowship, share experiences and struggles with other teens, be given appropriate religious guidance and instruction, and be taught about character building and leadership development. 10.Middle School Service Project: The Contractor shall plan, coordinate, and conduct a local service project. 11.Presence: The Contractor shall be present with the youth on a variety of occasions, by visiting schools, sporting events, lunches, and/or social activities where youth are expected to assemble or congregate. The purpose is to make and build relationships with youth and to demonstrate that the youth program is accessible to all youth. 12.Volunteer Training Retreat: The Contractor shall conduct one an estimate of one (1) overnight, two-day training retreat (for example: Friday afternoon to Saturday evening) designed to train adult volunteers in particular areas of youth work. 13.Volunteer Training/Planning Sessions: The Contractor shall conduct monthly volunteer training and planning sessions, for an estimate of ninety (90) minutes each, consisting of training in youth work principles, and planning for upcoming meetings and events. 14.Youth Worker Reports: The Contractor shall provide monthly Youth Worker Reports of meetings and events to the respective Command Chaplain and to other recipients deemed appropriate by the same. These monthly reports shall be both quantitative and qualitative in nature. The reports shall include as a minimum: a.An account of every meeting that took place, including the number in attendance, agenda, topics discussed and the Contractor s evaluation of the effectiveness of each meeting. b.A brief evaluation by the Contractor regarding important issues, goals, problems, etc. 15.Community Youth Worker Publicity: A Youth Worker Newsletter shall be published an estimate of one (1) per month, with the purpose of informing parents of successes and plans for the future. The Contractor shall provide sufficient publicity efforts prior to key youth activities in order to adequately keep parents and the general community informed. The Contractor shall use methods including, but not limited to, weekly church bulletin announcements, social media, yearly and monthly calendars, and verbal announcements. 16.Community Support Group: Quarterly, the Contractor shall conduct Community Support Group meetings to provide guidance on how parents may assist the youth program staff. The Contractor shall seek to maintain a harmonious relationship with the Community Support Group and shall provide monthly updates to them on the youth program. 17.Summer Youth Event: The Contractor shall develop, coordinate, and implement at least one (1) annual summer youth event for both Senior High and Middle School Youth Groups. This event shall be at least five (5) days in duration at a camp or retreat site (for example: Epworth by the Sea at St. Simon s Island, Georgia www.epworthbythesea.org) and shall enable the students to fellowship, share experiences and struggles with each other, receive spiritual mentoring and/or religious instruction, and learn about character building and leadership development. 2.2 Special Events: The Contractor s requirement concerning off-base retreats, special events, or training is as follows: a.Action reports shall be submitted to the respective Command Chaplain within ten (10) days following the completion of an event. The Contractor shall maintain continuity folders and incorporate the action reports. b.The Contractor shall ensure a parent brief prior to any activity conducted off base This requirement shall be met with permission slips, signed by a parent or legal guardian and shall be in hand before the Contractor allows a child to proceed on a retreat or special event. c.The Contractor shall provide parents with emergency contact instructions for each stage of the itinerary. In case of deviations in route, the Contractor shall advise the supervising Chaplain. The Contractor shall provide point of contact information for after-duty or in the event of an emergency contact. d.The Contractor shall conduct special events on a quarterly basis. e.The Government will provide government vehicle usage, or allow Contractor to rent adequate and suitable reliable and safe transportation for all activities conducted away from chapel facilities. Funds for estimated transportation rental costs shall be included in the contract award amount. All planning, logistical, advertising, coordination, travel, and event costs for any event, retreat, meeting, project, and/or program within the scope and requirement of this contract shall be at no additional cost to the Government (see Section 1.5). 2.3 Meetings: The Contractor shall attend all weekly Chapel Staff Meetings, Planning Days, and Parish Advisory Council meetings or as directed by the respective Command Chaplain. 2.4 Coordination: The Contractor shall coordinate all support requirements with appropriate chapel staff. 2.5 Performance Standards: The Government will evaluate the Contractor personnel s performance under this contract using the method of surveillance specified in Performance Requirement Summary Technical Exhibit entitled Performance Requirements Summary, Attachment One (1). 2.5.1 Deliverables: The following deliverable shall be required during the contract period: Item#DescriptionDue Date 1Monthly Youth Worker Reports1st business day of each month Written reports shall be submitted as described within the PWS and identified in the Performance Requirement Summary. Monthly Youth Worker reports, (see Technical Exhibit, Attachment 2, entitled EYOW Monthly Report ) shall be submitted to the Command Chaplain. The contract number shall be used on all reports and correspondence presented in the performance of this contract. Deliverables also include, but are not limited to, proposed draft documents, briefs, and meeting notes. The Contractor shall deliver the products to the Command Chaplain by the specified due date. The deliverables are property of CNIC: All raw data as well as resulting tables, matrixes, reports, manuals, audio/visual aids and other such reports generated in execution of this contract shall become the property of CNIC Force Chaplain. Products to be in report, print, presentation, or other format as approved by CNIC Force Chaplain or designated representative. The Contractor shall provide outputs associated with tasks identified within the PWS to include, but not limited to, MS Power Point briefings, MS Word documents and reports, MS Excel spreadsheets, MS Access databases, emails and talking points. 2.5.2 Performance Evaluation Meetings: The Contractor and/or its employees shall meet with the Command Chaplain during the first month after performance start date for a performance review. Thereafter, meetings shall be scheduled as deemed necessary by the Command Chaplain and whenever a Contract Discrepancy Report (CDR) is issued. A mutual effort shall be made to resolve all problems during the meetings. The Command Chaplain and the Contractor and/or its employees shall sign the meeting minutes recorded by the Command Chaplain or the Command Chaplain s designated representative. Should the Contractor not concur with the meeting minutes, the Contractor shall state, in writing, within 3 working days, to the Contracting Officer the specific area of disagreement. 2.6 Quality Control: The Contractor Quality Control Plan shall be designed that ensures service shall be performed in accordance with this contract, commercial standards, and applicable laws. The Quality Control program shall implement procedures that identify, prevent, and/or ensure the non-reoccurrence of defective services and should describe in detail an inspection system to cover all aspects of the services listed in the Performance Requirement Summary (PRS). The Quality Control Plan shall clearly present responsibility for surveillance, a description of records kept, methods for identifying and preventing defects, and the availability of these records to the Government upon request. The Contractor s Quality Control Plan shall be submitted and accepted in writing by the Command Chaplain before implementation or whenever changed. 2.7 Quality Assurance Surveillance Program: The Command Chaplain will administer a Quality Assurance Surveillance Program (QASP) to monitor Contractor performance. The Command Chaplain will revise the Quality Assurance Surveillance Plan as necessary throughout the performance of the contract. The Contractor shall meet or exceed acceptable quality levels as specified in the Performance Requirements Summary (PRS), attachment one (1). In keeping with the Government s responsibility for quality assurance, the Command Chaplain reserves the right to review all products and services using the PRS and the following procedures: a.Solicitation of users comments and assessment of services received. b.Observation of the activities of Contractor s staff and operations. c.Examination of methods, procedures, and end product of the Contractor. d.Observation of the general physical condition of the Government furnished facilities for cleanliness, safety and security. Command Chaplain or the Command Chaplain s designated representative will record all surveillance observations. When an observation indicates defective performance, the Command Chaplain will notify the Contractor and the Contracting Officer to ensure all parties are aware of the defective performance. The Contractor shall initial the observation report; initialing does not necessarily constitute concurrence with the observations, only acknowledgement that a report has been made. Government surveillance of tasks not listed in the PRS or by methods other than those listed in the PRS (such as provided for by the inspection of services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the Contracting Officer as a result of surveillance shall be according to the terms of this contract, and documented in a Contractor Deficiency report (CDR). The Contractor shall respond to the CDR within twenty-four (24) hours 2.8 Customer Complaint Program: The Contractor shall develop a customer complaint form, approved by the Command Chaplain, as a way for customers to report complaints, deficiencies and noncompliance with the terms and conditions of this contract. Adequate publicity (i.e. signage with Command Chaplain and contractor contact information) to include phone number and email shall be posted in a conspicuous place. The Contractor shall promptly notify the Government of any customer complaint and respond to the customer within 24 hours from receipt of complaint. The Contractor shall forward a monthly synopsis of complaints received and actions taken to correct deficiencies to the Government on the fifth (5th) working day of each month. 2.9 Dress Code Requirements/Grooming Standards: The Contractor shall ensure that all personnel assigned shall present a neat appearance and be easily recognized as Contractor employees. Employees shall maintain a standard of grooming and personal appearance that is in keeping with their positions in a military environment. Eccentricities or extremes in dress or appearance are unacceptable. Employees clothing shall be neat, well-fitting, clean and laundered and of good repair. Shoes shall be of sturdy construction and shall cover the foot to meet safety requirements. The identification badge shall be worn by Contractor personnel at all times during normal working hours. 2.10 Contractor Conduct: The Contractor shall immediately report moral breaches to the Government or respective Command Chaplain. 3.0 QUALIFICATIONS 3.1 Personnel: The Contractor shall furnish adequate numbers of qualified personnel to ensure satisfactory performance of the services required by this contract. The Contractor shall provide qualified temporary employees if primary employees are absent for any period greater than one week. The minimum acceptable personnel qualifications shall be in accordance with section 3.2 herein. 3.2 Key Requirements and Minimum Qualifications: Contractor s employees providing youth program work shall: a.Be proficient in reading, writing, speaking, and understanding the English language b.Have earned a Bachelor s degree preferably in one of the following fields: i.Biblical Studies; Christian Leadership; Church Ministries; Music and Worship; Youth Ministry; or similar/relevant field of study; ii.Or, have a minimum of three (3) years experience working directly with youth in established youth organizations. The Command Chaplain may waive or adjust this qualification. c.Have an in-depth working knowledge of military youth, ethical values, social issues, and military lifestyles; d.Be able to work within a military structure and environment; e.Be able to work with little to no supervision, effectively lead groups, effectively communicate in varied settings, and effectively speak in front of large and small audiences; f.Have passed a background investigation to work with youth, in accord with section 3.6; and g.Be a U.S. Citizen. 3.3 Qualification Review: Command Chaplain reserves the right to review all prospective Contractor employee resumes, and conduct face to face interviews with prospective Contractor candidates/employees before the awarding of this contract. This would also apply to temporary and/or replacement employees, to ensure section 3.2 qualifications and requirements are met prior to beginning work. 3.4 Professional Certifications: The Contractor shall maintain professional certifications, credentials and ethical standards required in the field of Pastoral Care and/or Social Work. 3.3 Driver s License: The Contractor shall ensure that employees who operate motor vehicles have a current and valid driver s license in accordance with the local and state policy. Government operator permits are not required for general-purpose vehicles. Failure to maintain a current and valid license which affects the employee s ability to perform the duties within this PWS, shall be a condition of removal. 3.4 Training: The Contractor shall provide training and cross training to employees to ensure that all employees completely understand and adhere to the required services and requirements of the PWS. The Contractor shall provide employees training to maintain currency with emergent technologies. The training provided shall enable employees to perform each task independently. All training shall be documented and records of training provided to the contract administrative office upon request. 3.4.1 Training Temporary or Replacement Employees: In the event a Contractor employee quits, resigns, is terminated by the Contractor, or removed by the Government under the provisions of the contract, the Contractor will provide requisite training to any temporary or replacement employee at no additional cost to the Government. 3.6 Background Investigation: In accordance with DODI 1402.5, and DoD 5200.2-R the Government will conduct a criminal history background check, a Federal Bureau Investigation (FBI) fingerprint check, Child Care National Agency (CNACI) check and Personal Security check on Contractor employees working with children. Consent to the above investigations is mandatory. Contractor employees receiving an unfavorable criminal background, CNACI, fingerprint investigations shall not be allowed to perform tasks under this contract. Failure to consent to the above background investigations shall be grounds for immediate cancellation/termination of the contract employee at no cost to the Government. Contractor employees shall submit a request for CNACI to the designated Government official (Unit Security Manager) within 5 (five) working days from the individual s first duty day. The completion of a Federal Bureau Investigation (FBI) fingerprint check with favorable results and submission of a Child Care National Agency Check with inquiries to the Office of Personnel Management (OPM), or a Department of Defense (DoD) determined equivalent investigation is required for all Contractors working directly with children. 4.0 GENERAL REQUIREMENTS 4.1 Phase Out: If/when there is a change in the Contractor, the incumbent Contractor shall provide a turnover and familiarization period to the follow-on Contractor at no additional cost. During the phase-out familiarization period, the incumbent shall be fully responsible for the scope of work specified in the PWS. 4.2 Employee List: The Contractor shall, within 15 calendar days before commencement of contract performance period or as soon as practicable, provide the Government a list of all employees who shall perform work under this contract. This list shall include full name, social security number, and position to be held by each employee. An updated list shall be provided to the Government within 2 (two) workdays of any change in personnel. 4.3 Personnel Substitutions: The Command Chaplain shall be notified in advance of personnel substitutions. The Contractor shall forward notification of personnel substitutions to the Government at least seven (7), not less than two (2) working days prior to the proposed substitution. All proposed substitutes shall have qualifications that are equal to or higher than the qualifications of key personnel to be replaced. 4.4 Employment of Federal Employees: The Contractor and its Subcontractors, if any, shall furnish qualified, experienced personnel to accomplish the work required. The Contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person seeks and receives approval in accordance with applicable Navy and DOD regulations. The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station (PCS), change in duty hours, or deployment. The abrupt absence of these personnel shall not constitute an excuse for non-performance under this contract. 4.5 Work Location: The Contractor shall perform duties at locations identified as described in section 1.0 herein. 4.6 Shutdown: The Contractor shall cease operations during shutdowns of the command, severe weather, or other occasions as directed by the Government. All work shall be locked in a secured container prior to leaving the work area. 4.7 Federal Holidays: Contractor employees shall be in a non-work status during Federal holidays as follows: 1.JanNew Year s DayJanuary 1st 2.JanMartin Luther King s birthday3rd Monday in January 3.FebPresident s Day 3rd Monday in February 4.MayMemorial Day4th Monday in May 5.JulIndependence DayJuly 4th 6.SepLabor Day1st Monday in September 7.OctColumbus Day 2nd Monday in October 8.NovVeteran s Day November 11th 9.NovThanksgiving 4th Thursday in November 10.DecChristmas DayDecember 25th If a Federal holiday falls on a Saturday, the preceding Friday shall be the recognized day of no work. Should the holiday fall on a Sunday, the recognized day shall be the following Monday. For contract requirements having a due date which falls on an observed holiday, the due date shall be the preceding work day. 4.8 Contingencies: In the event of emergency situations (i.e. structural fire, civil disturbances, disaster warnings, weather warning, and military alerts), the Contractor shall provide these services as requested by the Contracting Officer subject to the changes clause of the contract. 4.9 Right of Removal: The Government reserves the right to require removal from the job site of any Contractor employee who endangers personnel or property, and/or whose continued employment is inconsistent with the interest of military security and the required security standards in accordance with the PWS. Further, the Government reserves the right to refuse to permit entry on the Installation of any Contractor employee who is wrongfully appropriating and/or disposing of Government property or wrongfully mismanaging Government property. In such cases, the Government will advise the Contractor of the reasons for requesting removal or withdrawing his permit to enter the Installation. 4.10 Removal: The Contractor shall, when requested by the Government, remove from duty any contract employee found to be incapacitated or under the influence of alcohol, drugs, or other incapacitating agents, and shall not return that employee to duty unless and until he/she is fully able to perform the normally assigned duties. Removal of employees for such causes does not relieve the Contractor of the requirement to provide sufficient personnel to adequately perform services specified under this contract. 4.11 Alcohol/Substance Use: Use of alcoholic beverages, possession, use (unless specifically prescribed by a licensed physician for medical treatment) or sale of controlled substances by Contractor personnel while on Government property is forbidden and any violation shall be cause for removal of the offender(s) by the Contractor from work under this contract. 4.12 Restricted Area Access: Restricted areas within the confines of the work areas are off limits to Contractor personnel unless specifically assigned to a task authorizing entrance into such areas. Employees found in off limit areas are subject to disciplinary action or removal. 4.13 Loitering: Contractor employees shall not loiter in any work area. Contractor personnel shall depart the facility or work location within 30 minutes of completion of their assigned shift or duties. 4.14 Base regulations: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor, entering the Government installation shall abide by all security regulations for the installation, which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to ensure that no violations occur. No employee shall be permitted on the installation when such checks reveal that his/her presence would be detrimental to the security of the installation. 4.15 Contractor Identification: The Government will issue employee identification badges and obtain vehicle passes issued by base security, based on the Contractor s employee list, without charge to the Contractor. 4.16 Display of Identification: All Contractor personnel shall wear the Government-issued employee identification badge on the front and above the waist of the outer clothing to ensure the badge is clearly visible. Contractor e
 
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Record
SN04126907-W 20160526/160524234412-6742e38a0c26d3e2973df3b94a1386b5 (fbodaily.com)
 
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