SOLICITATION NOTICE
X -- Hotel Rooms to Support Senior USG VIP Visit to Hanoi, Vietnam
- Notice Date
- 5/25/2016
- Notice Type
- Justification and Approval (J&A)
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of State, East Asian & Pacific Posts, U.S. Embassy Hanoi, Vietnam, General Services Office, Rose Garden Tower, 170 Ngoc Khanh, Hanoi, Non-U.S., Viet Nam
- ZIP Code
- 00000
- Archive Date
- 6/17/2016
- Point of Contact
- Bui Huyen Trang, Phone: 84438505000, Michael Warfield, Phone: (844) 38505000
- E-Mail Address
-
buith@state.gov, WarfieldMS@state.gov
(buith@state.gov, WarfieldMS@state.gov)
- Small Business Set-Aside
- N/A
- Award Number
- SVM30016D0008
- Award Date
- 5/18/2016
- Description
- 41 U.S.C. 253 (c) (2), FAR 6.302-2; Unusual and Compelling Urgency; (Based on the available time and urgency of the requirement as detailed below) Security concerns prohibit sufficient advanced notification of VIP travel to allow for sufficient time to conduct full and open competition. The Department of State can only communicate with the staff at Posts abroad when authorization is given due to security concerns. They have an extremely short turnaround time when authorization has been granted for negotiations to commence and site selections to be finalized with both the local vendors and Posts before the actual Senior High Level USG VIP visit occurs. Security and logistical teams make determinations during the site survey as to which hotels are most suitable for the Senior High Level USG VIP and his traveling staff to remain overnight. Consideration of the Senior High Level USG Principal and the location are taken into consideration as a determining factor. The types of events, meetings, locations and availability of venues to support the Senior High Level USG VIP and the delegation are often times designated by the host countries. Unique requirements for communications support are under severe time limitations and always a determining factor in the selection process as its capacity to be augmented to the unique requirements necessary to support certain Senior High Level USG Principals. Many of the arrangements for hotel and transportation are often not confirmed until just before the actual visit. In addition to supporting a large delegation within a short time frame, last minute and frequent changes of itineraries for supporting personnel often result in significant changes in how Posts work with the vendors. With the exception of a few trips, contracts are not permitted to be signed until the Department of State (Post) has written confirmation from all supporting agencies, which enables collection of funds from said agencies in the event of cancellation. This results in an unusual and compelling urgency in accordance with 41 U.S.C. 253 (c) (2), FAR 6.302-2.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/6c3d94cf604fc7bc52d05c521b36f2bf)
- Place of Performance
- Address: US Embassy Hanoi, 7 Lang Ha, Hanoi, Viet Nam
- Record
- SN04127988-W 20160527/160525234049-6c3d94cf604fc7bc52d05c521b36f2bf (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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